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Home My WebLink About234953 07/16/14 yvt..4�n� CITY OF CARMEL, INDIANA VENDOR: 364049 ONE CIVIC SQUARE R E I REAL ESTATE SERVICES LLC CHECK AMOUNT: $""49,123.57' CARMEL, INDIANA 46032 11711 N.PENNSYLVANIA,SUITE 200 CHECK NUMBER: 234953 vM�roN CARMEL IN 46032 CHECK DATE: 07/16/14 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1203 4359003 997431 513.57 FESTIVAL COMMUNITY EV 1208 4350900 CARMEL0614 48,610.00 OTHER CONT SERVICES I N V O I C E { The Farmers Market SOLD Nancy S. Heck One Civic Square TO Carmel, IN 46032 INVOICE#: 997431 - - DATE: _- - ----6130120-14 - - - -O/R-$513.57 — - -- RE: The Farmers-Market Operating Expenses Vendor Invoice# Date Cost • HP Products 11975388 5/11/2014 $90.31 • HP Products 12004923 6/12/2014 $245.18 • Marquis Commercial Solutions 1899 6/9/2014 $178.08 Total Due: $513.57 Please indicate above invoice number on remittance and send to: REI.Real"Estate`Serdices; LLC 117,11"N P'66hsvIvania:St.',i Ste 'Carmel IN 46032 TERMS: NET 30 DAYS VOUCHER NO. WARRANT NO. ALLOWED 20 REI Real Estate Services, LLC IN SUM OF$ 11711 N. Pennsylvania Street, Suite 200 Carmel, IN 46032 $513.57 ON ACCOUNT OF APPROPRIATION FOR Community Relations PO#/Dept. INVOICE NO. ACCT#/TITLE AMOUNT Board Members 1203 997431 43-590.03 $513.57 I hereby certify that the attached invoice(s), or bill(s) is (are)true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except Thursday,July 10,2014 �Z� ed &�&—L Director, Com unity Relations/Economic Development Title Cost distribution ledger classification if claim paid motor vehicle highway fund Prescribed by State Board of Accounts City Form No.201 (Rev.1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service,where performed,dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached.invoice(s)or bill(s)) 06/30/14 997431 $513.57 I hereby certify that the attached invoice(s),or bill(s), is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 120 Clerk-Treasurer —2�6 INVOICE Invoice: CARMEL0614 Submitted 'T® Date: June 1,2014 JUL 142014 Department of Administration REAL ESTATE .SERVICES' Attn:Director Clerk Treasurer IV One Civic Square Carmel,IN 46032 Due June 1,2014 for the period 6/1/14-6/30/14 for theproperty known as the James es Building: 2nd Floor Support Space Estimated 2014 Monthly Operating Expense $ 2,155.00 Black Box Theater(aka Studio Theater) Estimated 2014 Monthly Operating Expense $ 6,201.00 Main Theater Estimated 2014 Monthly Operating Expense $ 32,151.00 Theater Support Space Estimated 2014 Monthly Operating Expense $ 5,572.00 Civic Theater Support Space . Estimated 2014 Monthly Operating Expense $ 1,955.00 Civic Office Space Estimated 2014 Monthly Operating Expense $ 576.00 Total Estimated Monthly Operating Expenses Effective 6/1/14 $ 48,610.00 Please contact Abigail Underwood at(317)573-6058 oraunderwood®relrealestate.com with any questions or concerns. PLEASE REFER TO INVOICE ABOVE WHEN REMITTING PLEASE REMIT TO: REI Real Estate Services,LLC 11711 N.Pennsylvania,St.,Ste.200 Carmel,IN 46032 Parcel VC Operating Budget Operating Expense Summary Une Item Description Telephone/Internet Unes Phone/In emet Unes included In Elevator,HVAC and Contract Maintenance Services General Maintenance Services Fees for maintenance services;service requests(changing light bulbs,HVAC,plumbing,etc.),preventative maintenance services General Maintenance Supplies Building supplies such as light bulbs,plumbing supplies,electrical supplies,etc Contract Maintenance Contract services such as Fire Life Safety Inspections,Fire monitoring,Window Washing,Generator maintenance, Contract HVAC Maintenance Contract services for preventative maintenance and repairs to the HVAC equipment District Cooling Fees paid to the Energy Center for chilled water Elevator Maintenance Service contract for maintenance of the elevators Snow Removal N/A Landscaping N/A Security Fees for on-site security services and after-hour patrolling of the building Insurance N/A Garage and Complex Common Area Users share of expenses for the Garage and Complex Common Area Bldg Common Area Users share of expenses for the Entry Atrium Electric General Electric usage for the building Direct Bill Electricity N/A Water General Water usage for the building Direct Bill Water N/A Sewer General Sewer usage for the building Direct Bill Sewer N/A Janitorial Services Cleaning services Janitorial Supplies Supplies for common area trash cans,restrooms and break rooms such as trash liners,paper towels,toilet paper and soap Trash Removal Trash/Recycling services Management Fee Fee for the property management services to the building Real Estate Taxes N/A Parcel B7C Four Center Green-The James Buliding Date Caetract Sal YCQI!!+i i Equipment + I= REI Real Estate Malntenante Servlet N/A MonNfy 12/1/2010 31 moa 6/30/1013. SlmpRt Grinnell Monitodni pre Panel Annually 11/5/1010 ,(1)Year 12/S/2011 In Auto Renewl of(1)yr pds Simplest Grinnell Inspection pre Alarm/SpdrrkMr/Rack Flows AnmwRy 1/1/2011 (3)Yew 11/i1/2013 Every other Week(NowMar) MacAllister Inspection Generator Annually 3/3/2011 (3)Year 1/28/2014 Does not Include tat on parts MacAllister Monitoring Generator Annually 6/S/21111 M Auto renewal PlymateAs MatMan ClearthgMenW Entry Mats MaPat Control N/A monthly 1/5/2011 In Auto Renewal ly(Apr-0ct) 1/18/1011 ())Yew- 1/18/1016 ANS,Inc- WindowWashMg Entry Wfmlows/Doon Monthly 3/21/1012 (1)Year A424M ANS,Inc. Window Washing All Estedor WIndows(outside) SemMrmual 3/21/2012 (1)Year 3/21/1013 ANS,Inc. WkdowWasMng Ali EtterlorWlndows(inside) Annually 3/21/2012 (1)Yew 3/21/2013 DEEM Inspection HVAC Seml•Artaul AWMI (i)Yew 4/1/2013 Thyssen Krupp Inspectlen Elevators(3) Monthly 4/30/1012 (2)Yew 4/3WM4 &WeduwGroup" MoWnt/Nfeeding Monthly(Apr-Sept) 2/18/1011 (S1Year 2/28/1013 EagleTddent On-Site/Patrd Security Montldy 1/1/2012 in Aum Renewal Marquis J-1talai MGM" 4/1/2012 (2)Yew 4/1/2014 Ray's Trash Service Trash/Reecyci ft Trash Dumpster In Ganges(for all users) Monthly 11/30/1012 (S)Year 11/30/2017 REI Real Estate Property Manapment Monthly 12/]J1010 31 mos 6/30/1013 AT&T Phone Unes Elevators 12);EAS System(1);Fire Panel(2) Monthly 11/2010Linder(2)yr auto renewal at same rate AT&T Phone line Elevator(1) Man" (1)year W2W313 10/11/2013 under(2)Yr auto renewal at some rate Department of Homeland Security Certmeadon Mevators(3) Annually UnsurewhotoPay DIstri tCooling Monody Duke Energy Electric Monthly Cityofcwmeluwttks Water Monody City.of Carmel Ut310es Sewer Monthly Parcel WC Three Center Gred1-The Tarkington YsD94i Service91Woa Date Canvact lm cNirrefit status/ Eaulpment Freauenim S19=11 BIM Facet Jm REI Real Estate MalntenancnServices Monthly 12/]/2010 31 mos 6/30/2013 Muldguard Moratmam Fire Panel Quarterly 4/23/2011 (3)Years 4/27/2014 Mulxguard Inspection Fire Alarm/Sprinkler/Back Flow/Extinguhher! Annually 6/1/2012 (1)Year Auto renews each yr MacAllister Inspection Generator Annually, 2/4/2011 (3)Year 2/4/2014 MacAllister Monftoring Generator Annually B/S/2011 In Auto Renewal ARAB Pest Control Monthly 1/5/2011 In Auto Renewal ANS,Inc Window Washing All Exterior Windows(outside) SemFAnnual 3/21/2012 (1)Year 3/21/2013 ANS,Inc. Window Washing AB Exterior Windows(inside) Annually 3121 M12 (1)Year 3/21/2013 DEEM Inspection HVAC Seml-Annually, 6/25/2012 (1)Year Auto renews each yr Thyssen Krupp Inspection Elevator(1) Monthly 11/1/2012 (2)Years 10/31/2014 Thyssen Krupp Inspection Wheelchair Uft(1) Annually 7/19/2012 Will attach to Elevator Contract Engledow Group Mowing/Weading Monthly(Apr-Sept) 2/28/2012 (1)Year 2/28/2013 Eagle Trident orrsne/PatrolSecurity Monthly 1/1/2012 In Auto Renewal MarcluLs Janitorial Monthly 4/1/2012 (2)Year 4/1/213114 Ray's Trash Servke Trash/RerydMg Trash Dumpster In Garage(for all users) Monthly 11/30/2012 (5)Year 11/30/2017 REI Real Estate Property Management Monthly 12/1/2010 31 mos 6/30/2013 Bright House Phone Une EMS System Men" AT&T PhoneUnes Elevator(1);WheeWutrllk(1) Monthly 1/111/2013 (1)year 1/17/2014 Department of Homeland Security CertiBotlon Elevator(1);Wheelchair lift(1) Annually Unsure who to Pay District Cooling Maly Duke Electric Monthly City of Carmel Utilities Water Monthly .. City of Carmel Utilltles Sewer Moly 4 Parcel 87C f' 881 Third Avenue-Garage and Support Space Date contract 8g1e �LiLiL vendor Sentke rWillingFrmuenm iisned b= REI Real Estate Malntenanee Servim Monthly 12/1/2010 31 mos 6/30/2013 SlmpiarGrinnl0 Monitoring Rre Panel Annually 11/3/2010 (1)Year In Auto Renewal Muhtsuard Inspection RreRhers-Garaae Annually 6/3/2011 Raorsen Inspection Fire Alarm System-Support Space only Annually 6/2S/2012 Auto renews each year MacAllister Inspection Ge tar Annually 2/1/2011 (3)Year 2/4/2014 MacAllister Marmoring Generator Annually D/S/2011 In Auto Renewal ARM Pest Control knarrthly 1/5/2011 In Auto Renewal DEEM Inspection HVAC-Support Spada Only SemMrmually, 6/12/2012 (1)Year Auto renews each year Eagle Trident On-site/Patrol Security SupportSpate only Monthly 1/1/2012 In Auto Renewal Maqu6 lanitodal SupportSpaceonly Monthly 4/1/1012 (2)Year 4/1/2014 Ray's Trash SeMce Trosh/Rerydina Trash Dumpster In Gaye(tor all users) Monthly 13/30/2012 (5)Year 11/30/2017 RD Real Estate PropertyMarro{mxm SupportSpmOnly Monthly 12/1/2010 31 mos 6/30/2013 erightHouse PhoneUne EMS System-Support Space only Monthly AT&T Phone Unes RrePanel(2) Monthly (1)year 10/21/2013 Under(2)yr auto renewal at some rate Unsure who to Pay District Coaling Monthly Duke Electric Monthly City oteamrel utRitles Water Monthly C1ty of Camel Utilities Sewer Monthly VOUCHER NO. WARRANT NO. ALLOWED 20 REI Real Estate Services, LLC IN SUM OF$ C 11711 N. Pennsylvania St., Ste. 200 Carmel, IN 46032 ! i $48,610.00 ON ACCOUNT OF APPROPRIATION FOR Building Operations Account PO#/Dept. INVOICE NO. ACCT#/TITLE AMOUNT Board Members 1208 CARMEL0614 -509.00 $48,610.00 I hereby certify that the attached invoice(s), or I bill(s) is(are)true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except Monday, July 14, 2014 Director, Adminstration Title Cost distribution ledger classification if claim paid motor vehicle highway fund Prescribed by State Board of Accounts City Form No.201(Rev.1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service,where performed,dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s)or bill(s)) 06/01/14 CARMEL0614 James Bldg $48,610.00 I hereby certify that the attached invoice(s),or bill(s), is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 20 Clerk-Treasurer