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Home My WebLink About234963 07/16/14 (9, CITY OF CARMEL, INDIANA VENDOR: 359284 ONE CIVIC SQUARE RICOH AMERICAS CORPORATION CHECKAMOUNT: $•"'""""177.57• CARMEL, INDIANA 46032 21146 NETWORK PLACE CHECK NUMBER: 234963 CHICAGO IL 60673-1211 CHECK DATE: 07/16/14 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1301 R4353004 26691 25427580 177.57 COPIER Invoice Total _ v39RICOH 7.85 1- 1 Due Date 07/1812 Contract No. 036-0026232-000 Invoice No. 25427580 Invoice Date 0612812014 I Important Information YOUR ACCOUNT IS DELINQUENT MORE THAN 1,DAYS. IF YOU HAVE NOT ALREADY DONE SO,PLEASE REMIT YOUR PAYMENT ONLINE-USING WVAN.QDSONTHEV1fEB.COM. A LATE FEE PENALTY MAY HAVE BEEN ASSESSED ON YOUR ACCOUNT. ,Invoice Detail Contract Number Itemized Charges) Amount Due Sales Tax TotaLDue Asset Description 036-0026232-000 PREVIOUSLY BILLED �] RICOH COPIER PREVIOUSLY BILLED y/1(J� I (7 /4 --22028 0.00 -220-2!3--- S/N S7614900096 MPC400SR CURRENTCHARGES 1 CIVIC SQ PAYMENT DUE 07/18/2014 177.57 0.00 177.57 DEPT OF CARMEL IN 46032-2584 INVOICE TOTAL 397:85 0.00 397:85 For Customer Care Inquiries, email or call us: US.custsvc@QDSontheweb.com 888-244-4799 For web access to your account, please go to Taxes www.QDSontheweb.com or call 888-204-0799 •We invoice sales and use taxes based on the location of the assets when required by the taxing authority. to use the Interactive Voice Response System, • If the financed equipment is in a state or local jurisdiction available 24 hours a day, seven days a week. that requires sales tax to be paid upfront,we have paid this Use your customer or contract number located on the upper tax and increased your payment accordingly for right area of your invoice to log in and enjoy these benefits: reimbursement of these taxes. •Taxing authorities may tax personal property and you QDS (customer web portal) agreed in your contract to pay for this expense.These taxes • Find answers to frequently asked questions are: billed as received from taxing authorities; not prorated; •Make online payments and owed in full on the date assessed. •View your contract, invoice and payment histories •To ensure you are taxed appropriately, please submit any •Download contract listings, invoices, payment and asset changes to your asset locations in writing or through QDS. details to a spreadsheet or PDF file Late Fee •Receive email notifications when invoices are available ® If payment is not received by the due date,a late fee may be and click on the URL link to sign in and view billed on your next invoice. •Customize your invoice:allocate charges, personalize descriptions, sort and subtotal costs Supply Freight or Delivery Fee •Identify when we received your payments and how we •This charge is for the shipping of supplies.The cost is --- -_-applied-them--_ -- - - - - ----- - allccatcui-iior�thly-ovec'tl ie life-i ffI Ic wi d aria-----~— - — •Communicate with us through email or electronic form Name or Address Change or Transfer of Ownership Interactive Voice Response System • If your organization's name changes, please send us a copy •Obtain answers to common questions,such as invoice of the amendment filed with the Secretary of State, dates, invoice amounts and payment history •To process an ownership change,contact us for a credit • Make payments application,which is subject to our approval. • Request a copy of your contract, invoices, payment history .Notify us through QDS or in writing of an address change. and asset details •Request a copy of your W-9 Annual Escalations a If your contract permits an annual escalation of the periodic Additional Useful Information payment or overage rate,these may be adjusted annually to maintain increased costs of servicing.Typically,annual Previously Billed Items escalations are found in usage-based contracts. • If your invoice shows a previously billed item,this generally means we did not receive the payment prior to producing the Interim Rent or Transitional Billing next invoice. For confirmation, sign in to QDS to review •This charge is for the interim use of the equipment from date recent invoices. of delivery until contract commencement. Insurance •For monthly bill cycles,the calculation for interim rent or transitional billing is: divide the number of days between •For insurance inquiries,call the Insurance Service Center at delivery and the first payment date by 30 (e.g., 15/30=0.5), 888-873-1917. then multiply that figure by your regular payment to obtain Bankruptcy Notifications the prorated interim amount(e.g., 0.5 X$1,000 monthly navmeQLQA Prescribed by State Board of Accounts ACCOUNTS PAYABLE VOUCHER City Form No.201(Rev.1995) CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee /� PPurchase Order No. 02 (l q U / �' � Q� � Terms ik [ck Co Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) Total 1 /7 7, I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accordance with IC 5-11-10-1.6. , 20 Clerk-Treasurer VOUCHER NO. WARRANT NO. ALLOWED 20 I LO I IN SUM OF $ l C /cAgon 6 l $ TTS I ON ACCOUNT OF APPROPRIATION FOR rive-T Board Members PO#or INVOICE NO. ACCT#!TITLE AMOUNT DEPT.# I hereby certify that the attached invoice(s), or a(p(o �bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except l 201 Si r Cost distribution ledger classification if Title claim paid motor vehicle highway fund