HomeMy WebLinkAbout234644 07/08/14 o
CITY OF CARMEL, INDIANA VENDOR: 319700
ONE CIVIC SQUARE WABASH SCIENTIFIC INC CHECK AMOUNT: $ 17,850.00"
CARMEL, INDIANA 46032 3799 STEEPLECHASE DRIVE CHECK NUMBER: 234644
CARMEL IN 46032 CHECK DATE: 07/08/14
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
1701 4340400 06/20/2014 17,850.00 CONSULTING FEES
Consultants in City Planning
And Economic Development
Wabash scientific, inc. . . . . . ....
Tuesday, June 24, 2014
Diana Cordray, Clerk - Treasurer
Carmel City Hall, Third Floor
One Civic Square
Carmel, IN 46032
Dear Diana:
RE: Invoice for Services
Carmel Transparency
Enclosed, please find our Invoice # 11 for Wabash Scientific, inc. professional services provided
to you on behalf of the City of Carmel. This is associated with our work for the period March
17, 2014 through last Friday, June 20, 2014, for the continued efforts on transparency for the
CRC. The attached invoice details time and expenditures provided by Wabash Scientific, inc. on
this project in the total amount of$17,850.00.
Please note that in addition, I also provided additional support on this project which is also
detailed in the enclosed for "NO CHARGE" totaling 22 hours, which would have resulted in an
additional $3,300, IF billed.
We continue to enjoy our work efforts with you, your staff, and the City of Carmel on this topic.
VAftbash
r truly grPresideLnt
rs
Michael S
/$140624 transparency
3799 Steeplechase Drive Carmel,IN 46032,
(Voice)317-872-9529,(FAX)317-872-9$$5,(e-mail)wabsci@aol.com
Wabash Scientific, inc.
3799 Steeplechase Drive
Carmel, IN 46032
Invoice submitted to:
June 24, 2014
Invoice#11
Professional Services
Hrs/Rate Amount
John Schutte
3/17/2014 reserach Sophia Sq parking garage, mtg with Mike and Diana to review 2.58 232.50
documents and discuss, including agreements, etc.. find original contract Pedcor 90.00/hr
and Carmel Utilities, emails with Sandy Johnson.
3/20/2014 research Carmel City council meeting audio video and determine info for Mike's 0.75 67.50
use on related financing. 90.00/hr
4/1/2014 work on subdivision listing for Mlke, remove duplicates and print out 1.75 157.50
cleancopies, including housing count comparison to US Census data for Carmel. 90.00/hr
Determine estimated#of subdivisions and print listing, approx 349.
5/1/2014 research documents associated with Shapiros, contract, agreement to sell 1.50 135.00
building, etc. 90.00/hr
5/5/2014 continued reesearch of Shapiro property, incl project agreement, amendment 0.83 75.00
and related. 90.00/hr
5/6/2014 Work with Mie on TIF revieww, vs.developer pass through, review rev document 1.25 112.50
and amendments, prepare worksheet for Mike's meeting 90.00/hr
5/13/2014 research Shapriro's documents on C-T website and printout. Reviewed with 4.25 382.50
Mike. Still seaqrching for contract or agreement wit Shapiro Development Co for 90.00/hr
original work. Found tax info from Hamilton County GIS website, finzning on
$2.5M and slaes agreements 2010, plus $1 per year lease, plus sublease of
BJS/Shapiro's of$1,000 per month, etc.
5/15/2014 find pictures from abandoned theaer builidng in Detroit for Mike. 1.00 90.00
90.00/hr
Page 2
Hrs/Rate Amount
5/20/2014 prep for Mike's mtg with Diana, files for Sophia Sq and Village Financial, initiate 0.25 22.50
file for bond financing, sort thru related new documents. 90.00/hr
5/22/2014 research 4CDC agrfeements, search for congtract, documents related to CRC. 2.33 210.00
Plus pull up appraisals for Shapiros. 90.00/hr
6/17/2014 4CDC research materials, develop electronic filecopies and print copies, prep for 3.67 330.00
meeting with Rick and CP plus council mtg. 90.00/hr
6/19/2014 scan Village Financial Doc into electronic file, research develper agreements for 1.33 120.00
pass thru TIF, + Umbaugh TIF projections. 90.00/hr
SUBTOTAL: [ 21.49 1,935.001
Michael Shaver
3/17/2014 review fle material and existing reports. review function of lazerfiche to 2.90 435.00
determine whether user criticism is valid. review sophia square agreement and 150.00/hr
determine whether cdocuments called for in contracts are present. coordinate
with DC Staff.
3/19/2014 research re: sophia square. coordination and answer questions from ES re: 3.30 495.00
accountants. answer questions from media re: pedcor lease. review/research 150.00/hr
to determine whether SBOA responses were delivered as proimuised by
Higgins. review/research to determine whether Village Financial Summary was
provided as promised. review overall project status to determine whether
contract goals are being achieved.
3/21/2014 meetign and discussion with DC re: contract goals. agree to begin phase-out 2.75 412.50
and transfer to accountants. develop list of issues for accountants. develop 150.00/hr
summary of issues and outline report to council.
4/16/2014 meeting with DC. report writing for Council. Detailed breakdown of SBT issues 4.90 735.00
related to 2012 bond payments. update transparency issue outline. focus on 150.00/hr
SBT vulnerability. research with LG re TIF projections for 2014. questions re:
AV changes for 2015 to assist with budget. assist DC with structural questions
for Meyer.
4/17/2014 coordination of multiple requests to determine whether proposed bond 4.40 660.00
re-finance has relatiopnship to 2012 bonds. determine TIF records from county. 150.00/hr
compare 2013 and 2014 CRC revenues and costs. answer media questions
with documents. consult with DC, ES, RS, etc., re: factors and relationships
between factors. explain possible impact of multiple revenue/expense
commitments for developers which appears to affect future TIF revenue
increases due to conditional commitments.
folo-p on CRC "other" revenues and documentation. multiple e-mails. folo-p
with mike lee. resopnse from nancy heck (although she never participated in the
process, at all.) heck requests the corrieo meyer be contacted. contact corrie
Page 3
Hrs/Rate Amount
meyer. response from corrie meyer with ambiguity re: whether she wants to
discuss issues.
4/21/2014 additonal report writing. questions for city council. responses to council 3.10 465.00
questions. responses to media questions. provide documents, only. relationship 150.00/hr
between re-finance proposal and 2012 bond commitments.
response to corrie meyer re: CRC "other revenue." additional document 1.75 262.50
review/confirmation for inclusion in my response. 150.00/hr
4/24/2014 meeting discussion of CI-Tr reports to council, phasing, messages,documents. 4.25 637.50
additional document review and research. ph/RS, ES to clarify and confirm, 150.00/hr
statements/articles. ph/CI-Tr staff to determine whether/where documents might
be found. discussions related to exchange w/CRC director and response.
research/retrieve amortization schedules for outstanding CRC debt. mtg
w/media to answer questions re: CI-Tr research status. outline CRC T11-
revenue
IFrevenue and debt public policy report with accounting suggestions to affirm
numbers.
5/12/2014 meet with CI-Tr re: report segments/sections. write and refine draft of Primary 6.25 937.50
TIF Revenue & Debt Commitment section. discuss secondary TIF commitment 150.00/hr
section and contents. discuss real estate section and contents.
receive/clarify/respond to media request for bond rating information relative to
Re-Fi. send S&P info. Send Moody's info. additional research and
cross-checking other CRC information for consistency and contradiction.
5/13/2014 additioal research re: real estate transaction documents, as requested by 6.00 900.00
Council. focus on shapiro's; chaos; sophia square; pedcor/village financial. 150.00/hr
CSO map review. call CSO for electronic copy (Robison). 63 separately
identified parcels on CSO map (Les Olds). Parcel 7 w/17 subdivisions.
cross-check with "Parcels" folder in CRC Lazerfiche. clarifications to be
required/requested.
5/26/2014 review of CRC material received from DC. ask questions. phone. messages. 2.75 412.50
prep draft responses to multiple documents, suggestions, requests. 150.00/hr
6/3/2014 in depth research related to detailed provisions of revenue deposit agreement 10.90 1,635.00
and amendments. develop detailed memo with questions to BDD. q's not 150.00/hr
answered in response and deferred to meeting with CRC et al. q's related to
nomenclature; specific provisions and process to implement intent; develop
memo with 40-50 questions related to various details, from simple to more
complex. cross-matching RDA provisions (ExA)with county auditor TIF revenue
records.
6/6/2014 cross-matching dvlpr pass through of with RDA designations. e-mail w/CI-Tr and 1.50 225.00
staff. 150.00/hr
research and coordination re: meetins related to CI-Tr report on CRC debt and 6.10 915.00
transparency. research and correlation of multiple commitments to sort 150.00/hr
revenues and obligations. coordination with accountant and CI-Tr and staff.
RDA research and coordination of process required. cross checking.
Page 4
Hrs/Rate Amount
addressing fallout from 4CDC transparency request by Const Patriots to make
clear i am not involved.
6/7/2014 additional research as personal inquiry. dig through lazerfiche for other 7.75 NO CHARGE
documents related to CRC finance or real estate transactions. no speciifc 150.00/hr
purpose or goal. simply attempting to add depth to my understanding of CRC
policies and practices. do not bill, due to lack of clear direction or specific
purpose.
6/9/2014 research related to questions involving CRc relationship with 4CDc. search 5.75 862.50
lazerfiche for CRC contract documents between 4cdc and crc to determine 150.00/hr
"grant request" allegation by crc. review may 21 information from crc. continue
research related to Revenue Deposit Agreement and interaction between
various provision, i.e., 2nd amendment deposit of"savings" vs. Exhibit A
provisions re: allocation fund. merchant's square TIF revneue provisions, etc.
e-mails, coordination, discussion.
6/10/2014 addiyional research related to prevous CRC reporting and financial documents. 3.00 450.00
identify specific files that answer questions raised by multiple sources. (4CDC 150.00/hr
grants, PAC forgiveness of revenues, 4CDc tax return 2012, village financial
secondary calculation (from meyer), etc.)
6/11/2014 coordinate with DC. status report and update. prepare and edit mmo for mtg 6.25 937.50
tomorrow. review files related to primary and secondary debt. 150.00/hr
6/12/2014 mtg w/PCW. review work plan. discuss management plan document and 4.75 712.50
structure. KF demonstrates work to date. Q&A. discussion of debt amortization 150.00/hr
and TIF revenue report. KF has re-computed interest charges in debt issue and
has questions (unanswered). discussion of developer pass-through & possible
fuiture need for audit of agreements. discuss 2ndary obligations and conditional
TIF expenses. Village Financial. Sophia Square. e-mail electronic documents
requested by PSW.
6/13/2014 discussion w/DC re: SBOA topics and issues for 2013 and for resolution of 2012 3.10 465.00
audit comments. draft document to identify specific questions related to process 150.00/hr
and policy re: 4CDC transparency; 4CDC olds payment and impact on CRC
budget; sophia square parking revenue/obligations; and PAC parking fees.
6/14/2014 receive and respond to requests for information. coordinate with CI-Tr. e-mails 4.40 NO CHARGE
as appropriate. document research as appropriate. discussion of SBOA audit 150.00/hr
issues. receive fax from DC and respond.
6/16/2014 file research for DC. Q&A re: documents related to 4CDC request for Access to 2.25 337.50
Public Records compliance. relationship to SBOA audit issues. prep DC for 150.00/hr
council meeting re: CRC issues update.
Q&A from Const Patriots re: documents previously requested and interpretation 3.50 NO CHARGE
of documents and language. CP indicates interest in APR but won't attend 150.00/hr
Council mtg 6-16. Questions related to provisions of ordinance, esp. definition of
"grants."
After Council meeting phone call from DL re: statements at Council meeting and
i
Page 5
Hrs/Rate Amount
question of"grants" based on public statement by mayor. check webcast for
actual statements. provide responses re: grants via e-mail.
6/17/2014 prep docs for meeting with CRC and council. review inter-related docs. 5.75 862.50
Revenue Deposit Agreement (two amendments) review. review e-mail 150.00/hr
questions. tvl. pre-meeting w/DC. attend CRC meeting. post-meeting follow up.
coordination with PSW and DC. pre-meeting with DC. mtg w/CRC and 6
lawyers, accountants and consultants. follow-up re: issues not addressed.
ph/LS re: issues raised. request for electonric copies of HJU material, and CRC
material from May 21. review of documents provided by HJU. begin
collaboration on processes.for handkling CRC Total revenues per RDA... .
presentation to CPs re: CRC issues. meeting prep: review powerpoint. collect 4.25 NO CHARGE
documents used in presentation and provide thumb drive with copies. present 150.00/hr
documents w/o opinion. provide copies of pertinent documsnts. answer
questions.
6/18/2014 Research and report writing for RDA compliance policies. 37 e-mails 7.90 1,185.00
exchanged. draft policy document. ph/RS, ES, LS, DC. additional follow-up 150.00/hr
and clarification with BDD.
misc follow-up w/CP and others. ph, e-mail, etc. 2.10 NO CHARGE
150.00/hr
6/19/2014 review of HJU material from june 17. varrious e-mail exchanges and phone 6.50 975.00
calls. develop 'short version' of RDA compliance memo. begin draft of longer 150.00/hr
version, prep for meeting with BDD tomorrow. begin assembling documents.
coordinate e-mail to PSW. coordinate w/DC and staff. issues related to
follow-up from june 17, as well as ongoing failure of CRC to deliver documents.
SUBTOTAL: [ 128.10 15,915.00]
For professional services rendered 149.59 $17,850.00
Previous balance $5,310.00
Accounts receivable transactions
3/26/2014 Payment in full on Invoice#7, dated 3/17/2014. -Thank You. Check No. 230663 ($5,310.00)
Total payments and adjustments ($5,310.00)
Balance due $17,850.00
Prescribed by State Board of Accounts ACCOUNTS PAYABLE VOUCHER City Form No.201(Rev.1995)
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
IPayee
Purchase Order No.
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
Total
I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accor-
dance with IC 5-11-10-1.6.
, 20
Clerk-Treasurer
VOUCHER NO. WARRANT NO.
ALLOWED 20
IN SUM OF $
4W, 9-
ON ACCOUNT OF APPROPRIATION FOR
LVI-
Board
Members
PO#or INVOICE NO. ACCT#/TITLE AMOUNT
DEPT.# I hereby certify that the attached invoice(s),
or bill(s) is (are) true and correct and that
the materials or services itemized thereon
for which charge is made were ordered and
received except
ce 20
Signature
Cost distribution ledger classification if Title
claim paid motor vehicle highway fund