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Home My WebLink About235146 07/22/14 (9, CITY OF CARMEL, INDIANA VENDOR: 363109 CHECKAMOUNT: $**"`3,790.00* ONE CIVIC SQUARE MICHAEL LEE CARMEL, INDIANA 46032 c/o cRc CHECK NUMBER: 235146 CHECK DATE: 07/22/14 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 902 4340303 31558 201407 3,790.00 CONSULTING Michael Lee 506 W Smokey Row Rd. Date: 7/1/14 Carmel, IN 46032 Invoice 201407 Date Description of Work Hours 6/2/2014 Sent draft revised budget to commissioners. Responded to email from Bill Brooks RE: public official bond. 0.25 Input expenditures and revenues for May into forecast. 0.75 Updated and revised forecast. 0.75 Updated Annual Budget Summary for June. 0.5 Updated forecast for charts. Updated charts. 0.75 Updated check register and summary. 0.5 Discussed budget with Corrie Meyer. 0.5 Updated revenue and expenditure analyses. 0.25 Delivered Nash garage disbursement to Clerk-Treasurer's office. 0.25 6/3/2014 Searched parcels for descriptions, agreements and last appraisals done. Compiled information into spreadsheet. 1.75 Discussed grants to CRC and tax appeal notice with Ben Roeger. 0.25 Searched for NBI bank statements for Umbaugh. Contacted account manager for old statements. Sent found statements to Umbaugh. 1 Made changes to forecast and budget. Sent copy to Dave Bowers and Corrie Meyer. 0.5 Discussed outstanding CRC items with Corrie Meyer. 0.25 Contacted Bob Reynolds RE: TIF notification after reviewing it once again. 0.25 6/4/2014 Revised forecast, analyses and summary for June meeting. 0.5 Reviewed 2013 August 1 st CRC Report. 0.25 Revised and updated TIF Register through May. 2 Reviewed form 22s_for June TIF and calculated how much will be received. 0.25 Reviewed Parkwood Redemption schedules and made updates based on current bank statements and June TIF. 0.75 Looked for City Council resolution. 0.25 Worked on calculating Meridian and Main pass-through amount for June 2014. Reviewed base neutralization summary for 2014. 1.5 6/5/2014 Reviewed TIF billing report provided by Lee Graham. Compared to payments made in order to predict December TIF. 1.75 Discussed June agenda, packet and budget with Corrie Meyer. 0.75 Michael Lee 506 W Smokey Row Rd. Date: 7/1/14 Carmel, IN 46032 Invoice 201407 Reviewed invoices. 0.25 Resumed work on calculating Meridian and Main pass- through amount. 1.5 Worked on updating 2014 Spring TIF Analysis. 1.25 6/6/2014 Reviewed TIF billing report and compared to 2013 August 1st report. 1.75 Reviewed invoices. Filled out claim for invoice. 0.5 Revised June agenda. 0.25 Discussed outstanding items with Corrie Meyer. 0.25 Searched for agreement between CCC Nash and CRC. 0.25 6/9/2014 Prepped claim. Delivered claim to Clerk-Treasurer's office. 0.5 Reviewed statements received from NBI. Forwarded statements on to Alicia at Umbaugh. 0.25 Reviewed 902 fund balance at Clerk-Treasurer's office and reconciled with summary. 0.5 Reviewed invoices and updated bond payment spreadsheet. 0.75 6/10/2014 Discussed Meridian and Main calculation with Bob Reynolds. 0.25 Communicated with Bill Brooks RE: signing of POB bond form. 0.25 Contacted County RE: Meridian and Main calculation. 0.25 Searched for signed easement for Ryan Wilmering. 0.25 Looked for and requested more bank statements for Alicia at Umbaugh. 0.25 Reviewed invoices and statements. 0.5 Contacted people for signature page RE: Village Financial SIC agreement. 0.25 Reviewed email from County RE: school referendum rate difference at state level. Calculated Meridian and Main pass- through. 0.25 Revised bond payments spreadsheet and emailed to Cindy Sheeks along with invoices. 0.5 Reviewed Carmel Lofts 2013 3rd quarter and 4th quarter invoices for Sophia Square garage. 0.25 Reviewed email from Dan McFeely and responded. 0.75 Took POB bond form to Bill Brooks to be signed. 0.25 6/11/2014 Reviewed Carmel Lofts invoices. Contacted Keystone for missing pages. 2 Revised forecast. 0.5 Reviewed emails RE: Parcel 7C Rents. 0.25 Reviewed invoices. Input invoices into approval sheets. 1.75 Michael Lee '506 W Smokey Row Rd. Date: 7/1/14 Carmel, IN 46032 Invoice 201407 Researched garage expenses for Ryan Wilmering. Reviewed more emails RE: Parcel 7C Rents and garage expenses. 1 6/12/2014 Reviewed invoices. Input invoice details into approval sheets. Corresponded with several vendors. 2.25 Reviewed and responded to more emails RE: Parcel 7C garage expenses. 0.25 Discussed future Energy Center payments with Ryan Wilmering. Reviewed agreements and spreadsheets RE: same. Checked computations and responded to email. 0.75 Updated forecast. 0.25 6/13/2014 Contacted DOCS about meeting time and sent POB application for new CRC member to Hylant. 0.25 Updated Revised 2014 Budget. 0.25 Updated and revised packet. 3.25 Reviewed invoices and filled-out claims. 1 6/16/2014 Reviewed and responded to emails. Updated Energy Center payment spreadsheet for Heidi. 0.5 Discussed duties with intern. 0.5 Prepared another claim to be signed. 0.25 Delivered claims to Clerk-Treasurer's office. 0.25 Discussed outstanding CRC items and PIATT payments with Corrie Meyer. 0.75 Responded to additional emails from Heidi RE: Energy Center payments. 0.25 Contacted vendor about sales tax exemption. 0.25 Reviewed back-up detail for invoice. 0.5 Searched for 2013 PIATT agreement. Reviewed agreement along with Parking Agreement. 0.5 Created list of responsibilities for both CRC and Clerk- Treasurer. 0.25 6/17/2014 Communicated with Mark Holland RE: Walter P Moore contract. 0.25 Looked for amendments to Revenue Deposit Agreement. Printed materials for meeting. 0.5 Reviewed documents for meeting and prepared questions. 0.75 Discussed meeting and other CRC items with Corrie Meyer. 0.25 Reviewed emails from Laurie Siler RE: PIATT payment. 0.25 Attended working group meeting at City Hall. 1.5 6/18/2014 Reviewed meeting notes and made adjustments to forecast. 0.5 Michael Lee 506 W Smokey Row Rd. Date: 7/1/14 Carmel, IN 46032 Invoice 201407 Discussed monthly meeting preparation, revised budget and action items with Corrie Meyer. 0.5 Gathered information needed for monthly meeting. 0.5 Made adjustments to revised budget and created action items. 0.75 Discussed action items with Corrie Meyer. Updated action items, budget and CRC/C-T roles and responsibilities sheet. 1 Reviewed and revised 2015 forecast. 0.25 Prepared for monthly meeting. 0.5 Attended CRC monthly meeting. 2.25 6/19/2014 Delivered checks and invoices to City Hall. Discussed invoices with Steve Engelking. 0.5 Called vendor RE: statement and past due invoices. Reviewed agreement details to determine who makes payment. 0.75 Updated revised budget and sent to Commissioners, Councilors and Clerk-Treasurer. 0.5 Reviewed past two years of payments to vendor and amounts applied to purchase orders to determine what is needed to complete project. 1.25 6/20/2014 Reviewed Council report and made adjustments. Made P J copies and delivered them to Clerk-Treasurer's office. 1.25 Reviewed invoices and filled-out claims. 1.25 Reviewed email from Dan McFeely. Reviewed documents and responded to email. 0.5 Continued reviewing invoices, filled-out claims and purchase orders and contacted vendors with questions. 2.5 6/23/2014 Filled-out purchase order. Reviewed invoices with Corrie Meyer. 0.5 Prepped claims to be submitted to Clerk-Treasurer's office. 0.5 Delivered invoices to Clerk-Treasurer's office. 0.25 Communicated with trustees and Bruce Donaldson RE: 116th Street Centre bond payments and defeasance of 2006 Parkwood bonds. 0.5 Filled-out and prepared certified mailings for Notice of TIF Increment. Mailed out notifications. 0.75 Discussed emails and TIF impact calculations with Corrie Meyer. 0.5 Reviewed emails from Loren Matthes, Bruce Donaldson and Mike Shaver RE: Revenue Deposit Agreement. 0.25 6/24/2014 Met with Rik Hagarty and Corrie Meyer RE: potential use of warehouse. 0.25 Discussed June meeting items with Corrie Meyer. 0.25 Michael Lee 506 W Smokey Row Rd. Date: 7/1/14 Carmel, IN 46032 Invoice 201407 Reviewed items needed for July 1st report and began compiling information. 3.5 Revised forecast to reflect revised budget. 0.25 Prepared for Wednesday meeting with Cindy Sheeks. Contacted Dave Bowers RE: meeting. 0.25 Communicated with appraiser RE: scatterred parcels. 0.25 6/25/2014 Attended meeting at Clerk-Treasurer's office RE: Revenue Deposit Agreement. 1.5 Gathered more documents and information for July 1st report due to DLGF. Input information into spreadsheets for each TIF District. 6.5 6/27/2014 Gathered more information for July 1 st report due to DLGF. Researched prior projects. Input information into spreadsheets for each TIF District. 7.25 6/30/2014 Gathered more information for July 1st report due to DLGF. Researched prior projects. Input information into spreadsheets for each TIF District. 6.75 Reviewed table of developer pass-throughs sent by Mike Shaver. Input information requested. 0.25 94.75 $3,790.00 Prescribed by State Board of Accounts ACCOUNTS PAYABLE VOUCHER City Form No.201(Rev.1995) CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. ( Payee (� 1 Lee Purchase Order No. �504 rV 5htokett P,(0W I J. Terms _ Ar Me Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 1- I 2-0 R0 'finmad RrOto J;Ah e Total hereby certify that the attached invoice(s), or bill(s), is (are)true and correct and I have audited same in accor- dance with IC 5-11-10-1.6. , 20- Clerk-Treasurer 20Clerk-Treasurer VOUCHER NO. WARRANT NO. ALLOWED 20 Ajjc�d, j Lee IN SUM OF $ 56 K �-b032- $ °0 ON ACCOUNT OF APPROPRIATION FOR NAg02-1' 3 1W Board Members Po#or INVOICE NO. ACCT#/TITLE AMOUNT DEPT.# I hereby certify that the attached invoice(s), 'or bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except 7-2-)- 20�� Si naturea K RA&44k�L Cost distribution ledger classification if Title claim paid motor vehicle highway fund