HomeMy WebLinkAbout235154 07/22/14 0CITY OF CARMEL, INDIANA VENDOR: 368118 �
I, ONE CIVIC SQUARE MATRIX INTEGRATION CHECK AMOUNT: S , 16,909.46
9� ��; CARMEL, INDIANA 46032 417 MAIN STREET CHECK NUMBER: 235154
��[i0N�°' JASPER IN 47546 CHECK DATE: 07/22/14
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
1202 4463201 31815 1053567 16,909.46 PROLIANT SERVER
N Hewlett Packard • •Aruba
VMware• •Juniper
CD M Cisco Systems• • Fortinet
`ON Microsloft• • Lakeside Software
Veeam • • Brocade
• Matrix Integration LLC • 417 Main Street, Jasper IN 47546 • Phone 812-634-1550 • Fax 812-634-2573
BIII to: Ship to. _ j
City of Carmel Carmel Communications
Terry Crockett Terry Crockett
Carmel City Hall Carmel City Hall
One Civic Square Three Civic Square
Carmel IN 46032 Carmel IN 46032
(317) 571-2634 Ext. 0000
Purchase Order#` -Account ID Salesperson Ship Via Terms Invoice# Invoice Date Page
31815 CARMEL BALLINGER DROP SHIP Net 30 INV1053567 7/14/2014
Quan Item# Description Serial# Unit Price Extended Price
1.00 HP INDIANA QPA QPA #13079 LOCID# 10025751 $0.00 $0.00
2 665554-B21 . , HP-ProLiant DL380p Gen8 Server 665554- $6,151.79 $12,303.58
;'•,2M24240F4.W
2M24240F4X'
2 D7S26A HP - SmartCache No Media 240 Technica $218.27 $436.54
2 U8084E -, ;.UP,CAREPACK,5 YEAR 4 HOUR 24X7 PROLIAN $2,084.67 $4,169.34
r
Card/Check#'t AQ102402 / GEM Subtotal $16,909.46
THANK YOU! tCSD/ENR Misc $0.00
COMMENTS'" $0.00
p-,, ,' Tax
':Freight $0.00
Due: 8/13/20 '.Total $16,909.46
Batch 7/14/14 Payment Received_
ID:. $0.00
..m._..Balance909-.46---
Please pay from this invoice. All past due charges are subject to a 13/a% per month penalty. _'
SAVE THIS RECEIPT:IT„IS YOUR PROOF OF PURCHASE FOR WARRANTY REPAIRSf
Terms and conditions on the reverse side.
White Copy-customer Yellow Copy-File Pink Copy-store PLEASE PAY FROM THIS INVOICE
TERMS A"CONDITIONS
1. ACCEPTANCE,MODIFICATION,ASSIGNMENT: By placing this order for software, 12. LIMITATION OF LIABILITY: Matrix shall not under any circumstances be liable to the
computers,telephone equipment or related products or services,including the installation and Customer,owner of the Goods and Services or any third party for special,indirect,incidental,
cabling or wiring(collectively referred to as"Goods and Services"),Customer(as identified on or consequential damages,including,without limitation,loss of profits or revenues,loss or
the reverse side hereof or the Invoice)agrees to these Terms and Conditions which shall prevail damage to other property or equipment,cost of capital or of purchased or replacement goods,
over inconsistent provisions in any other form or document of Customer. No change or modifica- or expense,delay or inconvenience caused by or arising from the purchase,sale,use,repair or
tion shall be applicable unless set forth in writing and signed by Matrix Integration LLC(NIa- inability to use the Goods and Services or by any performance or non-performance under,or
trix"). Neither this order nor any interest therein shall be assigned by Customer except with the breach of,these Terms and Conditions.Matrix's sole liability for any defective Goods and
prior written consent of Matrix. Services shall be its repair or its replacement pursuant to the Express Warranties set forth
above,or if amended,.as applicable at the time of manufacture or repair of the Goods and Ser-
2. PAYMENT:Customer agrees to pay deposit or down payment as required by Matrix.Customer vices. Some states do not allow the exclusion or limitation of incidental or consequential
agrees to pay to Matrix the amount indicated on the Invoice,per terms of invoice from date of damages,so the above limitations or exclusion may'not apply to all Customers. Any action
Invoice.(U.S.Funds only),for Goods and Services ordered. INTEREST WILL BE CHARGED resulting from any breach on the part of Matrix as to the Goods or Services delivered hereunder
AFTERDUE DATE STATED ON INVOICE FROM THE DATE OFINVOICE AT THE RATE must be commenced within one year after the cause of action has occurred.
OF ONE AND THREE-QUARTERS PERCENT(1.75%)PER MONTH. International sales 13. RETU'R'NS AND ALLOWANCES: Because of the nature of Matrix's Goods and Services
will require additional payment arrangements. No Goods and Services shall be sold on consign- and Matrix's agreements with vendors,Matrix only provides for a ten(10)calendar day return
mens or conditional sales basis. Payment for the Goods and Services delivered hereunder shall policy based on delivery date. There shall be a fifteen percent(15%)restocking fee on any
constitute acceptance thereof. Until payment is received in full,all Goods and Services sold to returned item,in addition to any specific out-of-pocket expenses which Matrix may have in-
Customer or listed on Customer's invoices remain the property of Matrix,and Matrix will hold caned specific to your sale. Any returned Goods must be in new,resalable condition and
title to these items until such time as payment in agrfallees
se is received Matrix.In the event of a returned include original boxes,shrink-wrapped documentation and system software. Any return of
check issued by Customer to Matrix,Customer
r agrees to pay a service fee not to exceed the greater Goods must be accompanied by an RMA#provided by Matrix. There are no returns or refwtds
of thirty dollars($30.00)or five percent(5%)(but not more than two hundred fifty dollars($250.00)
sa any kind on any commercial software,opened o unopened. If a software vendor guarantees
of the amount due. In regard to open accounts,lease and sales contracts,property and title shall tisfaction of their product,.willbeyour responsibility to seek a refund directly with that
vest in the Customer only when all monies owed by said Customer have been.verified by Matrix savendor if you are not satisfied. Matrix dues not support money-back guarantees on sofivaze.
as having been paid to Matrix in full.
Matrix will exchange an item purchased from Matrix only if that item is found to have been
defective,as determined by Matrix,at time of purchase. This will not apply if the item was
3. DELIVERY: The specific terms of delivery are as stated on the reverse side hereof or on the purchased by the Customer with the following notation on the front side of this invoice: "AS
Invoice. Goods and Services which are delivered in advance of schedule are delivered at the risk IS,NO WARRANTY,"or any notation that implies the same. Before an exchange takes place,
of Customer.Matrix is not liable for delays or failure to ship due to fire,strike,act of God,the public the Customer must provide this invoice as proof of purchase. Non-authorized installations
-enemy or other causes beyond the control of Matrix. With respect to Matrix;-all-shipments-are-_ .made by-r n-certified personnel-may-void your-manufacturer's%yarrenty_Under those circum-
F.O.B.point of shipment("Ship To"on reverse side),freight prepaid and allowed. Shipments to stances,any repairs would be classified as out-of-warranty,and be charged for normal service
Alaska and Hawaii are freight prepaid and allowed to port of exit. Matrix reserves the right to rates and replacement parts. Matrix makes no warranty as to the suitability of Customer's work
select the appropriate carrier. Special requests including,but not limited to,inside delivery, environment for the use of micro computers or telephone equipment. Environmental problems
installation,and call before delivery are not included in the price. Any charges arising from failure will be treated and charged as normal service calls. Matrix assumes no responsibility as to the
to meet shipment,rerouting while in transit or carrier stooge charges are the responsibility of the protection,suitability and/or integrity of your data. It is Customer's responsibility to back
Customer. Matrix will select the carrier unless otherwise specified on the order. Any additional up Customer's data regularly.
costs incurred packaging the Goods and Services as a result of request by Customer will be at
Customer's cost. If the Goods and Services are not accompanied by a bill of lading,Matrix's 14. SECURITY AGREEMENT: Matrix may require.and Customer shall grant a security
Invoice shall be conclusive. interest in Goods and Services sold pursuant to any credit Matrix may extend to the Customer.
Customer irrevocably constitutes and appoints Matrix as the Customer's true and lawful attor-
4. CLAIMS: All shipments are delivered to the carrier in good condition and Matrix's liability ney-in-fact with full power of substitution to execute,acknowledge and deliver any instru-
ceases after acceptance by carrier. If shipment arrives short or damaged,the Customer must file a ments as due and perform any acts facilitating enforcement of Matrix's remedies under this
claim immediately with tine carrier. In the event of concealed damage,notify carrier and request an Agreement,specifically including,but not limited to,the filing of UCC financing statements
immediate inspection. Keep all cartons and packing material. Failure to file claim within the with respect to any Goods and Services sold by Matrix to Customer.
specified time required for each vendor or,if no vendor,five(5)days after receipt of Goods and
15. GOVERNING LAW: All disputes between the parties;whether'or not arising out of
Services constitutes acceptance and a waiver of any such claims
these Terms and Conditions,will:be governed by the laws.of the State of Indiana. Customer
5. DISCLAIMER OF WARRANTIES: The express warranties below are Matrix's sole warren- agrees to submit to the jurisdiction of and agrees all lawsuits relating to any disputes between
ties of its Goods and Services,there are no understandings,agreements,representations,or war- the Customer and Matrix will be brought only in a state court located di Dubois County,
ranties,express or implied(including any regarding the merchantability or fitness for a particular Indiana or the United States District Cour[for the Southern District of Indiana. THE CUS-
ose not specified herein,respecting the Goods and Services. Except for those obligations TOMER HEREBY WAIVES THE RIGHT TO A TRIAL BY JURY IN ANY ACTION,PRO-
purpose),
RO-
Pare �' p' p g P g CEEDINC;CLAIM,OR COUNTERCLAIM WHETHERIN CONTRACT ORTORT,AT LAW
of Matrix identified in these Terms and Conditions,all risks related to the quality and performance OR IN EQUITY,ARISING OUT OF OR RELATING IN ANY WAY TO THESE TERMS AND
of the Goods and Services and responsibility for repair or service costs rests solely on the Cus-
tomer. CONDITIONS AND ALL OTI-ZER DISPUTES BETWEEN THE PARTIES:
6. EXPRESS WARRANTIES: The express warranties of Matrix are as follows: 16. MITIGATION: If Matrix repossesses the Goods and Services prior to payment by the
THE GOODS AND SERVICES SHALL BE COVERED BY THE MANUFACTURER'S WAR- Customer of all amounts due hereunder, Matrix may sell the Goods and Services, AS 1S,
RANTY(IF ANY)WHICH SHALL BE BETWEEN THE MANUFACTURER AND CUSTOMER. WHERE IS,free and clear of all rights of the Customer at either public or private sale, and
ONLY WITHAUTHORIZATION FROM MANUFACTURER,WILL MATRIX ACT AS REFER- apply the net proceeds(after deducting expenses of repossession and sale)to the obligation
_ RAL AGENT FOR WARRANTY RELATED ADJUSTMENTS,REPAIRS,OR EXCHANGES, of Customer hereunder. The Customer shall remain liable for any deficiency. MATRIX MAY
AS--REQUIKED-BY-THE-MANUFACTURER;—DURING=-T-HE,PERIOD_OF_ THE DISPOSE OF THE GOODS IN''ANY COMMERCIALLY REASONABLE PLACE AND
MANUFACTURER'S WARRANTY. MATRIX SHALL ONLY PERFORM WARRANTY RE- MANNER AND THE CUSTOMER WAIVES-ANY NOTICE OF TIME, PLACE AND
_.PAIRS TO THE EXTENT-AUTHORIZED BY THE MANUFACTURER.-ANY COST THAT MANNER OF SALE. _
MATRIX INCURS WHILE ACTING AS SAID AGENT OR MAKING SAID WARRANTY
REPAIRS SHALL BE THE OBLIGATION OF THE CUSTOMER,SUBJECT TO REIMBURSE- 17. INTEGRATION: This order for Goods and Services,including these Terms and Condi-
MENT BY MANUFACTURER. MATRIX MAY,AT ANY TIME,DECIDE NOT TO ACT AS tions,along with any Credit Application,Invoice,Acknowledgement,Bill of Lading (and
SAID AGENT. any exhibits,addenda or amendments thereto)of which this order may be a part,constitutes the
sole and complete agreement between Matrix and the Customer with respect to the purchase of
7. ATTORNEYS FEES:Customer shall be responsible for all expenses and costs in connection the Goods and Services.
with the enforcement by Matrix of these Terms and Conditions and the costs of collection(includ-
ing the fees of any collection agencies to whom the Customer's account may be referred),plus 18. ACKNOWLEDGEMENT: All orders will be acknowledged promptly,showing how the
reasonable attorneys'fees(which attorneys'fees shall not be less than 25%of the amount due, order was entered,the approximate shipping time and other pertinent information. It is the
unless a lower amount is specified by applicable law). Customer's obligation to examine this acknowledgement carefully and notify Matrix immedi-
ately ofany discrepancies. Every reasonable effort is made to ship as acknowledged,however,
8. CANCELLATION: All cancellations must be made in writing. Administrative and/or labor the acknowledged ship date is approximate.Matrix will generally ship within five(5)working
charges may be incurred by the Customer depending upon the stage of its installation or ability days of the acknowledged ship date. if a firm ship date is necessary,Customer must inform
and cost of Matrix to return any Goods. Matrix at time of order and Matrix will make all reasonable efforts to meet each Customer's
request. Acknowledged shipping dates are contingent upon the force majeure conditions
9. ORDER CHANGES:All changes to an order mast be made in writing and are subject to contained in these Terms and Conditions.
Matrix's ability to conform.
10. REMEDIES: The remedies herein reserved shall be cumulative,and additional to any other 19. 11IATRIX'S PERFORMANCE OF ITS OBLIGATIONS: The production and delivery
or further remedies provided in law or equity.No waiver of a breach of any provision of tlnese'Terms of the Goods and Services to the extent delayed or hindered or prevented from the performance
and Conditions shall constitute waiver of any other breach or of such provision. by reason of natural disasters,acts of God,strikes,lockouts,labor troubles,inability to pro-
cure materials,casualties,failure of power,restrictive governmental laws or regulations,riots,
11. INSOLVENCY.Matrix may,forthwith cancel this order in the event of the happening of any insurrection,acts of terrorism,war or other reason of a like nature not the fault of Matrix shall
of the following or any other comparable event: insolvency of the Customer,the filing of a vohm- excuse for the period of the delay Matrix's performance and the period for the performance shall
ht
ary petition in bankruptcy,the filing of any involuntary,petition to have Customer declared be extended for a period equivalent to the period of such delay.
bankrupt provided it is not vacated within thirty(30)days from the date of tiling,the appointment
of a receiver or trustee for Customer provided such appointment is not vacated within thirty(30)
days from the date of such appointment,or the execution by Customer of an assignment for the
benefit of creditors.
REV 4105 -
INDIANA
TAX EXEMPT
TAIL
C ity ®f Carml CERTIFICA EENO 003120155 0 2 0 PAGE
PURCHASE ORDER NUMBER
eFEDERAL EXCISE TAX EXEMPT
35-60000972
ONE CIVIC SQUARE THIS NUMBER MUST APPEAR ON INVOICES,A/P
CARMEL, INDIANA 46032-2584 VOUCHER, DELIVERY MEMO, PACKING SLIPS,
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL-1997 SHIPPING LABELS AND ANY CORRESPONDENCE.
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
411412014 Datacore Servers
Matrix Integration Carmel Communications
VENDOR Attn: Valerie Lange SHIP Terry Crockett
417 main Street TO 3 Civic Square
Jasper, In 47546 Cartel, IN 46032
(317)571-2567
CONFIRMATION BLANKET CONTRACT PAYMENT TERMS FREIGHT
QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION
Account 44-632.01
2 Each HP SmartCache No Media 24x7 Tech support 1 Svr License D7S26A $218.27 $436.54
2 Each HP Pr.9i9ant DL380p Gen8 Server 665554-821 $6,151.79 $12,303.58
2 Each HP Syr 4 hour 24x7 ProLiant DL38x(p)hardware support U8084E $2,084.67 $4,169.34
Sub'total: $16,909.46
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Send Invoice To: Indiana State Ctara a t D3Q79;Matail)t�g atton HP Location ID#10025751,Quote No.
AAAQ102402
City of Carmel
Terry Crockett
3 Civic Square
Carmel, IN 46032- PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT I PROJECTACCOUNT AMOUNT
1202 Carmel IS Dept. PAYMENT $16,905.46
• A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O.
NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND
VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED.
SHIPPING INSTRUCTIONS I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
•SHIP REPAID.
•C.O.D.SHIPMENTS CANNOT BE ACCEPTED.
• ORDERED BY
PURCHASE ORDER NUMBER MUST APPEAR ON ALL /" r"yi ^` f -'l :-r 1.�h\.C_�f_.•'� �1 '
SHIPPING LABELS. r/
•THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945 TITLE , ' Director
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO.
CLERK-TREASURER
DOCUMENT CONTROL NO- 31815 A.P.V. COPY-SIGN AND RETURN TO CLERK'S OFFICE
VOUCHER NO. WARRANT NO.
ALLOWED 20
IN THE SUM OF$
ON ACCOUNT-OF APPROPRIATION FOR
Board Members
PO#or INVOICE NO. ACCT#/TITLE AMOUNT
DEPT.# I hereby certify that the attached invoice(s), or
bill(p) is (are) true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
- 20.
----- ---Signature -
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund
VOUCHER NO. WARRANT NO.
Matrix Integration ALLOWED 20
Attn: Valerie Lange
IN SUM OF $
417 Main Street
Jasper, In 47546
$16,909.46
ON ACCOUNT OF APPROPRIATION FOR
IS Department
PO#/Dept. INVOICE NO. ACCT#!TITLE AMOUNT Board Members
31815 I 1053567 I 44-632.01 I $16,909.46 1 hereby certify that the attached invoice(s), or
bill(s) is (are)true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
Thursday, Jul -7-2014
Director, IS
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund
Prescribed by State Board of Accounts City Form No.201 (Rev.1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service,where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit,etc.
Payee
Purchase Order No.
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s)or bill(s))
07/14/14 1053567 $16,909.46
I hereby certify that the attached invoice(s), or bill(s), is(are)true and correct and I have audited same in accordance
with IC 5-11-10-1.6
, 20
Clerk-Treasurer