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HomeMy WebLinkAboutD-2154-13 Storm Water User Fees/Establishing Dept of Storm Water Mgmt SPONSOR(S): Councilor Snyder Councilor Rider ORDINANCE D-2154-13 (AS AMENDED) AN ORDINANCE OF THE COMMON COUNCIL OF THE CITY OF CARMEL,INDIANA, ESTABLISHING A DEPARTMENT OF STORM WATER MANAGEMENTAND A STORM WATER DISTRICT,AND ADOPTING AND APPROVING STORM WATER USER FEES WHEREAS, the control and management of storm and surface water is important to the State of Indiana and the City of Cannel, Indiana, ("City") in order to control erosion and to manage the pollutants associated with construction and modem land use run-off; and WHEREAS, it is in the best interest of the City and its residents to now create a "City of Carmel Department of Storm Water Management" for the purpose of providing for and managing the collection, treatment, drainage, and disposal of City storm and surface water, to establish a "Carmel Storm Water " district, and to adopt and approve "Storm Water User Fees" for the District; District" as a special taxing tri p pp S , and WHEREAS, Indiana Code Section 8-1.5-3-3(a) provides that the Common Council of the City of Carmel may adopt an ordinance to provide for the control of any or all of its storm water facilities by a board consisting of the members of the Common Council of the City of Carmel; and WHEREAS, Indiana Code Section 8-1.5-3-3(a) further provides that the Common Council of the City of Carmel may adopt such ordinance separate from an ordinance granting control of the City's municipally owned utilities to a municipal works board; and WHEREAS, contemporaneous with and in anticipation of the adoption of this Ordinance, the City of Carmel Board of Public Works and Safety, pursuant to Indiana Code Section 8-1.5-5-7, established proposed Storm Water User Fees for the District by and through its Resolution No. 10-16-13-01 ("Resolution"), a copy of which is attached hereto and incorporated herein as Exhibit A, which actions by the Board of Public Works and Safety are hereby ratified. NOW, THEREFORE, BE IT ORDAINED by the Common Council of the City of Cannel, Indiana, as follows: Section 1: The foregoing Recitals are incorporated herein by this reference. Section 2: The following definitions apply to the provisions of this Ordinance: Page One of Six Pages This Ordinance was prepared by Briane M.House and R.Daniel Faust on July 21, 2014, at 6:00 p.m.No subsequent revision to this Ordinance has been reviewed by Mr.House or Mr. Faust for legal sufficiency or otherwise. SPONSOR(S): Councilor Snyder Councilor Rider a. "Board"means the Board of Directors of the Department of Storm Water Management, the membership of which consists of and is coextensive with the members of the Common Council of the City of Carmel, Indiana,pursuant to Indiana Code Section 8-1.5-3-3(a)(2); b. "Council"means the Common Council of the City of Carmel, Indiana; c. "Department head"means a person appointed by the Mayor of the City of Carmel pursuant to Indiana Code Section 36-4-9-2; d. "Effective date"means the date upon which this Ordinance is passed and approved; e. "Fiscal body" is defined for this Ordinance by Indiana Code Section 36-1-2-6 and specifically means the Common Council of the City of Carmel, Indiana; f. "Legislative body" is defined for this Ordinance by Indiana Code Section 8-1.5-1-7 and specifically means the Common Council of the City of Carmel, Indiana; g. "Operations date" means that date upon which the Department of Storm Water Management commences providing services to the City and is currently established as November 1, 2014, or upon such other date as the Board directs; h. "Superintendent"means a person appointed by the Board pursuant to Indiana Code Section 8-1.5-3-4(a)(3)whose powers and duties are described therein; Section 3: The provisions of Indiana Code 8-1.5-5, as the same may be amended from time to time, are hereby adopted by the Common Council of the City of Cannel, Indiana ("Council", when referring to the legislative and fiscal body of the City) and are hereby effective and operative within the City. Section 4: Pursuant to Indiana Code 8-1.5-5, a Department of Storm Water Management ("Department"), consisting of a department head recommended by the Mayor and approved by the Board, one or more superintendents appointed by the Board, and designated staff, is hereby created for the purpose of providing for the collection, treatment, drainage, and disposal of storm surface water in the City. Ordinance D-2154-13 Page Two of Six Pages This Ordinance was prepared by Briane M. House and R. Daniel Faust on July 21, 2014, at 6:00 p.m.No subsequent revision to this Ordinance has been reviewed by Mr.House or Mr. Faust for legal sufficiency or otherwise. SPONSOR(S): Councilor Snyder Councilor Rider Section 5: Pursuant to Indiana Code 8-1.5-3-3(a) and Indiana Code 8-1.5-5-4(g)(2), the Common Council of the City of Carmel shall act as the board of directors for the Department of Storm Water Management ("Board", when referring to controlling body of the Department of Storm Water Management) and is hereby directed to control the City's storm water facilities and shall have all of the powers and responsibilities set forth in Indiana Code 8-1.5-3-4(a) and 8-1.5-5-6, and as otherwise provided by law or in equity. Section 6: Pursuant to Indiana Code 8-1.5-3-3(a)(2), the membership of the Board shall be coextensive with the membership of the Council. Section 7: Pursuant to Indiana Code 8-1.5-5, there is hereby created a special taxing district, known as the "Carmel Storm Water District," which shall include all of the territory within the corporate boundaries of the City of Carmel, Indiana ("District"). Section 8: The City of Carmel Board of Public Works and Safety has conducted a storm water program and capital improvement budget study ("Study"), a copy of which is attached hereto and incorporated herein as Exhibit B, which Study recommends an initial monthly Storm Water User Fee of $4.95 for each residential property located in the District based on an average impervious area which has been calculated by the Study to be 4,150 square feet per residential lot. Section 9: The Council, acting as the Board,with the assistance of the Department, shall annually: a. Prepare, approve, and implement a budget; b. Prepare, prioritize, and approve a list of capital projects for the purposes of controlling, mitigating, remediating, and/or otherwise managing storm water and issues related thereto to be systematically undertaken; c. Develop and implement a"Credit Manual" consistent with the recommendations of the Study and any additional assistance from the Department deemed necessary or helpful that provides credits in the form of adjustments in Storm Water User Fees and/or related charges for landowners and property owners whose properties exhibit characteristics materially different from the calculated ERU value or who have undertaken demonstrable and objective infrastructure improvements upon the landowners' property which reduce the area of impermeable surface, capture, retain, or detain storm water runoff or otherwise, in the objective determination of the Department as reflected in the Credit Manual,warrant an adjustment in Storm Water User Fees; Ordinance D-2154-13 Page Three of Six Pages This Ordinance was prepared by Briane M.House and R. Daniel Faust on July 21, 2014, at 6:00 p.m.No subsequent revision to this Ordinance has been reviewed by Mr.House or Mr. Faust for legal sufficiency or otherwise. SPONSOR(S): Councilor Snyder Councilor Rider d. Manage the finances of the Department with an annual goal that all administrative expenses and overhead not exceed 20% of the gross total of all Storm Water User Fees collected on an annual basis, thus ensuring that storm water funds are significantly dedicated to capital projects designed to improve storm water management; e. Approve any and all indebtedness proposed to be incurred by the Department. No debt may be incurred by the Department without the express authorization and approval of the Board as evidenced by special resolution or annual budget approval; f. Determine reasonable and just rates and charges for services to utility patrons; g. Make monthly reports to the City's fiscal officer of the Department's receipts and disbursements and an annual report of the condition of the Department, and; h. Take such other actions as are required or permitted by law. The Council, acting as the legislative and fiscal body of the City of Carmel, shall annually approve the budget prepared by the Board and approve reasonable and just rates and charges for services to utility patrons. Section 10: The Council, acting under the authority granted to the City's fiscal body by Indiana Code 8-1.5-5-7(b) to approve a Storm Water User Fee, adopts and approves the Storm Water User Fees proposed by the City of Carmel Board of Public Works and Safety in the Resolution for the District, to wit: a. The monthly Storm Water User Fees shall be uniform for all residential properties located in the District, and the same shall be assigned one (1) Equivalent Residential Unit ("ERU"). b. The monthly Storm Water User Fees for all non-residential properties located in the District shall be determined by using an ERU multiplier, which shall be the quotient obtained by dividing the total square feet of impervious surface area within a non- residential property by a divisor of 4,150 square feet, which quotient will then be multiplied by the ERU to obtain the Storm Water User Fee, except that the monthly Storm Water User Fee for a non-residential property located in the District shall not be less than one (1) ERU. Ordinance D-2154-13 Page Four of Six Pages This Ordinance was prepared by Briane M. House and R.Daniel Faust on July 21,2014, at 6:00 p.m.No subsequent revision to this Ordinance has been reviewed by Mr.House or Mr.Faust for legal sufficiency or otherwise. SPONSOR(S): Councilor Snyder Councilor Rider c. The monthly Storm Water User Fees for all unimproved property located in the District shall be the product of the ERU multiplied by 0.33. d. The ERU shall be $4.95. Section 11: If the monthly Storm Water User Fee is not paid by its due date, as stated on the Department's fee invoice, which may be combined with and made a part of the City's billings issued pursuant to City Code Section 9-231, a late charge of ten percent(10%)will be assessed, together with the costs of collection, if any, including reasonable attorney's fees. Section 12: The Department shall be responsible for calculating and assessing all monthly Storm Water User Fees and for establishing billing and collection procedures for the same, the Storm Water User Fees so collected to be segregated and deposited in a non-reverting fund, and for taking all other lawful actions, including, but not limited to, those set forth in City Code Section 9-231 and Indiana Code 8-1.5-5-7, as are necessary or convenient in order to implement the City's storm water management and user fee system. Section 13: This Ordinance shall be in full force and effect from and upon its adoption in accordance with the law. All ordinances or parts thereof in conflict herewith are hereby repealed. The invalidity of any section, clause, sentence or provision of this Ordinance shall not affect the validity of any other part of this Ordinance which can be given effect without such invalid part or parts. 3+ 0 ORDAINED and ordered by the Common Council of the City of Carmel, Indiana, this C 1 y C C C y , day o 2014,by a vote of ayes and nays. Y Y Y Y COMMON COUNCIL FOR THE CITY •F C 1. EL AOPP ■ Pres'.+'g Officer j ' evin D. Rider 4)41/0, W. Eric e •ensticker, Pr:.it Pro Tempore Carol Schle' . Carte Richars L. Sharp -A, S - 'inkam Luci , der Ordinance D-2154-13 Page Five of Six Pages This Ordinance was prepared by Briane M.House and R.Daniel Faust on July 21,2014, at 6:00 p.m.No subsequent revision to this Ordinance has been reviewed by Mr.House or Mr.Faust for legal sufficiency or otherwise. SPONSOR(S): Councilor Snyder Councilor Rider ATTEST: 1 / 7/`. i Diana L. Cordray, IAMC, Clerk-Treasurer Presented by me to the Mayor of the City of Carmel, Indiana this dot day o , 2014, at cf.-34 __A_.M. Lk/ Diana L. Cordray, IAMC, Clerk- P asurer Approved by me, the Mayor of the City of Carmel, Indiana, this oil day o , 2014, at 10:00 _A__..M. J AA/ es Brainard, Mayor I ATTEST: j. % %/ a Diana L. Cordray, IAMC, Clerk-T asurer Ordinance D-2154-13 , Page Six of Six Pages This Ordinance was prepared by Briane M.House and R. Daniel Faust on July 21, 2014, at 6:00 p.m.No subsequent revision to this Ordinance has been reviewed by Mr.House or Mr. Faust for legal sufficiency or otherwise. • • RESOLUTION NO. BPW- 10-16-13-01(As Amended) RESOLUTION OF THE CITY OF CARMEL BOARD OF PUBLIC WORKS AND SAFETY ESTABLISHING RECOMMENDED STORM WATER USER FEES WHEREAS, the City of Carmel, Indiana ("City"), provides for the collection, drainage, treatment, and disposal of storm and surface water, and the costs of doing so are presently not being paid; and - WHEREAS, the City, by and though its Common Council ("Council"), will, contemporaneous with the passage of this Resolution, create by ordinance a Department of Storm Water Management ("Department") to provide for the collection, drainage, treatment, and disposal of storm and surface water in the City, and direct this Board to control the City's storm water facilities by and pursuant to Indiana Code 8-1.5-5-4(g)(2), 8-1.5-3-3(a), 8-1.5-3-4(a), 8-1.5-5-6, and as provided by law or in equity; and WHEREAS, all territory within the corporate boundaries of the City will be, by virtue of said ordinance, included in and constitute the special taxing district known as the Carmel Storm Water District ("District"); and - WHEREAS, Indiana Code 8-1.5-5-7 provides that this Board, after approval by the Council, may assess and collect Storm Water User Fees ("User Fees") from all the property in the District, such User Fees to be segregated and deposited in a_separate non-reverting fund; and WHEREAS, this Board has decided to establish and collect User Fees pursuant to Indiana Code 8-1.5-5-7, and desires the Council to authorize the User Fees recommended in this Resolution and the actions of this Board in establishing the same in accordance with Indiana Code 8-1.5-5-7; and WHEREAS, this Board had conducted internal studies regarding the current storm water system operation and maintenance needs of the District and has made a determination as to the amounts that must be expended to fulfill those needs; and • WHEREAS, this Board has conducted a storm water program and capital improvement budget study ("Study") which recommends an initial storm water user fee of Four Dollars and Ninety-Five Cents ($4.95) for each residential property located within the District per month; and WHEREAS, based upon the Study, and pursuant to Indiana Code 8-1.5-5-7, this Board has determined that it is necessary and desirable to now impose the User Fees set forth hereinbelow, the same being the minimum amounts necessary for the operation and maintenance of the City's storm water system. Page One of Three Pages This Resolution was prepared by Douglas C.Haney,Carmel City Attorney,on November 4,2013 at 8:40 a-m. No subsequent revision to this Ordinance has been reviewed by Mr.Haney for legal sufficiency or otherwise. Illssvrappslluser data-adminWIW1E Bass My IkcumentS1BPW-Resolutiotts120131ESTABLISH Storm Water User Fees 9.26.13-Amended I 1.1.13.dax1 I14.2013 6:46 AM • • • NOW, THEREFORE, I3E IT RESOLVED by the City of Cannel Board of Public Works and Safety as follows: Section 1. The foregoing Recitals are incorporated herein by this reference. Section 2. The monthly Storm Water User Fees shall be uniform for all residential properties located within the District, and the same shall be assigned one (1) Equivalent Residential Unit ("ERU"). Section 3. The monthly Storm Water User Fees for all non-residential properties located within the District shall be determined by using an ERU multiplier, which shall be the quotient obtained by dividing the total square feet of impervious surface area within a non-residential property by a divisor of 4,1.50 square feet, which quotient will then be multiplied by the ERU to obtain the Storm Water User Fee, except that the monthly Storm Water User Fee for a non-residential property located within the District ,shall not be less than one (1) ERU. Section 4. The monthly Storm Water User Fees for all unimproved property located within the District shall be the product of the ERU multiplied by 0.33. Section 5.The ERU shall be Four Dollars and Ninety-Five Cents ($4.95) per month. Section 6. If the monthly Storm Water User Fee is not paid by its due date, as stated on the Department's fee invoice, which may be combined with and made part of the City's billings issued pursuant to City Code Section 9-231, a late charge of ten percent(10%) will be assessed, together with the costs of collection, if any, including reasonable attorney's fees. Section 7. The Department shall be responsible for calculating and assessing all monthly Storm Water User Fees and for establishing billing and collection procedures for the same, and for taking all other lawful actions, including, but not limited to, those set forth in City Code Section 9-231, as are necessary or convenient in order to implement the City's storm water management and user fee system. Section 8. The Storm Water User Fees approved in this Resolution are, in accordance with Indiana Code 8-1.5-5-7, effective upon passage of an ordinance by the Council adopting and approving the Storm Water User Fees authorized herein and ratifying the Board's actions in adopting the same. The City's Storm Water User Fees shall be billed on the first billing cycle of the City's Utilities Department that occurs after the approval of those fees by the Council. Section 9. The sections, paragraphs, sentences, clauses, phrases and words of this Resolution are separate and severable, and if any word, phrase, clause, sentence, paragraph or section of this Resolution shall be declared unconstitutional, invalid or unenforceable by the valid judgment or decree of a court of competent jurisdiction, such unconstitutionality, invalidity or unenforceability shall not affect any of the remaining words,phrases, clauses, sentences, paragraphs and sections of this Resolution. Board of Works Resolution No. BPW-10-I6-13-01 Page Two of Three Pages This Resolution was prepared by Douglas C. Haney,Carmel City Attorney,on November 4,2013 at 8:40 a.m.No subsequent revision to this Ordinance has been reviewed by Mr. Haney for legal sufficiency or otherwise. Nsawaxeileser dam-adr tnlAW'E BasssMy Documeets1PN-Resohdio s120131ESTABUSH Stem Water Usei Fees 326-13-Amended 11.1.13.docrc 1 U42013 8:46 AM • Section 10. This Resolution is effective upon its passage. SO RESOLVED this -</411 day of AL-rem-Lai— , 2013. CITY OF CARMEL, INDIANA By and through its Board of Public Works and Safety BY: Jaine Brainard, Presi ing Officer • Dort- r ,/)? ary • In_Burke, Member er Date: i y; 13 Lori S. Watsron, m ft r' fr Date: '� ATTEST: Diana Cordray, I CA,Clerk-Treasurer Date: 1 - !3 • Board of Works Resolution No. BPW-10-16-13-01 Page Three of Three Pages • This Resolution was prepared by Douglas C. Haney,Carmel City Attorney,on November 4,2013 at 8:40 a.m.No subsequent revision to this Ordinance has been reviewed by Mr. Haney for legal sufficiency or otherwise. 1lLssvrapps11user data-adeinnLAYAE Bass1My Documes s1BPW-Resolurions120131ESTABLISH Storm Water User Fees 9.26-13-Amended I1-1-13.docx11/4f2013 B:46AM G�� aFC,Qq ;44"N,, STORMWATER PROGRAM & CAPITAL x` # ' IMPROVEMENT BUDGET STUDY r CITY OF CARMEL, INDIANA . Prepared for: City of Carmel,Indiana Engineering Office One Civic Square Carmel,IN 46032 September 17,2013 Prepared by Christopher B.Burke Engineering,LLC 115 W.Washington Street,Suite 1368 South Indianapolis,Indiana 46204 CBBEL Project Number 13-0249 �R�ll�lt City of Carmel—Stormwater Program&Capital improvement Budget Study September 2013 This page intentionally left blank B® Christopher B.Burke Engineering,LLC. i City of Carmel—Stormwater Program&Capital Improvement Budget Study September 2013 TABLE OF CONTENTS Chapter 1 PROJECT OVERVIEW&SCOPE 4 1.1 Stormwater Utility as a Funding Mechanism 4 1.2 State Authority for Municipalities to Collect Stormwater Fees 5 Chapter 2 STORMWATER MANAGEMENT PROGRAM 6 2.1 Regulatory Mandate&Penalties for Noncompliance 6 2.2 City of Carmel Stormwater Program 7 Chapter 3 PROGRAM STAFFING NEEDS&ORGANIZATION 10 3.1 Organizational Structure 10 Chapter 4 PROGRAM COSTS 14 Chapter 5 STORMWATER UTILITY RATE&RATE STRUCTURE 18 5.1 Utility Rate Structure Assumptions 19 5.2 ERU Calculation 20 5.3 Impervious Area Calculation for Non-Residential Properties 21 5.4 Factors Affecting the Revenue 22 5.5 Parcel Database Summary and Statistics 23 5.6 Utility Rate Structure 25 5.7 Utility Rate Comparison with other Jurisdictions 26 5.8 Using the Rate Study Database to Develop a Billing Database 26 5.9 Caps and Credits 27 Chapter 6 SUMMARY OF RECOMMENDATIONS&NEXT STEPS 30 6.1 Summary of Recommendations 30 6.2 Next Steps 31 BL. Christopher B.Burke Engineering,LLC. ii City of Carmel—Stormwater Program&Capital Improvement Budget Study September 2013 LIST OF FIGURES Figure 4-1 Distribution of funds within the Stormwater Budget 14 Figure 5-1 City of Carmel Stormwater Utility Service Area 20 Figure 5-2 Percentage of Parcels in Study Area 23 Figure 5-3 Percentage of Acres by Property Class 24 Figure 5-4 Percentage of Annual Revenue by Property Class 25 LIST OF TABLES Table 5-1 Parcel Summary in Study Area 24 APPENDICES APPENDIX 1 STAFFING ORGANIZATION CHART APPENDIX 2 STORMWATER PROGRAM COSTS APPENDIX 3 STORMWATER UTILITY RATE STRUCTURE APPENDIX 4 COMPARISON OF EXISTING INDIANA STORMWATER UTILITIES Christopher B.Burke Engineering,LW. iii City of Carmel—Stormwater Program&Capital improvement Budget Study September 2013 CHAPTER 1 PROJECT OVERVIEW & SCOPE Like many local governments in Indiana, the City of Carmel is faced with the challenge of paying for increasing stormwater regulatory requirements and ongoing stormwater infrastructure maintenance and improvements. Carmel currently pays for the stormwater program using the general fund. This means the stormwater program competes directly for funding with all of the other important and popular services provided by the City. Recognizing the benefit of providing a stable funding source to better meet current and future program demands, the City retained Christopher B. Burke Engineering, LLC (CBBEL) to develop a budget for stormwater program management and capital improvements, and to assist the City with the determination of a fair and appropriate utility user fee. t33�`• S,T-G'„R�M, WAT.E.R. UT5I�zL�I TY A, aS§A FUNDING:MEC:H,ANISM � , .3 etVQN � — .� ;�:` The stormwater utility is a proven method of providing a reliable funding source for the management of stormwater programs. This funding source is provided through a user fee similar to the fees collected for public water and wastewater services. The stormwater utility is unique (when compared with water and wastewater utilities) in that the service cannot be disconnected for nonpayment, service is provided to all citizens without choice, and the actual service to a particular property is difficult to quantify. Consequently, the successful implementation of a stormwater utility requires a good stormwater management program with well-defined deliverables as well as public support through education and outreach. This type of funding mechanism has been coined Stable,Adequate,Flexible,and Equitable(SAFE). A stormwater utility is stable because it is separated from the annual budget process and does not compete with other public services and programs such as schools, public safety, and solid waste. This stable revenue source allows stormwater managers to effectively implement their stormwater program and complete drainage projects. A stormwater utility is adequate because the user fee is calculated based on a detailed evaluation of program needs and the capital improvement plan. It is flexible because the rate structure can include any number of modifiers such as caps, economic incentives to reduce user fees, variables for land use types (vacant land, special use or tax exempt properties), and secondary funding methods to meet the stormwater management program objectives. Finally, a stormwater utility is equitable because the user fee is proportional to the volume of stormwater runoff for each parcel. C[s Christopher B.Burke Engineering,LW 4 City of Carmel—Stormwater Program&Capital Improvement Budget Study September 2013 i 1.2 STATE AUTHORITY FOR MUNICIPALITIES TO COLLECT STORMWATER FEES Indiana law allows municipalities to collect user fees necessary to manage the capital improvement and operational expenses associated with stormwater management. This can be done by either creating a new Department of Stormwater Management or expanding the scope of services of the existing Municipal Sewage Works. Department of Stormwater Management(IC 8-1.5-5) IC 8-1.5-5 was established in 1988 as a specific tool for cities and town to improve their ability to manage stormwater. Under this law, municipalities must,by ordinance: 1. Establish a Department of Stormwater Management. The Department is governed by 3 member board appointed by the executive of the municipality 2. Define the district that is considered to receive a special benefit from the collection and disposal of stormwater, identify the method for determining the fee, how the stormwater funds may be used, and collection method 3. Establish the rate structure and user fee for rate payers of the stormwater utility Municipal Sewage Works(IC 36-9-23) Stormwater user fees may be collected under the 1981 statute IC 36-9-23 that authorizes municipalities to operate sewage works. While the focus of this statute is sewage, the language includes storm sewers and storm drainage as part of that system. A municipal Board of Public Works is responsible for the construction, acquisition, improvement, operation, and maintenance of sewage works. Under this option, the stormwater utility may be administered under the existing municipal Utility Board or Board of Public Works. Expanding the existing Board's responsibility requires an amendment to the ordinance that establishes their authority. �t�x"'n{ r7�t``?ya-�°"' r1�:` '�,�f gpl��`# i• t t'c��'�'S'as 4a a. � wu�ir �.` � s�� ", ��" f fi '3`�n. � wt j, q.n*e � y*- l?ECOMMENDATfON,it1 t f z 5 sf p Itilssrecommended that t1 el.City seek legal counsel to determine whether to create anew Departir ent of Starmwater f ' '' yManagemeritior to,expand iberexisting stppeitr sen►kes!of,heiMunlcipat3+ewage Works_ ,h 4f _ nyc,u i • C• Christopher B.Burke Engineering,LLC 5 City of Carmel—Stormwater Program&Capital Improvement Budget Study September 2013 CHAPTER 2 STORMWATER MANAGEMENT. PROGRAM 2 1•REGULATORY MANDATE & PENALTIES FOR"NONCOMPLIANCE As part of the 1987 amendments to the Federal Clean Water Act (CWA), the United States Congress added Chapter 402(p)to the CWA to address the water quality impacts of stormwater discharges from industrial facilities and large to medium municipal separate storm sewer systems (MS4s). Large to medium MS4s were defined as communities serving populations of 100,000 or more and are regulated by the Environmental Protection Agency(EPA) under the National Pollutant Discharge Elimination System's(NPDES)Storm Water Phase I Program. In addition to these amendments, Congress directed the EPA to issue further regulations to identify and regulate additional stormwater discharges that were considered to be contributing to national water quality impairments. On December 8,1999,the EPA issued regulations that expanded the existing NPDES Storm Water Program to include discharges from small MS4s in "urbanized areas"serving populations of less than 100,000 and stormwater discharges from construction activities that disturb more than one acre of land. These regulations are referred to as the NPDES Phase II Storm Water Program. In the State of Indiana,the Indiana Department of Environmental Management (IDEM) is responsible for the development and oversight of the NPDES Phase II Program. The IDEM initiated adoption of the Phase II Rules that were ultimately codified as 327 IAC 15-13(Rule 13). Rule 13 became effective on August 6,2003 and requires designated MS4 entities to apply for permit coverage by submitting a Notice of Intent (NOI) and developing Storm Water Quality Management Plans (SWQMPs)through a phased submittal process. The IDEM's phased submittal requirements for the SWQMP include the following 3 components: 1. Part A:Initial Application 2. Part B:Baseline Characterization Report 3. Part C:Program Implementation Plan To deal with potential violations,EPA has 3 types of enforcement actions. These p YP include Administrative Orders, Civil Penalties, and Criminal Prosecutions. Depending on the severity of the violation, monetary fines may range from $2,500/day/violation not to exceed as much as $157,500/day/violation. The most severe individual penalty is imprisonment for not more than 15 years and/or a fine of $250,000. Organizations, including governmental entities subject to Phase I and Phase II Programs, may be subject to fines of not more than$1,000,000. In addition to federal enforcement and penalties, Indiana may issue a civil fine not to exceed $25,000/day/violation. The City of Carmel became a designated MS4 entity in 2003. Cry Christopher B.Burke Engineering,LLC 6 City of Carmel—Stormwater Program&Capital Improvement Budget Study September 2013 12:2' CITY;OF.CARMEL1S,TORMWATEit PROGR'AlW ,Er . � b9' The City's plan for implementing Rule 13 requirements is contained in their SWAMP Part C:Program Implementation Report that includes a number of best management activities identified in each of the following 6 Minimum Control Measures(MCMs). MCMs#1&#2:Public Education,Outreach,Participation,&Involvement • The City must implement and/or participate in the following activities to meet their Rule 13 requirements: • Hamilton County Phase II Public Education Steering n Committee g • Regional Collaboration and Partnering • Stormwater Assessments(to gauge outreach effectiveness) • Stormwater Webpage • Stormwater Educational Materials • Stormwater Messaging Packaging • Fair or Festival Booths • Clean-up Events • Household Hazardous Waste and Recycling Program Promotions (support) • "Report-A-Polluter" Program • Soil and Water Conservation District Activities(support) • Storm Drain Marking • Signage • Rule 13 Public Participation List (of those groups or individuals interested in participating) • Public Meetings and Public Notification MCM#3:Illicit Discharge Detection&Elimination(IDDE) • Defined by EPA as identifying and eliminating illicit discharges and spills from storm drain systems • .The City must implement the following activities to meet their Rule 13 permit requirements: • Stormwater System Map(maintain&update) • Illicit Discharge Detection and Elimination Ordinance (update & enforce) • Illicit Discharge Detection and Elimination Plan • IDDE Potential Desktop Analysis • IDDE Manual and Field Binder MCMs#4&#5:Construction and Post-Construction Runoff Control • Defined by EPA as addressing stormwater runoff from active construction sites and after construction activities have ended #k"v Christopher B.Burke Engineering,LLC City of Carmel—Stormwater Program&Capital Improvement Budget Study September 2013 • The City must implement the following activities to meet their Rule 13 requirements: • Stormwater Management Ordinance • Stormwater Technical Standards • Plan Review,Site Inspection,and Enforcement • Training for Staff and Construction Professionals • Pre-Construction Meetings • Post-Construction BMP Operation and Maintenance(O&M)Plans • Erosion and Sediment Control and Post-construction BMP Tracking Database • Post-Construction Inspection and Enforcement Documentation • Construction BMP Performance Bond Requirements • Post-Construction BMP Performance Bond Requirements • Carmel Rule 5 Compliance(on City owned projects) MCM#5:Good Housekeeping&Pollution Prevention • Defined by as y PA E a addressing stormwater runoff from MS4 owned facilities and activities • The City must implement the following activities to meet their Rule 13 requirements: • MS4 Conveyance System Maintenance Plan and Documentation • Stormwater Pollution Prevention Plans (covering Secondary Containment, Salt/Sand Management, Snow Disposal Areas, Spill Prevention and Clean Up, Fertilizer and Pesticide Management, Waste Disposal,&Washwater Management) • Oil and Water Separator Maintenance • Street Sweeping Program • IDDE,Good Housekeeping,&Pollution Prevention Staff Training • Flood Management Projects (review for incorporation of stormwater quality practices) • Canine Park Location (enforcement of placement guidelines if needed) Although the City has attempted to partially implement some of these activities, they have not had the consistency, unity, coordination, or completeness needed for longevity and success. jr.ri � r yr ° rg ¢ r a r i alt 'd 'r k 3ALV i a�`.' r, e#_.S ,: „ter c sw" RECOMMENPARC N# 2 ,,1*U,; 3, t .'; A £ ,, , It/is recommended'that the Cityycreate a dedicatedtfunding source%such as,atstormwater utility fee,to mmore;effectively Implement andtmeet,the goals$of their Rule113#Program nd to,position?thee,City$to,meettincreasing�expectations and At`,' rS- y�ym` w j.�s , '"°` is T $ f� nt 5. 2.. ,�. p f i "." �, a 3 fib< s' P:; t: '€ _ -'a z }�° ?-r'` .'°'. x a'sa �g < '� �/e �l�;e/nel)�S .. ,�s "'^a'°'.rx gs q xi a { lA„Y i Cr" Christopher B.Burke Engineering,LLC 8 lei.∎. City of Carmel—Stormwater Prograrn&Capital Improvement Budget Study September 2013 This page Intentionally left blank Christopher B.Burke Engineering,tIC 9 City of Carmel—Stormwater Program&Capital Improvement Budget Study September 2013 CHAPTER 3 PROGRAM STAFFING NEEDS & ORGANIZATION CBBEL met with key City staff and officials and researched similar MS4 organizational structures to recommend staffing for the stormwater program. This information was used to create the"Organizational Chart for Proposed City of Carmel Stormwater Utility" provided in Appendix 1. The chart includes one additional recommended position and also the recommended percentage of salary for each staff member that should be paid with stormwater utility funds. The Organizational Chart is proposed to expand the City's existing, strong foundation that has been recognized by IDEM and other organizations as not only implementing a successful, compliant Rule 13 program but being a state leader since the program began in 2003. 3:1 Olia4ZATION ilSTRUCT,URE' , � 3� l 4 F h ...+. m�r .`.-. t .ai .n.°r. ks.«,;.� +,.....r,..�., ,irR �.r,:.°F,. .-+"+�..a. .. .a ..'.�._ .t .�.'+r&...f..A s.' .+. •a+s. •$ The Mayo r is designated by law as the overall MS4 Operator. Rule 13 mandates that the highest ranking elected official is ultimately responsible for the development, implementation, or enforcement of the MCMs for the City. The noted Rule 13 program responsibilities have been delegated to the City Engineer who serves as the Mayor's duly authorized representative for the City. The existing Board of Public Works would also serve as the Stormwater Utility Board as described in Section 1.2. This board would make decisions about the City's overall stormwater management program, and the City Council would approve the Stormwater Utility budgets. The Stormwater Administrator is responsible for coordinating the 6 MCMs,the Assistant City Engineer provides CIP management and review, and the Staff Engineer reviews the stormwater drainage for private and residential projects. The MS4 Consultant coordinates and assists with technical services toward completing various Rule 13 activities as assigned by the City Engineer. The stormwater drainage consultant provides as needed assistance on related stormwater quantity issues. MCMs #1 & #2: Public Education, Outreach, Participation, & Involvement are coordinated by the Stormwater Administrator with support from the Stormwater Inspector as well as the Upper White River Watershed Alliance (UWRWA). The City pays annual dues to the UWRWA for their services and this line item is included in the proposed Stormwater Utility budget. In addition, help to either directly or indirectly fulfill Rule 13 program requirements is provided by other surrounding MS4 entities who each have a representative or representatives on the Public Education Committee and the City's Water and Wastewater utility; however, none of these entities would receive Stormwater Utility funds. MCM #3: IDDE tasks are coordinated by the Stormwater Administrator with support from the Stormwater Inspector. In addition, help to either directly or, €10 Christopher B.Burke Engineering,LLC 10 City of Carmel—Stormwater Program&Capital Improvement Budget Study September 2013 indirectly fulfill Rule 13 program requirements is provided by other surrounding MS4 entities who each have a representative or representatives on the Standards, Plan Review, and Enforcement Committee, the City's Water and Wastewater utility, and the City's Household Hazardous Waste collection program; however, none of these entities would receive Stormwater Utility funds. MCMs #4 & #5: Construction and Post-Construction Runoff Control are coordinated by the Stormwater Administrator with support from the Stormwater Inspector which includes City specific day to day tasks such as permitting, review of Stormwater Pollution Prevention Plans and O&M Plans inspections, compliance, and enforcement. Tasks such as Ordinance and Technical Standards updates, training, and general procedural items are developed with the other surrounding MS4 entities who each have a representative or representatives on the Standards, Plan Review, and Enforcement Committee. The Indiana Association for Floodplain and Stormwater Management(INAFSM) Inspectors'Group is a networking forum for all MS4 entities throughout the state to learn and share stormwater program knowledge. Applicable City staff pays annual dues to INAFSM. MCM#6: Good Housekeeping& Pollution Prevention for City Operations is also led and coordinated by the Stormwater Administrator with support from the Stormwater Inspector; however, this MCM includes items such as facility management at City-owned properties and on-going maintenance of the separate storm conveyance system. Therefore, several City departments are affected by these Rule 13 requirements so the Stormwater Administrator works effectively with them to cooperatively implement the program. For example, the Street Department provides Street Sweeping and Vac Truck services which help to maintain and keep pollutants out of the separate storm sewer system conveyance. A new, proposed, half-time position, the Vac Truck Operator, is needed. Some items such as training are developed with the other surrounding MS4 entities who each have a representative or representatives on the Standards,Plan Review,and Enforcement Committee. A seasonal Stormwater Intern assists with all of the 6 MCMs as needed and directed by the Stormwater Administrator. Since the City has successfully developed a good working relationship with the other surrounding MS4 entities, Noblesville, Fishers,Westfield,Cicero,Hamilton County and Zionsville,this"partnership of the willing"has allowed each of these communities to realize resource savings, mainly labor and monetary. Additional Stormwater Quality and Quantity issues would be completed by "Private, Residential, and CIP Support" staff. A new, proposed, half-time position, the Stormwater Utility Administrator and GIS Technician be responsible for the logistics of implementing and collecting stormwater fees. ® Christopher B.Burke Engineering,LLC 11 City of Carmel-Stormwater Program&Capital Improvement Budget Study September 2013 - ' . ``" 1 'a�-g =RECOMMENDATION Jl3 ' i` a.a.,.,.a at. ? �k a ir, ay°I r fi.e 1y. { "a, �,� '9""� i� �a^ �' i �� t Avg�3 z-;1410,44 'k ►t is recommendeddthat the Citycontinues toTMutilize the�existing}staff organizational structure tolmplement their Rule'13�x '£program Further,Athe C tyyshould supplement thelrexist ng staff by hiring a new half-time Utility Administrator who i should also¢serve as a GIS Techniclan)toihandle theeincreased workload for theestormwater utility as`Awell as,anew haif T • • ._ 's .. ;time;°Vac Trucks Operator to properly maintain;the separate`storm,sewer conveyance=sy!stem BLS. ChrisropherB.Burke Engineering,LLC 12 City of Carmel—Stormwater Program&Capital Improvement Budget Study September 2013 This page intentionally left blank a. Christophero Burke Engineering,LLC 13 City of Carmel—Stormwater Program&Capital Improvement Budget Study September 2013 CHAPTER 4 PROGRAM COSTS To identify stormwater program costs,CBBEL reviewed the City's SWQMP Part C and Annual Reports; conducted interviews with key City staff and officials and researched costs from other similar Phase II MS4 regulated entities. The budget includes a 5-year projection that Outsourced allows for the successful implementation of Protessslonal Services- Salaries the 6 MCMs required by Rule 13. Appendix 2 101 3z.1% provides a tabulation of the noted 5-year s , . budget and Figure 4-1 graphically illustrates =1. the distribution of the budget categories. The ",>-4-: - °;-1, costs shown in the 5-year budget table in ` Appendix 2 are for the base year("Year 1" is a 14 At representation of the first full year of - implementation) and unless otherwise stated, �s°' ..Y Equipment 3% W4 k 9.7% a 3/o annual inflation rate is assumed to derive Special Projects � costs for the subsequent years. Additional 21.3% -. _ Shared Rule l3 explanations are provided below for the City Individual Compliance Costs p p General Operating reining Rule °S% following categories that make up the budget. Supplies U 7% Compliance Costs 1°7% 16.5% Administration/Operations Figure 4-1 Distribution of funds within the Stormwater Budget The staff positions included in this category of budget items includes existing staff and the one potential new staff position. A major advantage of implementing the Stormwater Utility is that it will pay a percentage of existing City staff salaries and benefits which are currently paid out of other,stressed funds. Existing staff and the proposed percentages (based primarily on the amount of their time spent on stormwater program activities) of their salaries and benefits are the City Engineer (25%), Stormwater Administrator/MS4 Coordinator (100%), Assistant City Engineer (50%), Staff Engineer (50%), Construction Manager (50%), new GIS Tech/Utility Administrator position (50%), Construction Inspector (50%), 3 Street Sweeper Operators (75% each), new Vac Truck Operator (50%), Office Administrative Assistants (25% each), Bond Manager/Plan Review Coordinator (25%), Public Works Relations Coordinator (50%), Stormwater Inspector (100%), Seasonal Engineering Intern (50%), and Seasonal Stormwater Intern (100%). The cost for staffing the stormwater program as noted above is estimated at$810,000 for the first year. Equipment Based on the need identified by the Engineer's Office,this category includes the one-time purchase of 2 new vehicles ($35,000 each), costs associated with the operation and/or maintenance of those and/or existing vehicles, as well as, costs associated with the operation, maintenance,and/or replacement of street sweepers and/or purchase of a vacuum truck. Costs associated with the purchase and operational expenses were gathered from similar purchases by other MS4 entities and manufacturer costs. The cost for the equipment noted Christopher B.Burke Engineering,LW 14 City of Carmel—Stormwater Program&Capital Improvement Budget Study September 2013 above is estimated at$260,000 for the first year and is divided evenly,spread- out over the 5-year budget. Y g Shared Rule 13 Compliance Costs This category refers to those compliance items that are shared with and/or relied upon by other parties. This includes paying dues to the UWRWA. The estimated cost for these shared compliance items are estimated to be$12,500 for the first year. City Individual Rule 13 Compliance Costs This category included those items that the City completes and pays for independently of other parties. These costs are for local Public Education & Outreach Materials including miscellaneous booth fees, Storm Drain Marking supplies, IDDE miscellaneous supplies, GPS unit replacement and/or maintenance, Land Surveying Equipment Purchase and/or Maintenance, Compliance and Enforcement materials, separate storm sewer system maintenance, repair, and/or replacement, Permit Compliance Software, Inspection Tools and Supplies, Spill Kits and Response Monitoring Controls, as well as USGS Gage Stations for monitoring Stormwater Quantity and Quality. The separate storm sewer system maintenance line item is the largest in this category because of the vast size and amount of linear feet of separate storm conveyance, enclosed pipe, inlets, curbs, gutters, catch basins, unregulated storm drains,ditches,swales, and channels that the City owns and maintains on an on-going basis. The initial estimate of$500,000 annually is most likely not enough to cover this item so the City should conduct a detailed inventory to gain a better understanding of the actual costs needed to properly maintain and prevent wear and tear on the storm system. The total annual estimated individual compliance costs for the first year is$368,500. Trainin The costs in this category include items to enhance staff professional development in the stormwater management field. Items included are attending courses, classes, and/or conferences, Office of the Indiana State Chemist (OISC) required certified pesticide and/or herbicide applicator initial certifications and/or continuing education credits, as well as obtaining stormwater professional certifications and paying for renewal fees. The total cost estimate for the above noted training related items is$20,000 for the first year. General Operating Supplies This category includes administrative and miscellaneous office operating supplies. Items Included are office supplies, equipment, and/or furniture; computer software and hardware operating and/or maintenance, purchases, annual upgrades, and any necessary training; as well as, oil, fuel, and/or maintenance and repair costs for existing vehicles. The first year cost estimate for these items is$45,000. B'go Christopher B Burke Engineering;LLC 15 City of Carmel—Stormwater Program&Capital Improvement Budget Study September 2013 Special Projects New items that could be funded with the stormwater utility include special projects such as Capital Improvement Projects (CIP). CIP funds could be used toward smaller individual projects or collectively toward a larger, more significant project through a bond. An initial estimate of the needed funds was generated based on projects already identified in the completed watershed studies and by stormwater issues known to the City Engineer's Office. Appendix 2 includes a location map and a list of 56 known CIP projects. The City also needs to update their IDDE maps to include newly annexed areas so this would be included as a Special Project. In addition, in this budget category is Stormwater Infiltration Abatement which would allocate monies for the treatment and abatement of stormwater infiltration into the sanitary system which will help the sanitary system to work more efficiently. The initial annual budget estimate for this category is $1,305,000 for the first year, and is based on previous annual expenditures and the substantial need for continued stormwater infrastructure improvements. Appendix 2 includes a list of Project Drainage Costs from 1996 to 2013. Outsourced Professional Services With the increase in workload from the stormwater utility and funds for projects,various outsourced, professional services will be needed. Items in this category include engineering on-call services to provide technical support for program implementation,and developing an overall Stormwater Master Plan to guide the CIP and/or miscellaneous watershed studies. In addition, in the fifth year of the stormwater utility, a fee study is needed to determine if potential rate increases or decreases are needed. The total estimate for this category is $295,000 for the first year. Billing Costs CBBEL assumes that the City will utilize its existing wastewater utility billing system to generate utility bills. This fee is to maintain the stormwater billing portion of the utility bill and to reach residents on private septic. In addition, these monies would support the day to day, frontline staff who would handle the billing. The total estimate for this category is$30,000 for the first year. t r. fga e 3 a�� N£ s cs s 1 r kECOMMENDATION#4 ` �p ;lt is recommended that the City adopt a stormwoter program budget of$3,260„ODD to meet their Rule°13 Program sny.,..ti> ,w °e .; ,A y „ requirementsland Implement identified Special Projects LL �v Vic[.. Christopher 8.Burke Engineering,LLC 16 City of Carmel—Stormwater Program&Capital Improvement Budget Study September 2013 This page intentionally left blank ® Christopherei Burke Engineering;LLC 17 ABL City of Carmel—Stormwater Program&Capital Improvement Budget Study September 2013 CHAPTER 5 STORMWATER UTILITY RATE a RATE STRUCTURE It is known that stormwater runoff carries with it pollutants as it flows over the landscape to nearby waterbodies and that pollutant loads vary depending on land use. For example, nutrients (nitrogen and phosphorus) are higher in residential land uses whereas metals (zinc, cadmium, and lead) are found in stormwater runoff from highways and industrial land uses. Imperviousness (rooftops, roads, parking lots, etc.) increases the volume and velocity of stormwater runoff. Stormwater utility rates need to be based on something that is defendable,fair, and equitable for rate payers. For this reason, land use and/or imperviousness are a good basis for establishing stormwater utility rates. There are predominantly two stormwater utility rate types,flat fee and variable fee. 1. Flat Fee —the fee is the same for each parcel regardless of land use, acreage, imperviousness, stormwater improvements, etc. This method is simple since everyone pays the same amount. Collection is tied to an existing database which reduces billing costs and duplication errors. However, this method can be difficult to justify and is not considered fair or equitable among rate payers since it does not consider differences of parcel size,land use,and stormwater runoff. 2. Variable Fee—the fee varies depending on the parcel based on acreage, assessed value, land use,impervious area,or a combination of these. a. Acreage Based — a flat rate per acre. This method is simple since everyone pays something and it is based on readily available acreage data. However, it can be difficult to justify and is not considered fair or equitable among rate payers since it does not consider differences in land use and stormwater runoff. b. Assessed Value—equivalent to a percent of assessed property value. This method is simple since everyone pays something and it is based on readily available assessment data. However, it can be difficult to justify and is not considered fair or equitable among rate payers since it does not consider differences in land use and there is no direct correlation between a property's assessed value and stormwater runoff. c. Land Use—tiered flat rate or runoff coefficient. Both land use methods can be effective since they consider land use and its correlation to stormwater runoff. Although collection can be b , assigned ased on to an each existing code is an datab average ase of for land typical use land codes use and the will Christopher B.Burke Engineering,LLC 18 78 City of Carmel—Stormwater Program&Capital Improvement Budget Study September 2013 not reflect actual imperviousness and its impact on stormwater runoff. d. Impervious Area — average impervious area, actual impervious area for all land use types, or actual impervious area for only a particular land use type. Each of these methods takes into consideration either the average or actual impervious area for each land use. Since impervious area is directly correlated to the quantity and quality of stormwater runoff, the impervious methods are the most fair and equitable of all the rate types. However, since impervious area data may not be readily available, developing the initial database can be labor-intensive making it more expensive and time-consuming than methods based on land-use.Additionally, areas with no impervious areas still generate runoff and contribute stormwater volume and pollutants to some degree. These unimproved parcels also benefit from the overall stormwater program. Therefore, the impervious area method may be modified to collect a.nominal flat fee from unimproved parcels (with no impervious area), typically set as a fraction of 1 ERU. Assessing fees based on impervious area is the most common stormwater utility rate method throughout the United States and in Indiana. Since it is the best indicator of amount and quality of stormwater runoff, it is considered the most defendable, fair, and equitable for rate payers. Once the initial impervious database has been developed, new impervious areas may be easily added to ensure the database is accurate. RECOMMENDATION e5 , s< k _- It is recommended that the City Implement aastormwater utility fee that isabased�onithe Impervious�area on each r .t'�s�* a� n `3`t �k 3�P ° �'7 tom -m^� r [ a, 3z �.. L � " �� i. ,� ,;. Improved parcel,with a nominal flat feexconsideredEfor unimproved parcels, 5 „ S 3' fix 1,TY RATE STRUCTURE ASSUMPTIONS :: ; In order to estimate potential revenues needed to be generated from various property types to meet the program costs discussed in Chapter 3, a rate structure database was created. Aside from its main purpose,the database was created in a way to enable the user to change some parameters and instantly see its effects on the required fee per ERU and how a given scenario may change the share of revenue generated from each land use property type.The following assumptions were made when developing the different scenarios in the rate structure database. 1. The Study Area (Figure 5-1)was defined as the portion of City of Carmel under the jurisdiction of City of Carmel government.The "hole" shown in Figure 5-1 is the Home Place Neighborhood, and properties in this area were not included in the analysis. r=� . °C. Christopher B.Burke Engineering,LLC 19 13_x! City of Carmel—Stormwater Program&Capital Improvement Budget Study September 2013 - , '---r- } F i` 1 I I i— __I .. -,� i ■ i ',. F I »V 1 .._ti Figure 5-1 City of Carmel Stormwater Utility Service Area 2. The parcel data provided by City of Carmel included a field classifying each parcel into a property class. The entries in this field were the property class codes used by the State of Indiana's Property Tax Management System. There were 483 parcels that were not attributed with a property class code. For those parcels, CBBEL assigned property class codes based on 2012 aerial photography,surrounding parcels,and professional judgment. 3. Digitization for a small sample of residential structures was undertaken for the purpose of establishing an ERU(see Section 5.2) 4. Public roads and railroad lines were neither digitized nor assessed. t. L5:2 ERU CALCULATION M g S yy' zF aS.wMn`. CBBEL used 2012 aerial photography and the most recent parcel data to develop the ERU value for the City's study area. To summarize,the calculated ERU value was based on a representative sample of impervious surfaces of Residential (non-Condominium) properties. 23,375 parcels were classified as Property Class 510 (Single Family Residential); however, SFR Parcels showing rooftop areas <400 ft2 were not used in the analysis,resulting in 22,200 SFR properties. The first step in calculating the ERU value was the determination of average and median rooftop areas using the available rooftop data for the 22,000 SFR parcels. Expressed as area of rooftop on the parcel,the average was calculated to be 2,840 ft2 and the median value was calculated to be 2,689 ft2. The second step consisted of digitizing all impervious areas on a sample set of SFR properties. 125 (or 0.56%) SFR properties were randomly selected from areas in the city, mostly located in subdivisions, but the selection was based on a ratio of number of properties within each subdivision. These selected SFR parcels ranged in size from 0.09 acres to 4.7 acres. The impervious areas for those parcels were then digitized, and classified as either 'Rooftop' or 'Non- Rooftop' impervious areas. The median total impervious area for this sample set was calculated to be 4,087 ft2. C°' Christopher B.Burke Engineering,LLC 20 City of Carmel—Stormwater Program&Capital Improvement Budget Study September 2013 The ratio of total impervious area to rooftop area was then calculated for each of these parcels in the sample set. The average of the ratios of total impervious area to rooftop area for the sample set resulted in 1.5426. The average ratio of total impervious area to rooftop area from the sample was then multiplied by the median rooftop area from the entire 22,200 SFR parcels to calculate an estimated ERU of 4,147 square feet. As can be seen from a comparison of the sample digitization results and the rooftop-based analysis, there is a good agreement between the two methods used. Based on the results of these calculations, the ERU for City of Carmel stormwater utility jurisdictional area is determined to be 4,150 square feet. Each SFR property is typically assessed a minimum of one ERU,regardless of the size of impervious area on each property. Properties with duplexes and triplexes were also assessed a minimum of one ERU. t 'RECOMMENDATION�6 x s'$ F _ . .r�,� �,�,� ,�, _„/ils recomnenderl�thot the.City use�a»ERU valge seC of 4,150 square feel,. � � aLLs ,g. a3 5;3 IMPERVIOUS AREAiCALCULATIOIVfO RNONRESIDENTIAL.PROPERTIES3. �`-.., .. # •.t_ ems'. '`.. ' a..�:, .,,,- To calculate the impervious area of non-residential parcels, property class values for all Agricultural, Commercial, Industrial, Tax Exempt and Residential Common Areas were isolated in the GIS and the actual impervious areas were digitized. The determination of property classes was based on data provided by Hamilton County. In the 483 instances where no property class information was available, property classes were assigned based on visual inspection of aerial photography and professional judgment. Impervious areas were then converted to centroids, summed, and spatially joined as a field in the parcel layer. As part of the digitization efforts, reasonable care was taken when tracing around edges of impervious areas. Resolution of the provided aerial photography limits the accuracy in these efforts. The status of properties with property class codes that included "vacant" were scrutinized in more detail. Residential properties with a class code that included"Vacant"were assumed to be unimproved (no impervious area). However,the aerial photography for all non-residential properties were visually examined and parcels with any impervious area (such as a private access road) were digitized, with those parcels having no impervious area classified as"unimproved". Digitization was based on the Hamilton County building footprint layer from 2004 (updated in 2007). Several of these footprints were modified during the digitization based on visual inspection. !°Cri Christopher&Burke Engineering,LLC 21 City of Carmel—Stormwater Program&Capital Improvement Budget Study September 2013 5:4 FACTORS AFFECTING THE REVENUE a As discussed earlier in the report, the stormwater budget recommended by CBBEL is calculated at $3,260,000. However,several factors may influence the overall generation of revenue which may include, but not be limited to, the following: • Rate of Non-Payment — Based on conversations with other Indiana Stormwater Utilities, it can be expected that as much as 10% of those receiving a utility bill will be delinquent in their payment or may not pay at all, at least in the first few years. The current budget and scenarios considered do not include an allowance for the noted potential loss of revenue. • Administrative/Enforcement — The Stormwater Management Board should expect to receive several inquiries from residents, once the residents receive their initial stormwater bills. Responding to these inquiries via telephone calls or emails will require paid administrative staff. Administrative or enforcement costs that are associated with the actual collection of unpaid or delinquent utility bills may further reduce the revenue. These have not been included in the current rate calculations. • Parcel Database Cleanup — There may be errors in the City's parcel database that affect the accuracy of billings. Upon taking the time to correct errors in the parcel database,one may discover that contiguous parcels which were once being charged multiple fees, have now been consolidated into one parcel, and therefore, one fee. Additionally, any other inaccuracies discovered during this cleanup process may result in changing revenues. • Razed Structures — Non-residential property owners who remove structures after the creation of the Rate Study may bring this to the administrator's attention. If the impervious area is reduced (building slab/foundation removed along with the structure),their fee should be recalculated to reflect the new, reduced impervious area. • New Structures — Residential or non-residential properties with structures built or impervious areas added after the creation of the Rate Study should have their fee recalculated to reflect the new or larger impervious area. • Credits—If economic incentives to reduce user fees are offered by the City in the future, the overall revenue will likely be reduced. The cost associated with administering a system of incentives must also be considered. f 22 'k'�r�• Chr lstophert3,.'BurkeEngineering,LLC City of Carmel-Stormwater Program&Capital Improvement Budget Study September 2013 f 5.5 PARCEL DATABASE SUMMARY AND STATISTICS 4 Based on the latest parcel database provided to CBBEL,there are 32,201 parcels within the Study Area in City of Carmel. Figure 5-2 and Figure 5-3 depict the percentages of parcels and their total acreage within the entire Study Area,both of which are categorized by generalized property class. Table 5-1 includes these percentages and the total number of parcels and land areas. Figure 5-2 Percentage of Parcels in Study Area Industrial- Induslrial,0.16% Unimproved, Tax 0.88%Exept 0.04% Commercial- Tax Exempt- Ummmproved, Unimproved, 0.42% 0.25% m Agricultural,0.31% Comercial,: 9 , 3.98% .. - - grtcuftural- Unimproved, 0.33% Condorrinlurr4, �Ica w• ��� � 6.76% 9 s , Apartments, .. .° % y 0.28% ,. �. Residential- & ' Unimproved,' ; 10.95% `r *� k ,. 'S2°J' P '�• .b-"5 9)c; a p^4g �-. ,! r Resldenla„Non: ffe 21,- Christopher B.Burke Engineering,LLC 23 City of Carmel-Stormwater Program&Capital Improvement Budget Study September 2013 Figure 5-3 Percentage of Acres by Property Class Industrial- Tax Exempt, Unimproved, 8.30% Tax Exempt- 0.42% Unimproved, Industrial,1.87% .-. 0.61% •gricultural,6.49% Commercial- 1" Agricultural- Unimproved, 474' + c`,ate Unimproved, 1.37% , 3 ' ;k. 5.30% Commercial, ' 4 r k 13.47% ;`' , ` z Condoninium 0.24% � . s v ^ • Apartments,1.39% y� � Residential `''" . Unimproved, 12.75% Table 5-1 Parcel Summary In Study Area f `"Y`" - No .o`f,' Percentage of •, .` Percentage: Property Class No.of Acres Parcels n Parcels aF Acres gm •Agricultural 100 0.31% 1,753 . 6.49% Agricultural-Unimpro`ved 106 ; 0.33% 1,433. 5.30% Commercial 1,279 3.98% 3,642 13.47% Commercial-Unimproved, 135 0;42% 371 1.37% ' Industrial' • S3 .:.._ 0.16% 507 1.87% . Industrial-Unimproved 13 0.04% 115. 0:42% Residential (Non-Condo)" . 24,322 75.64% 12,920 47.79% Condominium 2,174:. 6.76% 64 0.24% .. •- Apartmer- s` 90.:.., 0.28% 376 1.39' Residential-Unimproved'__-'- 3,521.. 10.95% 3,447 12.75% 284 0.88% 2,243. 8.30% °, Tax Exempt Unimproved °: 79 0.25% 164 0.61% .TOTALS : 32,156 100% 27,034 100% t(� Christopher B.Burke Engineering,LLC z4, $1; City of Carmel—Stormwater Program&Capital Improvement Budget Study September 2013 5.6 UTILITY RATE STRUCTURE CBBEL considered various rate structure scenarios for determining the proposed rates;this was accomplished by performing"what-if"scenarios in the database, adjusting ERU Multipliers for specific property classes. It was determined that the most fair and equitable scenario involved charging property classes in the following manner: • Residential Units (including SFR, Duplexes, Triplexes, Condominiums, and Apartment units)=1.0 ERU • Agricultural Properties=1.0 ERU • Commercial, Industrial, Tax Exempt Properties, Residential Common Areas = Rate determined as multiples of ERU based on the amount of impervious area, but subject to a minimum of 1.0 ERU • Unimproved properties(all property classes)=0.33 ERU This rate structure attempts to limit the assessment of utility fees to those properties that have impervious areas, with a nominal flat fee charged to unimproved parcel to recognize that all parcels contribute to stormwater to some degree. The results of using these parameters show that the monthly flat fee for a Residential unit (equal to 1 ERU) would be$4.95, or$59.45 annually. Properties that are being charged based on amount of impervious areas would be charged accordingly(multiples of ERU,with a minimum ERU set at 1). Figure Figure 5-4 Percentage of Annual Revenue by Property Class Tax Exenpt- Industrial- Tax Exempt,9.38% Unimproved,0.05% Unimproved.0.01% •Agricultural.0.18% Industrial,1.30% Agricultural— Unimproved.0.06% te enotr :, Commercial- ai Unimproved,0.08% { , 4 x ?4 Commercial,28.77% 7 d�sa r 1f Condorttnlum ft 'a� f 3.96% Apartments 9.73%- Residential- Unimproved.2.12% 5-4 shows the percentage of total revenue that would be collected from each property class. rT$e C` Christopher B.Burke Engineering,LLC 25 iBr City of Carmel—Stormwater Program&Capital Improvement Budget Study September 2013 A more detailed summary is included in Appendix 3. The summary sheet provides: • Parcel breakdown by generalized land use, showing number of parcels, number of ERUs,annual and monthly revenues,and percent of the total - revenue. • Charts to provide a quick view of the number of parcels and total revenue by generalized land use. • Interactive fields (highlighted in yellow) that a user may change to explore "what-if" scenarios. Changing any of these highlighted values will automatically recalculate all formulas to immediately show the impact on the overall rate, as well as the rates for all property classes. Interactive fields include: o ERU square footage value(in ft2) o Total Program Budget/needed revenue o Modifiers for each General Land Use Category C -- k 7 zl2,t e M ''v=)A F i, @,'.�."d s, RECOMMENDATIONi1l7 ,w ,Y §° ` It is recommended;that the lCity adopt a stormwater utility rateistructuregbased on charging residential properties I ERU,; � X,.�,4.»as t�+, -. � �n`r *€' t tzs- r h �. _ ` ;,. � #Sy s and=charging commercial Industrial,and#tax exempt properties{multiples affERU based on their imperviousiarea,with a 5.F7 UTIiITY RATE COMPARISON WITH OTHER JURI CT SDIIONS; •,1", te= Based on a national survey conducted by the EPA;the typical rate payer fee for a stormwater utility is between$3 and$7 per household per month. This range is below the normal customer willingness to pay for a moderate stormwater management program according to the survey. For this reason, a stormwater utility is considered adequate to fund a stormwater program. Based on the detailed rate study performed as part of this study, a utility rate per ERU per month for City of Carmel is determined to be $4.95 per ERU per month. Compared to several other communities in Indiana (Appendix 4),this utility rate value is in the middle of the scale. •0:1:141,•.$1.`•3 'Wilt• 7*r , "Y s 58 USING THE RATE;STUDYDATABASE TO.DEVEWPA BILINGDATABASE .g Using the data provided in the Rate Study Database to develop an actual Billing Database should be exercised with caution. The Rate Study Database is typically based on the best available data at the time of the study, without much correction or validation,and serves only as a tool to develop a fair and equitable n,. C! Christopher B.Burke Engineering,LLC 26 'BR. City of Carmel—Stormwater Program&Capital Improvement Budget Study September 2013 method for calculating stormwater user fees for the general population. The parcel data provided by the staff of City of Carmel GIS Department may have inherent errors that must be addressed before proceeding with the creation of an updated billing database. While many of these issues may be minor, the issues may raise points of contention among the Rate Payers.The points listed below may provide additional insight regarding the potential discrepancies that were discovered during the creation of the Rate Study Database. • New Development-Impervious areas were digitized based on the property classes attributed to each parcel in the supplied parcel data. There exist cases where development has occurred on parcels,but the property classes were not updated to reflect this development. Therefore, digitization of new impervious areas would not have occurred on these parcels. • Duplicate Parcel Numbers- More than 1 parcel may share the same parcel number. In some cases,the duplicate parcels are contiguous and have the same owner. The parcel numbers should be resolved as the parcel number serves as the unique identifier when constructing the Billing Database. • Municipal Boundary—There are a few parcels that are on the edge of the boundary of unincorporated City of Carmel. To avoid incorrectly charging these parcels, one must determine which jurisdiction is responsible for these parcels. • Structures Occupying More than One Parcel—There are instances where a property owner, who owns 2 or more contiguous parcels, has built a structure spanning across 2 or more of these parcels. Because fees are determined by parcel, the property owner will be charged separately for each parcel of land upon which the structure spans. • Exclusion of Parcels—There are a number of parcels (mostly classified as exempt)that were excluded from the analysis because they appeared to be within a road right-of-way or railroad. It is unlikely that resolving and adding these parcels back into the Rate Study Database would affect the overall ERUs and consequently, the calculated fee. These parcels can be placed back into the analysis,if desired. '°rE°2R f ti5°'$ '7 °. a� 'M2a F L i 5'9 CAPS'AND CREDITSbd F �; 7 Caps are used to set a maximum amount that any one rate payer would pay per parcel. This is often viewed by the general population as an unfair distribution of the stormwater fee. There are few communities in Indiana that have included caps in their stormwater utility. Credits (sometimes called economic incentives) are more common than caps in stormwater utilities. These may be used for the following: • Activities that go above and beyond the stormwater program requirements such as zero stormwater discharge or improvements to C[ Christopher B.Burke Engineering,LLC 27 City of Carmel—Stormwater Program&Capital Improvement Budget Study September 2013 water quality (above and beyond that required by the ordinance or permit requirements); • Site planning, source control, or imperviousness reductions common to low impact development practices; • Education and outreach as part of the school curriculum; • Voluntary retrofit of BMPs;or • Voluntary neighborhood efforts. CBBEL believes that establishing any maximum level on the amount of fees on properties as a result of application of the established City-wide ERU base rate is not in the best interest of the City. With regards to credits,CBBEL feels that, in general, economic incentives are a good idea to further the goals of the stormwater program. However, due to the magnitude of the task of establishing a credit program it is recommended that for now consideration of economic incentives are set aside for now but can be established at a later date as part of the stormwater utility implementation. T RECOMMENDATION fl8k, p_ �3 F2 > i,«��t �,y_ � 4 � '`✓ 1lt'Is recommendedkthat the Cityrnot estafilish�cops?buttcansfder estahlfshingta hall for creditscattollater date as part of` a" '>°z� Sx �a €tx &� is a ?+ 3 ,�Yr 3 d � -i . .n'a �r,_, i. a. !. .. thec,Iorllfwaterutiii yJrnpiem tatlan_i e , r s .. �, ."a '1- Christopher B.Burke Engineering,LLC 28 BtL�' City of Carmel—Stormwater Program&Capital Improvement Budget Study September 2013 This page intentionally left blank kCl� Christopher B.Burke Engineering,LLC 29 City of Carmel—Stormwater Program&Capital Improvement Budget Study September 2013 CHAPTER 6 SUMMARY OF RECOMMENDATIONS & NEXT STEPS The following is a summary listing of CBBEL recommendations as part of this Stormwater Program and Capital Improvement Budget Study and suggested next steps toward establishing a stormwater utility. ., .'"r, r. -•E �. t "K X6.•1 SUMMARYEOF RECOMMENDATIONS Recommendation#1 It is recommended that the City seek legal counsel to determine whether to create a new Department of Stormwater Management or to expand the existing scope of services of the Municipal Sewage Works. Recommendation#2 It is recommended that the City create a dedicated funding source, such as a stormwater utility fee, to more effectively implement and meet the goals of their Rule 13 Program and to position the City to meet increasing expectations and requirements. Recommendation#3 It is recommended that the City continue to utilize the existing staff organizational structure to implement their Rule 13 program. Further, the City should supplement their existing staff by hiring a new half-time Utility Administrator who should also serve as a GIS Technician to handle the increased workload for the stormwater utility as well as a new half-time Vac Truck Operator to properly maintain the separate storm sewer conveyance system. Recommendation#4 It is recommended that the City adopt a stormwater program budget of $3,260,000 to meet their Rule 13 Program requirements and implement the identified Special Projects. Recommendation#5 It is recommended that the City implement a stormwater utility fee that is based on the total amount of impervious surface on each improved parcel,with a nominal flat fee considered for unimproved parcels. Recommendation#6 It is recommended that the City use an ERU value set at 4,150 square feet. Recommendation#7 It is recommended that the City adopt a stormwater utility rate structure based on charging residential properties 1 ERU and charging commercial, industrial, and tax exempt properties multiples of ERU based on their impervious area, with a monthly fee per ERU set at$4.95. ('®- Christopher B.Burke Engineering,LLC 30 Bl�` City of Carmel—Stormwater Program&Capital Improvement Budget Study September 2013 Recommendation#8 It is recommended that the City not establish caps but consider establishing a basis for credits at a later date as part of the stormwater utility implementation. 4 y a n a a 6:2 NEXTiSTEPS$ This Stormwater Program and Capital Improvement Budget Study is an essential first step for City of Carmel as it decides whether a stormwater utility fee is the most appropriate funding mechanism to meet the stormwater regulatory requirements and manage stormwater. The following are the recommended steps to successfully establish a stormwater utility: Create Project Fact Sheets—a summary of the new items that could be funded with the stormwater utility including special projects such as Capital Improvement Projects (CIP), Community Sanitary Connection Funds, and Inspection & Maintenance of Older Stormwater BMPs. Each fact sheet would include background on the problem,description of the solution,estimated cost, and benefits. Public Information and Stakeholder Engagement —the support of the public and key stakeholders is essential to the successful implementation of the stormwater utility. This includes: o Raise awareness of the cost to manage stormwater and regulatory requirements, o Illustrate the benefits of a dedicated funding source, o Establish a method to disseminate information and answer questions o Meet with key stakeholders, organized groups, and the media to diffuse opposition and dispel myths Pass Ordinances—to establish the stormwater utility and rate structure Create a Billing Database—similar to the rate study database,a billing database will need to be developed that includes the rate structure and rate fees Establish a Billing Method — determine if an existing utility billing method (property tax system or sewer utility) is appropriate billing method for the stormwater utility or if an independent billing system is needed Identify a method for Database Updates—the City will need to adopt policies and procedures to update the rate study-and billing database Develop a System for Credits — identify types of economic incentives and application/promotion process Christopher B.Burke Engineering,uC 31 APPENDIX 1 STAFFING ORGANIZATION CHART This page intentionally left blank • • O.gatu:a0Onal chart tot rtopm;d City of Catnal s,..mwatrt Utility w,.eM M5.1 Oyrtat ..... . a. 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Adrt.r Sqx � svat'X«epex ODeiatu, 'a Sdaloar mn.-y,? 1 Mataore E,naf : : . th:.drnta,dip i U".'..'1°?..!!!'?'-'1'-.. • sN�xtl,,Man navl,.n ant `,'r`sin'a"4tee'bar OS+aio4 ,, cat«•mane<amm;nae 1 _ .•r. 4 tf1Ar9A}ttua¢ntn.14eh,a h •J a ; ,r`M440t"3� .tot.•<penpaa a4.' rt t 1 rats,r t "g`,,,,5 eS"":•"^'^ et axan•as; V.#s`;1 uao.r,..m7 4 . 2 r• APPENDIX 2 STORMWATER PROGRAM COSTS This page intentionally left blank 1 Ng! ' 1 : i01: . , li 11 1,1! rIV Y .: 1 lg.? .r. ; 2 ''' : ' ill ' ' 1 M C { F. 11211111111111111* is Iin 1®®► Q6 IMMIE:i I 1 1 VII- 11111111111111111: 1 11111 11 i 1111111111111111111111111111111 1 :. MINIIIIVIN ,1!1:11"1119!"1911"INEI i MitillinlittIRCHENNWHNIVitiV 11111111111111111111111111111-tit 11 1 r 11111111111111FIW Iv Allimillni III WIPP IlMieb: ritillir111111MMt ' „ _ L L. . L - . . ' kliP.h h . = , 4-, n. . :f- 1 11 9 . 311 T 111 Ill i ..Ir : Ir $s$g� a 1. 66 9 l i I : !flJ! 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' 5k r : ,) + • �, r 'h aMr• .•,s .7-44e174 " t , -0,r. , +S '• ; i w t 'rF 7 -,t, ,1 SJ • I< P ' y %,, i+•Z yc , y *7,- ru `I"` _ T 1 ' ■ t '.7,-.. .� S x y "!' Y y,$ '• ;: •1"• . •e S 1 � s i L. _ l M 'S r "i A,„.• Ar* 44—44 -4.-X1;71.0116,.."} !. 'f I.,I+,y. :i -. 1. �w'� ^y /"`'- --1, Pi-T t y •� jam'.1,rr.'TJl � f i a5, 1 ,y� -1;0!t. � ��.i• r• f•�,'OFIRM.i()07r Wooeplatrt ! d' " t�a r a ,. � rx r'� { . f•',�� yKr•1.., ■ (to ( 4.1.. I •+ >,,....' ±'s r ' r' a lJmCn + r , .q•':'a t -,1 ) i.i :..7,-.1--i.,: - c '' .- q ; �(. r.•r,, Carporet . . 4......:..-= s r -;.,..7„,....,:,,,...,..A �; , r "� '.r;� ra,«'''..'• ,,,c I (r r '+.�_,' S,w / t r ^ „ . '_w T.1.r...t{! ,/,5 .: �c.F-t%� �"�• � -n r:•:NHDStiei' " • wy rt 14'1 f ;',..-. : ';'''44.-.): x, _ ,.:,'a ' 1 . ,' •"x. y ' t :,:• 4+.+'•^'r w... o Capttai1mOrovemsniProjeolSdes. . y ; a. 'ai a;",' Sgt ,Lt.,o,,,X +,.6.,j..M. -..a„y..:..��a.�...`y, vti r � "} r ,:....�aa.,! ,.. �,1' Dotedointea%mien+ ?' /;( py`:•, "" " «e•, ...1 r* `1 n. «r ��yy Erosion1 s." a F � [ - 4 Yr Alit . . d, is ' y� + rr Piaomnp/Emaon/WQ v" T ; f n r "Meant/ � ,i+� } , of M1 xi p ®- Flooding{oubitle CcM•klmts) e y] .. x • r .:,• i, <•,t ', •d2: ! E at /` _ _ r . y r"�S a Gen- Areas `.......,1,"--; 4-t n(id' - yr ` ,}• jlr r • 4"-- - - Q •r �. .r 1 , i .. ,r rl�.^Ls " .e •,yr+ F 3 . `, /T _ _ k. e.c- e` AO;mrs,'I"s,,'.:it.e '„*4 "" p S` •,,,, 5.,...,AAA,...,-,.:,. " <,•°` � ;i, d{I a ,.�s ,), lJ'! �m t �j ■.epa+ra�• �rttheS ��+* ..4;J� -, aaC �ty •° °x+ J,a ..i! - _t .r.._t.A ; a[ -"^ZyJ•"�T � �^�? /,..f•, ,c._ t+t✓�6.. s"'r C` Christopher B.Burko.Engineering.•LLC PROJECT C' PRO7S Cannel Storm Weter-Utility ';1'.5,000! - PNC Ceiktar,Sole 13.58 South l3-Q2A9 �,i' •1157/estWaihi imStree! : , Te:07120! tn6aaayaES,indana 46244. ^ rrrtE> .' - g� Capital Improvement Project:Sties, (0 317.266.8000 (011.6323306 ewuam S , lP In:' CIP Source - pf; -,- . - Project Description Project Cot' ' Benefit Approximate Location . 1 Replace Culverts $ 75,030 Flood Reduction 106th&laureiwood 2 WWBlams Creek Watershed Master Plan' Replace Culverts S 75,000 Flood Reduction 141st&Quail Pointe 3 Raise Roadway 5 615,000 Flood Reduction 106th&Spring Mill 4 Replace Culverts 5 902,000 Flood Reduction US 31&Clay terrace 5 Replace Culverts S 113,000 Flood Reduction Walter&Clay Terrace(W of US 31) 6 Repleoe Culverts $ 113,000 Flood Reduction Walter&Clay Terrace(W of US 31) 7 Replace Culverts S 113,000 Flood Reduction Walter&Clay Ten-ace(W of US 31) B • Replace Culverts S 102.000 Flood Reduction Cannel Drive&Cambridge Ct 9 Channel Relocation $ 12,000 Erosion Control/Water Quality 126th&High Drive 30 R .de Streambanks S 6,000 Erosion Control/Water Qua Thombe Dr&Stonehen••"Or 11 Cool Creek Watershed Management Plan' Regrade Streambanks $ 339,000 Erosion Control/Water Quality W of Hotel Deli Pkwy at mouth 12 Reinforce Strearebank S 85,000 Erosion Control/Water Quality 116th&Gray Rd 13 Reinforce Streambank S 141,000 Erosion Control/Water Qual Carmel Drive&Gmbrid-a Ct In;off course 14 ` ReinforceStreambank $ 23,000 Erosion Control/Water Quality 131st&Red Oak Ln 15 Re:radeStreambanks $ 34,000 Erosian Control/Water Quell 136th&K toneP Sof136th 16 Regional Detention Fodlity' S 2,931.000 Flood Reduction 171st&Oak Rd 17 Regional Detention Facility' $ 2,029,000 Flood Reduction 186th&Grassy Branch Rd 18 - ReglonalDetention Facility' S 789,000 Flood Reduction SR 32&Willow Creek Way 19 Detention Facility Improvements' $ 500,000 Flood Reduction Shelboume Rd&Sred;ewood Cl,Brldleboume Subdivision 20 Detention Facility Improvements S • Flood Reduction/Erosion Control/Water Quality 106th&Wlndemere(WindemereSubdivision) 21 Replace Culverts/Street Drainage Improvements' 5 203,000 Flood Reduction Ditch Rd&Prestwick In(Crooked Stick Subdivision) SW clay Anrteaatlon Drainage Study y 22 Replace Culvert/Swale Improvements' S 200,000 Flood Reduction 5helboure Rd&Melbourne Ct(Brandywine Subdivision) 23 , Drainage Study/Full Drainage System Rehabilitation' S 750,000 Replace Outdated Infrastructure 97th&US 421(North Augusta SubdMsion) 24 _- Replace Culverts/Swale&Subsurface Drain Improvements' 5 750,000 Flood Reduction 96th&Greentree Dr(Greentree Country Club Estates Subdivision) 25 Replace Culvert $ 123,000 Flood Reduction Lakeshore Dr&Whispering Trail 26 Replace Culverts 5 500.000 Flood Reduction Northwood Dr&River Rd(Northwood Hills Subdivision) 27 Replace Culvert $ 300,000 Flood Reduction Carmel Dr&Monon/Gracile Dr&Monon 28 General Dratnege Improvements 5 250,000 Flood Reduction Wilson Village Subdivision 29 Road Drainage Improvements' S 10,000 Flood Reduction Emerson Rd&Park Ln 30 Detention Facility improvements' S 150,000 Erosion Control/Water Quality Ironwood Or&Dayton Dr(Cool Creek North Subdivision) 31 Swale Improvements $ 200,000 Flood Reduction Sitelbome Rd&126th•131st 32 Replace Culvert $ 500,000 Flood Reduction 116th&Ralston St 33 Swale improvements 5 250,000 Flood Reduction 110th&Timber Ln 34 Replace Culvert S 300,000 Flood Reduction Crestwood Dr&Carmel Dr 35 City Engineer Drainage Issue inventory Add Culvert S 100,000 Flood Reduction 141st&Ditch Rd 36 Swale Improvements S 300,000 Flood Reduction 111th&Echo Crest Dr 37 Swale Improvements 5 75.000 Flood Reduction Shelbome Rd&Tara Ct 38 Adjust Road Profile S 50,000 Flood Reduction Laurel Lakes Blvd&Towne Rd 39 Culvert/Swele Improvements 5 500,000 Flood Reduction 11.6th&Ruckle St 40 Swale Improvements $ 100,000 Flood Reduction Jennings Cr&Gray Rd 41 Add Culvert/Regrede Path S 50,000 Food Reduction 136th&Grey Rd 42 . Culvert Improvemetns/Adjust Road Grade S 10,000 Flood Reduction 96th&Sycamore 43 Swale Improvements 5 100,000 Flood Reduction , 126th&Ash Or 04 Swale improvements 5 50.000 Flood Reduction 136th&Abercom St 45 Swale Improvements $ 25,000 Flood Reduction Rolling Springs Dr&Haverstidc Rd 46 Replace Culverts 5 Flood Reduction Keystone Pkwy&Lakewood Dr $ 14,842.000 s Anticipated project costs have not been established where estimated cost Is not shown.OP projects would be further identified and prfodticed in an overall Master Plan,as funds become available.Cost have been rounded to the nearest thousand doiars. :Aatidpated project costs have been Increased by 6.8%to reflect 2013 dollars;project cost estimates were initially developed in 2010 dollars.Conversion rate is based on the Consumer Price Index for each year published by the Bureau of Labor Statlnla. 'Antldpated project costs have been Increased by 12.7%to reflect 2013 dollen;project Bost estimates were tnalaliy developed In 2003 dollars.Conversion rate Is based on the Consumer Price Index for each year published by the Bureau of Labor Statistics. s The actual project location is outside of the Corporate Unlit'of the Dry of Cannel;however,the benefits of the project are expected to extend Into Carmel. s Anticipated project costs have been approximated based on City of Carmel Engineer's Office's knowledge of the drainage Issue;project costs wiii be revised as additional details and scope clarity develop. PROJECT DRAINAGE COSTS 1996-2013 GENERAL LARGE PROJ# PROJECT DESCRIPTION DRAINAGE STRUCTURE(S) AMOUNT SPENT 106th Street and Haverstick Area Culvert Replacement $801,777.00 $801,777.00 Wilson Village Drainage Study $20,000.00 116th and Eden Glen Drive $19,403.60 106th Street Culvert at Jordan Woods $30,210.00 $0.00 116th Street and Springm ill-Small $5,000.00 $5,000.00 Culvert 136th and Carey Road Drainage Inlet $12,500.00 $12,500.00 and Rumble Strip 136th Street Small Culvert $41,920.00 $0.00 Replacement 4247 Centennial Drive $5,000.00 $5,000.00 96th and College Avenue Culvert $382,465.42 $382,465.42 Replacement Auman Newark[Phase 2] $723,803.75 $723,803.75 Auman/Newark[Phase 1] $162,000.00 $162,000.00 Chesterton $860,590.75 $860,590.75 Cool Creek Drive Inlet Modifications $7,500.00 $7,500.00 Elizabeth Warner Drain Culvert $659,671.00 $659,671.00 Replacement High water at Lions Club $5,000.00 $5,000.00 Interurban Bridge Over Carmel Creek Need Amount $0.00 Lake Forest/116th Street Drainage $31,800.00 $31,800.00 Outlet Northwood Hills Culvert Replacement $139,750.34 $139,750.34 Project Rolling Meadows Drainage Ditch $10,000.00 $10,000.00 Sylvan Lane Drainage issues $10,000.00 $10,000.00 #04-01 Village of Mount Carmel $751,825.05 $751,825.05 #04-02 Crooked Stick West Culvert(Greenbrier $149,768.00 Drive) #04-03 Windemere $43,308.00 $0.00 #04-04 Oak Ridge Road, 136th to 146th $666,000.00 $444,000.00 $1,110,000.00 #04-05 Ditch Road, 136th to 141st $283,800.00 $189,300.00 $473,100.00 #04-06 Ditch Road,141st to 146th $536,000.00 $536,000.00 #04-07 136th St., Ditch to Spring Mill $564,000.00 $376,000.00 $940,000.00 #04-08 136th St.,Spring Mill to Oak Ridge $808,287.00 $659,863.00 $1,468,150.00 #04-10 Gray Road,96th to 106th $670,800.00 $447,200.00 $1,118,000.00 #02-02 106th&Gray $95,000.00 $95,000.00 #03-03 Gray Rd.Vertical Alignment $120,000.00 $120,000.00 Improvements #04-11 Westfield Boulvard $673,435.00 $673,435.00 TIF Merchants Square Storm Sewers $750,000.00 $750,000.00 TIF 96th Street-College to Monon $850,000.00 $850,000.00 TIF Clay Terrace Blvd. $1,350,000.00 $1,350,000.00 #05-01 Illinois Street 116th to 136th $1,961,000.00 $1,961,000.00 #05-02 4th Ave.SW and Main $346,000.00 $346,000.00 #05-03 96th Street-Springmill to Meridian $1,200,000.00 $1,200,000.00 #98-04 4th Ave.SE and Main $100,000.00 $100,000.00 #05-06 116th and Shelbome $539,000.00 $539,000.00 #05-10 3rd Ave SW and 4th Ave SW $206,000.00 $206,000.00 #06-08 131st,Spring Mill to Ditch $844,256.00 $1,504,600.00 $2,348,856.00 #06-09 131st, Ditch to Towne $644,719.00 $644,719.00 #06-10 131st,Towne to Shelborne $498,193.00 $498,193.00 #06-11 Towne Road, 116th to 126th $1,155,303.00 $1,155,303.00 Towne Road, 126th to 131st $190,000.00 $190,000.00 #06-12 Towne Road, 131st to 146th $476,765.00 $476,765.00 #06-13 116th and Clay Center $180,000.00 $130,000.00 $310,000.00 #06-15 Grand Boulevard $7822000.00 $782,000.00 Page 1 of 2 PROJECT DRAINAGE COSTS 1996-2013 GENERAL LARGE PROJ# PROJECT DESCRIPTION DRAINAGE STRUCTURE(S) AMOUNT SPENT #06-18 Pennsylvania St,. 103rd to 106th $480,000.00 $480,000.00 #06-19 Rangeline Rd. • 136th to US 31 $22,400.00 $22,400.00 #06-19B Rangeline Rd./Little Cool Bridge $900,000.00 $900,000.00 #06-26 JW Morrow Drain Rehab $79,000.00 $79,000.00 R-27472 City Center Drive Phase II $1,229,123.00 $1,229,123.00 #97-10 City Center Drive Phase I $1,200,000.00 $1,200,000.00 R-27940 Old Meridian St.,Penn to Guilford $1,139,250.00 $759,500.00 $1,898,750.00 #07-04 106th Street Culvert $99,000.00 $99,000.00 #07-05 Carmel View,Westfield Blvd, Eden $98,000.00 $98,000.00 Glen Misc Drainage R-26586 116th Keystone to Rangeline $875,000.00 $875,000.00 R-27495 116th from College to Rangeline $1,750,000.00 $1,150,000.00 $2,900,000.00 #07-08B Keystone& 106th Street $3,250,000.00 $3,250,000.00 #07-08D Keystone&126th Street $3,500,000.00 $3,500,000.00 #97-02 Hazel Dell Parkway $4,650,000.00 $4,650,000.00 #97-04 Pennsylvania St,. 106th to 122nd Street $1,160,000.00 $1,160,000.00 #98-02 Carmel Drive Keystone to Rangeline $550,000.00 $550,000.00 #03-01 Carmel Drive Rangeline to 3rd Ave.SW $500,000.00 $500,000.00 #98-01 Main&Rangeline $225,000.00 $225,000.00 #03-02 Old Town SW Quad $210,000.00 $210,000.00 Various Old Town SE Quad $300,000.00 $300,000.00 Various Old Town NW Quad $480,000.00 $480,000.00 Various Old Town NE Quad $725,000.00 $725,000.00 #02-03 Foster Grove/Foster Manner $100,000.00 $100,000.00 Cool Creek Bank Stablization $8,500.00 $8,500.00 #98-10 Culvert Replacement-106th St. Fire $10,000.00 $10,000.00 Station #99-12 Rolling Springs Drive $80,000.00 $80,000.00 #99-11 Enclave Storm Sewer $50,000.00 $50,000.00 #97-06 Cool Creek Drive Drainage Culvert $10,000.00 $10,000.00 #98-03 Monon Storm Sewer $393,000.00 $393,000.00 #98-06 Underwood Court Drainage $10,000.00 $10,000.00 #98-07 Driftwood Court Drainage $10,000.00 $10,000.00 #98-09 Medical to 116th Drainage $20,000.00 $20,000.00 #99-02 Medical Drive Drainage Ditch $35,000.00 $35,000.00 Old Meridian District Water Shed Study $35,000.00 $35,000.00 Cool Creek Water Shed Study $30,000.00 $30,000.00 Williams Creek Water Shed Study $75,000.00 $75,000.00 #99-10 River Haritage Park Wetland $56,021.00 $56,021.00 Various Phase II Storm Water Program(1st 5- $760,000.00 $760,000.00 Year Permit Cycle) Various Street Dept.Misc.Drainage $1,750,000.00 $1,750,000.00 Improvements'96-'08 Total Storm Water Drainage Investment= $46,084,713.15 $6,992,117.76 $52,772,221.31 Page 2 of 2 APPENDIX 3 STORMWATER UTILITY RATE STRUCTURE This page intentionally left blank Stormwater Utility Rate Structure for the City of Carmel,IN- updated:09/17!1013 "'h c ONYLCHANGEVALUES +a P,owmcl,:: llo..i P.,,.vurat gax.ID000v :6,.c n,«.ut. 4. ni.Ya,., rta.wm, n. ! 7.w..Nk %01 1401 4 0021 PxtN: Px..li I.a,4: (Pxt<hl �x0.i.l .01179`[ IOU LOU ,.2.tN .1.r..I RU .,710.1 A.v<e.. Fe•reu0 fl4ltew C61:0 ED TN OWu` -, ,'7. 8,10419M 100 031% 76,360,174 1,733 609% 200 1.00 1.00 1.00 1.00 5 5.94434 S 49536 0.16% 1EAU It 1,130. AykWtuni-Unhnperd 206 033% 63,410.223 2.433 530% 35 033 0.33 0.33 0.33 5 2,079.40 S 17320 OA6% A991dm0►1{NOn{O.de) 24.322 75.64% 363,761,131 12,930 47.79% 24322 100 1.02 192 1.00 S 1,495,110.45 S 120,461.67 4435% Alnue1694411 S7 ery 73,260.000 7941184841-Urdenp.Detd 3,321 10.95% 130,133,760 3,447 1175% 1162 033 0.33 0.31 0.33 5 69.07137 5 5,79195 2.12% Aputme al 90 036% 16,363.125 376 1.39% 5333 0.00 564X0 3131 000 S 317,319412 5 26,44313 973% 79981E9Ul 31,640 Cw7d0.1lt710m 2,174 5.76% 2.500133 64 0.24% 2174 133 100 1.00 109 5 129,234.25 3 10,76932 7,96% Comme7t41 1,279 3.96% 130.639,777 3,642 13.47% 15776 100 21435 12.33 5796 S 937,766.92 S 76.146.91 26.77% 03.el petals 51156 Commen141-Unlmptwed 133 042% 16,145,406 371 1.37% 45 0.33 0.73 033 0.33 5 1696.29 $ 720.69 0.0671 IndnxlN 03 0.16% 22.072,305 507 107% 713 100 5501 1345 10.77 S 42,37023 S .333136 130% /Anus 132A lee 5 59.45 I, ll4aI-UNmpm'ed 13 031% 4.992.332 215 0.42% 4 033 0.33 0.33 0.33 5 255.07 S 21.25 0.01% 744 2.2417151 284 003% 97,710.134 2,243 3.30% 5146 1.00 41335 1012 4.66 5 305,90432 S 23,49233 933% Monthly 55ahe $ 4.95 T99Exem01•Un4npl,eed 79 0.25% 7,133,462 160 0.61% 26 0.37 0.33 0.93 0.33 S 1,549.74 S 129.15 0.05% Ton*: 32,156 10000% 1.177,595.106 27,074 10030% 54,640 5 3,260,000.00 S 271,666.67 10000% Re2120 1310"°"roa0ornInA2m) L0° Number of Parcels by Property Class CDMO.Ntdl.m ).';',-,.,F.:., 14, Percentage of Annual Revenue by Property aesldOn0o1 N�+4npD.ed) 6,13 `"x'12 „.nE..eel». *w. . Class 304767wnn I L00 141.we1 93 -tM.wrwr.7• Tw l COD4ne7d.1 r 100 l`MOwree.111 ... 100 tiofl. Tw E4e41.,/•\ lwMpwe4,aDA Commtrdel Nld6gtpad) 033 ,. .. u4T..M,oD.% .... It1Ant51el :'? I.00 '.a P,. G.,.w`l,.371 Urea uaw OLn 4Wf2.41(Udmproved) i 073 e.+m �-y,�G 5 1 *4CUAUnI : 300 y h�; 2.771 m'K, .b" 3#a.4wiil(unimproved) -- all Cr..�w1. a y W 5 14r,pw.4.a4h Tax(0.9207 1.50 k.�,4.yy a .4 A 799 479235 649511970874) . .. .,033.. _ 1 `'"4 - T` , 0...4.6,!• 7 3 '4k 904.0,w.4.2311 ..e.,..„71,2`134:22::2` ',,2,.‘14:7 T 4 4 .ro'2.p li. ,'1k dM l"S6,5 h'�a "�L,. T"`�`k'a 4 2,rx 0....ewb42a.T71 ,w y�, 1 1 I lie. '° C.nO.rba2101 "6,"4 k 74.eq.w,E72% - I10.pwd 2.131. Percentage of Parcels In Study Area Percentage of Acres by Property Class .412444.0208 t6\ 102.9.1'=.0.0222 7.C. ep.04% u6,e4W. C.mwnl.l- 7.8..0. V.r►we2.042%Tm e4..n1,lAM TE, N4wrwe0.0.eM 171 92.021M wmw.117% Y69we,O C1A 74.1..4.102116 A,w6,.e114M a...6,.- '5 4701 } ire s e ' AA'j4� doi it,lil7M zF Apn..®.osn, ,. "ar p ',,.• ..' %s. - p 4,;^,:f;'",,,.^:".1 ."i�py, ,,...�pk}t. A ,f•.3€9 Ow.bd.4.∎es" y x T Y 9�^1Pa'3 gsg- a...l..w. �$1,„( �1'' S 71' , 71' ' 61 " "' �"71 h a Ui..w.4143% fi q,.,. 9305%. , / tirt•• ' b 7. a' 71.92%", APPENDIX 4 COMPARISON OF EXISTING INDIANA STORMWATER UTILITIES This page intentionally left blank yr MONTHLY ERU FEE y� a� an In tn. N N W A N al V- ee 1ND. O 1~+ ZM MN Hammond'`..' - I - . 1 ' �J i-r ertstol® 1 , ..'. t Elkhart County® ;, �. y. .; C 1 E khart 75175". 7 ° }aNay ?,� 5r7.abrr i 5 Goshen St 25 ] a:g �x'S i• Madison ] I 9.:.4 a� ' tF 000am. Decatur . _ �°" n 0507;�'c q'O, Batesville E` n 3$eIMt3>a 'S. t ,. n Fa,tr. ,2:1 Culver-157.00 =4 r �,� <° �, a o` Greenfield Co... I awA Q rid',`�g�4 r�Cp.•• ® gg �' Yorktown 92.co.'® 1 f n,�o .e 6 n as{S.a_. Plymouth 757.05 1 4 �_m aid �tf d$ '1Q,. r Indianapolis/Marlon Co 57.7.5 ''7 raa 3�# ' I I g3'3jr 5 ' Howard county 5'.50+:, Sc °!`3tnC G' . Y' isi -° }Ace' 1�AO.1.? Lapel 57.50• I A.A ° O/sn z 3 F. fft{I i Bloamington 5.. I7 n.0.:..R S � ` '.al 1 C Westfield 7.75 ^7 ff ''a{`tier°3 r, 3 Hobart 57.90... " " J '�r$ $ o ^:'Q'• Monroe County 57.43 ( ;4 7i ro rYg °��'; +YS. A Clarksville 57.55 1:',.:".."1:31.:g�,;°°g`i `:3 ail.1 Angola 53.00 1 l :n !4-'g ;gam'. 0 Efieltsvlfie 53,00 3 {'3 '* g.'°'a� �1 �B Hope 53.00 } r'A X Q,3i`g. $2. , is °tm +,,72M,It. 0 Lebanon 703.00, r7 A;z�o ax e Z Richmond 15.1.00' . - t° °_° $'ig ..t Valparaiso,153 CO 1 � , r Vincennes '53.00 J -1 `.l".- rn Wabash 57.00 i I l.i.+� ... i-•:t?..;- Washington.,53 00 t , C ws..�e, Cicero 753:15_ 7 ^� New Albany 53,ri� ® 'l A aIMMIMMI®111111.MMOIMM. Floyd County 50•5 I C ®rswmussa®■ ' Lake County ,53.30 3 f D Anderson $3.500 '. . 7•�J I m Jeffersonville 953.50 , - `r i Z 2 Fort Wayne.:53.65 t. c Chandler,A740 .. - I D Hebron e.94.00, tn 4D1 Peru /Sr0o..: ( I ( m O Plainfield 54 oo ----- - j 1 tt I I Z va Greendsle 54.39 .. . • 1 •I I * Fishers $-l.9s . . _. .. -- ( + r D North Manchester 50.55 . ` ABrawnsburg 05.00 'I ; } 2 C Cedar Lake .55.00 I j CChesterton 9500 ... I I 1 j m Danville 1`SS 00 :... I ( I m Franklin',5500 I tt , Q Gary 55.00 ,y Greenwood Ss co _ f Lafayette 55,00 i I { - Z Marion •55.00 7 t f i 1 D Merrillville';55.c0....... .--. A - � [ 4 1 Z I $ 1 Warrids County y -I { I LA Connersville,;55.15 �' i { 0 Cumberland i 55 20' l . j ry New Haven'55.;5 - - 7 } I ; 3 Frankfort 3.55.30 r s f Crawfordsville 56.00 .... .. I 7111 I rrt Crown Point Sa.co, - - - I t I Delaware County a55.co i . I. MI Middletown f 95,00 .. , I i C . ff!I Muncie jic oo ,14 ! Now Castle 55,00 4 ! i ' 1 I I I , I Shelbyville Tsa.00 ' I f Winfield 050.00 - Leo-Cedarville 758.3o III +. West Terre!Saute 57.00':! " pa' k Logansport 57.47 ..`.. .1 I ' j Griffith .57.50 I... - �.. 1({ i MtCardsviBe,57s0 ..-( i . Whaeland'57.50 ,-,- FortvItla •50.00 Porter oI$a.o0 ■ .... 1 1 ` Highland 50.05 - - r- Lake Station 53:33' - CentarvlBe 58.50 ..... .. .... _... BargersvNe 550.56 .I.. - - 1 Berne 520 oo .. �- .. ..1,, .. I 1 • Munster.5500o - _ g CO , Portage .. .. . w Dyer "a I I. Albany- .. .. _ .. I I.