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Home My WebLink AboutCrossroad Engineers/ENG/Addl Serv 11/5,000/On call engineeringCroanvad Engineers Engineering - 20/4 Appropriation #202- 4140100; P.O. $11850 Cnn Traci Nol Tn Exceed $5,000.00 ADDITIONAL SERVICES AMENDMENT TO AGREEMENT FOR PURCHASE OF GOODS AND SERVICES THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT ( "Agreement ") entered into by and between the City of Carmel and Crossroad Engineers (the "Vendor'), as City Contract dated May 1, 2013, shall amend the terms of the Agreement by adding the additional services to be provided by Vendor consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A ". Furthermore, the terms of the Agreement shall be amended to include the E- verify requirement as stated in Indiana Code § 22 -5 -1.7 et seq., which is attached hereto and incorporated herein as Exhibit "B ", as well as the required E- verify Affidavit, attached hereto and incorporated herein as Exhibit "C ". Also, pursuant to I.C. § 5 -22 -16.5, Vendor shall certify that in signing this document, it does not engage in investment activities within the Country of Iran. The terms and conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows: CITY OF CARMEL, INDIANA by and through its Board of Public Works and Safety By: rrhe5 Brainarn, Pre• idtnu Officers Date' Mary A Date: Lori S. Date: Burk , Me ber ri 51- Watson, M mb r ATTEST \1110 Diana Cordray, IAMC, C er ;1 reasurer Date: it; 1t Crossroad Engineers By: Authorized `IF, ature w C "I,, `v , rte3 Printed Ntme 7reS t 6Q fvd Title FIDTTIN: Last Four of SSN if Sole Proprietor: Date: 7 / /0/2-0y4- July 2, 2014 Mr. Chip Charles, P.E. Mr.Trcnt Newport, P.E. CrossRoad Engineers, P.C. 3417 South Sherman Drive Beech Grove, IN 46107 stLIUW'non U 1Ut ogi 0 CIT o JAMES BRAINARD. MAYOR RE: Additional Service Amendment #10, P.O. #31850 Dear Chip and Trent: As we discussed, the City of Cannel has a need for additional professional services and pursuant to our current contract with CrossRoad Engineers, dated May 1 2013, I have requested and received from you the proposed scope of services and fee estimates for the following work task: Additional Service Amendment #10 — On -Call Engineering and Inspection Services Not to Exceed: 55,000.00 Per our contract procedural requirements, 1 hereby approve these Additional Professional Services estimates, and request that the Board of Public Works ratify the above referenced Contract Amendment. PLEASE NOTE Please be advised that "Additional Services" performed on City contracts must be billed separately from the original contract and other additional services. More importantly, the invoice must reference the appropriate Additional Service # and P.O. # shown above. Invoices received without the Additional Service # referenced will be returned for proper identification. Thank you for your continued assistance in providing the City of Carmel with your professional quality services. If you should have any questions, please give me a call. Sincerely, iy M. Kashnan, P.E. City Engineer EXHIBIT 14 ( 00 3 Reviewed and apprgved by: S. C. Engeiking Director of Administration DEPARTMENT OF ENcI EERINC ONE Civic SQUARE. CARMEL. IN ,16032 Orrice 317.571.24 1 FAx 317571.2439 engineering @carmel.in.gov February 4, 2014 Mr. Jeremy Kashman, P.E. City Engineer City of Cannel 1 Civic Square Carmel, IN 46032 RE: On -Call Engineering and Inspection Services (fka On -Call Consulting) Funds Request Dear Jeremy: As we discussed, we have prepared this proposal to continue providing professional services for the City of Carmel. Crossroad Engineers, P.C. will provided these services as an extension of the City's Engineer's staff on an hourly basis. The specific services which we expect to provide include survey, design, inspection, and management services on various miscellaneous projects as your office requests, including but not limited to 106th St. Trail — Jumper Lane, Timber Creek Site Line Staking, Cool Creek North Pond Outlet Replacement, 106th St Dunwoody Drainage and other various miscellaneous projects as your office requested. All work tasks were completed at the direction of the City Engineer. Attached are our 2014 Hourly Billing Rates which we were used for this work. Per our communication with your office, we would suggest establishing a $5,000 contract ceiling against which we would invoice. We value the City's confidence in our ability to provide engineering services and appreciate the opportunity to continue our involvement in the City's improvements. If you should have any questions or need further assistance, please do not hesitate to call me at 780 -1555 ext. 114. Sincerely, CrossRoad Engineers, PC Trent E. Newport, P. E., L. S. Vice - President Mr. Jeremy Kashman, P.E. City of Cannel June 13, 2014 Page 1 oft 3 HOURLY BILLING RATES PERSONNEL CLASSIFICATION HOURLY RATE DESIGN Principal $ 145.00 Director 135.00 Senior Project Manager 120.00 Project Manager 110.00 Project Engineer 90.00 Assistant Project Engineer 75.00 R/W Manager 90.00 CADD Manager 90.00 CADD Technician 80.00 INSPECTION Director $ 135.00 Resident Project Representative 105.00 Asst Resident Project Representative 95.00 Project Inspector 85.00 Assistant Project Inspector 70.00 SURVEY Survey Manager $ 110.00 Assistant Survey Manager 80.00 Survey Crew— 1 Man 100.00 Crew Chief 80.00 Field Man 60.00 Researcher 75.00 Survey Technician 75.00 MISCELLANEOUS Mileage (per wile) $ 0.50 Other Direct Costs at cost +15% CrossRoad Engineers, PC 3417 Sherman Drive Beech Grove, Indiana 46107 Rates Effective through December, 2014 CROSSROAD ENGINEERS PC Mr. Jeremy Kashman, P.E. City of Carmel June 13, 2014 Page 2 of 2 ; ty of Carmel ONE CIVIC SQUARE CARMEL, INDIANA 45032 -2584 )RM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 INDIANA RETAIL TAX EXEMPT CERTIFICATE NO. 003120155 002 0 FEDERAL EXCISE TAX EXEMPT 35- 60000972 PAGE PURCHASE ORDER NUMBER 31gS0 THIS NUMBER MUST APPEAR ON INVOICES, NP VOUCHER, DELIVERY MEMO, PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE. :HASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION (21ly ENDOR CrotSrpcEd Enc)lneere,PG 341"} SoL-t*- 3 ermcvT or ft- 6 -e ec-h Grove N 4(olL5a- SHIP TO Dap +. al- ErgS n Q ."' FIRMATIO: BLANKET CONTRACT PAYMENT TERMS FREIGHT QUANTITY 1 UNIT OF MEASURE DESCRIPTION ;end Invoice To: UNIT PRICE EXTENSION PLEASE INVOICE IN DUPLICATE AS A aT 10 aor n.c+Dcrte'- 5/i/13 Oil - CCl a- IrlSpeCt1 on Sergi itt-) Fee S NTT 5, 000 202-- 9340\00 DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT SHIPPING INSTRUCTIONS • SHIP REPAID. • C.0 D SHIPMENTS CANNOT BE ACCEPTED. • PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABELS. • THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1915 AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. )OCUMENT CONTROL NO. 31850 ORDERED BY TITLE CLERK - TREASURER VENDOR COPY PAYMENT • NP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED. • I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN THIS APPRO ATIQN SUFFICIENT TO PAY FOR THE ABOVE ORDER.