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Home My WebLink AboutBPW 071614Office of the Clerk- Treasurer City of Carmel N TI BOARD OF PUBLIC WORKS AND SAFETY WEDNESDAY, JULY 16, 2014 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, JULY 16, 2014 AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE THE PURPOSE OF THE MEETING IS CITY BUSINESS ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414 Office of the Clerk - Treasurer City of Car el Board of Public Works and Safety Meeting AGENDA Wednesday, July 16, 2014 — 10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED To ORDER 1. MINUTES a. Minutes from the July 2, 2014, Regular Meeting 2. BID /QUOTE OPENINGS /AWARDS a. Bid Opening for Sale of Real Estate; 300 Mallard Court, Carmel Indiana 46032; Steve Engelking b. Bid Opening for Sale of Real Estate; 301 Mallard Court, Carmel Indiana 46032; Steve Engelking c. Bid Opening for Sale of Real Estate; 303 Pintail Court, Carmel Indiana 46032; Steve Engelking d. Bid Opening for the 2014 Paving Project, Dave Huffman, Street Commissioner e. Bid Award for the Manhole Rehabilitation Project; Culy Construction; (5259.221.00) This was the lowest most responsive bid; John Duffy, Director of the Department of Utilities 3. PERFORMANCE RELEASES a. Resolution No. BPW- 07- 16- 14 -01; Abney Glenn; Concrete Sidewalks — interior; Paul Shoopman, Shoopman l -Tomes b. Resolution BPW- 07 -16- 014 -02; Stafford Place, Section 3; Monuments and Markers; Ty Rinehart, Drees Homes c. Resolution BPW- 07- 16- 14 -03; Westmont Section 1; Erosion Control; Timothy Walter, Platinum Properties ONE CIVIC SQUARE CARMEL. INDIANA 46032 317/571 -1414 d. Resolution BPW- 07- 16- 14 -04; River Road Shops; Water Main; John Duffy, Director of the Department of Utilities e. Resolution 13PW- 07- 16- 14 -05; Legacy Meadows; Water and Sewer Section 11; John Duffy, Director of the Department of Utilities 4. CONTRACTS a. Request for Purchase of Goods and Services; Change Order #l; E &B Paving; ($16,401.20); Illinois Street; Jeremy Kashman, City Engineer b. Request for Purchase of Goods and Services; FireCatt; ($4,680.00); Hose Testing; Chief Matt Hoffman, Carmel Fire Department c. Request for Purchase of Goods and Services; Cynthia Harden;($600.00); Jazz on the Monon; Nancy I -leek, Director of the Community Relations d. Request for Purchase of Goods and Services; Jerry Points; ($3,000.00); Director of Carmel on Canvas; Nancy 1 -Ieck, Director of the Community Relations e. Request for Purchase of Goods and Services; Jerry Points; ($35,000.00); Art Advisor; Nancy Heck, Director of the Community Relations 5. CITY FACILITIES /STREETS USE a. Request to Use Gazebo and Common Grounds; Wedding; April 25, 2015; Noon to 4:00 p.m.; Rehearsal; April 24, 2015; 5:00 p.m. to 6:00 p.m.; Kailyn Pitman b. Request to Use City Streets; Block Party; August 8, 2014; 5:00 p.m. to 11:00 p.m.; Dominic DelCarlo c. Request to Use City Streets; Homecoming; September 12, 2014; 1:00 p.m.; Amy Skeens - Benton, Carmel High School 6. OTHER a. TABLED 2/6/11; Request for Dedication of Streets; Traditions on the Monon; Robert Potokar, HOA Traditions on the Monon b. Request for Consent to Encroach; 5734 Prelude Lane; Mark /Jennifer Shinkle c. Request for Temporary Access Entrance /Sidewalk Closure; Gray Road @ Brookshire Golf Course; Michael Pell, Vine & Branch d. Request for Open Pavement Cut /Lane Closure /Recreational Pathway; West Carmel Drive; Josh Hogan, American Structurepoint e. Request for Lane Restriction; 830 W. Carmel Drive; Shirley Hunter, Duke Energy f Request For Sidewalk Closure; 620 2 "d Avenue NE; Edward Freeman, David Weeklcy Homes g. Request for Pathway Closure; Pennsylvania Street between l06 & 111th; Shirley Hunter, Duke Energy h. Request for Temporary Construction Entrance; Josh Hogan, American Structurepoint I Request for Temporary Construction Entrance; Sanctuary 116th Section 6; Michael Hargis, Earth Resources Request for Temporary Construction Entrance; Drury Plaza Hotel; Josh Hogan, American Structurepoint 7. APPEAL HEARING a. Continued: Appeal Hearing for Notice of Correction Order: 212 Red Oak Ridge; Thomas and I -Ieidi 1 -Ieldt 8. ADJOURNMENT BOARD OF PUBLIC WORKS & SAFETY MEETING MINUTES WEDNESDAY, JULY 16,2014 —10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER 13oard Member Burke called the meeting to order at 10:01 a.m. MEMBERS PRESENT Board Members; Lori Watson and Mary Ann Burke, Deputy Clerk; Sandv Johnson MINUTES Minutes for the July 2, 2014 Regular meeting were approved 2 -0. BID /QUOTE OPENING /AWARD Bid Opening for 301 Mallard Court 300 Mallard Court 303 Pintail Court No bids were received Bid Opening for the 2014 Paving Project; Board Member Burke opened and read the bids- aloud, Company Amount Alternate 1 Alternate 2 Rieth -Riley 53,422.053.56 5186.980.00 S 99,205.00 Milestone Contractors' 53,355,826.20 5197,970.00 5105,805.00 E &B Paving 53,456,594.19 5197.181.96 S 99,331.35 Grady Brothers S3, 970, 402.00 S 199.960.00 3 84,240.50 The Bids were given to Dave Huffman, Sheet Commissioner for review and recommendation. Bid Award for Manhole Rehabilitation: Cult' Construction: (5259.221.00); This was the lowest and most responsive bid; Board Member Burke moved to approve. Board Member Watson .seconded. Request approved 2 -0. 1 PERFORMANCE RELEASES Resolution BPW- 07- 16- 14 -01: Abney Glenn: Concrete Sidewalks — interior: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Resolution BEW- 07 -16- 014 -02; Stafford Place, Section 3: Monuments and Markers; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Resolution BPW- 07- 16- 14 -03: Westmont Section l: Erosion Control: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Resolution BPW- 07- 16- 14 -04: River Road Shops; Water Main; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Resolution BPW- 07- 16- 14 -05; Legacy Meadows: Water and Seiner Section II; Board Member Burke moved to approve. Board Member Wcdson seconded. Request approved 2 -0. CONTRACTS Request for Purchase of Goods and Services; Change Order #1: E &B Paving: (S16.401.20); Illinois Street; Board Member Brake moved to approve. Board Member Wcason seconded. Request approved 2 -0. Request for Purchase of Goods and Services: PireCatt: (54.680.00); Hose Testing: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request for Purchase of Goods and Services; Cynthia harden; (5600.00); Jazz on the Morton; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request for Purchase of Goods and Services: Jerry Points: (53,000.00): Director of Carmel on Canvas; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request for Purchase of Goods and Services; .Jerry Points: (535,000.00): Art Advisor; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2 -0. CITY FACILITIES /STREETS /USE Request to Use Gazebo and Common Grounds: Wedding; April 25, 2015; Noon to 4 :00 p.m.; Rehearsal: April 24, 2015: 5 :00 p.m. to 6:00 p.m.; Kailvn Pitman; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request to Use City Streets: Block Party: August 8. 2014: 5:00 p.m. to 11 :00 p.m.: Dominic DelCarlo: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request to Use City Streets: Homecoming: September 12, 2014: 1:00 p.m.; Amy Skeens - Benton, Carmel High School: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. OTHER TABLED 2/6/11; Request for Dedication of Streets: Traditions on the Monon; Robert Potokar, HOA Traditions on the Moron Request for Consent to Encroach; 5734 Prelude Lane; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request for Temporary Access Entrance /Sidesvalk Closure; Gray Road a Brookshire Golf Course: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request for Open Pavement Cul /Lane Closure /Recreational Pathway: West Carmel Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request far Lane Restriction: 830 W. Cannel Drive: Board Member Burke moved to approve. Board Member Watson seconded Request approved 2 -0. Request for Sidewalk Closure; 620 2 "Avenue NE: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request for Pathway Closure: Pennsylvania Street between 106'x' & 111`t'; Board Member Burke moved to approve. Board Member Watson .seconded Request approved 2 -0. Request for Temporary Construction Entrance: Board Member Burke moved to approve. Board Member Watson seconded Request approved 2 -0. Request far Temporary Construction Entrance: Sanctuary 116`x' Section 6; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2 -0. Request for Temporary Construction Entrance; Drury Plaza Hotel; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2 -0. APPEAL HEARING REMAINS TABLED: Appeal Notice ofCorreetion.s ADJOURNMENT Board Member Burke adjourned the meeting at 10 :08 a.rn. e 1 Approved ATTES : Diana L. Cordray, IAMC— Clerk- Treasurer Clerk - Treasurer /�/�9 .r Mayor .lamesl rainard Dic na . Cordray, IA C - Clerk - 'rea.surer