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Home My WebLink AboutCCPR-B-2014-003 2015 General Fund Budget t. RESOLUTION B-2014-003 A RESOLUTION OF THE CARMEL/CLAY BOARD OF PARKS AND RECREATION ADOPTING THE PROPOSED 2015 GENERAL FUND (101) BUDGET FOR CONSIDERATION BY ITS FISCAL BODIES WHEREAS, the Carmel/Clay Board of Parks and Recreation (the "Park Board") is a governmental entity created and authorized to administer the Carmel/Clay Department of Parks and Recreation pursuant to that certain agreement entitled "Interlocal Cooperation Agreement" signed by the respective authorized officials of Clay Township, Hamilton County, Indiana and City of Carmel, Indiana on July 30, 2002 and effective January 1, 2003, as amended from time to time; and WHEREAS, the Park Board, pursuant to the Interlocal Cooperation Agreement, is required to prepare and submit an annual budget to the Common Council of the City of Carmel and Clay Township Board; and WHEREAS, the Park Board's Finance Committee has reviewed the proposed budget to ensure that it adequately meets the financial needs of the Carmel Clay Parks & Recreation and recommends its approval. NOW, THEREFORE, BE IT RESOLVED that the Carmel/Clay Board of Parks and Recreation hereby adopts the proposed 2015 General Fund (101) Budget as set forth in Exhibit "A" attached hereto and incorporated herein by this reference for consideration by the Common Council of the City of Carmel and the Clay Township Board pursuant to the terms of the Interlocal Cooperation Agreement and State law. APPROVED AND ADOPTED this 12th day of August 2014. CARMEL/CLAY WARD OF PARKS AND RECREATION \ mo 1/4/, / I i A Ja es L. EngleRw, President Richard F. Taylor III, e ' esident 1Jenn�K rytunas, Treasurer Jos ua A. Kirsh, Se'1 ',.. ly . - / /a./. 1 i al a ,/.Ja A 0i fld � S_ .. Z Donna Cihak Hansen Wendy Franklin e� 14 4735 1'N T' Kathie Freed Richard Leirer . / a / :. _ • Linus Rude �- ATTEST: `"'Q-- 0. •° , ,ecretary CARMEL CLAY PARKS & RECREATION 2015 PROPOSED BUDGET EXHIBIT "A" 101:GENERAL FUND CHANGE FROM ACCOUNT TITLE 2013 ACTUAL' 2014 BUDGET 2015 BUDGET 2014 BUDGET NOTES PERSONAL SERVICES 4110000 Full Time Regular $1,088,500.69 $1,118,845.00 $1,152,805.00 change);upgraded$33,950.00 3% 20 FT employees(no net than );e u raded volunteer Supervisor to FT;moved Events Supervisor to 109;based on current salaries with 2.5%allowance for merit increases 4111000 Part Time $127,470.90 $169,925.00 $160,300.00 -6% u ($9,625.00) pgraded Graphic Designer&Volunteer Supervisor to FT; moved Graphic Designer to 108;added 2 variable hour maintenance positions to enhance cleanliness of parks; includes allowance for merit increases 4112000 Overtime $3,631.40 $4,100.00 $4,100.00 $0.00 0% 4120000 Deferred Compensation $51,676.57 $56,930.00 $60,580.00 $3,650.00 6% Based on current participation with increased employer match based on years of service 4121000 Employer's Share of FICA $70,693.05 $80,160.00 $81,670.00 $1,510.00 2% 6.2%of FT,PT&OT 4122000 Employer's Share of H-Ins $237,908.50 $255,330.00 $281,230.00 $25,900.00 10% Based on current enrollment with 7%premium increase per City HR 4122100 Disability Insurance $3,190.40 $4,650.00 $4,795.00 $145.00 3% Based on formula provided by City HR(no rate increased from 2014) 4122200 Life Insurance $1,475.60 $1,800.00 $1,800.00 employees (no 2014) $0.00 0% 20 FT em to ees @$90 each no rate increase from 2014 4123002 Civilian PERF $127,539.01 $151,600.00 $164,285.00 $12,685.00 8% 14.2%of FT&OT(11.2%pension+3%annuity);rate established by INPRS;up from 13.5%in 2014 4124000 Employer's Share of Medicare $16,532.32 $18,750.00 $19,105.00 $355.00 2% 1.45%of FT,PT&OT 4127000 Retiree Health Insurance $0.00 $0.00 $0.00 $0.00 Contributions remain suspended per instructions from City; last funded in 2010 4128000 Tuition Reimbursement $0.00 $0.00 $0.00 $0.00 Program remains suspended;last funded in 2010 TOTAL PERSONAL SERVICES $1,728,618.44 $1,862,090.00 $1,930,670.00 $68,580.00 4% SUPPLIES 4230100 Stationary& Printed Materials $575.09 $1,000.00 $1,000.00 $0.00 0% 4230200 Office Supplies $7,241.30 $6,000.00 $6,000.00 $0.00 0% 4231300 Diesel Fuel $932.30 $2,500.00 $2,500.00 $0.00 0% 4231400 Gasoline $20,235.93 $30,900.00 $30,900.00 $0.00 0% 4232100 Garage& Motor Supplies $2,707.97 $2,000.00 $2,000.00 $0.00 0% 4235000 Building Materials $1,398.03 $6,000.00 $6,000.00 $0.00 0% 4236000 Gravel $1,038.16 $1,750.00 $1,750.00 $0.00 0% 4236500 Salt& Calcium $2,677.06 $8,500.00 $8,500.00 $0.00 0% Resolution B-2014-003,Exhibit"A"(8/12/2013) Fund 101-Page 1 CARMEL CLAY PARKS & RECREATION 2015 PROPOSED BUDGET 101: GENERAL FUND CHANGE FROM ACCOUNT TITLE 2013 ACTUAL' 2014 BUDGET 2015 BUDGET 2014 BUDGET NOTES 4237000 Repair Parts $9,509.83 $10,000.00 $10,000.00 $0.00 0% 4238000 Small Tools& Minor Equip. $4,946.31 $1,600.00 $1,600.00 $0.00 0% 4238900 Cleaning& Maint. Supplies $14,703.18 $17,100.00 $17,100.00 $0.00 0% 4239000 Landscape Supplies $8,480.04 $9,000.00 $9,000.00 $0.00 0% 4239012 Safety Supplies $684.94 $1,200.00 $1,200.00 $0.00 0% 4239031 Street Signs $2,819.64 $500.00 $500.00 $0.00 0% 4239032 Posts & Hardware $440.02 $500.00 $500.00 $0.00 0% 4239039 General Program Supplies $10,553.07 $1,000.00 $1,000.00 $0.00 0% 4239099 Other Miscellaneous $90.92 $0.00 $0.00 $0.00 - TOTAL SUPPLIES $89,033.79 $99,550.00 $99,550.00 $0.00 0% OTHER SERVICES&CHARGES 4340000 Legal Fees $90,257.20 $80,000.00 $80,000.00 $0.00 0% 4340100 Engineering Fees $0.00 $3,800.00 $3,800.00 $0.00 0% 4340400 Consulting Fees $43,435.00 $10,000.00 $10,000.00 $0.00 0% 4340600 Recording Fees $0.00 $100.00 $100.00 $0.00 0% 4340700 Medical Fees(Drug Tests) $811.65 $2,000.00 $2,000.00 $0.00 0% 4341955 Info Sys Maint/Contracts $46,479.62 $60,000.00 $55,000.00 ($5,000.00) -8% Consistent with historical IT expenses 4341990 Criminal Background Checks $2,512.00 $4,700.00 $4,700.00 $0.00 0% 4341999 Other Professional Fees $32,129.08 $21,100.00 _ $21,100.00 $0.00 0% 4342100 Postage $115.12 $500.00 $500.00 $0.00 0% 4343000 Travel Fees& Expenses $4,541.65 $5,000.00 $5,000.00 $0.00 0% 4344000 Telephone Line Charges $4,357.74 $5,500.00 $5,500.00 $0.00 0% 4344100 Cellular Phone Fees $4,592.75 $4,500.00 $4,500.00 $0.00 0% 4345000 Printing(Not Office Supplies) $0.00 $5,000.00 $5,000.00 $0.00 0% 4345500 Publication of Legal Ads $308.32 $500.00 $500.00 $0.00 0% 4346000 Classified Advertising $1,671.48 $1,500.00 $1,500.00 $0.00 0% 4347000 Worker's Compensation $22,000.00 $22,000.00 $22,000.00 $0.00 0% 4347500 General Insurance $15,770.00 $17,400.00 $17,400.00 $0.00 0% 4348000 Electricity $43,114.72 $62,500.00 $62,500.00 $0.00 0% 4348500 Water&Sewer $25,686.09 $29,300.00 $29,300.00 $0.00 0% 4349000 Gas $5,917.68 $8,300.00 $8,300.00 $0.00 0% Resolution 13-2014-003,Exhibit"A"(8/12/2013) Fund 101-Page 2 CARMEL CLAY PARKS& RECREATION 2015 PROPOSED BUDGET 101: GENERAL FUND , CHANGE FROM ACCOUNT TITLE 2013 ACTUAL' 2014 BUDGET 2015 BUDGET 2014 BUDGET NOTES 4349500 Cable Service $1,516.75 $0.00 $0.00 $0.00 Connecting to Hamilton County Transit Authority fiber network in 2014 4350000 Equipment Repairs& Maint. $8,671.33 $12,000.00 $12,000.00 $0.00 0% 4350100 Building Repairs& Maint. $20,641.75 $15,600.00 $15,600.00 $0.00 0% 4350101 Trash Collection $1,959.75 $4,200.00 $4,200.00 $0.00 0% 4350400 Grounds Maintenance $330,558.10 $350,600.00 $353,100.00 $2,500.00 1% Tied to existing contracts for mowing and landscape maintenance 4350600 Cleaning Services $2,900.00 $5,000.00 $5,000.00 $0.00 0% 4350900 Other Cont.Services $7,003.57 $4,250.00 $4,250.00 $0.00 0% 4351000 Auto Repair& Maintenance $8,049.25 $7,500.00 $8,000.00 $500.00 7% Consistent with historical fleet maintenance expenses 4353003 Postage Meter $528.00 $600.00 $600.00 $0.00 0% 4353004 Copier $7,459.32 $7,600.00 $7,600.00 $0.00 0% 4353099 Other Rental & Leases $1,861.36 $500.00 $2,500.00 $2,000.00 400% Added seasonal portable toilets in Hazel Landing& Meadowlark based on public requests.Witnessing significant visitation increase in Hazel Landing since opening disc golf course 4355200 Subscriptions $893.53 $2,900.00 $2,900.00 $0.00 0% 4355300 Organization & Membership Du, $1,499.00 $2,500.00 $2,500.00 $0.00 0% 4356004 Staff Clothing $2,859.93 $1,500.00 $0.00 0% $1,500.00 $1,500.00 4356005 Participant Clothing $6,596.79 $0.00 $0.00 $0.00 - 4357004 External Instructional Fees $1,241.00 $7,000.00 $7,000.00 $0.00 0% 4358000 Assessment Fees $561.88 $600.00 $600.00 $0.00 0% 4358300 Other Fees& Licenses $319.00 $100.00 $100.00 $0.00 0% 4358400 Refunds,Awards& Indemnities $0.00 $0.00 $0.00 $0.00 - 4359000 Special Projects $1,059.62 $2,000.00 $2,000.00 $0.00 0% TOTAL OTHERS SERVICES&CHARGES $749,880.03 $768,150.00 $768,150.00 $0.00 0% CAPITAL OUTLAY 4463200 Computer Equipment $1,972.25 $2,500.00 $2,500.00 $0.00 0% 4463202 Software $1,898.00 $2,500.00 $2,500.00 $0.00 0% 4463600 Parks Equipment $7,158.76 $10,000.00 $10,000.00 $0.00 0% 4464000 Office Equipment $3,893.01 $0.00 $0.00 $0.00 - TOTAL CAPITAL OUTLAY $14,922.02 $15,000.00 $15,000.00 $0.00 0% Resolution 8-2014-003,Exhibit"A"(8/12/2013) Fund 101-Page 3 CARMEL CLAY PARKS& RECREATION 2015 PROPOSED BUDGET 101:GENERAL FUND CHANGE FROM ACCOUNT TITLE 2013 ACTUAL' 2014 BUDGET 2015 BUDGET 2014 BUDGET NOTES TOTAL EXPENSES $2,582,454.28 $2,744,790.00 $2,813,370.00 $68,580.00 2% 'Includes Year-End Encumbrances Resolution B-2014-003,Exhibit"A"(8/12/2013) Fund 101-Page 4