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Home My WebLink AboutCCPR-B-2014-004 2015 School Enrichment Fund Budget RESOLUTION B-2014-004 A RESOLUTION OF THE CARMEL/CLAY BOARD OF PARKS AND RECREATION ADOPTING THE 2015 EXTENDED SCHOOL ENRICHMENT FUND (108) BUDGET WHEREAS,the Carmel/Clay Board of Parks and Recreation (the "Park Board") is a governmental entity created and authorized to administer the Carmel/Clay Department of Parks and Recreation pursuant to that certain agreement entitled "Interlocal Cooperation Agreement" signed by the respective authorized officials of Clay Township, Hamilton County, Indiana and City of Carmel, Indiana on July 30, 2002 and effective January 1, 2003, as amended from time to time; and WHEREAS, the Interlocal Cooperation Agreement and Indiana Code Section 36-10-3-11 grants the Park Board authority to engage in self supporting activities; and WHEREAS, the Indiana Code Section 36-10-3-22 grants the Park Board authority, when necessary, to charge a_reasonable fee for the use of park and recreation facilities and programs; and WHEREAS, the Park Board, pursuant to the Interlocal Cooperation Agreement, is required to prepare and submit an annual budget to the Common Council of the City of Carmel and Clay Township Board; and WHEREAS, the Park Board's Finance Committee has reviewed the proposed budget to ensure that it adequately meets the financial needs of Carmel Clay Parks & Recreation. NOW, THEREFORE, BE IT RESOLVED that the Carmel/Clay Board of Parks and Recreation hereby adopts the 2015 Extended School Enrichment Fund (108) Budget as set forth in Exhibit "A" attached hereto and incorporated herein by this reference. APPROVED AND ADOPTED this 12th day of August 2014. CARMEL/CLAY BOARD OF P RKS AND RECREATION V-7(f)--- CtAo Ja es L. Engledo , President Richard F. Taylor III, Vice President Cl i!,(lf f/{,I/ii ; -t- - - 0 .it RJenn Kristunas, Treasurer d ua A. Kirsh, Se 0 `Li_ /J _ / l� i 0 . v"1J� Donna Cihak Hansen Wendy Franklin W6t/U -S) /Lc,<>G 4 8s if Al r Kathie Freed Leirer , k. .----- *QQ Linus Rude ATT . . Q AL& -cretary MP CARMEL CLAY PARKS & RECREATION _,x 2015 PROPOSED BUDGET EXHIBIT "A" . 108: EXTENDED SCHOOL ENRICHMENT CHANGE FROM ACCOUNT TITLE 2013 ACTUAL 2014 BUDGET 2015 BUDGET 2014 BUDGET NOTES OPERATING REVENUES 0345040 Park Department Fees 0345040 Park Department Fees $3,617,259.66 $3,388,700.00 $3,749,800.00 $361,100.00 11% Biennual rate increases for SCS(summer 2015)&BAS(2015- 2016 school year);4%increase from 2013 actual 0360010 Miscellaneous Revenues $9,003.84 $4,900.00 $10,100.00 $5,200.00 106% Based on historical&current year trending 0361020 Interest on Sweep Acct $2,609.11 $1,000.00 $2,500.00 $1,500.00 150% Based on historical&current year trending 0367000 Contributions& Gifts $2,870.00 $25,000.00 $5,000.00 ($20,000.00) -80% Loss of St.Vincent sponsorship(did not renew in 2014 due to operational changes at hospital) 0394000 Cancelled Checks & Refunds $2,289.56 $0.00 $0.00 $0.00 TOTAL OPERATING REVENUES $3,634,032.17 $3,419,600.00 $3,767,400.00 $347,800.00 10% FEE WAIVERS(not included in Total Revenues) Before &After School Waivers $209,377.00 $230,000.00 $230,000.00 $0.00 0% Summer Camp Waivers $16,636.00 $20,000.00 $20,000.00 $0.00 0% TOTAL FEE WAIVERS $226,013.00 $250,000.00 $250,000.00 $0.00 0% TOTAL REVENUES ' $3 634;032?;i7 ',I$WY9 600?OOF -'11;-#.$014-00-s* ;io'e,; ~a%mcre eofrom.2o13,,r'AcwagR,even es, PERSONAL SERVICES 4110000 Full Time Regular $847,227.75 $903,775.00 $1,029,640.00 Graphic Designer support CCPR $125,865.00 14% 27 FT employees;includes Gra hic Desi ner to su marketing efforts;based on current salaries with 2.5% allowance for merit increases(salaries for Site&Asst.Site Supervisors were adjusted in 2014 to remain competitive& help retain staff) 4111000 Part Time $994,350.74 $1,074,840.00 $1,155,695.00 $80,855.00 8% Added 3 PT program coordinators to assist with ADA inclusion requests;includes allowance for merit increases 4112000 Overtime $25,669.41 $23,000.00 $23,000.00 $0.00 0% 4120000 Deferred Compensation $12,786.86 $14,690.00 $20,730.00 $6,040.00 41% Based on current participation with increased employer match based on years of service 4121000 Employer's Share of FICA $111,915.57 $124,110.00 $136,930.00 $12,820.00 10% 6.2%of FT,PT&OT 4122000 Employer's Share of H-Ins $240,664.64 $255,520.00 $276,975.00 $21,455.00 8% Based on current enrollment with 7%premium increase per Bas HR 4122100 Disability Insurance $2,820.26 $3,760.00 $4,285.00 $525.00 14% Based on formula provided by City HR(no rate increased from 2014) 2015.108.A,7/30/2014 9:53 AM Fund 108-Page 1 CARMEL CLAY PARKS & RECREATION 2015 PROPOSED BUDGET CHANGE FROM • ACCOUNT TITLE 2013 ACTUAL 2014 BUDGET 2015 BUDGET 2014 BUDGET NOTES 4122200 Life Insurance $1,798.00 $2,250.00 $2,430.00 $180.00 8% 27 FT employees @$90 each(no rate increase from 2014) 4123002 Civilian PERF $103,904.08 $125,120.00 $149,485.00 $24,365.00 19% 14.2%of FT&OT(11.2%pension+3%annuity);rate established by INPRS;up from 13.5%in 2014 4124000 Employer's Share of Medicare $26,174.17 $29,040.00 $32,035.00 $2,995.00 10% 1.45%of FT,PT&OT TOTAL PERSONAL SERVICES $2,367,311.48 $2,556,105.00 $2,831,205.00 $275,100.00 11% SUPPLIES 4230100 Stationary& Printed Materials $548.00 $1,500.00 $1,500.00 $0.00 0% 4230200 Office Supplies $6,407.04 $7,000.00 $7,000.00 $0.00 0% 4239012 Safety Supplies $7,678.00 $500.00 $7,700.00 $7,200.00 1440% AED 2-yr service plan renewal in 2015 4239039 General Program Supplies $113,349.10 $116,100.00 $113,350.00 ($2,750.00) -2% Based on historical costs and current year trending 4239040 Food & Beverages $132,297.72 $136,000.00 $136,000.00 $0.00 0% 4239099 Other Miscellaneous $0.00 $50.00 $0.00 ($50.00) -100% TOTAL SUPPLIES $260,279.86 $261,150.00 $265,550.00 $4,400.00 2% OTHER SERVICES&CHARGES 4340000 Legal Fees $2,323.33 $2,500.00 $10,000.00 $7,500.00 Based on current trends;$4,579 through 5/12/14 4340700 Medical Fees(Drug Tests) $7,895.83 $6,400.00 $7,950.00 $1,550.00 24% Based on historical costs and current year trending 4340800 Program Contractors $46,250.43 $36,600.00 $40,050.00 $3,450.00 9% Reduced contracted sports camps offerings in favor of in- house camps 4341955 Info Sys Maint/Contracts $11,404.46 $12,000.00 $10,000.00 ($2,000.00) -17% Anticipated IT savings by switching to Active.com 4341990 Criminal Background Checks $4,386.50 $3,300.00 $4,450.00 $1,150.00 35% Based on historical costs and current year trending 4341991 Marketing& Promotions $12,259.51 $10,000.00 $14,300.00 $4,300.00 43% Majority for summer camps;based on historical costs and current year trending 4341999 Other Professional Fees $71,607.57 $67,500.00 $142,150.00 $74,650.00 111% Bookkeeping service($5,400),payroll processing($10,430)& Active.com credit card&payment processing fees($126,320) 4343000 Travel Fees& Expenses $11,689.78 $22,500.00 $22,500.00 $0.00 0% Mileage reimbursement&NAA conference travel 4343006 Bus Trips $67,314.50 $81,100.00 $86,000.00 $4,900.00 6% 2014 SCS contract is$83k 4343007 Field Trips $64,894.24 $99,500.00 $79,400.00 ($20,100.00) -20% Based on historical costs 4344100 Cellular Phone Fees $6,073.18 $7,100.00 $7,100.00 $0.00 0% 4345000 Printing(Not Office Supplies) $1,562.70 $2,250.00 $2,250.00 $0.00 0% 4346000 Classified Advertising $8,849.50 $4,000.00 $18,000.00 $14,000.00 350% Implementing referral program($5,300)&trying new outlets to recruit staff(e.g.,targeted cable ads&other placements); based on historical costs and current year trending 2015.108.A,7/30/2014 9:53 AM Fund 108-Page 2 CARMEL CLAY PARKS & RECREATION 2015 PROPOSED BUDGET CHANGE FROM ACCOUNT TITLE 2013 ACTUAL 2014 BUDGET 2015 BUDGET 2014 BUDGET NOTES 4347500 General Insurance $0.00 $50.00 $50.00 $0.00 0% 4350000 Equipment Repairs& Maint. $3,547.59 $2,000.00 $3,800.00 $1,800.00 90% Based on historical costs and current year trending 4355100 Auto Repairs& Maint. $0.00 $0.00 $500.00 $500.00 Repairs to ESE van previously paid by General Fund 4352500 Building Rental $41,065.00 $60,625.00 $60,750.00 $125.00 0% Summer camp use fees for 2 school buildings,Wilfong Share &MCC 4355200 Subscriptions $4,317.17 $0.00 $5,250.00 $5,250.00 Share of eRequester annual fee 4355300 Organization & Membership Du $200.00 $300.00 $300.00 $0.00 0% 4356004 Staff Clothing $3,150.17 $11,500.00 $11,500.00 $0.00 0% 4356005 Participant Clothing $5,515.65 $15,000.00 $15,000.00 $0.00 0% 4357003 Internal Instruction Fees $1,495.68 $3,000.00 $1,500.00 ($1,500.00) -50% 4357004 External Instructional Fees $10,151.38 $5,500.00 $11,000.00 $5,500.00 100% Staff training&NAA conference;based on historical costs& current year trending 4358400 Refunds,Awards& Indemnities $6,206.00 $20,500.00 $20,250.00 ($250.00) -1% Based on historical&current year trending TOTAL OTHER SERVICES&CHARGES $392,967.12 $473,225.00 $574,050.00 $100,825.00 21% CAPITAL OUTLAY 4463000 Furniture & Fixtures $0.00 $0.00 $0.00 $0.00 - 4463200 Computer Equipment $7,388.80 $5,000.00 $25,000.00 $20,000.00 400% Allowance for new equipment to be compatable with Active.com 4463202 Software $6,903.50 $20,000.00 $0.00 ($20,000.00) - TOTAL CAPITAL OUTLAY $14,292.30 $25,000.00 $25,000.00 $0.00 0% TIQTA':tkRENSES� . . 7`;',.--- `" ;$73;034','850 76}' 480 00_ •'_ r`=t °- 0 2t ' a - zs-f- -77 -r __,.�. --^-_: .' � , �_�.�....�,�_.. �$3 695 805.00., x,,$380,325 OU�'. t ;t, a:��z �.., OPERATING NET REVENUE/(LOSS) $599,181.41 $104,120.00 $71,595.00 ($32,525.00) -31% Cost Recovery 120% 103% 102% 2015.108.A,7/30/2014 9:53 AM Fund 108-Page 3