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Home My WebLink AboutCCPR-B-2014-005 2015 Monon Comm Center Fund Budget RESOLUTION B-2014-005 A RESOLUTION OF THE CARMEL/CLAY BOARD OF PARKS AND RECREATION ADOPTING THE 2015 MONON COMMUNITY CENTER FUND (109) BUDGET WHEREAS, the Carmel/Clay Board of Parks and Recreation (the "Park Board") is a governmental entity created and authorized to administer the Carmel/Clay Department of Parks and Recreation pursuant to that certain agreement entitled "Interlocal Cooperation Agreement" signed by the respective authorized officials of Clay Township, Hamilton County, Indiana and City of Carmel, Indiana on July 30, 2002 and effective January 1, 2003, as amended from time to time; and WHEREAS, the Interlocal Cooperation Agreement and Indiana Code Section 36-10-3-11 grants the Park Board authority to engage in self supporting activities; and WHEREAS, the Indiana Code Section 36-10-3-22 grants the Park Board authority, when necessary, to charge a reasonable fee for the use of park and recreation facilities and programs; and WHEREAS, the Park Board, pursuant to the Interlocal Cooperation Agreement, is required to prepare and submit an annual budget to the Common Council of the City of Carmel and Clay Township Board; and WHEREAS, the Park Board's Finance Committee has reviewed the proposed budget to ensure that it adequately meets the financial needs of Carmel Clay Parks & Recreation. NOW, THEREFORE, BE IT RESOLVED that the Carmel/Clay Board of Parks and Recreation hereby adopts the 2015 Monon Community Center Fund (109) Budget as set forth in Exhibit "A" attached hereto and incorporated herein by this reference. APPROVED AND ADOPTED this 12th day of August 2014. CAR L/CLAY BOARD OF PARKS AND RECREATION 6/40 Z.Ja es L. Engledo , President Richard Ta for III, e President ---'\-1,1, 1,Oil;1,[4, Liz-- , , f 0.411ta:'.40.- 444i-. Jenn K�r,saunas, Treasurer . a A. Kirsh, SeW t . 4„ A , c /IL .►,,, 1 I Donna Cihak Hansen Wendy Franklin ,�� dilkkd 11 3S t:/,' T Kathie Freed Richard Leirer / --* al W6e-Q' ._ - Linus Rude - r� ATTE ' , zs. r _ ∎ , Secretary CARMEL CLAY PARKS & RECREATION 2015 PROPOSED BUDGET EXHIBIT "A" - 109: MONON COMMUNITY CENTER CHANGE FROM ACCOUNT TITLE 2013 ACTUAL 2014 BUDGET 2015 BUDGET 2014 BUDGET NOTES OPERATING REVENUES 313000 Sales Tax Collected $16,075.43 $23,000.00 $25,250.00 $2,250.00 10% 7%of public rentals,concessions&retail sales 346015 Custodial Fees $7,130.00 $4,000.00 $0.00 ($4,000.00) -100% Custodial fee eliminated in 2014 346020 Facility Rentals $86,386.74 $71,600.00 $87,900.00 $16,300.00 23% Includes$15,000 from ESE for summer camps;consistent with current-year trending 346025 Shelter Rentals $33,489.49 $46,685.00 $28,200.00 ($18,485.00) -40% Park shelter rentals moved to new fund 346030 Food Service Revenue $230,703.84 $259,500.00 $259,500.00 $0.00 0% Based on average summer 346040 Aquatics Programs $229,108.62 $255,000.00 $233,700.00 ($21,300.00) -8% Impact of increased competition&changes in registration process implemented in 2013(which has since been reversed); consistent with current-year trending 346050 Fitness Programs $190,536.95 $171,500.00 $153,450.00 ($18,050.00) -11% Elimination of add-on fee for individual monthly&annual pass members to participate in group fitness;loss offset by continued growth in personal training&fee-based specialty programs 346075 Preschool Programs $101,811.94 $136,850.00 $111,500.00 ($25,350.00) -19% Consistent with historical&current-year trending;represents 10%increase from 2013 actual 346080 Youth Programs $116,894.22 $165,000.00 $128,500.00 ($36,500.00) -22% Consistent with historical&current-year trending;represents 10%increase from 2013 actual 346085 KidZone Fees $8,154.40 $4,000.00 $2,500.00 ($1,500.00) -38% Free admission with annual or monthly Escape Pass 346090 Adult Programs $71,725.50 $93,900.00 $78,900.00 ($15,000.00) -16% Consistent with historical&current-year trending;represents 10%increase from 2013 actual 346100 Special Events $36,125.95 $24,275.00 $40,400.00 $16,125.00 66% Consistent with historical&current-year trending;represents 12%increase from 2013 actual 346110 Therapeutic Rec Programs $44,897.92 $38,700.00 $38,700.00 $0.00 0% Increased focus on inclusion v.adaptive programming 346115 Annual Passes $85,614.33 $87,900.00 $62,950.00 ($24,950.00) -28% Based on increased preference for monthly passes;5.7% decrease from 2012 to 2013;27.8%decrease YTD from 2013 to 2014;includes 1st rate increase since 2010 346116 Corporate Annual Passes $8,064.40 $6,300.00 $7,050.00 $750.00 12% 52.3%increase from 2012 to 2013;28.3%decrease YTD from 2013 to 2014;factored at 20%off annual pass rate 346120 Season Passes $65,911.43 $67,700.00 $72,950.00 $5,250.00 8% 7.5%decrease from 2012 to 2013;7.1%increase YTD from 2013 to 2014;rates based on monthly rates x3 2015.109.A,7/30/2014,9:56 AM Fund 109-Page 1 CARMEL CLAY PARKS& RECREATION 2015 PROPOSED BUDGET CHANGE FROM ACCOUNT TITLE 2013 ACTUAL 2014 BUDGET 2015 BUDGET 2014 BUDGET NOTES 346125 Monthly Passes $2,283,873.74 $2,421,800.00 $2,454,450.00 $32,650.00 1% Witnessing plateau in membership sales due to capacity; 6.2%increase from 2012 to 2013;1.5%increase YTD from 2013 to 2014;;includes 1st rate increase since 2010 346130 Corporate Monthly Passes $411,544.96 $386,900.00 $462,550.00 $75,650.00 20% 25.4%increase from 2012 to 2013;12.5%increase YTD from 2013 to 2014;;factored at 20%off monthly pass rate 346135 Value Passes $72,541.00 $75,800.00 $58,000.00 ($17,800.00) -23% Based on increased preference for monthly passes;28.2% decrease from 2012 to 2013;19.5%decrease YTD from 2013 to 2014;10-visit pass factored at 20%off day pass rate 346140 Daily Passes $683,847.50 $646,300.00 $772,700.00 $126,400.00 20% Based on average summer;no rate increase recommended 346145 Contractor Commissions $43,532.42 $15,000.00 $14,000.00 ) -7% B-day y party packages;consistent with historical&current- year trending;previously included catering commissions 346150 Merchandise Sales $1,206.37 $2,200.00 $2,200.00 $0.00 0% 360010 Miscellaneous Revenues $22,198.99 $23,900.00 $22,200.00 ($1,700.00) -7% Locker rentals&staff uniform sales;consistent with historical &current-year trending 361030 Interest on Sweep Account $2,651.92 $1,000.00 $2,500.00 $1,500.00 150% 367000 Contributions,Gifts&Grants $21,874.48 $50,000.00 $50,000.00 $0.00 0% TOTAL OPERATING REVENUES $4,875,902.54 $5,078,810.00 $5,170,050.00 $91,240.00 2% OTHER REVENUES 330000 Intergovernmental Revenue $0.00 $0.00 $0.00 $0.00 - TOTAL OTHER REVENUES $0.00 $0.00 $0.00 $0.00 - FEE WAIVERS(not included in Total Revenues) Pass Waivers Granted $60,951.00 $251,581.13 $75,000.00 ($176,581.13) -70% Program Waivers Granted $748:75 $1,961.09 $1,500.00 ($461;09) -24% TOTAL FEE WAIVERS $61,699.75 $253,542.22 $76;500.00 ($177,042.22) -70% TOTAL,.REVENUES` ..•. 4,; •::, i 'n;_ 1 _St,` ° '' .�-�;� 875 902 54 5 078 810 00 ,�$91F'240'00 `ii �" � .7.:777,.;77-T, "�' `` $ $5 X70 050 00 �, r: - PERSONAL SERVICES 4110000 Full Time Regular $648,382.97 $726,040.00 $776,185.00 $50,145.00 7% 19 FT employees;transferred Events Supervisor from General Fund;based on current salaries with 2.5%allowance for merit increases 2015.109.A,7/30/2014,9:56 AM Fund 109-Page 2 CARMEL CLAY PARKS& RECREATION 2015 PROPOSED BUDGET CHANGE FROM ACCOUNT TITLE 2013 ACTUAL 2014 BUDGET 2015 BUDGET 2014 BUDGET NOTES 4111000 Part Time $1,173,501.13 $1,279,055.00 $1,225,975.00 ($53,080.00) -4% Based on historical&current-year trending with allowance for merit increases 4112000 Overtime $8,560.63 $5,600.00 $7,100.00 $1,500.00 27% Based on historical&current-year trending 4120000 Deferred Compensation $5,063.36 $5,370.00 $12,210.00 $6,840.00 127% Based on current participation with increased employer match based on years of service 4121000 Employer's Share of FICA $110,663.88 $124,670.00 $124,585.00 ($85.00) 0% 6.2%of FT,PT&OT 4122000 Employer's Share of H-Ins $171,379.95 $187,300.00 $244,565.00 $57,265.00 31% Based on current enrollment with 7%premium increase per City HR 4122100 Disability Insurance $2,077.82 $3,025.00 $3,235.00 $210.00 7% Based on formula provided by City HR(no rate increased 4122200 Life Insurance from 2014) $1,171.80 $1,620.00 $1,710.00 $90.00 6% 19 FT employees @$90 each(no rate increase from 2014) 4123002 Civilian PERF $78,457.61 $98,765.00 $111,220.00 $12,455.00 13% 14.2%of FT&OT(11.2%pension+3%annuity);rate established by INPRS;up from 13.5%in 2014 4124000 Employer's Share of Medicare $25,881.70 $29,165.00 $29,145.00 ($20.00) 0% 1.45% of FT,PT&OT TOTAL PERSONAL SERVICES $2,225,140.85 $2,460,610.00 $2,535,930.00 $75,320.00 3% SUPPLIES 4230100 Stationary& Printed Materials $816.00 $1,000.00 $1,000.00 $0.00 0% 4230200 Office Supplies $11,836.08 $12,000.00 $12,000.00 $0.00 0% 4235000 Building Materials $13,871.66 $8,250.00 $15,250.00 p $7,000.00 85% Anticipate increased repair needs based on aging facility; consistent with historical&current-year trending 4237000 Repair Parts $4,055.53 $10,850.00 $10,850.00 $0.00 0% 4238000 Small Tools& Minor Equip. $10,676.38 $25,550.00 $16,400.00 ($9,150.00) -36% 4238900 Cleaning& Maint. Supplies $132,916.72 $169,700.00 $155,200.00 ($14,500.00) -9% Includes pool chemicals;budgeted for average summer; consistent with historical&current year trending 4239001 Linens& Blankets $5,423.93 $6,500.00 $6,000.00 ($500.00) -8% 4239012 Safety Supplies $7,582.76 $7,700.00 $7,700.00 $0.00 0% 4239039 General Program Supplies $66,103.96 $58,000.00 $67,250.00 $9,250.00 16% Consistent with historical and current-year trending 4239040 Food& Beverages $97,109.91 $135,000.00 $135,000.00 $0.00 0% Budgeted for average summer;expenses tied directly to food sales 4239045 Retail Goods $873.00 $1,500.00 $1,500.00 $0.00 0% 4239099 Other $7,950.65 $10,400.00 $8,000.00 ($2,400.00) -23% TOTAL SUPPLIES $359,216.58 $446,450.00 $436,150.00 ($10,300.00) -2% 2015.109.A,7/30/2014,9:56 AM Fund 109-Page 3 CARMEL CLAY PARKS& RECREATION 2015 PROPOSED BUDGET • CHANGE FROM ACCOUNT TITLE 2013 ACTUAL 2014 BUDGET 2015 BUDGET 2014 BUDGET NOTES OTHER SERVICES&CHARGES 4340000 Legal Fees $18,879.97 $30,000.00 $20,000.00 ($10,000.00) -33% 4340700 Medical Fees(Drug Tests) $875.87 $2,000.00 $1,000.00 ($1,000.00) -50% 4340800 Program Contractors $186,037.30 $205,110.00 $186,000.00 ($19,110.00) -9% Increased reliance on staff to deliver programs;consistent with current-year trending 4341955 Info Sys Maint/Contracts $65,028.98 $71,420.00 $65,800.00 ($5,620.00) -8% Anticipated savings from switching to Active.com 4341990 Criminal Background Checks $3,762.00 $4,500.00 $4,500.00 $0.00 0% 4341991 Marketing& Promotions $154,822.65 $230,000.00 $185,850.00 ($44,150.00) -19% Marketing(4341991)+Printing(4345000) =5%of operating expenses per Business Plan 4341992 Security Services $21,052.50 $20,500.00 $22,000.00 $1,500.00 - 4341993 Catering Services $9,805.41 $8,600.00 $2,700.00 ($5,900.00) -69% No longer purchasing pizza for party vendor 4341999 Other Professional Fees $119,099.00 $117,600.00 $195,600.00 $78,000.00 66% Bookkeeping service($5,220),payroll processing($16,020)& Active.com credit card&payment processing fees($174,360) 4342100 Postage $25,996.49 $33,700.00 $33,700.00 $0.00 0% 4343000 Travel Fees& Expenses $4,597.83 $7,000.00 $7,000.00 $0.00 0% 4344000 Telephone Line Charges $8,658.27 $8,100.00 $9,000.00 $900.00 11% Consistent with historical&current-year trending with allowance for rate increase 4344100 Cellular Phone Fees $1,456.27 $2,100.00 $2,400.00 $300.00 14% Reimbursement allowance added for Asst.Rec.Manager over front desk operations 4345000 Printing(Not Office Supplies) $52,515.77 $85,000.00 $60,000.00 ($25,000.00) -29% Includes p ublication of Esca p e Guide brochures&postcards for all 3 seasons;consistent with historical expenses 4346000 Classified Advertising $3,179.00 $1,000.00 $3,500.00 $2,500.00 250% Employment advertisements;consistent with historical expenses with allowance for inflation 4347500 General Insurance $53,249.00 $58,600.00 $58,600.00 $0.00 0% 4348000 Electricity $483,815.79 $469,200.00 $498,400.00 $29,200.00 6% Consistent with historical&current-year trending with allowance for rate increase 4348500 Water&Sewer $46,148.49 $58,600.00 $58,600.00 $0.00 0% 4349000 Gas $91,170.53 $125,400.00 $125,400.00 $0.00 0% 4349500 Cable Service $2,809.62 $2,700.00 $2,900.00 $200.00 7% Consistent with historical&current-year trending with allowance for rate increase 4350000 Equipment Repairs& Maint. $83,261.96 $91,500.00 $85,400.00 ($6,100.00) -7% Cost escalation contained with replacement of cardio equipment in 2014&2015;consistent with historical& current-year trending 4350100 Building Repairs& Maint. $170,760.75 $147,300.00 $174,400.00 $27,100.00 18% Impact of aging facility;consistent with historical&current- year trending 4350101 Trash Collection $6,073.27 $8,000.00 $8,000.00 $0.00 0% Based on historical&current-year trending with allowance for rate increase 4350600 Cleaning Services $237,159.85 $258,700.00 $258,700.00 $0.00 0% 2015.109.A,7/30/2014,9:56 AM Fund 109-Page 4 CARMEL CLAY PARKS & RECREATION 2015 PROPOSED BUDGET ' CHANGE FROM ACCOUNT TITLE 2013 ACTUAL 2014 BUDGET 2015 BUDGET 2014 BUDGET NOTES 4350900 Other Cont.Services $46,312.70 $18,890.00 $13,650.00 ($5,240.00) -28% Contracted rental coordinator eliminated 2/1/13 4351000 Auto Repairs& Maintenance $0.00 $0.00 $1,000.00 $1,000.00 - Fleet of 3 vehicles previously paid from General Fund 4353004 Copier $18,487.77 $16,000.00 $18,600.00 $2,600.00 16% Tied to lease&service agreement;consistent with historical 4353099 Other Rental & Leases &current-year trending htoic $110.16 $1,800.00 $150.00 ($1,650.00) -92% Consistent with historical expenses 4355200 Subscriptions $9,397.90 $6,950.00 $9,950.00 $3,000.00 43% Includes weather monitoring service,When to Work scheduling software,Dropbox&share of eRequester annual fee 4355300 Organization & Membership Du, $3,620.00 $4,600.00 $4,600.00 $0.00 0% 4356004 Staff Clothing $17,777.50 $15,155.00 $17,500.00 $2,345.00 15% Consistent with historical&current-year trending 4356005 Participant Clothing $4,702.50 $4,900.00 $4,700.00 ($200.00) -4% Consistent with historical expenses 4357003 Internal Instruction Fees $695.00 $4,000.00 $3,500.00 ($500.00) -13% 4357004 External Instructional Fees $5,877.50 $6,500.00 $7,500.00 $1,000.00 15% NRPA&state conference fees;increased number of certified staff requiring CEUs 4358300 Other Fees & Licenses $9,863.82 $10,370.00 $10,050.00 ($320.00) -3% 4358400 Refunds,Awards& Indemnities $5,409.58 $11,350.00 $6,350.00 ($5,000.00) -44% Consistent with historical expenses;current-year expenses higher as issue refunds instead of HH credits due to software transition 4359000 Special Projects $374.22 $1,250.00 $1,250.00 $0.00 0% 4359200 Sales Tax Paid $16,669.99 $23,000.00 $25,250.00 $2,250.00 10% TOTAL OTHERS SERVICES&CHARGES $1,989,515.21 $2,171,395.00 $2,193,500.00 $22,105.00 1% CAPITAL OUTLAY 4463000 Furniture & Fixtures $12,343.49 $0.00 $0.00 $0.00 - 4463200 Computer Equipment $2,749.07 $0.00 $0.00 $0.00 - 4463202 Software $11,215.25 $0.00 $0.00 $0.00 - TOTAL CAPITAL OUTLAY $26,307.81 $0.00 $0.00 $0.00 - ifiCI I/Ar EXPESES; — , ,;.4'I6.-w00l1180 M $5;�8455'.UO _ $5.w 1—.w6w�.5'8..w0 00 !''•^�f� 87!�125,.,OU} ' "�1 ;T-7/T t F c r�... F� OPERATING NET REVENUE/(LOSS) $275,722.09 $355.00 $4,470.00 $4,115.00 1159% Cost Recovery 106% 100% 100% 2015.109.4,7/30/2014,9:56 AM Fund 109-Page 5