Loading...
HomeMy WebLinkAbout082014 Commissioner Packet1 CARMEL REDEVELOPMENT COMMISSION AGENDA WEDNESDAY, AUGUST 20, 2014 – 6:30 P.M. CAUCUS ROOM/ CITY HALL/ONE CIVIC SQUARE MEETING CALLED TO ORDER 1. PLEDGE OF ALLEGIANCE 2. PUBLIC HEARING: Re: Amendment to Declaratory Resolution and Economic Development Plan for Old Meridian Street Economic Development Area 3. APPROVAL OF MINUTES a. July 14, 2014 b. July 16, 2014 c. August 6, 2014 4. FINANCIAL MATTERS a. Cash Flow Report b. Update on Outstanding Receivables c. Approval of Claims d. Special Matter 1. Action Item #1: Approval of Change Orders 5. EXECUTIVE DIRECTOR REPORT 6. COMMITTEE REPORTS a. Finance Committee b. Architectural Review Committee 7. UPDATE ON PROPERTIES 8. OLD BUSINESS 9. NEW BUSINESS a. Action Item #2: Approval of Resolution 2014-10 re: Confirming Amendments to Declaratory Resolution and Economic Development Plan for the Old Meridian Street Economic Development Area (Grand and Main project) b. Action Item #3: Approval of Resolution 2014-11 re: Pledging of TIF revenues to the payment of City of Carmel Economic Development Revenue Bonds (Grand and Main project) [continued] 2 c. Action Item #4: Approval of Resolution 2014-12 re: Amendment to the Declaratory Resolution and Development Plan for the Old Meridian Economic Development Area (Olivia on Main project) d. Action Item #5: Approval of Resolution 2014-13 re: Amendment to the Declaratory Resolution and Development Plan for Legacy Economic Development Area e. Action Item #6: Approval of Tarkington Garage Amendment f. Action Item #7: Approval of Amended and Restated Declaration of Easements and Fourth Amendments to Easement Agreements for Parcels 5 and 10 g. Action Item #8: Selection of Contractor for Nash work h. Action Item #9: Consent to CDI Encroachment 10. OTHER BUSINESS 11. EXECUTION OF DOCUMENTS NEXT REGULAR MEETING: Wednesday, September 17, 2014, 6:30 p.m. 12. ADJOURNMENT CRC Meeting, July 14, 2014 1 CARMEL REDEVELOPMENT COMMISSION Meeting, Monday, July 14, 2014 ATTENDANCE: President Bill Hammer Present Vice President Dave Bowers Present Secretary Brad Meyer Present Treasurer Diana Cordray Not Present Member Jeff Worrell Present Member Bill Brooks Present Member Greg Phillips Not Present Executive Director Corrie Meyer Present Financial Consultant Michael Lee Present Legal Consultant Karl Haas Present Bond Counsel Bruce Donaldson Present President Bill Hammer called the meeting to order at 8:15 a.m. The Pledge of Allegiance was said. Resolution of the City of Carmel Redevelopment Commission amending the Declaratory Resolution for the Old Meridian Economic Development Area Mr. Donaldson gave background and detail on this item. Mr. Donaldson stated this resolution is the first step in reestablishing the allocation area. This will then go to the Plan Commission for approval, followed by City Council and then back to the Redevelopment Commission for final action. Matt Hare, with Edward Rose & Sons, gave detail and description of their project. Discussion ensued. Mr. Worrell moved to approve Resolution 2014-8, seconded by Mr. Bowers. Approved unanimously. Discussion ensued regarding how the parking garage will be maintained. Adjournment Mr. Bowers moved the meeting be adjourned pending the execution of documents and seconded by Mr. Brooks. The meeting was adjourned at 8:38 a.m. The next regularly scheduled meeting is Wednesday, July 16, 2014. OP E R A T I N G I N V O I C E S ( i n f o r m a t i o n a l ) Au g u s t 2 0 , 2 0 1 4 Page 1 Ve n d o r / P r o v i d e r In v o i c e # D a t e A m o u n t T y p e o f s e r v i c e s r e n d e r e d / P r o p e rty Location 30 0 O f f i c e S u p p l i e s Of f i c e D e p o t 7 1 8 5 9 7 4 9 5 0 0 1 a n d 7 1 8 1 4 3 6 9 3 0 0 1 7 / 2 / 1 4 a n d 7 / 2 7 / 1 4 1 6 2 . 1 6 $ g e n e r a l o f f i c e s u p p l i e s Su b - t o t a l : O f f i c e S u p p l i e s 16 2 . 1 6 $ To t a l : 3 0 0 16 2 . 1 6 $ 40 0 O t h e r P r o f e s s i o n a l F e e s In n o v a t i v e P l a n n i n g , L L C 2 0 1 4 0 5 0 8 / 0 1 / 1 4 9 , 3 3 3 . 3 3 $ p r o f e s s i o n a l s e r v i c e s a s C R D D i r e c t o r f o r July 2014 Su b - t o t a l : O t h e r P r o f e s s i o n a l F e e s 9, 3 3 3 . 3 3 $ C l a s s i f i e d A d s St a r M e d i a 33 8 9 0 8 / 0 3 / 1 4 3 3 8 . 4 4 $ N o t i c e t o B i d d e r s f o r N a s h a n d M e z z Su b - t o t a l : C l a s s i f i e d A d s 33 8 . 4 4 $ E l e c t r i c i t y Ca r m e l U t i l i t i e s 80 2 1 4 - 1 08 / 0 2 / 1 4 13 . 5 4 $ wa t e r a n d s e w e r f o r 4 5 7 3 r d A v e S W Du k e E n e r g y 07 0 7 1 4 - 1 , 0 7 0 7 1 4 - 2 , 0 7 0 8 1 4 - 1 7/ 7 / 1 4 a n d 7 / 8 / 1 4 54 6 . 0 1 $ ele c t r i c i t y f o r 4 5 7 3 r d A v e S W , 2 6 E M a i n S t , 3 5 E Main St Du k e E n e r g y 80 4 1 4 - 1 , 8 0 4 1 4 - 2 , 8 0 5 1 4 - 1 8/ 4 / 1 4 a n d 8 / 5 / 1 4 49 1 . 0 8 $ ele c t r i c i t y f o r 4 5 7 3 r d A v e S W , 2 6 E M a i n S t , 3 5 E Main St Su b - t o t a l : E l e c t r i c i t y 1, 0 5 0 . 6 3 $ To t a l : 4 0 0 10 , 7 2 2 . 4 0 $ 50 0 O t h e r C o n t r a c t e d S e r v i c e s Ad v i s i o 15 6 4 06 / 2 7 / 1 4 4, 1 5 0 . 0 0 $ Ap p r a i s a l o f r e m n a n t p a r c e l s Ax p e r 27 0 3 07 / 0 3 / 1 4 34 8 . 0 0 $ an n u a l r e n e w a l o f T r a f f i c P l u s s o f t w a r e Bu r r e l l A p p r a i s a l S e r v i c e 71 1 1 4 - 1 07 / 1 1 / 1 4 2, 4 0 0 . 0 0 $ Ap p r a i s a l o f r e m n a n t p a r c e l s Ic e M o u n t a i n D i r e c t 04 G 0 1 2 1 9 7 5 5 9 3 08 / 0 5 / 1 4 30 . 1 3 $ wa t e r Su b - t o t a l : O t h e r C o n t r a c t e d S e r v i c e s 6, 9 2 8 . 1 3 $ C o p i e r L e a s e Ko n i c a M i n o l t a P r e m i e r F i n a n c e 6 0 9 6 8 8 2 3 0 7 / 0 6 / 1 4 5 9 0 . 3 6 $ c o p i e r r e n t Su b - t o t a l : C o p i e r L e a s e 59 0 . 3 6 $ To t a l : 5 0 0 7, 5 1 8 . 4 9 $ To t a l E x p e n d i t u r e s : 18 , 4 0 3 . 0 5 $ Pa g e 1 Op e r a t i n g S u b m i s s i o n c o v e r s h e e t A u g u s t 2 0 , 2 0 1 4 NO N O P E R A T I N G I N V O I C E S Au g u s t 2 0 , 2 0 1 4 Page 1 Ve n d o r / P r o v i d e r In v o i c e # D a t e A m o u n t T y p e o f s e r v i c e s r e n d e r e d / P r o p e rty Location Co n s t r u c t i o n A n d e r s o n / B i r k l a S i t e E n g i n e e r i n g Am e r i c a n S t r u c t u r e p o i n t , I n c . 7 1 1 9 2 0 7 / 3 1 / 1 4 1 , 3 9 1 . 5 4 $ a r c h i t e c t u r a l s e r v i c e s f o r J u n e 2 0 1 4 Su b - t o t a l : A n d e r s o n / B i r k l a S i t e E n g i n e e r i n g 1,3 9 1 . 5 4 $ M o n o n C o n n e c t i n g P a t h E n g i n e e r i n g Am e r i c a n S t r u c t u r e p o i n t , I n c . 7 1 1 9 1 0 7 / 3 1 / 1 4 2 , 0 0 0 . 0 0 $ a r c h i t e c t u r a l s e r v i c e s f o r J u n e 2 0 1 4 Su b - t o t a l : M o n o n C o n n e c t i n g P a t h E n g i n e e r i n g 2,0 0 0 . 0 0 $ M o n o n T r a i l W o r k E n g i n e e r i n g Am e r i c a n S t r u c t u r e p o i n t , I n c . 7 1 1 9 0 7 / 3 1 / 2 0 1 4 6 , 7 1 1 . 9 5 $ a r c h i t e c t u r a l s e r v i c e s f o r J u n e 2 0 1 4 Su b - t o t a l : M o n o n T r a i l W o r k E n g i n e e r i n g 6,7 1 1 . 9 5 $ D u k e R e l o c a t i o n a t P e d c o r E n g i n e e r i n g Am e r i c a n S t r u c t u r e p o i n t , I n c . 7 1 1 8 9 0 7 / 3 1 / 1 4 2 , 9 0 0 . 0 0 $ a r c h i t e c t u r a l s e r v i c e s f o r J u n e 2 0 1 4 Su b - t o t a l : D u k e R e l o c a t i o n a t P e d c o r E n g . 2,9 0 0 . 0 0 $ To t a l : C o n s t r u c t i o n 13 , 0 0 3 . 4 9 $ Pr o j e c t P r o f e s s i o n a l F e e s L e g a l F e e s Ba r n e s & T h o r n b u r g 1 6 9 8 5 4 7 , 1 6 9 8 5 4 8 , 1 6 9 8 5 4 6 0 7 / 3 1 / 1 4 9,3 6 2 . 5 0 $ l e g a l s e r v i c e s r e g a r d i n g P r o j e c t B l u e , P edcor and general Su b - t o t a l : L e g a l F e e s 9,3 6 2 . 5 0 $ A c c o u n t i n g F e e s Mi c h a e l L e e 20 1 4 0 8 0 8 / 0 1 / 1 4 3 , 6 4 0 . 0 0 $ f i n a n c i a l s e r v i c e s f o r J u l y 2 0 1 4 Lo n d o n W i t t e G r o u p 27 3 1 5 0 7 / 3 1 / 1 4 4 , 1 3 2 . 5 0 $ f i n a n c i a l a n d a c c o u n t i n g s e r v i c e s f o r J u ly 2014 Su b - t o t a l : A c c o u n t i n g F e e s 7,7 7 2 . 5 0 $ To t a l : P r o j e c t P r o f e s s i o n a l F e e s 17 , 1 3 5 . 0 0 $ To t a l E x p e n d i t u r e s : 30 , 1 3 8 . 4 9 $ __ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ W i l l i a m B r o o k s , M e m b e r Ap p r o v e d A u g u s t 2 0 , 2 0 1 4 A p p r o v e d A u g u s t 2 0 , 2 0 1 4 A p p r o v e d A u g u s t 2 0 , 2 0 1 4 A p p r o v e d A u g u s t 2 0 , 2 0 1 4 __ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _______ W i l l i a m H a m m e r , P r e s i d e n t D a v i d B o w e r s , V i c e P r e s i d e n t B r a d M e y e r , S e c r e t a r y J e f f W o r r e l l , M e m b e r Ap p r o v e d A u g u s t 2 0 , 2 0 1 4 Pa g e 1 No n O p e r a t i n g S u b m i s s i o n c o v e r s h e e t A u g u s t 2 0 , 2 0 1 4 DI S B U R S E M E N T O F P A C F U N D S Au g u s t 2 0 1 4 VE N D O R PU R P O S E AMOUNT Pa l l a d i u m C o n s t r u c t i o n R e t e n t i o n / L e g a l Kr i e g D e V a u l t H a g e r m a n / C r i d e r c l a i m s i n v o i c e 3 8 3 2 0 5 2,006.50 Kr i e g D e V a u l t H a g e r m a n / C r i d e r c l a i m s i n v o i c e 3 8 5 8 0 9 14,710.50 To t a l I n v o i c e s S u b m i t t e d 16,717.00$ Ap p r o v e d A u g u s t 2 0 , 2 0 1 4 A p p r o v e d A u g u s t 2 0 , 2 0 1 4 A p p r o v e d A u g u s t 2 0 , 2 0 1 4 __ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __ _ _ _ _ _ _ W i l l i a m H a m m e r , P r e s i d e n t D a v i d B o w e r s , V i c e P r e s i d e n t B r a d M e y e r , S e c r e t a r y Ap p r o v e d A u g u s t 2 0 , 2 0 1 4 A p p r o v e d A u g u s t 2 0 , 2 0 1 4 __ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ J e f f W o r r e l l , M e m b e r W i l l i a m B r o o k s , M e m b e r Carmel Redevelopment Commission Annual Budget Summary Update as of 7/31/14 Reference C I E E F G 1 ActualActual PROJECTEDAmended % CompleteVariance ofRevised Budget 2 June July August Total Approved Approved 3 Projections Budget6/18/2014 4 BEGINNING BALANCE WITHOUT RESTRICTED FUNDS $170,077$10,930,674 $887,523 5 6 RESTRICTED FUNDS BALANCE 7Energy Center Consumption Reserve Balance500,000500,000 500,000500,000 500,000 8Interest for Energy Center Consumption Reserve1,5171,588 1,5881,588 9Parcel 7C Tenant Rent Reserve Balance800,000800,000 800,000800,000 800,000 10Interest for Parcel 7C Tenant Rent Reserve 1,4811,594 1,5941,594 11Supplemental Reserve Fund Balance 559,500 1,119,000 1,119,000 12 Total Restricted Funds Balance 1,302,998 1,303,182 1,862,682 2,422,182 2,419,000 13 14 BEGINNING BALANCE WITH RESTRICTED FUNDS 1,473,07512,233,855 2,750,20515 16 TRANSFERS FROM RESTRICTED FUNDS 17Transfer from Energy Center Consumption Reserve500,000 500,000 500,000 18Transfer from Parcel 7C Tenant Rent Reserve200,000 200,000 200,000 19 Total Transfers From Restricted Funds 700,000 700,000 700,000 20 21 RECEIPTS - NON OPERATING 22Interest 317 57 585 279%210 23Net Increment 24TIF Revenue, Net of Developer Pass Through 10,673,277(1,871,180)17,532,007 50%17,532,007 25One-time Merchants Square Bond Defeasance Funds00 565,281 100%0 565,281 26Nash PIATT Payments (December 2013 and June 2014)76,2210 76,221 100%0 76,221 27Village Financial Secondary IPC 0(58,699)(238,659) 52%(276,210) 282006 COIT Refunding Bond (484,228)0 (963,761) 50%(963,761) 29Certificates of Participation, Series 2010C (Energy Center)0(682,894)(2,048,538) 67%(2,048,538) 30Illinois Street Bond 0(454,284)(1,367,685) 67%(1,367,685) 312013 Illinois Street Bond 0(134,460)(244,472) 55%(244,472) 322005 PAC Lease 0(2,328,000)(4,656,000) 50%(4,656,000) 332012 Lease 0(4,618,000)(13,126,000) 65%(13,126,000) 34 Net Increment after Debt Service and Developer Pass Through 10,265,587 (10,147,460) (4,471,020) (4,509,157) 35 TOTAL RECEIPTS - NON OPERATING 10,265,587(10,147,460)(4,471,020) (4,509,157) 36 37 RECEIPTS - OPERATING 38Interest 11 68 356 129%80 276 39Energy Payments 053,843 26,922 323,060 58%323,060 402013 and 2014 REI Energy Payments 13,74514,050 24,512 146,461 113%38,562 107,899 414CDC Grants 016,285 337,909 31%337,909 42Civic Rent 00 200,000 0%200,000 43Keystone Group, LLC Receivable (Bond Enhancement) 201300 172,753 172,753 0%172,753 44Keystone Group, LLC Receivable (Bond Enhancement) 201400 200,000 0%200,000 45Sale of Buildings - Projected 00 65,000 1,065,000 0%1,000,000 46 Miscellaneous Receipts 74,734 67,445 142,179 0%0 47 TOTAL RECEIPTS - OPERATING 88,490 151,691 289,187 2,587,717 2,341,897 48 TOTAL RECEIPTS 10,354,078 (9,995,768)289,187 (1,883,303)49 50 EXPENDITURES - NON OPERATING 51Construction 52Palladium Construction/Retention and Legal107,79634,401 16,717 1,100,000 69%1,100,000 53Contingency Fund 00 590,000 100%0590,000 54Parcel 73 Streetscape Site Engineering 00 4,167 83%5,011 55Mezz Building Site Engineering 00 1,392 10,280 84%10,624 563rd Avenue and Monon Connecting Path Engineering00 2,000 24,900 0%24,900 57Monon Trail Work Engineering 00 6,712 24,900 0%24,900 58Park Work at Monon Engineering 00 24,900 0%24,900 59Duke Relocation at Pedcor Engineering 00 2,900 8,900 0%8,900 60Parcel 73 Streetscape 00 100,000 0%100,000 61Miscellaneous Construction 00 20,000 0%20,000 62City Center Electric Utility Relocation & Expansion00 250,000 0%250,000 63Mezz Building Site Construction 00 310,000 0%310,000 64Project Professional Fees 65Legal Fees 36,724428 9,363 195,000 70%195,000 66Architecture/Engineering Fees 00 10,000 0%10,000 67Accounting Fees 10,09512,554 7,773 90,000 69%90,000 68Miscellaneous Professional Fees 00 20,000 0%20,000 69Bond and Trustee Fees 2,5000 30,853 64%37,684 70 Transfer to Supplemental Reserve Fund 584,459 1,111,556 0%1,119,000 71 TOTAL EXPENDITURES - NON OPERATING 157,115 47,383 631,315 3,925,456 3,940,919 72 73 EXPENDITURES - OPERATING 74Projected Reimbursement of Department Expenses00 104,246 0%104,246 75Sophia Square Garage Expenses (2013)136,3670 309,534 100%0309,534 76 Miscellaneous Expenditures 0 0 36,707 41%36,707 77 TOTAL EXPENDITURES - OPERATING 136,367 0 0 450,487 450,487 78 TOTAL EXPENDITURES 293,482 47,383 631,315 4,375,942 79 80 ENDING BALANCE WITHOUT RESTRICTED FUNDS 10,930,674 887,523 545,395 $398,376 $99,165 81 ENDING BALANCE WITH RESTRICTED FUNDS $12,233,671 $2,190,705 $2,408,077 $2,820,558 $2,518,165 A -1- Date Amount Source Description 7/3/2014 61,507.00Travelers Hagermant Settlement insurance reimbursement 7/3/2014 16,285.004CDC 4CDC - Tenant Rent 7/3/2014 7,177.90 REI Energy payment - Office Building One (April - May 2014) 7/9/2014 26,921.64 City of Carmel Energy payment - Palladium, City Hall, Police Department, Fire Department (June) 7/9/2014 26,921.64 City of Carmel Energy payment - Palladium, City Hall, Police Department, Fire Department (July) 7/11/2014 5,937.56 Barne's and ThornburgRefund of duplicate payment 7/21/2014 6,872.55 REIEnergy payment - Tarkington (June 2014) Total $151,623.29 Carmel Redevelopment Commission 902 Fund Non-TIF Revenue July 2014