HomeMy WebLinkAbout235940 08/13/14 CITY OF CARMEL, INDIANA VENDOR: 368118
.;; ® ;• ONE CIVIC SQUARE MATRIX INTEGRATION CHECK AMOUNT: $****19,820.95*
CARMEL, INDIANA 46032 417 MAIN STREET CHECK NUMBER: 235940
JASPER IN 47546 CHECK DATE: 08/13/14
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
1202 4351501 32048 1053707 4,586.13 HORIZON STD ADD ON 10
1202 4463202 32048 1053707 15,234.82 HORIZON STD ADD ON 10
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Veeam • • Brocade
® Matrix Integration LLC • 417 Main Street, Jasper IN 47546 • Phone 812-634-1550 • Fax 812-634-2573
; Bill to:
Ship to
City of Carmei City of Carmel
Terry Crockett Terry Crockett
Carmel City Hall Carmel City Hall
One Civic Square One Civic Square
Carmel IN 46032 Carmel IN 46032
(317) 571-2634 Etat. 0000
Purchase Order# Account ID "Salesperson-Ship Via Terms Invoice-# Irivoic`e Date Page—
32048ARMEL BALLINGER DROP SHIP Net 30 INV1053707 J 7/24/2014 1
Quart Item.# Description Serial# Unit Price Extended Price
1 HZ-STD-A100-C VMWare-HORIZON VIEW STD ADDON 10OPK CC $15,234.82 $15,234.82
1 HZ-STD-A100-P-S SVMWare-1 YEAR PRODUCTION SUPPORT HORIZ $4,586.13 $4,586.13
Card/Check# ORD# AQ104591-01 Subtotal $19,820.95
THANK YOU! ! BWL/AJS Misc $0.00
COMMENTS Tax $0.00
Freight $0.00
Due: 8/23/201 Total $19,820.95
i Batch ID: 7/24/14 Payment Received $0.00
_.---------- __ ._-__.,._.... --.- __ .... ,_._-___.--Invoice..... - -_Balance-Due,----.J... „_.___$.19,,820..95.,...
Please pay from this invoice. All past due charges are subject to a 13/4% per month penalty.
SAVE THIS RECEIPT.IT IS YOUR PROOF OF PURCHASE FOR WARRANT TY REPAIRS:
Terms and conditions on the reverse side
White Copy-Customer Yellow Copy-File Pink Copy-Store PLEASE PAY FROM THIS INVOICE
TERMS AND CONMUONS
1. ACCEPTANCE,NIODiFIC'ATION,ASSLGNbtENT: By placing this order for software, 12. LIMITATION OF LIABILITY: Matrix shall not under anv circumstances he liable to the
computers, telephone equipment or related products or services,including the installation and Customer.owner oboe Goods and Services or any third party for special,indirect incidental,
cabling or wiring(collectively referred to as"Goods and Services"),Customer(as identified on or consequential damages, including,without limitation,loss of profits or revenues, loss or
the reverse side hereof or the Invoice)agrees to these Terms and Conditions which shall prevail damage to other property or equipment,cost of capital or of purchased or replacement goods,
over inconsistent provisions in any other form or document of Customer. No change or moditica- or expense,delay or inconvenience caused.by or arising from the purchase,sale,use,repair of
non shall be applicable unless set forth in Nritint and signed by Matrix Integration LLC("bra- inability to use the Goods and Services or by any performance or nun-performance under,or
Iris"). Neither this order nor any interest therein shall be assigned by Customer except with the breach of,these'Terms and Conditions.Matrix's sole liability for any defective Goods and
prior written consent of Matrix. Services slall be its repair or its replacement pursuant to the Express Warranties set forth
above,or if amended,as applicable at the time of manufacture of repair of the Goods and Ser-
a. PAYMENT:Customer agrees to pay deposit or doom payment as required by Matrix.Customer vices. Some states do not allow the exclusion or limitation of incidental or consequential
agrees to pay to;Matrix the amount indicated on the Invoice,per terms Of invoice from date of damages,so the above limitations or exclusion may not apply to all Customers. Any action
Invoice(U.S.Funds only),for Goods and Services ordered. INTEREST WILL BE CHARGED resulting front any breach on the part of Matrix as to the Goods or Services delivered hereunder
AF]rERDUE DATE STATED ON INVOICE FROM THE DATE OF INVOICE AT THF.RATE must be commenced within one vear after the cause of action has occurred.
OF ONE AND THREE-QUARTERS PERCENT(1.75%)PER MONTH. International sales 13. RETURNS AND ALLOWANCES: Because ofthe nature of Matrix's Goods and Services
will require additional payment arrangements. No Goods and Services shall be sold on consign-
ment or conditional sales basis. Pavinent for the Goods and Services delivered hereunder shall and Matrix's agreements N ith vendors,Matrix only provides for a ten(10)calendar day return
constitute acceptance thereof- Until payment is received in full,all Goods and Sen ices sold to Policy teased on delivery date Fhere shall be a fifteen percent(15"'0)restocking fee on an},
Customer or listed on Customer's invoices remain the property of Matrix.and Matrix will hold returned item,in addition to any specific Out-of-pocket expenses which Matrix may have in-
title to these items until such time as payment in full is received by Matrix, in the event of a returned curred specific to your sale. Any returned Goods must be in new,resalable condition and
check issued by Customer to Matrix,Customer agrees to pay a service fee not to exceed the greater include original boxes,shrink-scrapped documentation and system software. Any return of
of thirty dollars($30.00)or five percent(5%)(but not more than two hundred fifty dollars(5250.00) Goods must be accompanied by an RMA#provided by Matrix. There are no returns or refunds
of the amount due. In regard to open accounts,lease and sales contracts,proper}'and title shalt of any kind on anv commercial software,opened or unopened. if a software vendor guarantees
vest in the Customer only when all monies owed b}said Customer have been seritied b} Matrix satisfaction of their product,it a ill be vour responsibility to seek a refund directly pith that
as having been paid to Matrix in full. vendor if you are not satisfied. Matrix does not support money-back guarantees on soliware.
Matrix will exchange an rent purchased front Matrix only if that nem is found to have been
defective,as determined by Matrix,at time of purchase. This Nill not apply if the item was
3. DELIVERY: The specific terms of dehwrry are as stated on the reverse side hereof or on the purchased by the Customer wnh the foIlowing notation on the front side of this invoice: "AS
Invoice. Goods and Services which are delivered in advance of schedule are delivered at the risk IS,NO WARRANTY,"or any notation that implies the same. Betbre an exchange takes place,
of Customer. Matrix is not liable for delays or failure to ship due to fire,strike.act of-God,the public the Customer must provide this invoice as proof of purchase. Non-authorized installations
eneni�or other causes bevond the control of Matrix. With respect to Matrix,all shipments are made by non-certified personnel may void your manufacturer's oaranty. Under those circum-
F.O.B.point of shipment("'Ship'lo"On reverse side).freight prepaid and allowed. Shipments to stances,any repairs could be classified as out-oi-warranty,and be charted for nomr<il service
Alaska and Hawaii are freight prepaid and allowed to port of exit. Matrix reserves the right to rates and replacement parts. Matrix makes no warranty as to the suitability of Customer's Nark
select the appropriate carrier. Special requests including,but not limited to, inside delivery, environment for the use of micro computers or telephone equipment. Ern ironmental problems
installation.and call before delivery are not included in the price. Any charges arising from failure will he treated and charged as normal service calls Maoris assumes no responsibility as to the
to meet shipment,rerouting while in transit,or carrier storage charges are the responsibility of the protection,suitability and/or integrity of your data. It is Customer's responsibility to back
Customer. Matrix will select the carrier unless otherwise specified on the order. Am additional up Customer's data regularly.
costs incurred packaging the Goods and Ser ices as a result of request by Customer will be at
Customer's cost. If the Goods and Services are not accompanied by it bill of lading,Matrix's 14. SECURITY AGREEMENT: Matrix may require and Customer shall grant a security
invoice shall be conclusive. interest in Goods and Services sold pursuant to any credit Matrix max,extend to the Customer.
Customer irrevocably constitutes and appoints Matrix as the Customers true and lawful attor-
4. CLAIMS: All shipments are delivered to the carrier in good condition and Matrix's liability ney-in-fact with full power of substitution to execute,acknowledge and deliver any instru-
ceases after acceptance by carrier. If shipment arrives short or damaged.the Customer must file a tents as due and perform any acts facilitating enforcement of Matrix's remedies under this
claim immediately with the carrier. In the event of concealed damage,notify carrier and request an Agreement,specifically including.but not limited to,the filing of UCC financing statements
immediate inspection. Keep all cartons and packing material. Failure to file claim within the with respect to any Goods and Services sold by Matrix to Customer,
specified time required for each vendor or,if no vencio.five(5)days after receipt of Goods anti
Services constitutes acceptance and a waiver of any such claims 15. GOVERNING LAW`. All disputes between the parties,whether or no arising out of
these Terms and Conditions,will be governed b} the laws of the State of Indiana. Customer
5. DISCLAIMER OF WARRANTIES: 7 he express warranties below are Matrix's sole Nanan- agrees to-submit to the jurisdiction of and agrees all lawsuits relating to any disputes between
the Customer and Matrix will he brought oil} in a state court located in Dubois County.
es of it;Goods anti Services,there air no understandings,agreements,representations.or war- Indiana or the united States District Court liar the Southem District of Indiana. '1-HE CUS-
ranties,express or implied(including an)•regarding the merchantability or fitness firr a particular CONIER HEREBY WAIVES'1'Hh RIGHT TO A TRIAL BY JURY IN ANY ACTION,PRO-
purpose).not specified herein,respecting the Goods and Services. Except for those obligations CEEDING.CLAIM,OR COUNTERCLAIM WHETHER IN CONTRACT OR TORT.AT LAW
of Matnx identified in these Terns and Conditions,all risks related to the quality and performance OR iN EQU[T'1'.ARISING OUTOF OR RELATING iNANI'WAY 1'0 T'HESE'I'ERMS AND
of the Goods and Services and responsibility for repair or service costs rests solely on the Cus-
tomer. CONDITIONS AND ALL OTHER DISPUTES BETWEEN THE PARTIES.
6. EXPRESS WARRANTIES: The express warranties of Matrix are as follows: 16. MITIG1TiON: If Matrix repossesses the Goods and Scr ices prior to payment by the
THE GOODS AND SERVICES SHALL BE COVERED BYTHE MANUFACTURER'S W.kR_ Customer of all amounts due hereunder. Matrix may sell the Goods and Services, AS 1S,
RANTY REANY)WHICH SHALL BE BETWEEN"THE MANUFACTURER AND CUSTOMER. WHERE,IS,free and clear of all rights of the Customer at either public or private sale. and
ONLY WiTHAUT-HORILAT ION FROM MANUFACFURER.WILL NLNFRik ACTAS REFER- apply the net proceeds(after deducting expenses of repossession and sale)to the obligation
RAL.AGENT FOR WARRANTY RELATED AD,1L`STMENTS, REPAIRS,OR EXCHANGES, of Customer hereunder. The Customer shall remain liable for any deficiency. MATRIX MAY
AS REQUIRED BY THE MANUFAC I URER. DURING THE PERIOD OF THF. DISPOSE OF THF GOODS iN ANY COMMERCIALLY REASONABLE. PLACE AND
MANUFACTURER'S WARRANTY. MATRIX SHALL.ON[,)'PERFORM WARRAN"TP RE- MANNER AND THE CUSTOMER 1\AiVES ANY NOTICE OF TIME, PLACE AND
PAIRS TO THE EXTENT AUTHORIZED BY THE MANUI ACTL`RER. ANY COST THAT' MANNER OF SALE.
MATRIX INCURS WHILE ACTING AS SAID AGENT OR MAKING SAiD WARRANTY
REPAIRS SHALL BE''I'HE 01311GAPION OF THE CUSTOMER,SUBJECT TO RFiMi UiRSF; 17. INTEGRATION: Ibis order for Goods and Services,including these Tarts and Condi-
iviEN T BY MANUFACTURER. MATRIX MAY,Al ANY I ME,DECIDE NOT T O ACT AS torts,along with an} Credit Application, Invoice,Acknowledgement, Bill of Lading (and
SAID AGENT. any exhibits,addenda or amendments thereto)of which this order may be a pan,constitute;the
sole and complete agreenient between Ivfanix and the Customer with respect to the purchase of
7, ATTORNEYS FEES:Customer shall be responsible for all expenses and costs un connection the Goods and Services.
with the enforcement by Matrix of these Terms and Conditions and the costs of collection(includ-
ing the fees of any collection agencies to whom the Customer's account may be referred),plus 18. ACKNOWLEDGEMENT: All orders will be acknowledged promptly,showing how the
reasonable attorneys' fees(which attorneys'fees shall not be less than 25°,0 of the amount due, outer was entered,the approximate shipping time and other pertinent information. It is the
unless a lower amount is specified by applicable law). Customer's obligation to examine this acknowledgement carefully and notilp Matrix immedi-
ately of any discrepancies. Eveiy reasonable effort is made to ship as acknowledged,however,
8. CANCELLATION: All cancellations must be made in variting. Administrative and/or labor the acknowledged ship date is approximate.Matrix will generally ship within five(5)working
charges may be incurred by the Customer depending upon the stage of its installation or ability days offirm the acknowledged ship date. If a ship date is necessary.Customer must inform
and cost of Matrix to return any Goods. Matrix at time of order and Matrix will make all reasonable efforts to meet each Customer's
9. ORDER CHANGES:All changes to an order must be trade in writing and are subject to request. Acknowledged shipping dates are contingent upon the force majcure conditions
Matrix's ability to conform. contained in these Terns and Conditions.
10. REMEDIES: The remedies herein reserved shall be cumulative,and additional to anv other 19, MATRIX'S PERFORMANCE OF ITS OBLiGATIONS: The production and delivery
or further remedies provided in law or equity. No waiver of a breach of any provision of these Teens of the Goods and Services to the extent delayed or hindered or prevented from the performance
and Conditions shall constitute waiver of any other breach or of such provision. by reason of natural disasters,acts of Gid,strikes,lockouts,labor troubles.inability to pro-
cure materials,casualties,failure of power,restrictive governmental laws or regulations,rots,
IT. INSOLVENCY:Nlatri.x may forthwith cancel this order in the event of the happening of anv insurrection.acts of terrorism,war-or other reason Of a like nature not the fault of Matrix stall
of the following or any other comparable event: insolvency Of the Customer,the filing Of a votun- excuse for the period of the delay Matrix's performance and the period for the performance shall
tary petition in bankruptcy,the filing of any involuntary petition to have Customer declared he extended for a period equivalent to the period of such delay.
bankrupt provided it is not vacated vwithin thirty(30)days front the date of tiling,the appointment
of a receiver or trustee I-or Customer provided such appointment is not vacated within thin).(30)
days from the date of such appointment,or the execution by Customer of an assignment for the
henefit of creditors.
REV 4105
INDIANA RETAIL TAX EXEMPT PAGE
City ®f Carmel CERTIFICATE NO.003120155 002 0 PURCHASE ORDER NUMBER
FEDERAL EXCISE TAX EXEMPT
35-60000972 32048
ONE CIVIC SQUARE THIS NUMBER MUST APPEAR ON INVOICES,A/P
CARMEL, INDIANA 46032-2584 VOUCHER, DELIVERY MEMO, PACKING SLIPS,
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL- 1997 SHIPPING LABELS AND ANY CORRESPONDENCE.
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
7/17/201 VDIVRHWare Views
Matrix Integration Carmel Communications
VENDOR Attn: Valerie Lange SHIP Terry Crock
417 Main Street TO 3 Civic Square
Jasper, In 475" Carmel, IN 48032
31 571-2567
CONFIRMATION BLANKET CONTRACT PAYMENT TERMS FREIGHT
QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION
,account 43-515.02
1 Each 1 Year Production Support Horizon Vier Addon HZ-STD-A100-P-SSS-C $4,586.13 $4,586.13
Sub Total: $4,586.13
Account 44-632.02
1 Each Horizon Vier STD Addon 100pk CCU'H -i4 $15,234.82 $15,234.82
2 Sub Total: $15,234.82
Com`
I Send Invoice To: Quote No.AA�iQ90��i9 , �•ll',JI
City of Carmel
Terry Crockett
3 Civic Square
Carmel, IN 48032 PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT I PROJECT ACCOUNT AMOUNT
1202 Carmel IS Dept. PAYMENT $19,920.95
• A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O.
NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND
VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED.
SHIPPING INSTRUCTIONSI HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
THIS APPROPRIATION SUFFICIENT TO PAY FOR TH ABOVE.ORDER. °''"�•.
• SHIP REPAID.
•C.O.D.SHIPMENTS CANNOT BE ACCEPTED.
•PURCHASE ORDER NUMBER MUST APPEAR ON ALL ORDERED BY y
SHIPPING LABELS. /�4,
•THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945 TITLE Director //
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO.
CLERK-TREASURER
DOCUMENT CONTROL NO. 3 2 0 4 8 A.P.V. COPY-SIGN AND RETURN TO CLERK'S OFFICE
VOUCHER NO. WARRANT NO.
ALLOWED 20
IN THE SUM OF$
ON ACCOUNT OF APPROPRIATION FOR
Board Members
PO#or INVOICE NO. ACCT#/TITLE AMOUNT
DEPT.# I hereby certify that the attached invoice(s), or
bill(s) is (are) true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received
20
Signature
-------- -- Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund
Prescribed by State Board of Accounts City Form No.201 (Rev.1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service,where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Purchase Order No.
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s) or bill(s))
07/24/14 1053707 $4,586.13
07/24/14 1053707 $15,234.82
I hereby certify that the attached invoice(s), or bill(s), is(are)true and correct and I have audited same in accordance
with IC 5-11-10-1.6
20
Clerk-Treasurer
VOUCHER NO. WARRANT NO.
ALLOWED 20
Matrix Integration
Attn: Valerie Lange IN SUM OF $
417 Main Street
Jasper, In 47546
$19,820.95
ON ACCOUNT OF APPROPRIATION FOR
IS Department
PO#/Dept. INVOICE NO. ACCT#/TITLE AMOUNT Board Members
r
32048-L 1053707 43-515.02 $4,586.13 1 hereby certify that the attached invoice(s), or
bill(s) is (are)true and correct and that the
32048 1053707 44-632.02 $15,234.82
materials or services itemized thereon for
which charge is made were ordered and
received except
Wednesday, August 06, 2014
Director , IS
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund