236066 08/13/14 ur..c,A,,f 363028
�/ ,� CITY OF CARMEL, INDIANA VENDOR: „*,,,,,, „
= ONE CIVIC SQUARE VICTORY SUN INC
CHECK AMOUNT. $ 3,038.75
;�. CARMEL, INDIANA 46032 PO Box 199114 CHECK NUMBER: 236066
�1j«dei"LO` INDIANAPOLIS IN 46219 CHECK DATE: 08/13/14
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
1203 R4359003 26813 2014051 2,378.75 EVENT PLANNING
1203 4359003 31757 2014051 660.00 FESTIVALS A&DD
f ' I C T 0 R,. Y S U C
P R ADVERTIS ING EVENTS
INVOICE NO. 2014051 INVOICE DATE: 8/4/2014
Victory Sun Inc.
Vanessa Stiles
PO Box 199114
Indianapolis, IN 46219
317.696.7102
Appropriation#1203-43559003
PO#26813 � 31Is7
INVOICE TO: Megan McVicker
City of Carmel
One Civic Square
Carmel, Indiana 46032
DATE ACTIVITY DESCRIPTION COST
Event Management and Public See detailed activity sheet
April 2014 Relations for description $3,038.75
INVOICE TOTALI $3,038.75
Thank you for choosing Victory Sun.
Winning relationships make you THE star.
2014051 I
Activity Description Victory Sun, Inc_ _
.........................................................._.....................__...................-.................................................._. ...................._.......................................................................................................................... ..............-.........................................._...................................
Date Activity Hours Total
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Review list of events to be included in Carmel City Magazine
as related to CA&DD,write descriptions and email to MM;Art
direction written and to Wilkinson Brothers for pocket
calendar; Coordinate scouting St.Paul and The Broken
Bones tickets with MOKB;Answer Ertel Cellars questions re:
AOW;Confirm with Cirque Indy silk aerialist that we have a
small budget for performance; Send MM Ertel Cellars
4/1/2014 paperwork 4.25 $361.25
Contact Dereck at Grey Bull wine re:AOW and follow up with
4/2/2014 Crush&Brew as related to Grey Bull 0.5 $42.50
4/3/2014 Call Traders Point Winery re:AOW inquiry 0.25 $21.25
Review 2 AOW registrations received,answer the wineries'
questions, copy all paperwork to file for tracking;
Communicate with IUHNH to finalize a meeting date and
confirm for 4/10 meeting;Work with St.Paul and BB on E-
verify and MOU;Contact Huber Winery re: missing pages
4/4/2014 from faxed paperwork 1.75 $148.75
Review new fax from Huber Winery and confirm with them
that all paperwork has been received; Request video footage
from Mary at Cirque Indy and coordinate a date to complete a
4/6/2014 walk-through in the District 0.5 $42.50
Confirm with Wrizerwald that paperwork was received for
AOW and forward to MM;Provide Traders Point Winery with
4/6/2014 COI information 0.5 $42.50
Develop agenda for IUHNH meeting; Meeting with IUHNH
1 (Joy)to confirm all deliverables and needs re: Sponsorship
4/10/2014 of Celebration Series; Complete social media posts 2.25 $191.25
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CA&DD client meeting at Street Dept.warehouse to start
prepping materials and clean up event supplies for the
coming season; Coordinate meeting with MOKB&VV TS;
Follow up with WITS re:proposal and negotiated points not
` 4/11/2014 yet added to agreement 3.75 $318.75
Provide a detailed inventory of needs and confirm premium
4/14/2014 products available for pick up from IUHNH 0.5 $42.50
Pick up IUHNH premium products from IUHNH marketing
offices; Respond to Turtle Run Winery re:their regrets for
4/15/2014 2014 but looking ahead for 2015 0.75 $63.75
Phone call with MM re:re-writes for AOWand Artomoobilia
descriptions for Carmel City Magazine; Complete re-writes
for Carmel City Magazine; Phone call from John Leonard re:
Bubs grilling and cars at Artomobilia; Follow-up with Dennis
at Current pubs on proposal; respond to County Heritage
4/17/2014 Winery regrets for 2014 2.25 $191.25
Phone call with MM re:St.Paul&The Broken Bones; Start
web copy re:AOW;Meeting with Amy(WITS),Josh and
Dodge(Do317).Work with MM to confirm paperwork received
4/18/2014 via mail from Vine&Table for AOW 2.5 $212.50
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Complete art direction and accompanying copy for AOW
website; Save St Paul&TBB photos to files and re-write bio
for the web; Send web copy to MM for review;before sending
to Wilkinson Brothers; Send Wilkinson Brothers all photos of
band so they can determine best use of photos for different
mediums; Send band management PDF of contract with
detailed description on need for signed electronic copy as
well as hard copy with signature; Confirm MOU from band
and send along to MM; Phone call MM to confirm 4/25
meeting ;Provide MM status of Fine Promotions contract
parameters;Work with MM to confirm whether or not we will
include Hamilton County Tourism Inc.logo on websites for
4/21/2014 events 2.75 $233.75
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Complete parameters for Fine Promotions contract-Call
Shawn to follow-up re:freight; Send MM final contract bullet
point for Fine Promotions; Complete writing,DRAFT of
Celebration Series news release;Work on media buy
budget; Phone call with MM re:media budget; Send final
approval to WTTS re:media proposal with negotiated added
4/22/2014 value included; Request MOU and W9 from,Fine Promotions 3.25 $276.25
Proof and edit Celebration Series news release and send to
MM for review and approval; Insert dates of publication into
media buy chart for the year;Confirm dates with Current
publications for summer space; Provide Fine Promotions
with an extended explanation[of MOU and the e-verify
4/23/2014 process 1.75 $148.75
Agenda for client meeting on 4/25;follow-up with
StorAmerica; Provide the Current with an updated chart
specific to issue dates reserved and confirm the Current has
correct billing information; Confirm all items with Vine&
Table forAOWM Confirm the correct location10 mail the band
4/24/2014 contract to for AOWwith SASE 1.5 $127.50
Client meeting; Confirm negotiated VIP email for September
for the District with WTTS;Confirm with Cirque Indy re;walk
4/25/2014 through/site visit on 4/27 in the District 2 $170.00
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Meet Mary B.from Cirque Indy in the District to scout for
4/27/2014 locations to perform during AOW j 1.25 $106.25
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Schedule meetings with MM through June; Make updates to
AOWwinery list; Edits to AOWmaterials; Send Best Vineyard
link to webmaster for posting; Confirm additional issue
territories for Current to include Fishers and'Zionsville;
research St.P&TBB on Craig Ferguson show; Make
4/28/2014 changes to P&P golf car invoice(billing and 4-seaters) 1.75 $148.75
t
Review and edit day of event timeline for AOW;Begin
extended research on outlying communitiesi and their
calendar activity in order to execute Twitter PR strategy for the
4/29/2014 summer and beyond; j 1 $85.00
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Confirm statewide release of Celebration Series news
release with MM and date to be sent 5/1; Provide MM with
4/30/2014 web link to SIP&TBB performance 0.75 $63.75
J
$0.00
TOTAL $3,038.75
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VOUCHER NO. WARRANT NO.
ALLOWED 20
Victory Sun, Inc.
Vanessa Stiles IN SUM OF$
P. O. Box 199114
Indianapolis, IN 46219
$3,038.75
ON ACCOUNT OF APPROPRIATION FORT
Community Relations
PO#/Dept. INVOICE NO. ACCT#/TITLE AMOUNT Board Members
31757 2014051 43-590.03 $660.00 I hereby certify that the attached invoice(s), or
bill(s) is (are)true and correct and that the
26813 2014051 43-590.03 $2,378.75
materials or services itemized thereon for
which charge is made were ordered and
received except
Monday,August 11,2014
Director,Community Relations/Economic Development
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund
Prescribed by State Board of Accounts City Form No.201(Rev.1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service,where performed,dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units,price per unit,etc.
Payee
Purchase Order No.
Terms
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s)or bill(s))
08/04/14 2014051 $660.00
08/04/14 2014051 $2,378.75
I hereby certify that the attached invoice(s),or bill(s), is(are)true and correct and I have audited same in accordance
with IC 5-11-10-1.6
, 20
Clerk-Treasurer