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HomeMy WebLinkAboutBPW-08-06-14Office of the Clerk- Treasurer City of Carmel ETIN Ic BOARD OF PUBLIC WORKS AND SAFETY WEDNESDAY, AUGUST 6, 2014 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, AUGUST 6, 2014 AT 1 0:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE THE PURPOSE OF THE MEETING IS CITY BUSINESS ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414 Office of the Clerk- Treasurer City of Carmel Board of Public Works and Safety Meeting AGENDA Wednesday, August 6, 2014 — 10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED To ORDER 7. MINUTES a. Minutes from the July 16, 2014, Regular Meeting 2. BID /QUOTE OPENINGS /AWARDS a. Bid Opening for 2014 Tandem Trucks — Street Department; Dave Huffman, Street Commissioner b. Bid Opening for 2014 Department of Community Services Vehicles; Mike I- lollibaugh, Director of the Department of Community Services 3. PERFORMANCE RELEASES a. Resolution No. BPW- 08- 06- 14 -01; Sanctuary n 116th; Sections One, Two A and Three; Erosion Control; Paul Shoopman, Shoopman Builders b. Resolution No. BPW- 08- 06- 14 -02; Penn Circle; Erosion Control; Eric Riddle, Gene B Glick Company c. Resolution No. BPW- 08- 06- 14 -03; Carmel Racquet Club; Erosion Control; Mike Meharg, Blaze Construction d. Resolution No. BPW- 08- 06- 14 -04; Ed Martin Parking Lot; Storm Sewers; Andy Armstong, Oles Engineering e. Resolution No. BPW- 08- 06- 14 -05; Hadley Grove; Water Mains; Matt Howard, Mil Homes 4. CONTRACTS a. Request for Purchase of Goods and Services; Change Order #2; E &B Paving; (Increase 59,761.05); Illinois Street Extension; Jeremy Kashman. City Engineer ONE CIVIC SQUARE CANNEL, INDIANA 46032 317/571-2414 b. Request for Purchase of Goods and Services; Change Order #2; (Increase $12,776.25); Ottenweller Contracting; Jeremy Kashman, City Engineer c. Request for Purchase of Goods and Services; Additional Service #10; CrossRoad Engineers; (S5,000.00); On Call Engineering; Jeremy Kashman, City Engineer d. Request for Purchase of Goods and Services; Additional Services #11; CrossRoad Engineers; (S35,000.00); Arm of Little Cool Creek Drainage Improvements — Emerson Drive Drainage Study; Jeremy Kashman, City Engineer e. Request for Purchase of Goods and Services; Adapts Flooring; (512,667.53): Flooring for Fire Station; Chief Matt Hoffman, Carmel Fire Department f. Request for Purchase of Goods and Services; Letter of Engagement; Parr, Richey, Obremskey, Frandsen & Patterson; Utility Related Issues; Douglas Haney, City Attorney g. Request for Purchase of Goods and Services; I3PW- 08- 06- 14 -06; Acknowledging Receipt of Contract for Me1Rac LLC; (5775.1111 /Month); Mayor's Vehicle Lease; Steve Engelking, Director of the Department of Administration 5. CITY FACILITIES /STREETS USE a. Request to Use Gazebo and Common Area; Wedding; August 23, 2014; 5:00 a.nt. to Midnight; Rehearsal; August 22, 2014; 7:00 p.m. to 9:00 p.m.; Alicia Alentan b. Request to Use Carmel Center Green, Common Grounds and James Building; Carmel's Farmers Market; Saturdays May 2, 2015 thru September 26, 2015; Ron Carter, Carmel Farmer's Market c. Request to Use City Streets; Bicycle Ride; September 14, 2014; 8:00 a.m. to 5:00 p.m.; RollFast Gran Fondo d. Request to Use City Streets; Block Party; August 24, 2014; 4:00 p.nt. to 8:00 p.m.; Daniele Berker, Village of West Clay e. Request to Use Center Green; Political Event; September 3, 2014 thru September 5, 2014; All Day; Andrew Greider, Hamilton County Republican Party f. Request to Use Gazebo and Common Arca; Church Ministry Festival; September 13, 2014; 10:00 a.m. to 7:00 p.ni.; Benjamin Grimes, Just a Step Ministries g. Request to Use City Streets; Block Party; August 31, 2014; 4:00 p.ni. to 9:00 p.m.; Meredith Koski, Abney Glen 1 -lOA h. Request to Use Gazebo and Common Area; Nationwide Watch Party; September 5, 2014; 4:00 p.m. to 10:00 p.m.; Jim Seidel, American Cancer Society i. Request to Use Gazebo and Common Area; Church Picnic; September 21, 2014; 10:00 a.m. to 1:00 p.m.; Deb I-ledgecock, North Park Community Church 6. OTHER a. TABLED 2/6/11; Request for Dedication of Streets; Traditions on the Monon; Robert Potokar, I -IOA Traditions on the Monon b. Request for Final Plat Approval; Village of West Clay Section 10010E; Brett Huff, Stoeppelwerth c. Request for Variance from City of Carmel Standard; Residential Driveway Concrete to Exposed Aggregate; Robert and Annette Delaney d. Request for Consent to Encroach; 10571 Noma Court; Trees in Easements; Sakib & Kiran Khalid e. Request for Variance; 10521 Bishop Circle; Landscaping and Retaining Wall in Easement; Bob & .fill Batler 11 Request For Variance; 14230 Brandt Lane; Fence in Easement; Nathan & Victoria Villamin g. Request for Variance; 2544 Milano Drive; Installation of Patio in Easement; William & Sherill Zierke h. Request for Lane Restrictions; Various Locations -Lane Closure; 106`" & Westfield Pathway /Sidewalk Closure; Josh Miller, Onpoint i. Request for Temporary Construction Entrance /Sidewalk Closure; Lot #2; B &B Park Subdivision; David Marks, Williams Creek j. Request for Lane Restriction; 116x" Roundabout at Keystone; Wendy Noble, AT &T k. Request for Sidewalk Closure /Lane Restriction; 2305 Augusta Drive; Resa Glover, Vectren Energy 7. APPEAL HEARING a. Continued: Appeal Hearing for Notice of Correction Order: 212 Red Oak Ridge; Thomas and Heidi Heldt 8. ADJOURNMENT 1 a BOARD OF PUBLIC WORKS & SAFETY MEETING MINUTES WEDNESDAY, AUGUST 6, 2014 — 10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER Mayor Brainard called the meeting to order a/ 10:04 a.m. MEMBERS PRESENT Mayor Brainard, Board Member: Mare Ann Burke, Deputy Clerk; Sandy Johnson MINUTES Minules.for the July 16, 2014 Regular meeting were tabled. BID /QUOTE OPENING /AWARD Bid Opening for Tandem Tracks — Street Department; Mayor Brainard opened and read the bids aloud: Company Amount Alternate 1 Alternate 2 Rush Truck Center 5799960.00 -525,450.00 515, 585.00 Stoops 5796,175.00 - 525.350 515, 585.00 M&K Trucks 5908,000.00 The Bids were given to Dave Huffrncn, Street COInnilssionerJar review and recommendation. Bid Opening. for Vehicles — Department of Community Services; Mayor Brainard opened and read the bids aloud: Company Tom Wood Subaru Amount Alternate l 590.227.00 Non Responsive The Bids were given to Mike Hollibaugh. Director of the Department of Connnuni /y Services for review and recommendation. PERFORMANCE RELEASES Resolution No. BPW- 08- 06- 14 -01; Sanctuary c�u 116 ": Sections One. Two A and Three; Erosion Control; Mayor Brainard proved to approve. Board Member Burke seconded. Request approved 2 -0. 1 1 1 Resolution No. BPW- 08- 06- 14 -02: Penn Circle; Erosion Control; Mayor Brainard moved o approve. Board Member Burke seconded. Request approved 2 -0. Resolution No. BPW- 08- 06- 14 -03; Carmel Racquet Club: Erosion Control; Mayor Brainard moved to approve. Board Member Burke seconded Request approved 2 -0. Resolution No. BPW- 08- 06- 14 -04: Ed Martin Parking Lot: Storm Sewers; Manor Brainard moved to approve. Board Member Burke seconded. Request approved 2 -0. Resolution No. BPW- 08- 06- 14 -05: Hadley Grove; Water Mains; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 2 -0. CONTRACTS Request for Purchase of Goods and Services: Change Order #2: E &B Paving: (Increase 59.761.05): Illinois Street E:xlerrsior?: Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 2 -0. Request fbr Purchase of Goods and Services: Change Order 1/2: (Increase 8'12.776.25): Otlensveller Contracting: Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 2 -0. Request for Purchase of Goods and Services: Additional Service #10: CrossRoad Engineers; (55,000.00): On Call Engineering: Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 2 -0. Request for Purchase of Goods and Services: Additional Services #11: CrossRoad Engineers; (535,000.00): Arm of Little Cool Creek Drainage Improvements — Emerson Drive Drainage Study: Mayor Brainard moved to approve. Board Member Burke .seconded. Request approved 2 -0. Request' far Purchase of Goods and Services: Adams ['looting: (512.667.53): Flooring for Fire Station; Mayor Brainard moved to approve. Board Member Burke seconded Request approved 2 -0. Request far Purchase of Goods and Services: Letter of Engagement; I'arr, Richey. Ohremskey. Frandsen & Patterson: Utility Related Issues: Mayor Brainard moved to approve. Board Member Burke seconded Request approved 2 -0. Request for Purchase of Goods and Services: BPi-V- 08- 06- 14 -06: Acknowledging Receipt of Contract frr MelRac LLC: (5775.00 /Month): Mayor's Vehicle Lease; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 2 -0. CITY FncIuitrs /SrRr:r I's /usE Request to Use Gazebo and Common Area: Wedding: August 23, 2014: 5 :00 ar.rn. to Midnight: Rehearsal: August 22, 2014; 7:00 p.m. to 9 :00 p.m.; Alicia Aleman: Mayor Brainard moved to approve. Board Member Burke seconded Request approved 2 -0. 1 1 Request to Use Carmel Center Green, Common Grounds and James Building; Carmel 's Farmers Markel: Saturdays May 2, 2015 lhru September 26, 2015; Ron Carter, Carmel Farmer's Market; Mayor Brainard moved to approve. Board Member Brake seconded Request approved 2 -0. Request to Use City Sheets: Bicycle Ride; September 14. 2014; 8:00 a.m. to 5:00 p.m.: RollFast Gran Fonda: Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 2 -0. Request to Use Oly Streets; Block Party; August 24, 2014; 4:00 p.m. to 8:00 p.m.: Daniels Berker. Village of West Clay; Mayor Brainard moved to approve. Board Member Brake seconded. Request approved 2 -0. Request to Use Center Green; Political Event: September 3. 2014 lhru September 5. 2014; All Day: Andrew Greider, Hamilton County Republican Party: Adayor Brainard moved to approve. Board Member Burke seconded. Request approved 2 -0. Request to Use Gazebo and Cornrnon Area; Church Ministry Festival: September 13, 2014; 10:00 a.m. to 700 p.m.: Benjamin Grimes, .lust a Step Ministries; Alayor Brainard moved to approve. Board A4ember Burke seconded Request approved 2 -0. Request to Use City Sheets; Block Party: August 31, 2014: 4 :00 p.m. to 9:00 p.m.; Meredith Koski, Abney Glen HOA; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 2 -0. Request to Use Gazebo and Common Area; Nationwide Watch Party; September 5, 2014: 4:00 p.m. to 10:00 p.m.: .liar Seidel, American Cancer Society; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 2 -0. Request to Use Gazebo and Common Area: Church Picnic; September 21, 2014; 10:00 0.nr. to 1:00 p.717.; Deb Hedgecock, North Park Community Church: Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 2 -0. OTHER TABLED 2/6/11; Request for Dedication of Streets: Traditions on the Monon; Robert 1'otokar, HOA Traditions arr the Monon Request ,rn Final Plat Approval: Village of West Clay Section 100I0E: Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 2 -0. Request for Variance f)'onr City of Carmel Standard: Residential Driveway Concrete to Exposed Aggregate; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 2- 0. Request for Consent to Encroach; 10571 Noma Court; Trees in Easements; Mayor Brainard proved to approve. Board Member Burke seconded. Request approved 2 -0. Request for Variance; 10521 Bishop Circle: Landscaping and Retaining Wall in Easement; Mayor Brainard proved to approve. Board Member Burke seconded. Request approved 2 -0. Request For Variance; 14230 Brandi Lane: Fence in Easement; Mayor Brainard moved to approve. Board Member Burke seconded Request approved 2 -0. Request for Variance; 2544 Milano Drive: hrstallation of Patio in Easement; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 2 -0. Request for Lane Restrictions; Various Locations -Lane Closure: 106th & Westfield Pathway /Sidewalk Closure; Mayor Brainard proved to approve. Board 'Wernher Burke .seconded Request approved 2 -0. Request for Temporary Consiruclion Entrance/Sidewalk Closure: Lot #2: B&B Park Subdivision: Mayor Brainard proved to approve. Board Member Burke seconded. Request approved 2 -0. Request for Lane Restriction: 116`x' Roundabout at Keystone: Mayor Brainard moved to approve. Board Member Burke seconded Request' approved 2 -0. Request for Sidewalk Closure/Lane Restriction: 2305 Augusta Drive; Mayor Brainard proved to approve. Board Member Burke seconded. Request approved 2 -0. APPEAL HEARING REMAINSTi1BLED: Appeal Notice of Corrections ADJOURNMENT Mayor Brainard adjourned the meeting at 10:18 a.m. Approved ATT ST: Diana L. Core ay. IAMC— Clerk - `Treasurer Clerk-Treasurer ayor.1antes Brainard Diana L. Cordra 1, IAMC - Clerk - Treasurer