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HomeMy WebLinkAboutCCPR-08-26-14 Carmel/Clay Board of Parks and Recreation Tuesday,August 26,2014,6:00 p.m. Monon Community Center East 1235 Central Park Drive East Carmel, Indiana 46032 The Carmel/Clay Board of Parks and Recreation will govern in a proactive manner as it applies to providing safe and well maintained parks, recreation facilities and programs in a fiduciary and responsible manner. The Board is a policy governing board, fulfilling its duties as mandated by state statute, putting the welfare of the citizens of Carmel and Clay Township first, and enabling staff to manage the park and recreation system in a manner that reflects the vision and mission. Our promise to our citizens is that we will leave the parks and recreation system better than we found it. Tentative Agenda I. Roll Call II. Call to Order& Pledge of Allegiance III. Public Comments IV. Action Items A. Minutes—Joshua Kirsh 1. August 12, 2014 Park Board Meeting B. Financial Reports—Jenn Kristunas 1. City of Carmel Financial Report for July 2014 C. Claims—Jenn Kristunas 1. Claim Sheet August 26, 2014; and 2. Clay Township Claim Sheet August 26, 2014. D. Authorization to Proceed to Develop the Central Park West Commons—Phase I Project —Mark Westermeier E. Appointment of Common Construction Wage Committee Members—Mark Westermeier F. Consideration of Matters regarding Central Park Dog Park—Mark Westermeier V Discussion Items/Board Comments VI. Adjournment 0 Carmel/Clay Board of Parks and Recreation Tuesday,August 26, 2014,6:00 p.m. Monon Community Center Members Present: Donna Cihak Hansen,James Engledow, Wendy Franklin, Kathie Freed,Joshua Kirsh, Jenn Kristunas, Linus Rude, Rich Taylor Member Absent: Richard Leirer Others Present: Michael Klitzing, Chief Operating Officer(C00);Audrey Kostrzewa, Business Services Director; Debra Grisham, Park Board Attorney ^4, Roll Call,Call to Order& Pledge of Allegiance r. t Board President Engledow welcomed everyone to the meeting and asked Mr.Kirsh to call the roll. Mr. Kirsh stated that there was a quorum, at which time Board President Engledow called the meeting to order at 6:02 p.m. followed by the Pledge of Allegiance. ._ Public Comments There were no public comments. � x `Y 3 x.., Action Items Minutes—August 12, 2014 Park Board Meeting Mr. Kirsh made a motion to approve the minutes asp presented, second ed by Ms. Franklin, and unanimously passed 8—0. City of Carmel Financial Report for.,July 2014 <°, im „�„��.�, Ms. Kristunas made a motion=to acknowledge receipt of the City of Carmel Financial Report for July 2014, seconded by Ms. Franklin,and unanimously passed 8 Claim Sheet August 26,2014 * Ms. Kristunas made a motion to approverthe Claim Sheeet as presented, seconded by Mr. Taylor, and unanimously passed 8';‘, ,W4,- s Clay Township Claim Sheet August 26,2014 - Ms. Kristunas made a motion to approve the Clay Township Claim Sheet as presented,seconded by Ms. Franklin, and unanimously passed 8—0. 'L x� 33�� Authorization to ProceedAo Developthe Central Park West Commons—Phase 1 Project—Mark Westermeier In Director Westermeier'51absence,COOKlitzing stated that the Park Board had previously approved the design for Central Park West Commons`more"commonly known as the playground. The next step is to obtain the Board's approval to bid this project and subsequently, award the construction contract at the second Park Board Meeting in September. Ms. Kristunas asked questions regarding Landscape Structures, manufacturer of the playground equipment, and how our playground will be unique. Michael Krosschell of The Schneider Corporation said that Landscape Structures has some typical pieces, but there are enough custom pieces that will make it different. Ms. Franklin announced that this playground will be awesome for all children,as well as those with disabilities. Mr. Krosschell responded that the challenge has been to make this playground even better than Founders with an increased "wow"factor. Mr. Krosschell added that _'- construction this fall will entail dirt work. It will take approximately 16 weeks to make the playground equipment,which will hopefully be ready to install in the spring(2015). Carmel/Clay Board of Parks and Recreation Tuesday,August 26,2014 Monon Community Center 0 Mr.Taylor made a motion to authorize The Schneider Corporation,the Park Department Director,the Park Department COO,the Park Board President and the Park Board Attorney to take all steps necessary and appropriate to use the applicable Indiana laws considered to be most advantageous to the Park Board and the Department by which to develop the Central Park West Commons—Phase 1 Project, including possible applicable Special Purchasing Methods in Indiana Code Title 5 for a portion thereof." Ms. Kristunas seconded the motion. Mr.Taylor asked Ms. Grisham to explain the Special Purchasing Methods under Indiana Code Title 5. A brief discussion followed with different ways to save money resulting from the different methods available to the Department. Board President Engledow called for the vote and the motion was unanimously passed 8—0. Appointment of Common Construction Wage Committee Members—Mark°Westermeier COO Klitzing said that as in the past,the Department must convene the,Common construction Committee to set to minimum common construction wage in Hamilton County prior to the awarding of construction contracts for the Central Park West Commons (Phase 1)and Monon Trail Rehabilitationy(P.hase 1). Mr.Taylor made a motion to appoint to the Common Construction Wage Committee for all applicable public works projects awarded by the Park Board within 3 months of the wage rate determination,the following people: Roger Smith as the industry representative; and C. William Wright as the taxpayer who pays the tax that will be the funding source for the project and resides in Hamilton County,wherethe project is located. The motion was seconded by Ms. Kristunas and unanimous) asked 8—0 ' ** r 'fit Consideration of Matters regarding Central Park`Dog Park—Mark Westermeier COO Klitzing said that there was nothing to present to the Park Boardrand.the project is moving right along. Discussion Items/Board Comments N��i)� Wit,„ Mr. Kirsh addressed the Park Board and.spoke of his concerns:about acquisition"of parkland. Mr.Taylor inquired about the master plan for.West Park.Park. COO Klitzing saidtatvthis fall the Department will select a qualified consultant to lead the master plan processes=t Mr.Taylor expressed that he feels the Properties Committee should meet to discuss encroachment financing and acquisition of parkland, and the Department's Comprehensive Master Plan. Ms. Kristunas concurred that 4-ie is disappointed that the Properties Committee has not met. ,�4 ` v - +� yze, Ms. Kristunas announced that at'a recent,visit to The Waterpark, it was amazing to watch several individuals Ailt)reach the top of"The Wall." She also reportedr.hearing many positive comments. Adjournment �� , There being no further business, Ms Kristunas made a motion to adjourn, seconded by Mr. Kirsh with no objections. The meeting was adjourn drat 6:34 p.m. Approved, a `" Signature Date Signature Date II Page 2