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Home My WebLink AboutBPW-08-20-14Office of the Clerk- Treasurer City of Carmel IC G BOARD OF PUBLIC WORKS AND SAFETY WEDNESDAY, AUGUST 20, 2014 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, AUGUST 20, 2014 AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE Tf -IF PURPOSE OF THE i\IEETING is Crry BUSINESS ONE CIVIC SQUARE CARNIEL, INDIAN A 4E032 317/371 -2414 Office of the Clerk - Treasurer C City of Carmel oard of Public Works and Safety Meeting AGENDA Wednesday, August 20, 2014 — 10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED To ORDER 1. MINUTES a. Minutes from the August 6, 2014, Regular Meeting 2. BID/QUOTE OPENINGS /AWARDS a. Bid Opening for 2014 Street Vehicles — Street Department; Dave I- Iuftinan, Street Commissioner b. Bid Opening for Main Street Improvements; Jeremy Kashman. City Engineer 3. PERFORMANCE RELEASES a. Resolution No. BPW- 08- 20- 14 -01; Walnut Creek Drive Extension; Stormwater Erosion & Sediment Controls; Lenard Wolfson. Wolfson R Young b. Resolution No. 131'W- 08- 20- I4 -01; Heather Knoll Section 313; Erosion Control; Wes Livingston, Ryland 1 -Tomes c. Resolution No. 13PW- 08- 20- 14 -03; The Legacy Projects; Legacy Master Infrastructure Phase 2; Streets; Tim Walter, Platinum Properties d. Resolution No. BPW- 08- 20- 14 -04; The Legacy Projects; Meadows at Legacy Section 1; Monuments and Markers; Tim Walter. Platinum Properties e. Resolution No. BPW- 08- 20- 14 -05; The Legacy Projects; Ridge at Legacy Section 2; Curb, Gutter and Streets; Tim Walter. Platinum Properties £ Resolution No. 13PW- 08- 20 -14 -06; The Legacy Projects; Master Infrastructure Phase 2; BMP Treatment Liners; Tim Walter. Platinum Properties g. Resolution No. I3PW- 08- 20- 14 -07; Master Infrastructure Phase 2; Silt Fence; Tim Walter, Platinum Properties h. Resolution No. BPW- 08- 20- 14 -08; The Legacy Projects; Meadows at Legacy Sec l; Overlook at Legacy Sec 1; Legacy Residential Sec 1 — Phase 1; Construction BMP; Tim Walter, Platinum Properties ONE CI\ IC SQUARE CARMEL, INDIANA 46032 317 /571 -2414 4. CONTRACTS a. Request for Purchase of Goods and Services; Change Order #1; Gerib Ottenweller; (51,975.00); River Road Culvert Replacement over Elizabeth Warren Drain; Jeremy Kasslunan, City Engineer b. Request for Purchase of Goods and Services; EPA — Consulting Contract; (586,300.00); Construction Inspection — Path Construction 136"' from Keystone to Gray And Main Street from Keystone to Gray ($111,900.00); Jeremy }Cashman. City Engineer c. Request for Purchase of Goods and Services; Interlocal Agreement between t-Iantilton County Solid Waste Board and the City of Carmel; John Duffy, Director of Department of Utilities d. Request for Purchase of Goods and Services; Carmel Clay School Corporation; School Police and Resource Officer; Chief Tim Green; Carmel Police Department c. Request for Purchase of Goods and services; Additional Service #1; (574,357.00); Keystone Bridges Concrete Maintenance Program; Dave Huffman, Street Commissioner f Request for Purchase of Goods and Services; Gordon Flesch Company, (57,397.10); Copier Lease; Mike I- lollibaugh, Director of the Department of Community Services g. Request for Purchase of Goods and Services; Additional Service #1; Bartlett Tree Services; (515,000.00); Tree Removal /Maintenance; Mike Hollibaugh, Director of the Department of Community Services h. Request for Purchase of Goods and Services; PKS Construction; (522,900.00); Painting Station 41; Chief Matt Hoffman, Carmel Fire Department Request for Purchase of Goods and Services; Preferred Global; (540,157.62); Bay Floor resealing /repair; Chief Matt Hoffman, Carmel Fire Department 5. CITY FACILITIES /STREETS USE a. Request to Use Gazebo and Common Area; National Night Out; August 4, 2015; 6:00 p.m. to 8:00 p.nt.; Ann Gallagher, Carmel Police Department b. Request to Close City Street; Painting; September 21, 2014; 9:00 a.m. to 5:00 p.m.; Jerry Points c. Request to Use City Streets; Run /Walk; October 18, 2014; 8:00 a.m. to 11:00 a.nt.; Trinity Free Clinic d. Request to Close City Streets; Chinese Mooncake Festival; September 13, 2014; 6:30 p.nt. to 7:10 p.m.; Meg Osborne c. Request to City Streets; 131ock Party; August 23, 2014; 4:00 p.m. to 10:00 p.m.; Village of Wcst Clay North I. Request to Use City Streets; Run /Walk; September 27, 2014; 6:30 a.m. to Noon; Creekside Middle School g. Request to Use City Street; Lawnmower Race; September 20, 2014; 8:00 a.m. to 8:00 p.m.; Brookshire North 1 -10A h. Request to Use City Streets; Cookout; September 6, 2014; 9:110 a.m. to 4:00 p.m.; Lakewood Gardens 6. OTHER a. TABLED 2/6/11; Request for Dedication of Streets; Traditions on the Monon; Robert Potokar, I -IOA Traditions on the Monon b. Request for Variance; Commercial Drive Standard; Lakeside Apartments; Josh 1- Iogan, American Structurepoint c. Request for Driveway Modification; 10890 Weston Drive; Melissa Millikin d. Request for Variance; Pool Deck and Landscaping in Easement; 485 Wetherly Lake Drive; Eric /Karla Schlichte e. Request for Consent to Encroach; 485 Wetherhy Lake Drive; Eric /Karla Schlichte I. Request for Consent to Encroach; 10521 l3ishop Circle; Robert /Jill Batter g. Request for Stormwater Technical Standards Variances; Waller Justus, Justus 1 -come Builders h. Request for Stormwater Technical Standards Variances; Benjamin Deichmann, SJCA Engineers & Surveyors i. Request for Sidewalk Closure /Lane Restrictions; 3711 Coachman Drive; Resa Glover, Vcctrcn Energy j. Request for Road Closure; Cherry Tree Road; Tim Walter, Platinum Properties k. Request for Pathway Closure /Removal /Installation; 11610 N. College Avenue; Jacob Kerr, Brandt Construction 1. Request for Open Cuts, Lane Closure & Construction Entrance; Blackwell Park Section 2; John Edwards; Elevation Excavation m. Request for Replat of Block I — The Cottages at Carmel; Troy Terew, True NOrth Surveying 7. APPEAL HEARING a. Continued: Appeal Hearing for Notice of Correction Order: 212 Red Oak Ridge; Thomas and Heidi Heldt 8. ADJOURNMENT 1 1 BOARD OF PUBLIC WORKS & SAFETY MEETING MINUTES WEDNESDAY, AUGUST 20, 2014 —10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER Mayor Brainard called the meeting to order at 10:04 a.m. MEMBERS PRESENT Alcmnr Brainard, 130(1'(1 Members: Afar: Amt Burke and Lori Watson, Deputy Clerk. Sand :.10hn.Son MINUTES Aiittutes for the ,August 6. 2014 Regular meeting were approved 2 -0. BID /QUOTE OPENING /AWARD Bid Opening foi' Vehicles — Street Department: A11rnor Brainard opened and read the bids aloud: Company Amount Alternate 1 Pearsall Ford 5160,205.00 5171.825.00 Bill Es /es 5156.345 00 Don Hines 531.354.00 / vehicle The Bids were given to Dare llu // man, Street Commissioner jar review and recommendation Bid Opening for Alain Street Improvements: Illinois lo Giuliani; Mayor Brainm'd opened and read the bide aloud; COlnpan: 411101171 E &B Pavnlg 54398.095.91 Ricth Riley 55,577.819 40 The /aids were given to .lerenm Ka.chnum. City Engineer for review and recommendation.After a 40 minutes recess' the meeting reconvened and the hid was (marled to MB Paving, the lowest most responsive hid. The Award recta approved 3 -0 1 0 e PERFORMANCE RELEASES Resolution No. BPII'- 08- 20- 1 -1 -01: !I''ahntt Creek Drive Extension: Stornnruler Erosion & Sediment Controls, Board Al'nther Burka' moved 10 approve Board 'Member Watson seconded. Request approved 3 -0. Resolution No. BP11- 08- 20- 14-01; Heather Knoll Sec /ion 3B; Erosion Control; Board Member Burke moved 10 approve Board Member II'u(son seconded. Request approved 3 -0. Re.solulion No. BPII -08- 20- 14 -03; The Legacy Projects, Legacy Master Infrastructure Phase 2; Streets; Board Alen/her Bunke moved /0 approve. Board 'Member !Volsci] .seconded. Request approved 3 -0. Resolution Aro BPW- 08- 20- 14 -04: The Legacy Projects: Meadows at Legacy Section 1: 'Monuments and Markers: Bonn! Alenther Burke proved 10 approve. Bonn! AMemhrr Watson seconded. Request approved 3 -0. Resolution No. 13P1!'- 08- 20- 1 -1 -05; The Legacy Projects: Ridge at Legacy Section 2: Curb, Gutter and Streets; Board *Ember Burke ncorc'd to approve. Board Member Watson seconded. Request approved 3 -0. Resolution No. BPW- 08- 20- 14 -06; The Legacy Projects. 'Master Infr'nstructure Phase 2: BAIP Treatment Liners: Board 'Member Burke proved to approve Board A'ember Willson seconded. Request approved 3 -0. Resolution No. BPII' -08- 20 -14-07 :'/cuter Infrastructure Phase 2; S /11 Fence; Board Alemher Burke moved 10 approve. Board Member I!'utson seconded Request approved 3 -0. Resolution A'o. BPII'- 08- 20- 14 -08. The Legacy Protects: 'Meadows al Legacy Sec 1. Overlook at Legacy Sec 1; Legacy Residential Sec 1 — Phase 1: Construction BAIP: Boned 'Member Burke moved 10 approve. Boma 'Member IPat.son seconded Regtesl approved 3 -0. CONTRACTS Request fnr Purchase of Goods and Services: Change Order #1: Cierig- Otteinveller: (81,975.00); River Road Culvert Replacement over Elizabeth II'nnnen Drain; Board Alemher Burke moved 10 approve Board Member Watson seconded. Request approved 3 -0. Request fbr Purchase of Goods and Services: LP.4 — Consulting Contract: (586,300.00): Construction Inspection — Path Construction 1361 from om Keystone /0 Gran' And Alain Street, front Keystone to Gray (8111,900.00); Board Alemher Bunke moved to approve. Boord'1c'nrber Watson seconded. Request approved 3 -0. Request, for 1'urchase of Goods and Services; Ink'rlocal Agreement between Hanrllion County ,Solid !Paste Board and the Croy of Carmel. Board 'Member Burka' moved to approve. Board Alemher Watson se'c'onded. Request approved 3 -0. 1 1 B Request , /or Purchase of Goods and Services: Cannel Clav School Corporation; School Police and Resource (Nicer; Board 'Wernher Burke moved /0 approve Board Member FJ'ulson seconded. Request approved 3 -0. Request for Purchase o/ Goods and services; Additional Service #1. (574.357 00): Keystone Bridges Concrete Alainlenunc•e Program. Board Alemher Burke moved to approve Board 1t'Iennbc'r 1Vatson seconded Request approved 3 -0 Request in. Purchase of Goods and Services: Gordon Flesc•h Connpmay. (57.39' 10): Copier Lease; Board Member Burke moved to approve Board 'Wernher Watson seconded Request approved 3 -0. Request fbr Purchase o/ Goods and Services: Additional Service #1: Bartlett Tree Services: (515.000 00): Tree Removal/Maintenance; 13om•d'Wernher Burke moved to approve Boca d Alen her l('•ctuson seconded. Request approved 3 -0. Request /hr Purchase of Goods and Services: PO' Construction: (522,900.00); Painting Station 41: Boars! Member Burke proved to approve. Board Alemher IVatson seconded. Request approved 3 -0. Request Jar Purchase of Goods and Services: Preferred Global, (540.157.62): Bov Floor resettling/repair; Board Member Burke moved to approve Board 'Wernher 1-- 1'ctson seconded Request approved 3 -0. CCTV FACILITIES/STREETS/USE Request to Use Gazebo and Common Area; National Night Out: August 4. 2015: 6'00 p.m. to 8 :00 p,nn.: Board Member Burke moved lo approve. Board Alennhcr It/Bison .seconded. Request approved 3 -0 Request to Close City Street: Painting: Sep/cnihcr 21. 2014: 9'00 ant. to 5.00 p.m.. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request to Use City Streets: Rua /Il'alk, October 18, 2014: 8 :00 u.rn. lo 11.00 u.nn.: Board A'Ienher Burke moved to approve Board Member Watson seconded Request approved 3 -0. Request to Close City Streets: Chinese A'ooncake Festival: September 13. 2014, 6 :30 p.m. to 7:10 p rn : Board Member Burka' moved to approve. Board 'Wernher Watson .seconded. Request approved Request to City Streets: Block Pant, August 23. 2014. 4:00 p.nt 10 10 00 p.m moved to approve. Bound Menthe!. Watson .scconclec! Request approved 3 -0. Request to Use City Streets. Run/Walk, September 27, 2014: 6.31) am. to Noo;1 School Board Member Bunke C'reckside Ali h/Ic Request In Use City Street. Lcnrnntoirer Race: September 20, 2014. 8.00 a.m. to 8 :00 pin : Board A1c'mhe r Burke moved to approve. Board Member Watson .cecornlcal. Request approved 3 -0. 1 1 1 Request 10 Use C'ilr Streets, Cookout; September 6. 2014; 9'00 0.n1 to 4:00 p.m., Board Member Burke moved 10 approve Board Member Watson seconded Request approved 3 -0. OTHER TABLED 2/6/11; Request for Dedication °fStree's; Traditions 00 /17e Alonon; Robert Poloka. 1-104 Tracli /uns 017 the Amnon Request, fin Variance; Commercial Drive Standard; Lakeside Apartments: Board A9emher Burke moved to approve. 130ard Mlenlher Watson .seconded Request approved 3 -0 Request fin. Driveway A- lodificalion; 10890 IVeston Drive: Board Alentber Burke moved to approve. Board "Wernher Watson seconded Request approved 3 -0. Request jiff Variance; fool Deck and Landscaping in Easement; 485 FVelherlr Lake Drive; Board Member Burks' moved to approve. Board Member Watson seconded. Request approved 3 -0. Regttesi,for Consent /0 Encroach; 485 IVetherhv Lake Drive; Board Menthc'r Burke moved to approve Board Alembe r Watson seconded. Request approved 3 -0. Request for Consent to Encroach: 10521 Bishop Circle. Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Reque.sl.frnr Stornnvaler Technical Slamkirds Variances. Board Member Burke moved to approve Board Alenther FU'u/son seconded. Request approved 3 -0 Request for Srornnrater Technical Standards Variances. Board Member Burke moved to approve. Board Alemhcr Watson seconded. Request approved 3 -0. Regucsi for Sidewalk Closure /Lane Restrictions, 3711 C'oacftntan Drive. Board Member Burke moved to approve Board Member Watson seconded Request approved 3 -0. Request fin- Road Closure; Cherry Tree Road: Board Member Burke moved to approve. Board Member Watson .seconded Request approved 3 -0. Request for Pathway Closure /Removal /Instulla/ion; 11610 N. College Avenue, Board 'Wernher Burke moved to approve Boon! Member Watson .seconded. Request approved 3 -0. Reques/,fcn' Open Cuts. Lane Closure R Construction Entrnce, Blackwell Park Section 2; Board Member Burke moved to approve Board Member Watson seconded Request approved 3 -0. Request fin. Replan ol.Block I— The Cottages al Carmel; Board Al inter Burke moved to approve. Board Member Watson seconded Request approved 3 -0. e ADI) ON Request /u add nn the hid au-ard/o, the Department of Community Services I7chicles. Jon Oherhmder, Assistant C i/y Attorney: Board Alcnrber Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request to Correct the Reimbursement Agreement "'re the Alarch meeting: Ashlcv Ulbricht• Assistant City Attorney: Board Alenrher Burk moved to add item to agenda. Board Alemher Watson seconded. This is n correction of exhibits 13om'd Alentber Burke moved to approve. Board Alenrber Watson seconded Request approved 3 -0. Request to Recess Nee meeting until Jeremy Koshman, City Engineer can review the bids openedlin. the [Main Street Imp•ovement Project. Aleeling Recess at 10 :25 a.m. Reconvene al 10•50 a.m.. Jeremy /Caslm an, City Engineer asked to Award the Bid lin. Main Sh•ce/ hnln orenrerrls to ES:13I'aving: this was the Invest most responsive hid. .Ieremy Kashman confirmed fangs were available to c•onrpletc this project: 13nard Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. APPEAL HEARING EREMAINS TABLED' Appeal Notice ofCorrections ADJOURNMENT ...Braman/11(011171M' the /need tg al 11.03 a..r z Approved ATTEST: WHO L. C'ortrav IAA, I —Clerk-Treasurer Clerk- I•reasur•er v-n l'IcrAbr Junres Bruinurr! D ma L Cordrav, IAAIC leek - Treasurer