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Home My WebLink AboutCRC-09-17-14 CARMEL REDEVELOPMENT COMMISSION AGENDA WEDNESDAY, SEPTEMBER 17, 2014—6:30 P.M. COUNCIL CHAMBERS/CITY HALL/ONE CIVIC SQUARE MEETING CALLED TO ORDER 1. PLEDGE OF ALLEGIANCE 2. APPROVAL OF MINUTES a. August 20, 2014 3. FINANCIAL MATTERS a. Cash Flow Report b. Update on Outstanding Receivables c. Approval of Claims d. Special Matter 1. Action Item#1: Approval of Change Orders 4. EXECUTIVE DIRECTOR REPORT 5. COMMITTEE REPORTS a. Finance Committee b. Architectural Review Committee 6. UPDATE ON PROPERTIES 7. OLD BUSINESS 8. NEW BUSINESS a. Action Item #2: Approval of Resolution 2014-16 re: CRC Fiscal Policy 9. OTHER BUSINESS 10.EXECUTION OF DOCUMENTS NEXT REGULAR MEETING: Wednesday, October 15,2014, 6:30 p.m. 11. ADJOURNMENT CARMEL REDEVELOPMENT COMMISSION September 17,2014—6:30 p.m. Council Chambers, Second Floor, Carmel City Hall Commissioners' Notes Discussion Matter Call to Order 1. Pledge of Allegiance 2. Approval of Minutes a. August 20,2014 3. Financial Matters a. Cash Flow Report • The EOM August balance: Cash- $546,845 o Cash and Restricted Funds-$2,434,689 b. Update on Outstanding Receivables c. Approval of Claims The invoices submitted for approval by category are as follows: • Non-operating Expenses: $8,452.50 • PAC Construction Fund: $161,648.02 d. Special Matter i. Action Item#1: Approval of Change Orders 4. Executive Director Report 5. Committee Reports a. Updates, if applicable,will be presented by the committees at the meeting. Requirements:None at this time. 6. Update on Properties(other than negotiation and litigation matters) a. Please see the attached document for the CRC project updates. 7. Old Business 8. New Business a. Action Item#2: Approval of Resolution 2014-16 re: CRC Fiscal Policy 1 9. Other Business 10. Execution of Documents a. Next Regular Meeting,Wednesday,October 15,2014,6:30 p.m. 11. Adjournment 2 CRC Meeting, September 17, 2014 CARMEL REDEVELOPMENT COMMISSION Meeting, Wednesday, September 17, 2014 ATTENDANCE: President Bill Hammer Present Vice President Dave Bowers Present Secretary Brad Meyer Not Present Treasurer Diana Cordray Not Present Member Jeff Worrell Present Member Bill Brooks Present Member Greg Phillips ` --?Present Executive Director Corrie Meyer :'Present Financial Consultant Michael Lee Present Legal Consultant Karl Haas Present President Bill Hammer called the meeting to order at 6:42 p.m. The Pledge of Allegiance was said. Approval of Minutes August 20, 2014: Mr. Worrell moved to approve, seconded by Mr. Brooks. Passed`unanimously. Financial Matters Mr.Lee stated the end of month August balance of the Commission totaled $546,845 and $2,434,689 with restricted funds. , � Mr. Lee noted that where'if previously stated "operating"and,`non operating" on the budget summary update has been changed to TIF,. and -:non TIF Mr. Lee stated this is to avoid confusion since the operating dollars actually come-:out of the Redevelopment Department budget. Mr. Lee,confirmed,all debt payments have been made and are current. Mr. Lee gave an update on the outstanding receivables. Approval of Claims Mr. Lee requested the Commission approve non-operating invoices in the amount of$8,452.50. Mr. Brooks moved to approve payment of non-operating invoices in the amount of$8,452.50, seconded by Mr. Bowers. Passed unanimously. Mr. Lee requested then:Commission approve PAC construction fund claims in the amount of $161,648.02. Mr. Lee noted this includes two months worth of bills for litigation. Discussion ensued. Mr. Bowers movedY`to approve disbursement of PAC funds in the amount of $161,648.02, seconded by Mr. Worrell. Passed unanimously. Approval of Change Orders Mr. Lee outlined the change order and stated this relates to site work from Midwest Constructors in the amount of$2,304. Mrs. Meyer gave additional background. Mr. Worrell moved for approval, seconded by Mr. Bowers. Passed unanimously. Executive Director Report Mrs.Meyer discussed opening a social media account for the CRC, similar to what other City departments have. Mrs. Meyer proposed a Twitter handle of @CarmelCRC and stated she would open the page and start tweeting from the account if the Commission was open to the suggestion. 1 CRC Meeting, September 17, 2014 Discussion ensued. Commissioners were in agreement to move forward with the account. Mr. Hammer suggested having a policy about what items might be posted and discussed from the account. Committee Reports Mr. Bowers stated there was nothing to report from the Finance Committee other than discussions on the CRC fiscal policies,which will be addressed later in the meeting. Mr. Worrell stated the Architectural Review Committee has been very busy this past month attending meetings with developers regarding the Party Time Rental property, City Center development and the Midtown project. Update on Properties Mrs. Meyer gave an update on The Nash and The Mezz projects. Discussion ensued regarding pavers at Center Green. Old Business Discussion ensued regarding clarification on the.budget approval process ofthe Carmel Redevelopment Commission and the Redevelopment Department. Mrs. Meyer confirmed that the Carmel Redevelopment Commission budget will be submitted,to the City Council for review. Following review,the CRC will approve the 2015 budget The Redevelopment Department budget was submitted as part of the City budgeting process The Redevelopment Department budget represents all operating expenses.'" New Business Approval of Resolution 2014-16 re: CRC Fiscal Policy, Mrs. Meyer gave backgroundFon this resolution and stated this is in effort to clarify roles and responsibilities relating to the CRC's fiscal policies,and procedures. Mrs. Meyer stated the roles and responsibilities were discussed in various meetings with the CRC Finance Committee, the Clerk-Treasurer and the City Council Finance Committee members. Discussion ensued., Mr Bowers moved to'approve Resolution 2014-16, seconded by Mr. Brooks. Approved unanimously. Other Business None at this time.., Adjournment , Mr. Bowers moved the meeting be adjourned pending the execution of documents and seconded by Mr. Brooks. The meeting was adjourned at 7:16 p.m. The next regularly scheduled meeting is Wednesday, October 15, 2014. An executive session was held directly prior to and reconvened directly after the public meeting in which pending litigation and the purchase or lease of real property were discussed. The Commission hereby certifies that no subject matter was discussed in the executive session other than the subject matter specified in the public notice. 2