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Home My WebLink AboutCRC-08-20-14 CRC Meeting, August 20, 2014 CARMEL REDEVELOPMENT COMMISSION Meeting, Wednesday, August 20, 2014 ATTENDANCE: President Bill Hammer Present Vice President Dave Bowers Present Secretary Brad Meyer Not Present Treasurer Diana Cordray Not Present Member Jeff Worrell Present Member Bill Brooks Present Member Greg Phillips ,.;Present Executive Director Corrie Meyer 'Present Financial Consultant Michael Lee Present Legal Consultant Karl Haas Present Bond Counsel Bruce Donaldson Present Bond Counsel Richard Starkey Present Financial Advisor Loren Matthes'. ' " Present., Vice President Dave Bowers called the meeting to order at 6:34 p.m. The Pledge of Allegiance was said. Public Hearing: Re: Amendment toDeclaratory Resolution and Economic Development Plan for Old Meridian Street Economic;.-Develop`rent Area`` Mr. Donaldson,with Barnes&Thornburg;;'gave background on this item and stated this relates to the declaratory resolution approved at the last Commission meeting 'Mr. Donaldson stated the public hearing is the.last step before approval of the confirmatory;resolution later in the meeting. Mr. Bowers opened the public hearing at 6:37 No one';was present=to speak in favor of or in,opposition to the proposed amendment. Mr. Bowers closed the public hearingat 6:38 p.m. Approval of=Minutes July 14, 2014 zNlr. Worrell moved to approve, seconded by Mr. Brooks. Passed unanimously. July 16,2014: Mr Brooks moved to approve, seconded by Mr. Worrell. Approved unanimously. August 6, 2014: Mr. Worrell moved to approve, seconded by Mr. Brooks. Passed unanimously. Financial Matters Mr. Lee stated the end of month July balance of the Commission totaled $887,523 and $2,190,705 with restricted funds. Mr. Lee stated there are no outstanding receivables at this time. Approval of Claims Mr. Lee noted there was an increase to the non-operating invoice sheet previously distributed due to legal claims received. Mr. Lee requested the Commission approve non-operating claims in the amount of$57,511.75. Mr. Worrell moved to approve payment of non-operating invoices in the amount of$57,511.75, seconded by Mr. Brooks. Passed unanimously. 1 CRC Meeting, August 20, 2014 Mr. Lee requested the Commission approve PAC construction fund claims in the amount of $16,717. Mr. Brooks moved to approve disbursement of PAC funds in the amount of$16,717, seconded by Mr. Worrell. Passed unanimously. Approval of Change Orders There were no change orders to come before the Commission this month. Executive Director Report Mrs. Meyer provided an update regarding the Council budget workshop and said that, as stated in SEA118,the Redevelopment Commission will approve the Commission budget. Mrs. Meyer stated she submitted the Redevelopment Department budget, which carries all operations expenses,to Council for review and approval, similar to all other City departments. Mrs.Meyer gave an update on the inventory of assets at,the Center for the Performing Arts. Mrs. Meyer gave a presentation regarding the evolution of the City Center,site plan. Committee Reports There were no updates from the Finance Committee. • Mr. Worrell stated the Architectural Review Committee will begin their standing committee meetings next week. Update on Properties Mrs. Meyer gave an update on The Nash and The,-Mezz projects .Discussion ensued. Old Business None at this time. New Business Approval of Resolution 2014 10 re: Confirming Amendments to Declaratory Resolution and Economic Development Plan,for the Old`Meridian Street Economic Development Area(Grand and Main-,project) Mr. Donaldson stated this,resolution relates to the public hearing that was conducted at the start of the meeting. Mr. Donaldson stated this action has been approved by the Plan Commission and the City Council and that this confirmatory resolution is the final step in the establishment of the new allocation_,area. Mr. Brooks moved for approval of this item, seconded by Mr. Worrell. Approved unanimously. Approval of Resolution•2014 :11 re: Pledging of TIF revenues to the payment of City of Carmel Economic Development Revenue Bonds(Grand and Main project) Mr.Donaldson gave background and stated this item relates to the bond issue that would be associated with the new allocation area created in the last action item. Mr. Donaldson stated that City Council has unanimously approved this action and noted that the bond would be purchased by the developer with no liability to the City. Mr. Worrell moved to approve Resolution 2014-11, seconded by Mr. Brooks. Passed unanimously. 2 CRC Meeting,August 20, 2014 Approval of Resolution 2014-12 re: Amendment to the Declaratory Resolution and Development Plan for the Old Meridian Economic Development Area(Olivia on Main project) Mr. Donaldson gave background on this item and stated that this is the first step toward creating a separate allocation area for the Olivia on Main project. Mr. Donaldson stated this would then have to go through the full process of going before the Plan Commission, the City Council and then would come back before the CRC for a public hearing and confirming action. Mike Patterino, with Keystone Realty Group, presented information and detail on the Olivia on Main project. [Mr. Hammer arrived at 7:14 p.m.] Discussion ensued. Mr.Brooks moved to adopt the declaratory resolution forthis'area. Seconded by Mr.Worrell and unanimously approved. Approval of Resolution 2014-13 re: Amendment to the Declaratory Resolution and Development Plan for Legacy Economic Development Area Mr. Starkey,with Barnes& Thornburg, gave background on this item and stated this amendment removes the residential properties from the Legacy TIF_area Mr ,Starkey stated this declaratory resolution is the first step in the process that would then go to the'Plan Commission,City Council and then back to the CRC for a public hearing. Discussion ensued. Mr. Worrell moved to approve ResolutionF2014-13, seconded by Mr Bowers. Passed unanimously. Approval of Tarkington`Garage Amendment `a'. Mrs.Meyer stated this amendment'allows a temporary easement for construction and permanent egress easement going forward relating to a fire corridor on the garage property. Mr. Br ooks moved to approve theTarkington Garage easement agreement, seconded by Mr. Bowers'. Unanimously aPProved. Approval of Amended and Restated Declaration of Easements and Fourth Amendments to Easement Agreements for Parcels 5 and 10 Mrs. Meyer gave background on'this item and stated the amendments streamline the documents so they are easier to implement and enforce. Discussion ensued. Mr. Worrell moved to approve the amended and restated declaration of easements and fourth amendments to easement agreements for parcels 5 and 10. Seconded by Mr. Brooks and passed unanimously. Selection of Contractor for Nash work Mrs.Meyer gave background on this item and recommended that Midwest Constructors be selected for work. Mrs. Meyer noted that they have asked Midwest Constructors to help value engineer the project and find efficiencies. 3 CRC Meeting, August 20, 2014 Discussion ensued. Mrs. Meyer stated this is essentially a motion to move forward into contract negotiation. Mr. Worrell moved to award the contract per all of Director Meyer's caveats. Seconded by Mr. Brooks and passed unanimously. Consent to CDI Encroachment Mrs.Meyer stated this gives CDI the consent to encroach to locate a transformer south of the Tarkington Garage that services both of the Mezz buildings. Mr. Worrell moved to approve, seconded by Mr. Bowers. Approved unanimously. Other Business None at this time. Adjournment Mr. Bowers moved the meeting be adjourned pending the execution of documents and seconded by Mr. Worrell. The meeting was adjourned at 757p.m. The next regularly scheduled meeting is Wednesday, September 17,2014 An executive session was held directly prior to and reconvened directly after the public meeting in which pending litigation and the purchase or lease of'rear property were discussed. The Commission hereby certifies that no subject matter was discussed in the executive session other than the subject matter specified in the public notice. • 4 OPERATING INVOICES(informational) Page 1 September 17, 2014 Invoice# Date Amount Type of services rendered/Property Location 727353374001 and 727353374002 8/29/14 and 9/2/14 $ 102.08 general office supplies 727353544001 08/29/14 $ 6.00 general office supplies $ 108.08 $ 108.08 201406 09/01/14 $ 9,333.33 professional services as CRD Director for August 2014 $ 9,333.33 37830 08/31/14 $ 68.38 RFP for James Building maintenance and building management $ 68.38 90214 09/02/14 $ 18.42 water and sewer for 457 3rd Ave SW 90314-1 and 90314-2 09/03/14 $ 87.49 electricity for 457 3rd Ave SW,26 E Main St,35 E Main St $ 105.91 $ 9,507.62 04H0121975593 09/03/14 $ 62.09 water 583839 08/28/14 $ 64.00 reimbursement for recording fees $ 126.09 81114 08/11/14 $ 4,737.65 CRC share of rent,utilities,CAM for August and September $ 4,737.65 61146586 08/10/14 $ 590.36 copier rent $ 590.36 $ 5,454.10 $ 15,069.80 Page 1 Operating Submission cover sheet September 17,2014 NON OPERATING INVOICES Page 1 September 17,2014 Invoice# Date Amount Type of services rendered/Property Location ing 71738 08/25/14 $ 1,815.00 architectural services for July 2014 neering $ 1,815.00 $ 1,815.00 201409 09/01/14 $ 4,290.00 financial services for August 2014 27377 08/31/14 $ 597.50 financial and accounting services for August 2014 $ 4,887.50 $ 4,887.50 252-1811029 08/28/14 $ 1,750.00 Annual admin fee for 2004 Illinois Street Bond $ 1,750.00 $ 8,452.50 Approved September 17,2014 Approved September 17,2014 Approved September 17,2014 David Bowers,Vice President Brad Meyer,Secretary Jeff Worrell,Member Page 1 Non Operating Submission cover sheet September 17,2014 DISBURSEMENT OF PAC FUNDS September 2014 PURPOSE AMOUNT n/Legal Hagerman/Crider claims invoice 388098 103.75 PAC claims invoice 384593 for May 92,228.63 PAC claims invoice 388114 for June 69,315.64 $ 161,648.02 Approved September 17,2014 Approved September 17,2014 David Bowers,Vice President Brad Meyer,Secretary Approved September 17,2014 William Brooks,Member DISBURSEMENT OF PAC FUNDS September 2014 VENDOR PURPOSE AMOUNT Palladium Construction Retention/Legal Krieg DeVault Hagerman/Crider claims invoice 388098 103.75 Krieg DeVault PAC claims invoice 384593 for May 92,228.63 Krieg DeVault PAC claims invoice 388114 for June 69,315.64 Total Invoices Submitted $ 161,648.02 Approved September 17,2014 Approved September 17,2014 Approved September 17,2014 William Hammer,President David Bowers,Vice President Brad Meyer,Secretary Approved September 17,2014 Approved September 17,2014 Jeff Worrell,Member William Brooks,Member MEMORANDUM TO: Corrie Meyer, Carmel Redevelopment Commissio• FROM: Douglas C. Haney, Carmel City Attor • RE: Kreig DeVault Invoice No. 388098 Hagerman/Crider DATE: August 21, 2014 Dear Corrie: I have personally reviewed the referenced invoice in the amount of $103.75 regarding the Hagerman/Crider matter. I recommend the Carmel Redevelopment Commission prepare a purchase order to Kreig DeVault in the amount of$103.75 in payment of this invoice as a necessary and proper expense. Please let me know IMMEDIATELY if you have any questions regarding this memorandum or payment of the attached invoice. Thanks. DCH/ab (cb:mw rd:v:te bass4ny documenu4mncybutsidecounseNaicg&aultVngennan-cri leAbarmmn-ctiider#38809843c:8I21/141 One Indiana Square -) KR I E G I D E VA U LT Suite 2.800 Indianapolis. IN 46204-2079 T:317.636.4341 F:317.636.1507 Fed.EIN 11 35-1055087 A. �t,�N,4rv.� �-�"a` , �'a}��.. .t a•'`.` 'C.mf'n.'" „�.;�' t ! '-e t % `. �` � 4s�.�;. �� ''W\�,r,333` f�'�'Wa',a\ 'P�tr°k',"��y.d V1r14'W KR/EGDLV Y14 LUNt �4 t s Carmel Redevelopment Commission Corrie Meyer, Executive Director 20 West Main Street, Suite 220 05-20-14PO4:46 RCVD Carmel. IN 46032 14 July 18,2014 Invoice Number 388098 Our File#: CRML 00003 RSS Ilagerman/Crider FOR PROFESSIONAL SERVICES RENDERED THROUGH June 30, 2014 06/16/14 RSS Follow up on matters related to Stipulation of Dismissal;correspond with Steve Strawbridge on the same; 0.25 415.00/hr 103.75 Total Fees for this Matter: 0.25 $ 103.75 RSS Schein,Robert S. 0.25 hrs 415.00/hr 103.75 Total: 0.25 hrs $ 103.75 TOTAL FEES: $ 103.75 TOTAL CHARGES FOR THIS BILL: $ 103.75 This invoice is due upon receipt. Please make checks payable to Krieg DeVault LLP and reference the invoice number. 1,1 ";Pc'S' �{ s ' r) 1.4 �INDIt1N :�- ILLINOIS-7t !EA n1 CilA FLORID tiIINN1•SO1`A CRC Meeting, August 20, 2014 CARMEN REDEVELOPMENT COMMISSION Meeting, Wednesday, August 20, 2014 ATTENDANCE: President Bill Hammer Present Vice President Dave Bowers Present Secretary Brad Meyer Not Present Treasurer Diana Cordray Not Present Member Jeff Worrell Present Member Bill Brooks Present Member Greg Phillips Present Executive Director Corrie Meyer Present Financial Consultant Michael Lee Present Legal Consultant Karl Haas Present Bond Counsel Bruce Donaldson Present Bond Counsel Richard Starkey Present Financial Advisor Loren Matthes Present Vice President Dave Bowers called the meeting to order at 6:34 p.m. The Pledge of Allegiance was said. Public Hearing: Re: Amendment to Declaratory Resolution and Economic Development Plan for Old Meridian Street Economic Development Area Mr. Donaldson,with Barnes& Thornburg, gave background on this item and stated this relates to the declaratory resolution approved at the last Commission meeting. Mr. Donaldson stated the public hearing is the last step before approval of the confirmatory resolution later in the meeting. Mr. Bowers opened the public hearing at 6:37 p.m. No one was present to speak in favor of or in opposition to the proposed amendment. Mr. Bowers closed the public hearing at 6:38 p.m. Approval of Minutes July 14, 2014: Mr. Worrell moved to approve, seconded by Mr. Brooks. Passed unanimously. July 16,2014: Mr. Brooks moved to approve, seconded by Mr. Worrell. Approved unanimously. August 6, 2014: Mr. Worrell moved to approve, seconded by Mr. Brooks. Passed unanimously. Financial Matters Mr. Lee stated the end of month July balance of the Commission totaled $887,523 and $2,190,705 with restricted funds. Mr. Lee stated there are no outstanding receivables at this time. Approval of Claims Mr. Lee noted there was an increase to the non-operating invoice sheet previously distributed due to legal claims received. Mr. Lee requested the Commission approve non-operating claims in the amount of$57,511.75. Mr. Worrell moved to approve payment of non-operating invoices in the amount of$57,511.75, seconded by Mr. Brooks. Passed unanimously. 1 CRC Meeting, August 20, 2014 Mr.Lee requested the Commission approve PAC construction fund claims in the amount of $16,717. Mr. Brooks moved to approve disbursement of PAC funds in the amount of$16,717, seconded by Mr. Worrell. Passed unanimously. Approval of Change Orders There were no change orders to come before the Commission this month. Executive Director Report Mrs. Meyer provided an update regarding the Council budget workshop and said that, as stated in SEA118,the Redevelopment Commission will approve the Commission budget. Mrs. Meyer stated she submitted the Redevelopment Department budget, which carries all operations expenses,to Council for review and approval, similar to all other City departments. Mrs. Meyer gave an update on the inventory of assets at the Center for the Performing Arts. Mrs. Meyer gave a presentation regarding the evolution of the City Center site plan. Committee Reports There were no updates from the Finance Committee. Mr. Worrell stated the Architectural Review Committee will begin their standing committee meetings next week. Update on Properties Mrs.Meyer gave an update on The Nash and The Mezz projects. Discussion ensued. Old Business None at this time. New Business Approval of Resolution 2014-10 re: Confirming Amendments to Declaratory Resolution and Economic Development Plan for the Old Meridian Street Economic Development Area(Grand and Main project) Mr. Donaldson stated this resolution relates to the public hearing that was conducted at the start of the meeting. Mr. Donaldson stated this action has been approved by the Plan Commission and the City Council and that this confirmatory resolution is the final step in the establishment of the new allocation area. Mr. Brooks moved for approval of this item, seconded by Mr. Worrell. Approved unanimously. Approval of Resolution 2014-11 re: Pledging of TIF revenues to the payment of City of Carmel Economic Development Revenue Bonds(Grand and Main project) Mr. Donaldson gave background and stated this item relates to the bond issue that would be associated with the new allocation area created in the last action item. Mr. Donaldson stated that City Council has unanimously approved this action and noted that the bond would be purchased by the developer with no liability to the City. Mr. Worrell moved to approve Resolution 2014-11, seconded by Mr. Brooks. Passed unanimously. 2 CRC Meeting, August 20, 2014 Approval of Resolution 2014-12 re: Amendment to the Declaratory Resolution and Development Plan for the Old Meridian Economic Development Area(Olivia on Main project) Mr. Donaldson gave background on this item and stated that this is the first step toward creating a separate allocation area for the Olivia on Main project. Mr. Donaldson stated this would then have to go through the full process of going before the Plan Commission,the City Council and then would come back before the CRC for a public hearing and confirming action. Mike Patterino, with Keystone Realty Group, presented information and detail on the Olivia on Main project. [Mr. Hammer arrived at 7:14 p.m.] Discussion ensued. Mr. Brooks moved to adopt the declaratory resolution for this area. Seconded by Mr. Worrell and unanimously approved. Approval of Resolution 2014-13 re: Amendment to the Declaratory Resolution and Development Plan for Legacy Economic Development Area Mr. Starkey,with Barnes&Thornburg, gave background on this item and stated this amendment removes the residential properties from the Legacy TIF area. Mr. Starkey stated this declaratory resolution is the first step in the process that would then go to the Plan Commission, City Council and then back to the CRC for a public hearing. Discussion ensued. Mr. Worrell moved to approve Resolution 2014-13, seconded by Mr. Bowers. Passed unanimously. Approval of Tarkington Garage Amendment Mrs. Meyer stated this amendment allows a temporary easement for construction and permanent egress easement going forward relating to a fire corridor on the garage property. Mr. Brooks moved to approve the Tarkington Garage easement agreement, seconded by Mr. Bowers. Unanimously approved. Approval of Amended and Restated Declaration of Easements and Fourth Amendments to Easement Agreements for Parcels 5 and 10 Mrs.Meyer gave background on this item and stated the amendments streamline the documents so they are easier to implement and enforce. Discussion ensued. Mr. Worrell moved to approve the amended and restated declaration of easements and fourth amendments to easement agreements for parcels 5 and 10. Seconded by Mr. Brooks and passed unanimously. Selection of Contractor for Nash work Mrs.Meyer gave background on this item and recommended that Midwest Constructors be selected for work. Mrs. Meyer noted that they have asked Midwest Constructors to help value engineer the project and find efficiencies. 3 CRC Meeting, August 20, 2014 Discussion ensued. Mrs. Meyer stated this is essentially a motion to move forward into contract negotiation. Mr. Worrell moved to award the contract per all of Director Meyer's caveats. Seconded by Mr. Brooks and passed unanimously. Consent to CDI Encroachment Mrs.Meyer stated this gives CDI the consent to encroach to locate a transformer south of the Tarkington Garage that services both of the Mezz buildings. Mr. Worrell moved to approve, seconded by Mr. Bowers. Approved unanimously. Other Business None at this time. Adjournment Mr. Bowers moved the meeting be adjourned pending the execution of documents and seconded by Mr. Worrell. The meeting was adjourned at 7:57 p.m. The next regularly scheduled meeting is Wednesday, September 17, 2014. An executive session was held directly prior to and reconvened directly after the public meeting in which pending litigation and the purchase or lease of real property were discussed. The Commission hereby certifies that no subject matter was discussed in the executive session other than the subject matter specified in the public notice. 4