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Home My WebLink About236777 09/10/14 �°•CLAM ;� CITY OF CARMEL, INDIANA VENDOR: 027700 Q i,, ONE CIVIC SQUARE BRADEN BUSINESS SYS,INC CHECK AMOUNT: 5..."`1,537.71' s• ;?� CARMEL, INDIANA 46032 9430 PRIORITY WAY,WEST DR CHECK NUMBER: 236777 �, roN�: INDIANAPOLIS IN 46240 CHECK DATE: 09/10/14 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1203 4353004 31736 266606 137.03 COPIER MAINT 1110 4353004 267716 934.06 COPIER 911 4353004 267716 250.00 COPIER 1110 4353004 31496 267716 111.76 CONTRACT 2201 4351501 267817 104.86 EQUIPMENT MAINT CONTR CONTRACT INVOICE Invoice Number: 266606 EN Invoice Date: 08/25/2014 13 LISINES . SYSTEMS 9430 Priority Way West Drive Indianapolis, IN 46240-1470 P: 317-580-0100 F: 317-580-2500 Bill To: City of Carmel Dept. of Community Relations Customer: City of Carmel Dept. of Community Relations Melanie Lentz/ Nancy Heck 1 Civic Square, 3rd Ar(Community Relations Office) 1 Civic Square, 3rd Flr(Community Relations Office) Carmel, IN 46032 Carmel, IN 46032 Account No - Payment Terms Due Date Invoice Total Balance Due C057 10 Days 09/04/2014 $ 137.03 $ 137.03 _Contract;Number_ _ r,. _-- - Contact__..__._. _ _._- _Contract_Amount_-_-_ P.O.Number Start Date Exp.Date KC35-C9826L-01 Nancy Heck 317-571-2495 $ 137.03 31 3 05/03/2012 05/02/2017 Remarks Summary: Contract base rate charge for the 08/03/2014 to 09/02/2014 billing period $0.00 Contract overages charge for the 07/03/2014 to 08/02/2014 overages period $88.03** Contract Lease Charge: $49.00 *Sum of equipment base charges **See overages details below $137.03 Detail: l Equipment included under this contract Konica Minolta/KC35 Number Serial Number Base Charge Location C9826 A121011017706 $0.00 City of Carmel Dept. of Community Relations 1 Civic Square, 3rd Ar(Community Relations Office) Carmel, IN 46032 Meter Type Meter Group Begin Meter End Meter Credits Total Covered Billable Rate Overages B\W BW 11,817 13,724 1,907 0 1,907 $0.021200 $40.43 Color Color 12,678 13,178 500 0 500 $0.095200 $47.60 $88.03 C3 u- 'Pm� 3 r, 3(o q 3 's 300 Ll Invoice SubTotal $137.03 — — --- -- — -- - — — Tax: --- --$0.00 - --- Invoice Total $137.03 Balance Due: $137.03 1)a2c 1 of I Prescribed by State Board of Accounts City Form No.201 (Rev.1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service,where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s)or bill(s)) 08/25/14 266606 $137.03 1 hereby certify that the attached invoice(s), or bill(s), is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 120 Clerk-Treasurer VOUCHER NO. WARRANT NO. ALLOWED 20 Braden IN SUM OF $ 9430 Priority Way West Drive Indianapolis, IN 46240 $137.03 ON ACCOUNT OF APPROPRIATION FOR Community Relations PO#/Dept. INVOICE NO. ACCT#/TITLE AMOUNT Board Members 31736 I 266606 I 43-530.04 I $137.03 1 hereby certify that the attached invoice(s), or bill(s) is (are)true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except Friday, September 05, 2014 Director, C munity Relations/Economic Development Title Cost distribution ledger classification if claim paid motor vehicle highway fund CONTRACT INV®ICE Invoice Number: 267817 ;EN Invoice Date: 08/29/2014 13USIN1- SSYSTEMS 9430 Priority Way West Drive Indianapolis, IN 46240-1470 P: 317-580-0100 F: 317-580-2500 Bill To: Carmel Street Dept Customer: Carmel Street Dept 3400 W 131st St 3400 W 131st St Westfield, IN 46074 Westfield, IN 46074 Account No Payment Terms Due Date Invoice Total Balance Due CS02 10 Days 09/08/2014 $ 104.86 $ 104.86 Contract Number Contact Contract Amount P.O.Number Start Date Exp.Date KC353-A8288-02 $ 104.86 03/31/2010 Remarks Summary: Contract base rate charge for the 08/31/2014 to 09/29/2014 billing period $0.00 Contract overages charge for the 07/31/2014 to 08/30/2014 overages period $104.86** **See overages details below $104.86 Detail: Equipment included under this contract Konica Minolta/KC353 Number Serial Number Base Adj. Location A8288 02EO10011771 $0.00 Carmel Street Dept 3400 W 131st St Westfield, IN 46074 Meter Type Meter Group Begin Meter End Meter Credits Total Covered Billable Rate Overages B\W B/W 115,139 117,168 2,029 0 2,029 $0.016600 $33.68 Color COLOR 8,250 8,876 626 0 626 $0.113700 $71.18 $104.86 Invoice SubTotal $104.86 Tax: $0.00 Invoice Total $104.86 Balance Due: $104.86 Pa!e I of I Prescribed by State Board of Accounts City Form No.201 (Rev.1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service,where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. i Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 08/29/14 267817 $104.86 1 hereby certify that the attached invoice(s), or bill(s), is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 20 Clerk-Treasurer VOUCHER NO. WARRANT NO. ALLOWED 20 Braden Business Systems IN SUM OF $ 9430 Priority Way W. Dr. Indianapolis, IN 46240 $104.86 ON ACCOUNT OF APPROPRIATION FOR Carmel Street Department PO#/Dept. INVOICE NO. I ACCT#/TITLE AMOUNT Board Members 2201 I 267817 I 43-515.01 I $104.86 1 hereby certify that the attached invoice(s), or bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except Fri , S t r 014 S€i��C6am'rrti�is®o eer Title Cost distribution ledger classification if claim paid motor vehicle highway fund CONTRACT INVOICE Invoice Number: 267716 ' _' Invoice Date: 08/29/2014 f3U 3iNFS SYSI' f- MS 9430 Priority Way West Drive Indianapolis, IN 46240-1470 P: 317-580-0100 F: 317-580-2500 Bill To: Carmel Police Dept Customer: Carmel Police Dept Teresa Anderson 3 Civic Square 3 Civic Square Carmel, IN 46032 Carmel, IN 46032 Account No Payment Terms Due Date Invoice Total Balance Due` CP47 10 Days 09/08/2014 $ 1,295.82 $ 1,295.82 B0579 AOP2011011784 $0.00 Carmel Police Dept 3 Civic Square Carmel, IN 46032 Meter Type Meter Group Begin Meter End Meter Credits Total Covered Billable Rate Overages B\W BW 293,383 306,001 12,618 ***See overages details below Color Color 38,827 40,331 1,504 ***See overages details below $0.00 Konica Minolta/KC454e E11232 A5CO011007921 $0.00 Carmel Police Dept 3 Civic Square Carmel, IN 46032 Meter Type Meter Group Begin Meter End Meter Credits Total Covered Billable Rate Overages B\W BW 6,971 12,185 * 5,214 ***See overages details below Color Color 1,973 3,785* 1,812 *** See overages details below * Estimated meter reading $0.00 Overages Details Meter Group Total Copies Covered Copies Billable Rate Total BW 33,257 21,300 0 11,957 $0.007680 $91.83 Base Amount: $0.00 $91.83 Meter Type Equip. Number Serial Number Begin End Copies B\W 80576 AIUE011007709 72,304 78,174 5,870 B\W 80578 AOP2011011829 302,869 312,424 9,555 B\W 80579 AOP2011011784 293,383 306,001 12,618 B\l"J E11232 A5CO011007921 6,971 12,185 5,214 Meter Group Total Copies Covered Copies Billable Rate Total Color 6,604 4,900 0 1,704 $0.052000 $88.61 Base Amount: $0.00 $88.61 Meter Type Equip. Number Serial Number Begin End Copies Color B0578 AOP2011011829 97,429 100,717 3,288 Color 80579 AOP2011011784 38,827 40,331 1,504 Color E11232 A5CO011007921 1,973 3,785 1,812 Total Grouped Overages Charges: $180.44 Total Grouped Base Charges: $0.00 Total Meter Group Charges: $180.44 Invoice SubTotal $1,295.82 Tax: $0.00 Invoice Total $1,295.82 Balance Due: $1,295.82 Paae 2 of 2 CONTRACT INV®ICE Invoice Number: 267716 \ h :N Invoice Date: 08/29/2014 6 U S I N E S . S Y S T E M S 9430 Priority Way West Drive Indianapolis, IN 46240-1470 P: 317-580-0100 F: 317-580-2500 Bill To: Carmel Police Dept Customer: Carmel Police Dept Teresa Anderson 3 Civic Square 3 Civic Square Carmel, IN 46032 Carmel, IN 46032 Account No Payment Terms Due Date Invoice Total Balance Due CP47 10 Days 09/08/2014 $ 1,295.82 $ 1,295.82 Contract Number Contact Contract Amount P.O.Number Start Date Exp.Date CP47-0507141-01. $ 208.00 05/07/2014 05/06/2019 Remarks Summary: Contract base rate charge for the 08/07/2014 to 09/06/2014 billing period $0.00 Contract Lease Charge: $208.00 *Sum of equipment base charges $208.00 Detail: Equipment included under this contract _ Konica Minolta/KC454e E11232 A5CO011007921 $0.00 Carmel Police Dept 3 Civic Square Carmel, IN 46032 Contract Number Contact Contract Amount P.O.Number Start Date Exp.Date CP47-060711L-01 $ 1,087.82 06/07/2011 06/06/2016 Remarks Summary: Contract base rate charge for the 08/07/2014 to 09/06/2014 billing period $418.38 Contract overages charge for the 07/07/2014 to 08/06/2014 overages period $180.44-- Contract 180.44**Contract Lease Charge: $489.00 **See overages details below $1,087.82 �I Detail: Equipment included under this contract Konica Minolta/KB363 80576 AlUE011007709 $0.00 Carmel Police Dept 3 Civic Square Carmel, IN 46032 Meter Type Meter Group Begin Meter End Meter Credits Total Covered Billable Rate Overages B\W BW 72,304 78,174 5,870 ***See overages details below $0.00 Konica Minolta/KC452 B0578 AOP2011011829 $0.00 Carmel Police Dept 3 Civic Square Carmel, IN 46032 Meter Type Meter Group Begin Meter End Meter Credits Total Covered Billable Rate Overages B\W BW 302,869 312,424 9,555 ***See overages details below Color Color 97,429 100,717 3,288 ***See overages details below $0.00 Pasc I of 2 INDIANA RETAIL TAX EXEMPT PAGE Cioty,..Pf., Carmel CERTIFICATE NO.003120155 002 0 PURCHASE ORDER NUMBER FEDERAL EXCISE TAX EXEMPT �� 35-60000972 ONE CIVIC SQUARE THIS NUMBER MUST APPEAR ON INVOICES,A/P CARMEL, INDIANA 46032-2584 VOUCHER, DELIVERY MEMO, PACKING SLIPS, FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL- 1997 SHIPPING LABELS AND ANY CORRESPONDENCE. PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION 2197694 a don Business "ams CUM@I Malleo Dowtmon4 VENDOR SHIP 3 CIVIC aqum 043b Pdoflty Valb WoIt Defeo TO Czfmol, IN 4 Indianapolis, IN 46240=9480 (317)571-2574 CONFIRMATION BLANKET CONTRACT PAYMENT TERMS FREIGHT QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION Account 43-0.04 9 Each contrail $2,080.00 $2,080.00 Sub Total: $2,080.00 a Send Invoice To: C@mol Polito Dop@d poet Alter: Pat Young 3 CIVIC squ@m Carmol, IN 4 PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT I PROJECT ACCOUNT AMOUNT Carmel Police Dept. PAYMENT . $2,OM•00 • A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED. SHIPPING INSTRUCTIONS I HEREBY CERTIFY_�HATTHERE IS AN UNOBLIGATED BALANCE IN SHIP REPAID. THIS APPROPRI TIONA UFFICIENT TO PAY FOR THE ABOVE ORDER. • A•C.O.D.SHIPMENTS CANNOT BE ACCEPTED, ORDERED BY •PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABELS. •THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945 TITLE (,4hiGf Cf P®lico AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. CLERK-TREASURER DOCUMENT CONTROL NO.. 314 96 A.P.V. COPY-SIGN AND RETURN TO CLERK'S OFFICE VOUCHER NO. WARRANT NO. ALLOWED 20 IN THE SUM OF$ ON ACCOUNT OF APPROPRIATION FOR t Board Members PO#or INVOICE NO. ACCT#/TITLE AMOUNT DEPT.# 1 hereby certify that the attached invoice(s), or bill(s) is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except 20 -------- ---------------------------------------------------...--------------. — - Signature — ------- Title Cost distribution ledger classification if claim paid motor vehicle highway fund Prescribed by State Board of Accounts City Form No.201 (Rev. 1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service,where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 08/29/14 267716 monthly payment $934.06 08/29/14 267716 monthly payment $111.76 1 hereby certify that the attached invoice(s), or bill(s), is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 20 Clerk-Treasurer VOUCHER NO. WARRANT NO. ALLOWED 20 Braden Business Systems IN SUM OF $ 9430 Priority Way West Drive Indianapolis, IN 46240-1470 ON ACCOUNT OF APPROPRIATION FOR Carmel Police Department PO#/Dept. INVOICE NO. ACCT#/TITLE AMOUNT Board Members 1110 267716 43-530.04 $934.06 I hereby certify that the attached invoice(s), or bill(s) is (are) true and correct and that the 31496 267716 43-530.04 $111.76 materials or services itemized thereon for 33-oy 2.5Z). ,o which charge is made were ordered and received except J Friday, September 05, 2014 Chief of Police Title Cost distribution ledger classification if claim paid motor vehicle highway fund