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Home My WebLink About236810 09/10/14 Q CITY OF CARMEL, INDIANA VENDOR: 366912 ONE CIVIC SQUARE ROB DEROCKER CHECK AMOUNT: S*****9,664.21 CARMEL, INDIANA 46032 3 WARNER LANE CHECK NUMBER: 236810 TARRYTOWN NY 10591 CHECK DATE: 09/10/14 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1203 R4340401 25255 4,336.06 CONSULTING FEES 1203 4340401 31745 5,328.15 PUBLIC RELATIONS ROB DEROCKER & ASSOCIATES 3 WARNER LANE TARRYTOWN, NY 10591 917-658-4653 INVOICE Date: Sept. 1, 2014 Client: City of Carmel For: Public Relations Services, Aug. 1-31, 2014 Professional Fees: $99150.00 Out of Pocket Expenses: 514.21 TOTAL: $99664.21 ROB DEROCKER EXPENSE REPORT STAFF NAME: Rob DeRocker DATE : 09/05/14 August Expenses for Mayor's appointments in New York SUMMARY.OF EXPENSES FINANCE USE ONLY VOUCHER# TOTAL CREDIT CARD TOTAL CASH TMIT $514.21 EXPENSE CREDIT CASH ACTIVITY DATE EXPENSE DESCRIPTION ACCOUNT# EXPENSE EXPENSE Train fare for RoE an ayor to/from Tarrytown 8/11/14 (tickets purchased earlier) 71.50 8/11/14 Food for Mayor's reception in Tarrytown 300.00 8/12/14 Lunch with writer Kim Larsen 117.71 8/12/14 Subway travel in New York(10 trips) 25.00 I $514.21 $0.00 I R 101 PRE19IUH FR6c C a t 8 C.e In t r o IiPl9Iff5T 200 PARK AVE I1E4'? YOI)K , NY ltJlali ( 1 12 ) 818-1 22 103-6 11 CHECK. : 8 34- 8 ' Ca-16 Centro i4tiifi:iNO f11I"L9% SG48'� � '�0t1 Park ! TABLE � 1 —---- ---------------------------- --= - h Y 1016 Aven @ r iVt�l`J YU rk r �' 1 (219- 818-12,2-2, JERVER131r !_ubit a - _ DATE . 12AtJG' 14 2 , 25Pf'i -x1;30 Lubica CSP[ TYPE . [lift; V252b26639 `EF L.JhL• h 8 3 t3 GST 3 E v P L 1 c : X�,,�>' T 1 f3ATf:r' 123 AUT n 5`9'913` 12AUG' 1? 1 . 2 2Pt1 AU T, 000E . 5373 I AI90UIIi =3UB.00 ----------------------------------._ TIP '-------- 9 . 5 0 S'U 5 T I 0 T A L. : 1 O O 7 l' I Caesar MIPP iflk --------- 1 SP SOUP 12 . 00 aPPt2ouE.a 1 Caesar F .t ignon 27 , 00 TIF' 1 Mussels Harinier 19 . 00 Iced Tea 9 . 00 TOTAL _--- x— - - -- - - - n 8 0 U l ERu[i;Ek11� S.o;tl:a. C V 1 ,':�'�� r1 1' IliJF- i " SII+ CT f��`�T�IRE a_l.�_ 1'-HY` PHE A'_:_ 111�L i'19_iT I C a P P U C C i n o 4 , 2 5 J l li r nr '-.�`lU;f`lir'1Gr ;'ffiil iE`lkti n,REr(Lnl. o ;1 i s i t ;:s o n i i n e a IT SUBTOTAL 92 . 50 ; . Pati ag r,1upJ .com tiRch"li;f CO,'' IT A X8 .21 Thank y u i_i TOT 0UE $ 1 O O . 7 1 c'G'1=1� CC!PY = h1E:PCH i14T c`:�''-'ND COPi` - CUSTOMER }forth Rai lro Thank you i or dining with us - ww ,, ,Patinagrot's, . com I , GCT = -icl:ets Amouh f?1.-e:a S L' j 0 1 n us I u r D r r;I a S t ` ==ui i s PK / PK 6.00 d a i 1'y'�I'1`m,n'd+a:y. - F r i d a y^ �€ $26.00 =dui{: PK / PK ( `3 0 a, _ 1'.0 : 00 am Y - FCrr rEsr rvat i Cels cal i r=' Amount $52,00 _ ------- c 21= ; 0 i o - 1 r+�. ► fl_r h Railroad Credit - �t'c t =rtea######## $52.00 Station = 30 TRRYTWN Thank You for Ri.dine _old Tickets Amount Metro North I RT Adult: OP/OP .J # 322 i on # 233190 ------- Total Amount $19.50 mime 05/07/14 18:39 Pavment: C-edi+. r ###### $19.50 4 Thantc You 'or Ridine Pietro North ! TSM ID # 531 r 1 i r•arrss._t i or' x 565260 F � 1 Date Time iia=07x13 11:58 1 Kibbe, Sharon From: Rob DeRocker <Rob@RobDeRocker.com> Sent: Friday, September 05, 2014 1:42 PM To: Kibbe, Sharon Subject: RE: Report, invoice, receipts, etc. Subway fare is$2.50 per trip, by the way. Again, no big deal but I appreciate you doing what you can. From: Kibbe, Sharon [mailto:skibbe(cbcarmel.in.gov] Sent: Friday, September 05, 2014 1:41 PM To: Rob DeRocker Subject: RE: Report, invoice, receipts, etc. Thanks, Rob, this is most helpful. Enjoy your weekend. Sharon M. Kibbe I City of Carmel I Office of the Mayor One Civic Square,Carmel,Indiana 46032 317-571-2483 Direct 1317-844-3498 Fax I skibbe@carmel.in.gov From: Rob DeRocker [mailto:Rob(�bRobDeRocker.com] Sent: Friday, September 05, 2014 1:36 PM To: Kibbe, Sharon Subject: RE: Report, invoice, receipts, etc. Actually,the Metro North train fare for the two days should total $71.50, for: • One peak round trip ticket for Mayor ($26.00) • One peak round trip ticket for me ($26.00) • One off-peak ticket for me ($19.50). The receipts are both in the jpg. I sent you. What I typically do is buy tickets in advance and use them as the occasion arise, like this one. I've revised both the invoice and the expense sheet to reflect that. As for the subway fare,that was all on an electronic card that I purchased some time ago, providing a certain number of trips (50, for example). So there is no receipt for that; I just calculated the number of trips we took over the two days, 10 in all between the two of us. (The Mayor had an old fare card but it had expired. So we just used mine for the two days). If you need to disallow any of these for whatever reason, they are not, in the grand scheme of things, a big deal. So not to worry. Rob From: Kibbe, Sharon [mailto:skibbe(abcarmel.in.gov] Sent: Friday, September 05, 2014 1:09 PM To: Rob DeRocker Subject: RE: Report, invoice, receipts, etc. Hi Rob: 1 Your expense report identifies train fare for Rob and Mayor on 8/11/14 in the amount of$45.50; however, I don't find a receipt that matches that date or amount. You did identify in the report the tickets were purchased earlier, but the amount doesn't jive. Also,your report identifies subway travel in New York on 8/12/14 in the amount of$25.00. 1 don't see a supporting receipt. Please provide or clarify the two receipts you sent in the amount of$52.00 (dated 5/7/14) and $19.50 (dated 8/7/14), respectively, that relate to Metro-North Railroad. Thanks, Sharon M. Kibbe I City of Carmel I Office of the Mayor One Civic Square,Carmel,Indiana 46032 317-571-2483 Direct 1317-844-3498 Fax I skibbe@carmel.in.gov From: Rob DeRocker [mailto:Rob(�i)RobDeRocker.com] Sent: Friday, September 05, 2014 12:05 PM To: Kibbe, Sharon Subject: Report, invoice, receipts, etc. Sharon—Here you go. Let me know if you need anything else. Thanks! Rob 2 CITY OF CARMEL MONTHLY REPORT — August, 2014 ROB DEROCKER & ASSOCIATES 3 WARNER LANE TARRYTOWN, NY 10591 917-658-4653 Public Relations Program for the City of Carmel, IN Monthly Report, August, 2014 Media Results Al Jazeera America, August 14, 2014: "Inside Story" (hftps:Hawam.boxcn.net/s/lrabvu4n89ie4zq2lwft): 30-minute interview featuring Mayor Brainard regarding climate change and measures Carmel is taking to combat to it as well as adapt to it. Est. Advertising equivalency: $15,000 Editorial Impact: $75,000 Cumulative Program to Date Ad Equivalency: $785,803 Cumulative Program to Date Editorial Impact: $3,929,015 Activities • Set up interviews in New York with the following: o Martin Pedersen, Metropolis Magazine 0 Kim Larsen, On Earth Magazine o Eric Roston, Bloomberg News o James Gerken, Huffington Post* o Rene Ebersol, Audubon Magazine* * Note: These two were postponed for another time • Arranged and participated in meeting with site consultant Jerry Lynch and several staff members from the New York and Philadelphia offices of the Ryan Company • Arranged a reception and presentation by the Mayor for leaders of Sleepy Hollow and Tarrytown, NY related to Carmel's successes in design and city planning 1 ROB DEROCKER e Arranged meeting in San Francisco with executives of ICLEI • Contacted Money Magazine regarding their upcoming "best cities" issue September Work Plan • Set up appointments with Washington media during Mayor's appearance on a Governing Magazine panel Sept. 24 • Attempt to set up interviews and site consultant appointments for Mayor for early October in Chicago • Maintain contact with Money Magazine regarding their "best cities" issue • Continue outreach to site consultants with Carmel and an invitation for them to consider Carmel for the corporate expansions and relocations they are managing. • Continue sharing relevant new Carmel publicity and Carmel developments with regional and national media throughout the U.S. and European and Asian media • Share (with the Mayor and Nancy Heck) appropriate media leads that ` come my way; follow up appropriately. I • Continue outreach for potential speaking engagements for the Mayor in business and economic development forums. • Determine if the Mayor will have availability during upcoming out-of- town business trips for meetings with site selection consultants and/or media, and then work to arrange those meetings. 2 Prescribed by State Board of Accounts City Form No.201 (Rev.1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service,where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 09/01/14 Invoice $5,328.15 09/01/14 Invoice $4,336.06 I hereby certify that the attached invoice(s), or bill(s), is (are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 20 Clerk-Treasurer VOUCHER NO. WARRANT NO. ALLOWED 20 Rob DeRocker &Associates IN SUM OF $ 3 Warner Lane Tarrytown, NY 10591 $9,664.21 ON ACCOUNT OF APPROPRIATION FOR Community Relations PO#/Dept. INVOICE NO. ACCT#/TITLE AMOUNT Board Members I hereby certify that the attached invoice(s), or 31745 Invoice 43-404.01 $5,328.15 bill(s) is (are) true and correct and that the 25255 Invoice 43-404.01 $4,336.06 materials or services itemized thereon for which charge is made were ordered and received except Friday, September 05, 2014 Director, Comm pity Relations/Economic Development Title Cost distribution ledger classification if claim paid motor vehicle highway fund