HomeMy WebLinkAbout236936 09/10/14 *'��p" CITY OF CARMEL, INDIANA VENDOR: 368118
;i I ONE CIVIC SQUARE MATRIX INTEGRATION CHECK AMOUNT: $*****1,510.58*
s. /r� CARMEL, INDIANA 46032 417 MAIN STREET CHECK NUMBER: 236936
',;��TpN�` JASPER IN 47546 CHECK DATE: 09/10/14
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
1202 4463201 32408 1054217 1,510.58 SWITCH
N Hewlett Packard • •Aruba
�`O VMware• •Juniper
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M Cisco Systems• • Fortinetl�ON COMicrosoft• • Lakeside Software
Veeam • • Brocade
• Matrix Integration LLC • 417 Main Street, Jasper IN 47546 • Phone 812-634-1550 • Fax 812-634-2573
J Bill to ,. .. __ Shlp to •- --
City of Carmel City of Carmel
Terry Crockett Terry Crockett
Carmel City Hall 9609 Hazel Dell Parkway
One Civic Square
Carmel IN 46032 Carmel IN 46033
(317) 571-2567 Ext. 0000
Purchase Order#' Account ID Salesperson Ship Via Terms Invoice#`° Invoice Date -Page
32408 L BALLINGER ROP SHIP Net 30 INV1054217 8/21/2014
Quare Item# Description Serial# Unit Price` Extended Price
2 JE007A HP NETWORKING 3COM- V1910-24G-POE 365W $529.76 $1,059.52
CN46BX30SX
CN46BX320B
2 JG349A HP - 19'10-8G-POE+ 65W SWITCH 10/100/10 $451.06
= $225.53
CN45FRK1=JV.!,
CN45FRK18C
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Card/Check# ORD# AQ105284-01 Subtotal $1,510.58
THANK YOU!! BWL/SMB Misc $0.00
COMMENTS Tax.,. $0.00
i Freight $0.00
Due: 9/20/2014 Total $1,510.58
Batch ID: 8/21/14SMB Payment Received $0.00
i Invoice Balance Due $1,510.58
Please pay from this invoice. All past due charges_are subject to a 13/a% per month penalty.
SAVE THIS:RECEIPTIT>IS YOUR PROOF;
TERMS AND CONDITI®NS
1. ACCEPTANCE,MODIFICATION,ASSIGNMENT: By placing this order for software, 12. LIMITATION OF LIABILITY: Matrix shall not under any circumstances be liable to the
computers,telephone equipment or related products or services,including the installation and Customer,owner of the Goods and Services or any third party for special,indirect,incidental,
cabling or wiring(collectively referred to as"Goods and Services"),Customer(as identified on or consequential damages,including,without limitation,loss of profits or revenues,loss or
the reverse side hereof or the Invoice)agrees to.these Terns and Conditions which shall prevail damage to other property or equipment,cost of capital or of purchased or replacement goods,
over inconsistent provisions in any other form or document of Customer. No change or modifica- or expense,delay or inconvenience caused by or arising from the purchase,sale,use,repair or
tion shall be applicable unless set forth in writing and signed by Matrix Integration LLC("Ma- inability to use the Goods and Services or by any performance or non-performance'under,or
trix"). Neither this order nor any interest therein shall be assigned by Customer except with the breach of,these Terms and Conditions.Matrix's sole liability for any defective Goods and
prior written consent of Matrix. Services shall be its repair or its replacement pursuant to the Express Warranties set forth
above,or if amended,as applicable at the time of manufacture or repair of the Goods and Ser-
a. PAYMENT:Customer agrees to pay deposit or down payment as required by Matrix.Customer vices. Some states do not allow the exclusion or limitation of incidental or consequential
agrees to pay to Matrix the amount indicated on the Invoice,per terms of invoice from date of damages,so the above limitations or exclusion may not apply to all Customers. Any action
Invoice(U.S.Funds only),for Goods and Services ordered. INTEREST WILL BE CHARGED resulting from any breach on the part of Matrix as to the Goods or Services delivered hereunder
AFTER DUE DATE STATED ON INVOICE FROM THE DATE OF INVOICE ATTHE RATE must be commenced within one year after the cause of action has occurred.
OF ONE AND THREE-QUARTERS PERCENT(1.75%)PER MONTH. International sales 13. RETURNS AND ALLOWANCES: Because of the nature of Matrix's Goods and Services
will require additional payment arrangements. No Goods and Services shall be sold on consign- and Matrix's agreements with vendors,Matrix only provides for a ten(10)calendar day return
ment or conditional sales basis. Payment for the Goods and Services delivered hereunder shall policy based on delivery dale. There shall be a fifteen percent 15% restockingfee on an
constitute acceptance thereof. Until payment is received in full,all Goods and Services sold to r 4 P ( ) y
Customer or listed on Customer's invoices remain the property of Matrix,and Matrix will hold returned item,in addition le any specific out-of-pocket m t expenses which Matrix may have rid
title to these items until such time as payment in full is received by Matrix. In the event of a retuned curled specific to your sale. Ana returned Goods must d y new,resalable condition and
check issued by Customer to Matrix,Customer agrees to pay a service fee not to exceed the greater include original booms,shrink-wrapped documentation and system software.r Any return of
ofthirty dollars($30.00)or five percent(5%)(but not more than two hundred fifty dollars($250.00) Goods must be accompaniedbyan RMA o provided n Matrix. There are re returns or refunds
of the amount due. In regard to open accounts,lease and sales contracts,property and title shall satisfaction
any kind on any commercial willsoftbe opened o unopened. I seek
software vendor guarantees
vest in the Customer only when all monies owed by said Customer have been verified by Matrix satisfaction o£their product, .will be your responsibility to seek a refund directly with that
vendor if you are not satisfied. Matrix does not support money-back guarantees on software.
as having been paid to Matrix in fill I. Matrix will exchange an item purchased from Matrix only if that item is found to have been
defective,as determined by Matrix,at time of purchase. This will not apply if the item was
3. DELIVERY: The specific terms of delivery are as stated on the reverse side hereof or on the purchased by the Customer with the following notation on the front side of this invoice: "AS
Invoice. Goods and Services which are delivered in advance of schedule are delivered at the risk IS,NO WARRANTY,"or any notation that implies the same. Before an exchange takes place,
ofCustomer. Matrix is not liable for delays or failure to ship due to fare,strike,act of God,the public the Customer must provide this invoice as proof of purchase. Non-authorized installations
-enemy-or other-causes beyond-the-control-of Matrix.With-respect-to_Matrix,Tall shipments are.-.___made-by_non-certified-personnel-may void:yourmanufacturer=s-warranty—Under-those circum —
F.O.B.point of shipment("Ship To"on reverse side),freight prepaid and allowed. Shipments to stances,any repairs would be classified as out-of-warranty,and be charged for normal service
Alaska and Hawaii are freight prepaid and allowed to port of exit. Matrix reserves the right to rates and replacement parts. Matrix makes no warranty as to the suitability of Customer's work
select the appropriate carrier. Special requests including,but not limited to,inside delivery, environment for the use of micro computers or telephone equipment. Environmental problems
installation,and call before delivery are not included in the price. Any charges arising from failure will be treated and charged as normal service calls. Matrix assumes no responsibility as to the
to meet shipment,rerouting while in transit,or carrier storage charges are the responsibility of the protection,suitability and/or integrity of your data. It is Customer's responsibility to back
Customer. Matrix will select the carrier unless otherwise specified on the order. Any additional up Customer's data regularly.
costs incurred packaging the Goods and Services as a result of request by Customer will be at
Customer's cost. If the Goods and Services are not accompanied by a bill of lading,Matrix's 14. SECURITY AGREEMENT: Matrix may require and Customer shalt grant a security
Invoice shall be conclusive. interest in Goods and Services sold pursuant to any credit Matrix may extend to the Customer.
Customer irrevocably constitutes and appoints Matrix as the Customer's true and lawful attor-
4. CLAIMS: All shipments are delivered to the carrier in good condition and Matrix's liability ney-in-fact with frill power of substitution to execute,acknowledge and deliver any instru-
ceases after acceptance by carrier. If shipment arrives short or damaged,the Customer must file a merits as due and perforin any acts facilitating enforcement of Matrix's remedies under this
claim immediately with the carrier. In the event of concealed damage,notify carrier and request an Agreement,specifically including,but not limited to,the filing of UCC financing statements
immediate inspection. Keep all cartons and packing material. Failure to file claim within the with respect to any Goods and Services sold by Matrix to Customer.
specified time required for each vendor or,if no vendor,five(5)days after receipt of Goods and
Services constitutes acceptance and a waiver of any such claims 15. GOVERNING LAW: All disputes between the parties,whether or not arising out of
these Terms and Conditions,will be governed by tine laws of the State of Indiana. Customer
5. DISCLAIMER OF WARRANTIES: The express warranties below are Matrix's sole warran- agrees to submit to the jurisdiction of and agrees all lawsuits relating to any disputes between
the Customer and Matrix will be brought only in a state court located in Dubois County,
ties of its Goods and Services,there are no understandings,agreements,representations,or war- Indiana or the United States District Court for the Southern District of Indiana. THE CUS-
ranties,express or implied(including any regarding the merchantability or fitness for a particular TOMER HEREBY WAIVES THE RIGHT TO A TRIAL BY JURY IN ANY ACTION,PRO-
purpose),not specified herein,respecting the Goods and Services. Except for those obligations CEEDNQ CLAIM,OR COUNTERCLAIM WHETHER IN CONTRACT OR TORI',AT LAW
of Matrix identified in these Terns and Conditions,all risks related to the quality and performance OR N EQUITY,ARISING OUT OF OR RELATING IN ANY WAY TO THESE TERMS AND
of the Goods and Services and responsibility for repair or service costs rests solely on tine Cus-
tomer. CONDITIONS AND ALL OTHER DISPUTES BETWEEN THE PARTIES.
6. EXPRESS WARRANTIES: The express warranties of Matrix are as follows: 16. MITIGATION: If Matrix repossesses the Goods and Services prior to payment by the
THE GOODS AND SERVICES SHALL BE COVERED BY THE MANUFACTURER'S WAR- Customer of all amounts due hereunder, Matrix may sell the Goods and Services, AS IS,
RANTY(IFANY)WHICH SHALL BE BETWEEN THE MANUFACTURER AND CUSTOMER. WHERE IS,free and clear of all rights of the Customer at either public or private sale, and
ONLY WITH AUTHORIZATION FROM MANUFACTURER,WILLMATRIX ACT AS REFER- apply die net proceeds(after deducting expenses of repossession and sale)to the obligation
RAL AGENT FOR WARRANTY RELATED ADJUSTMENTS,REPAIRS,OR EXCHANGES, of Customer hereunder. The Customer shall remain liable for any deficiency. MATRIX MAY
AS REQUIRED BY THE MANUFACTURER, DURING THE PERIOD OF THE DISPOSE OF THE GOODS IN ANY COMMERCIALLY REASONABLE PLACE AND
MANUFACT'URER'S WARRANTY. MATRIX SHALL ONLY PERFORM WARRANTY RE- MANNER AND THE CUSTOMER WANES ANY NOTICE OF TIME, PLACE AND
__PAIRS TOTHE EXTENT AUTHORIZED BY_THE MANUFACTURER. ANY COST THAT MANNER OF SALE.
MATRIX INCURS WHILE ACTING AS SAID AGENT OR MAKING SAID WARRANTY
REPAIRS SHALL BE THE OBLIGATION OF THE CUSTOMER SUBJECT TO REIMBURSE- 17. INTEGRATION: This order for Goods and Services,including these Terns and Condi-
MENT BY MANUFACTURER. MATRIX MAY,AT ANYTIME,DECIDE NOT TO ACT AS tions,along with any Credit Application, Invoice,Acknowledgement,Bill of Lading (and
SAID AGENT. any exhibits,addenda or amendments thereto)of which this order may be a part,constitutes the
sole and complete agreement between Matrix and the Customer with respect to the purchase of
7. ATTORNEYS FEES:Customer shall be responsible for all expenses and costs in connection the Goods and Services.
with the enforcement by Matrix of these Terms and Conditions and the costs of collection(includ-
ing the fees of any collection agencies to whom the Customer's account may be referred),plus 18. ACKNOWLEDGEMENT: All orders will be acknowledged promptly,showing how the
reasonable attorneys'fees(which attorneys'fees shall not be less than 25%of the amount due, order was entered,the approximate shipping time and other pertinent information. It is the
unless a lower amount is specified by applicable law). Customer's obligation to examine this acknowledgement carefully and notify Matrix immedi-
ately of any discrepancies. Every reasonable effort is made to ship as acknowledged,however,
8. CANCELLATION: All cancellations must be made in writing. Administrative and/or labor the acknowledged ship date is approximate.Matrix will generally ship within five(5)working
charges may be incurred by the Customer depending upon the stage of its installation or ability days of the acknowledged ship date. If a firm ship date is necessary,Customer must inform
and cost of Matrix to return any Goods. Matrix at time of order and Matrix will make all reasonable efforts to meet each Customer's
request. Acknowledged shipping dates are contingent upon the force majeure conditions
9. ORDER CHANGES:All changes to an order must be made in writing and are subject to contained in these Terms and Conditions.
Matrix's ability to confarm.
10. REMEDIES: The remedies herein reserved shall be cumulative,and additional to any other 19. MATRIX'S PERFORMANCE OF ITS OBLIGATIONS: The production and delivery
or further remedies provided in law or equity.No waiver o£a breach of any provision of these Terms of the Goods and Services to the extent delayed or hindered s,prevented from the performance
to a pro-
and Conditions shall constitute waiver of any other breach or of such provision. by reason of natural disasters,acts of God,strikes,lockouts,labor troubles,inability to pro-
cure materials,casualties,failure of power,restrictive governmental laws or regulations,riots,
11. INSOLVENCY:Matrix may forthwith cancel this order in the event of the happening of airy insurrection,acts of terrorism,war of other reason of a like nature not the fault of Matrix shall
of the following or any other comparable event: insolvency of the Customer,the filing of a volun- excuse for the period of the delay Matrix's performance and the period for the performance shall
tary petition in bankruptcy,the filing of any involuntary petition to have Customer declared be extended for a period equivalent to the period of such delay.
bankrupt provided it is not vacated within thirty(30)days from the date of filing,the appointment
of a receiver or trustee for Customer provided such appointment is not vacated within thirty(30)
days from the date of such appointment,or the execution by Customer of am assignment for the
benefit of creditors.
REV 4105
(�° Carmel
INDIANA RETAIL TAX EXEMPT PAGE
City
®,Jlr CERTIFICATE NO.003120155 002 0
PURCHASE ORDER NUMBER
FEDERAL EXCISE TAX EXEMPT 32446
35-60000972
ONE CIVIC SQUARE THIS NUMBER MUST APPEAR ON INVOICES,A/P
CARMEL, INDIANA 46032-2584 VOUCHER, DELIVERY MEMO, PACKING SLIPS,
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL-1997 SHIPPING LABELS AND ANY CORRESPONDENCE.
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
Oil 512014 Network Switches
Matrix Integration Carmel Communications
Attn: Valerie Lame SHIP Terry Crockett
VENDOR 417 Main Street TO 3 Civic Square
.gasper, In 47546 Carmel, IN 46032
(317)571-2567
CONFIRMATION BLANKET CONTRACT PAYMENT TERMS FREIGHT
QUANTITY I UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION
Account 44632.01
2 Each 1910-8G-POE+65W SvAtch JG349A#ASA.. $225.53 $451.06
2 .E.ach FIP 1910-24G-PoE(365W),'j'witch JE007A#ARA $529.76 $1,059.52
Sub Total: $1,510.58
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City of Carmel
Terry Crockett
3 CiVic Square
Cannel, IN 46032-
PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT I PROJECT ACCOUNT AMOUNT
1202 Carmel IS Dept. PAYMENT $1,510.56
• A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O.
NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND
VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED.
SHIPPING INSTRUCTIONS I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
THIS APPROPRIATION SUFFICIENTTO-PAY FOR THE ABOVE ORDER.
•SHIP REPAID.
•C.O.D.SHIPMENTS CANNOT BE ACCEPTED.
•PURCHASE ORDER NUMBER MUST APPEAR ON ALL ORDERED
t
SHIPPING LABELS. 1 Director
•THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945 TITLE_
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO.
g� CLERK-TREASURER
DOCUMENT CONTROL NO. 2-4 ®® A.P.V. COPY-SIGN AND RETURN TO CLERK'S OFFICE
VOUCHER NO. WARRANT NO.
ALLOWED 20
IN THE SUM OF$
ON ACCOUNT OF APPROPRIATION FOR
Board Members
PO#or INVOICE NO. ACCT#!TITLE AMOUNT
DEPT.# I hereby certify that the attached invoice(s), or
bill(s) is (are) true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
20
Signature
- — _.—_-- --- ------- Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund
VOUCHER NO. WARRANT NO.
ALLOWED 20
Matrix Integration
Attn: Valerie Lange IN SUM OF $
417 Main Street
Jasper, In 47546
$1,510.58
ON ACCOUNT OF APPROPRIATION FOR
IS Department
PO#/Dept. INVOICE NO. ACCT#/TITLE AMOUNT Board Members
32408 I 1054217 I 44-632.01 I $1,510.58 1 hereby certify that the attached invoice(s), or
bill(s) is (are)true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
Monday, Sept er 08, 2014
rector, IS
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund
Prescribed by State Board of Accounts City Form No.201(Rev.1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service,where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
i
Purchase Order No.
I
Terms
I
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s)or bill(s))
08/21/14 1054217 $1,510.58
I
I hereby certify that the attached invoice(s), or bill(s), is(are)true and correct and I have audited same in accordance
with IC 5-11-10-1.6
, 20
Clerk-Treasurer