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Home My WebLink About236995 09/10/14 CITY OF CARMEL, INDIANA VENDOR: 364049 ONE CIVIC SQUARE R E I REAL ESTATE SERVICES LLC CHECK AMOUNT: $****48,610.00* CARMEL, INDIANA 46032 11711 N'PENNSYLVANIA,SUITE 200 CHECK NUMBER: 236995 CARMEL IN46032 CHECK DATE: 09/10/14 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1208 4350900 CARMEL0914 48,610.00 OTHER CONT SERVICES V 120 INVOICE Invoice: CARMEL0914 Submitted To '4 Date: September 1,2014 SEP 0 8 2014 4 { Department of Administration REAL ESTATE SERVI(ES_ Aitn:Director Clerk Treasurer - One Civic Square Carmel,IN 46032 Due September 1,2014 for the.pedod 9/1/14-9/30/14 for the property known-as the James Building: 2nd Floor Support Space Estimated 2014 Monthly Operating Expense $ 2,155.00 Black Box Theater(aka Studio Theater) Estimated 2014 Monthly Operating Expense $ 6,201.00 Main Theater Estimated 2014 Monthly Operating Expense $ 32,151.00 Theater Support Space Estimated 2014 Monthly Operating Expense $ 5,572.00 Civic Theater Support Space Estimated 2014 Monthly Operating Expense $ 1,955.00 Civic Office Space Estimated 2014 Monthly Operating Expense $ 576.00 Total Estimated Monthly Operating Expenses Effective 9/1/14 $ 48,610.00 Please contact Abigail Underwood at(317)573-6058 oraunderwood@reirealestate.com with any questions or concems. PLEASE REFER TO INVOICE ABOVE WHEN REMITTING PLEASE REMIT TO: REI Real Estate Services,LLC 11711 N.Pennsylvania,St-,Ste.200 Carmel,IN 46032 Property t17C Operating Expense Detail For the Period January 1 through December 21,2014 Second F12gC Smoriort lace Block Box Miro Theater Theater SW=rt Some Theater Sunnoit Spa Chdc Office Spam City of City of City of City of.. City of. „ City of Total Caroiel Total Carmel Total Carmel Total Carmel Total Carmel'' Total w•Carmel Telephone/internet Lines General Maintenance Services 2,000 i 166.63 5,217 435 32,225 _ 2,685 4,449 371 756 161 General Maintenance Supplies 1,700 142 2,700 225 4,515 376 2,211 184, 575 48 - - Contract Maintenance 2,885 240 4,822 402 11,156 930 4,029 ;336 968 :is - Contract HVAC Maintenance 1,019 85 3,431 286 5,286 441 2,027 169 351 29, - - District Cooling 1,676 140 6,097 508 77,505 6,459 5,105 425" 885 44 - - Elevator Maintenance - - - - 4,394 366 - - - Snow Removal Landscaping Security 3,391 283 6,783 565 67,829 5,652 8,510 709 1,624 135 - Insurance - - _ Garage and Complex Common Area 427 36 1,496 125 6,694 558 - - - 429 36 Bldg Common Area 2,486 207 9,046 754 39,448 3,287 10,494 875 10,494 875 2,528 211 Electric 3,510 293 12,770 1,064 48,508 4,042 10,692 891' 1,854 154 - - Direct 8111 Electricity - - - _ _ _ _ _ Water 317 - 26 - - 1,387 116 318 26 55 5 - - Direct Bill Water - _ _ _ _ Sewer 353 29 - - 1,015 85 397 33 68 6 - - Direct Bill Sewer - _ _ Janitorial Services 4,372 364 9,141 762 41,227 3,436 8,700 725 976 81 - - Janitorial Supplies - - 180 2S 11380 115 1,411 -118 431 36 - - Trash Removal S9 5 213 28 1,511 126 178 15 31 - Management Fee 1,669 139 12,519 1,043 41,730 3,478 8,346 696 4,395 366 3,951 329 Real Estate Taxes - _ _ _ 25,863 2,155. 74,4161 6,201 385 810 . 32,151 66,867 5.572: >/u - 23,463 .1,955 6,908 576 10096 1/12 10096 2/12' 100% 1/12 1/12 1%12 Parcel VC Operating Budget Operating Expense Summary Line Item Description Telephone/Internet Lines Phone/Internet Lines included In Elevator,HVAC and Contract Maintenance Services General Maintenance Services Fees for maintenance services;service requests(changing light bulbs,HVAC,plumbing,etc.),preventative maintenance services General Maintenance Supplies Building supplies such as light bulbs,plumbing supplies,electrical supplies,etc Contract Maintenance Contract services such as Fire life Safety Inspections,fire monitoring,Window Washing,Generator maintenance, Contract HVAC Maintenance Contract services for preventative maintenance and repairs to the HVAC equipment District Cooling Fees paid to the Energy Center for chilled water Elevator Maintenance Service contract for maintenance of the elevators Snow Removal N/A Landscaping N/A Security Fees for on-site.security services and after-hour patrolling of the building Insurance N/A Garage and Complex Common Area Users share of expenses for the Garage and Complex Common Area Bldg Common Area Users share of expenses for the Entry Atrium Electric General Electric usage for the building Direct Bill Electricity N/A Water General Water usage for the building Direct Bill Water N/A Sewer General Sewer usage for the building Direct Bill Sewer N/A Janitorial Services Cleaning services Janitorial Supplies Supplies for common area trash cans,restrooms and break rooms such as trash liners,paper towels,toilet paper and soap Trash Removal Trash/Recycling services Management Fee Fee for the property management services to the building Real Estate Taxes N/A Parcel 47C Four Center Green-The lames Sul)ding Date contract am . YSOA4C Equipment , IIIlmi Eta ! REI Real Estate Malntenen-SeMQ N/A Man" 12/1/3010 31 mos 6/30/2013 . ShnnpkarGdnnell Monitoring Fire Panel Annually 11/58010 w(1)Year 12/5/1011 In Auto Renew!of(1)yr pds Simplex Grinnell Inspection Fire Alarm/Spdrilder/Back Flows Aenualtf 1/11=11 (3)year 12/31/2013 Every otherweek(NovMar) . MacAllister Inspection Generator AnmuQy 3/3/2011 (3)Year 2/IB/2014 Does not Include tax on path MarA lister Monitoring Generator Annually 8/5/2011 In Auto renewal ARAB Pest Control N/A Monthly '1/5/1011 In Auto Renewal Plymate's MatMan Cleaning/Rental Entry Mab Monthly(Apr.Dct) 1/38/=13 (3)Year 1/18/2016 ANS,Ina Window Wasting EntryWlrndows/Doors Monthly 3/11/=12 (1)Year 3/21/=13 AW%hia Window Washing Ail Exterior WOldows(outside) Semi-Annual 3/21/=12 (1)Yea- 3/21/=13 ANS,Ix Window washing All Ertterior Windows(Inside) Amoally 3/21/=12 (1)you 3/21/=13 DEEM ItOpeclion HVAC S@MIA ua1 411/2012 (1)Year 4/1/=13 Thyssen Kropp Inspection Elevators(3) Monthly 4/30/2012 (2)year 4/30/2014 EteeeTrldennt on-Site/pa"SeSeavity Group MOWWNeedLM MO Monthly ) 28 (1)War 2/28/=73 In Auto Renewal Marquis Janitorial Monthly 4/1/2012 (2)Year 4/7/2014 Rays Trash Service Trash/Recydkp Trash Du peer In Garage(tor a0 users) Monthly 17/30/2012 (5)Year 11/30/2017 REI Real Estate Property Management Monthly 12/18010 31 mos 6/30/2013 AT&T Prone lines Elevators(2);EMS System(1);Fire Panel(2) Monthly 118010 (1)year 10/21/=13 Under 111 yr auto renewal at same rate AT&T Phone Une Elevator(1) Monthly (1)year 10/211=1 Under(2)W auto renewal at tame rate Department of Homeland Serenity Cftlukztlon FJevators(3) Annually Unsurewho to Pay DlstrtctCooling Monthly Duke Energy Electric Monthly Orr of Carmel UtMtles Water Monthly City of Cannel UdiRhrt Sewer Moly Parcel 07C Three Center Green-The TarMngton flllilo= Date contract 2= cwrm smust lCenftt sends* ion Fad now REI Ileal Estate Maintenance services Monthly 12/1/201a 31 mos 6/30/2013 Muldguard Monitoring Fire Panel Quarterly 4/26/2011 (3)Year. 4/27/2014 MulOguard Inspection Fire Alarm/sprtnMer/BackFkrv"riguhher Annually 6/1/2012 11)yew . . Auto renews each yr ,MacAllister Inspection Generator Annually 2/4/2011 (3)Year 2/4/2014 - MacAllister Monitoring Generator Annually 8/3/2011. In Auto Renewal ARAB Pest Control Monthly 1/5/2011 In Auto Renewal ANS,Inc Window Washing All Exterior Windows(outside) Seml-Annual 3/21/2012 (1)Year 3/21/2013 ANS,Inc Window Washing All Exterior Windows(Inside) Annually 3/21/2012 (1)Year 3/21/2013 DEEM Inspection HVAC semi-Annually 6/25/2032 (1)Year Auto renews each yr Thyssen Krupp Inspection Elev2tor(1) Monthly 11/1/1012 (2)Years 10/31/1014 Thyssen Krupp Inspection Wheelchair Ult(i) Annually 7/19/2012 Will attach to Elevator Contract Engledow Group Mowing/Weediry Monthly(Apr-Sept) 2/26/2012 (1)Year 2/29/2013 EgleTrident On-Site/Patrol Security Monthly 1/1/2012 In Auto Renewal Marquis Janitorial Monthly 4/1/2012 (2)Year 4/1/2014 Ray's Trash Service Trash/Recycling Trash DumpsterinGamgeW(for all users) Monthly 11/30/2012 (S)Year 11/30/2017 REI Real Estate Property Management Monthly 12/1/2010 31 mos 6/30/2013 Bright House Phone Une EMs system Monthly AT&T Phone Unes Elevator(1);Wheelchair Lift(1) Monthly 1/18/2013 (1)Year 1/17/2014 Department of Homeland Security Certification Elevator(1),Wheelchair.UR(1) Annually Unsure who to Pay District Cooling Monthly Duke Electric Monthly City of Carmel WIRRs Water Monthly CityafCarmel Utilities Sewer 'Monthly - Parcel VC 881 Third Avenue-Garage and Support Space Date Co Mace 2= gam( lCsadl� Sendm Fd moo[ il>med Ism ' Eimkt I metas R4 Real Estate Maintenance Services Monthly 12/1/2010 31 mos 6/30/2013 SlmpleKGrinnell Monitoring Fire Panel - Annually 11/3/2030 (1)Year In Auto Renewal Muhiguard Inspection FireRisers-Garage Annually 6/3/2011 Koorsen Inspection Fife Alarmsystem-Support Space only Annually 6/25/2D12 Auto renews each year MacAllister Inspaction Generator Annually 2/4/2011 (3)Year 2/4/2014 MacAllister MonitoringGenerator Annually 0/512011 In Auto Renewal ARAB Pest Control _ Monthly 1/S/2011 In Auto Renewal DEEM Inspection HVAC-Support Space Only Sem4Annuaily 6/12/2012 (1)Year Auto renews each year ' Eagle Trident On-slte/Patrol Security Support spate Only Monthly 1/1/2012 In Auto Renewal Marquis Janitorial Support space only Monthly 4/1/2012 (2)Year 4/1/2014 Ray's Trash Service Trash/Recyding Trash OumpslerInGarage(torall users) Monthly 11/30/2012 (5)Year 11/30/2017 REI Real Estate Property Management Support Space Only Monthly 12/1/2010 31 mos 6/30/2013 BrightHcuse Phone Une EMS System-SupportSpate only Monthly AT&T Phone Unes Fire Panel(2) Monthly (1)year 10/21/2013 Under(2)yrauto renewal atsamerate Unsure who to Pay District Coaling Monthly Duke Electric monthly CRY of Carmel U01RIes Water Monthly City of Carmel Utilities Sewer Monthly VOUCHER NO. WARRANT NO. ALLOWED 20 REI Real Estate Services, LLC IN SUM OF$ 11711 N. Pennsylvania St., Ste. 200 Carmel, IN 46032 $48,610.00 ON ACCOUNT OF APPROPRIATION FOR Building Operations Account PO#/Dept. INVOICE NO. ACCT#/TITLE AMOUNT Board Members 1208 I CARMEL0914 I -509.00 I $48,610.00 1 hereby certify that the attached invoice(s), or bill(s) is (are)true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except Monday, September 08, 2014 �101 Director,Adminstration Title Cost distribution ledger classification if claim paid motor vehicle highway fund Prescribed by State Board of Accounts City Form No.201(Rev.1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service,where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms I Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s)or bill(s)) 09/01/14 CARMEL0914 James Bldg $48,610.00 I hereby certify that the attached invoice(s),or bill(s), is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 20 Clerk-Treasurer