HomeMy WebLinkAbout236995 09/10/14 CITY OF CARMEL, INDIANA VENDOR: 364049
ONE CIVIC SQUARE R E I REAL ESTATE SERVICES LLC CHECK AMOUNT: $****48,610.00*
CARMEL, INDIANA 46032 11711 N'PENNSYLVANIA,SUITE 200 CHECK NUMBER: 236995
CARMEL IN46032
CHECK DATE: 09/10/14
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
1208 4350900 CARMEL0914 48,610.00 OTHER CONT SERVICES
V
120
INVOICE
Invoice:
CARMEL0914 Submitted To '4
Date:
September 1,2014
SEP 0 8 2014 4 {
Department of Administration REAL ESTATE SERVI(ES_
Aitn:Director Clerk Treasurer -
One Civic Square
Carmel,IN 46032
Due September 1,2014 for the.pedod 9/1/14-9/30/14
for the property known-as the James Building:
2nd Floor Support Space
Estimated 2014 Monthly Operating Expense $ 2,155.00
Black Box Theater(aka Studio Theater)
Estimated 2014 Monthly Operating Expense $ 6,201.00
Main Theater
Estimated 2014 Monthly Operating Expense $ 32,151.00
Theater Support Space
Estimated 2014 Monthly Operating Expense $ 5,572.00
Civic Theater Support Space
Estimated 2014 Monthly Operating Expense $ 1,955.00
Civic Office Space
Estimated 2014 Monthly Operating Expense $ 576.00
Total Estimated Monthly Operating Expenses Effective 9/1/14 $ 48,610.00
Please contact Abigail Underwood at(317)573-6058 oraunderwood@reirealestate.com with any questions or concems.
PLEASE REFER TO INVOICE ABOVE WHEN REMITTING
PLEASE REMIT TO:
REI Real Estate Services,LLC
11711 N.Pennsylvania,St-,Ste.200
Carmel,IN 46032
Property t17C
Operating Expense Detail
For the Period January 1 through December 21,2014
Second F12gC Smoriort lace Block Box Miro Theater Theater SW=rt Some Theater Sunnoit Spa Chdc Office Spam
City of City of City of City of.. City of. „ City of
Total Caroiel Total Carmel Total Carmel Total Carmel Total Carmel'' Total w•Carmel
Telephone/internet Lines
General Maintenance Services 2,000 i 166.63 5,217 435 32,225 _
2,685 4,449 371 756 161
General Maintenance Supplies 1,700 142 2,700 225 4,515 376 2,211 184, 575 48 - -
Contract Maintenance 2,885 240 4,822 402 11,156 930 4,029 ;336 968 :is -
Contract HVAC Maintenance 1,019 85 3,431 286 5,286 441 2,027 169 351 29, - -
District Cooling 1,676 140 6,097 508 77,505 6,459 5,105 425" 885 44 - -
Elevator Maintenance - - - - 4,394 366 - - -
Snow Removal
Landscaping
Security 3,391 283 6,783 565 67,829 5,652 8,510 709 1,624 135 -
Insurance - - _
Garage and Complex Common Area 427 36 1,496 125 6,694 558 - - - 429 36
Bldg Common Area 2,486 207 9,046 754 39,448 3,287 10,494 875 10,494 875 2,528 211
Electric 3,510 293 12,770 1,064 48,508 4,042 10,692 891' 1,854 154 - -
Direct 8111 Electricity - - - _ _ _ _ _
Water 317 - 26 - - 1,387 116 318 26 55 5 - -
Direct Bill Water - _ _ _ _
Sewer 353 29 - - 1,015 85 397 33 68 6 - -
Direct Bill Sewer - _ _
Janitorial Services 4,372 364 9,141 762 41,227 3,436 8,700 725 976 81 - -
Janitorial Supplies - - 180 2S 11380 115 1,411 -118 431 36 - -
Trash Removal S9 5 213 28 1,511 126 178 15 31 -
Management Fee 1,669 139 12,519 1,043 41,730 3,478 8,346 696 4,395 366 3,951 329
Real Estate Taxes - _ _ _
25,863 2,155.
74,4161 6,201 385 810 . 32,151 66,867 5.572: >/u
- 23,463 .1,955 6,908 576
10096 1/12 10096 2/12' 100% 1/12 1/12 1%12
Parcel VC Operating Budget
Operating Expense Summary
Line Item Description
Telephone/Internet Lines Phone/Internet Lines included In Elevator,HVAC and Contract Maintenance Services
General Maintenance Services Fees for maintenance services;service requests(changing light bulbs,HVAC,plumbing,etc.),preventative maintenance services
General Maintenance Supplies Building supplies such as light bulbs,plumbing supplies,electrical supplies,etc
Contract Maintenance Contract services such as Fire life Safety Inspections,fire monitoring,Window Washing,Generator maintenance,
Contract HVAC Maintenance Contract services for preventative maintenance and repairs to the HVAC equipment
District Cooling Fees paid to the Energy Center for chilled water
Elevator Maintenance Service contract for maintenance of the elevators
Snow Removal N/A
Landscaping N/A
Security Fees for on-site.security services and after-hour patrolling of the building
Insurance N/A
Garage and Complex Common Area Users share of expenses for the Garage and Complex Common Area
Bldg Common Area Users share of expenses for the Entry Atrium
Electric General Electric usage for the building
Direct Bill Electricity N/A
Water General Water usage for the building
Direct Bill Water N/A
Sewer General Sewer usage for the building
Direct Bill Sewer N/A
Janitorial Services Cleaning services
Janitorial Supplies Supplies for common area trash cans,restrooms and break rooms such as trash liners,paper towels,toilet paper and soap
Trash Removal Trash/Recycling services
Management Fee Fee for the property management services to the building
Real Estate Taxes N/A
Parcel 47C
Four Center Green-The lames Sul)ding
Date contract am .
YSOA4C Equipment , IIIlmi Eta !
REI Real Estate Malntenen-SeMQ N/A Man" 12/1/3010 31 mos 6/30/2013 .
ShnnpkarGdnnell Monitoring Fire Panel Annually 11/58010 w(1)Year 12/5/1011 In Auto Renew!of(1)yr pds
Simplex Grinnell Inspection Fire Alarm/Spdrilder/Back Flows Aenualtf 1/11=11 (3)year 12/31/2013
Every otherweek(NovMar) .
MacAllister Inspection Generator AnmuQy 3/3/2011 (3)Year 2/IB/2014 Does not Include tax on path
MarA lister Monitoring Generator Annually 8/5/2011 In Auto renewal
ARAB Pest Control N/A Monthly '1/5/1011 In Auto Renewal
Plymate's MatMan Cleaning/Rental Entry Mab Monthly(Apr.Dct) 1/38/=13 (3)Year 1/18/2016
ANS,Ina Window Wasting EntryWlrndows/Doors Monthly 3/11/=12 (1)Year 3/21/=13
AW%hia Window Washing Ail Exterior WOldows(outside) Semi-Annual 3/21/=12 (1)Yea- 3/21/=13
ANS,Ix Window washing All Ertterior Windows(Inside) Amoally 3/21/=12 (1)you 3/21/=13
DEEM ItOpeclion HVAC S@MIA ua1 411/2012 (1)Year 4/1/=13
Thyssen Kropp Inspection Elevators(3) Monthly 4/30/2012 (2)year 4/30/2014
EteeeTrldennt on-Site/pa"SeSeavity Group MOWWNeedLM MO Monthly ) 28 (1)War 2/28/=73 In Auto Renewal
Marquis Janitorial Monthly 4/1/2012 (2)Year 4/7/2014
Rays Trash Service Trash/Recydkp Trash Du peer In Garage(tor a0 users) Monthly 17/30/2012 (5)Year 11/30/2017
REI Real Estate Property Management Monthly 12/18010 31 mos 6/30/2013
AT&T Prone lines Elevators(2);EMS System(1);Fire Panel(2) Monthly 118010 (1)year 10/21/=13 Under 111 yr auto renewal at same rate
AT&T Phone Une Elevator(1) Monthly (1)year 10/211=1 Under(2)W auto renewal at tame rate
Department of Homeland Serenity Cftlukztlon FJevators(3) Annually
Unsurewho to Pay DlstrtctCooling Monthly
Duke Energy Electric Monthly
Orr of Carmel UtMtles Water Monthly
City of Cannel UdiRhrt Sewer Moly
Parcel 07C
Three Center Green-The TarMngton
flllilo= Date contract 2= cwrm smust
lCenftt sends* ion Fad now
REI Ileal Estate Maintenance services Monthly 12/1/201a 31 mos 6/30/2013
Muldguard Monitoring Fire Panel Quarterly 4/26/2011 (3)Year. 4/27/2014
MulOguard Inspection Fire Alarm/sprtnMer/BackFkrv"riguhher Annually 6/1/2012 11)yew . . Auto renews each yr
,MacAllister Inspection Generator Annually 2/4/2011 (3)Year 2/4/2014 -
MacAllister Monitoring Generator Annually 8/3/2011. In Auto Renewal
ARAB Pest Control Monthly 1/5/2011 In Auto Renewal
ANS,Inc Window Washing All Exterior Windows(outside) Seml-Annual 3/21/2012 (1)Year 3/21/2013
ANS,Inc Window Washing All Exterior Windows(Inside) Annually 3/21/2012 (1)Year 3/21/2013
DEEM Inspection HVAC semi-Annually 6/25/2032 (1)Year Auto renews each yr
Thyssen Krupp Inspection Elev2tor(1) Monthly 11/1/1012 (2)Years 10/31/1014
Thyssen Krupp Inspection Wheelchair Ult(i) Annually 7/19/2012 Will attach to Elevator Contract
Engledow Group Mowing/Weediry Monthly(Apr-Sept) 2/26/2012 (1)Year 2/29/2013
EgleTrident On-Site/Patrol Security Monthly 1/1/2012 In Auto Renewal
Marquis Janitorial Monthly 4/1/2012 (2)Year 4/1/2014
Ray's Trash Service Trash/Recycling Trash DumpsterinGamgeW(for all users) Monthly 11/30/2012 (S)Year 11/30/2017
REI Real Estate Property Management Monthly 12/1/2010 31 mos 6/30/2013
Bright House Phone Une EMs system Monthly
AT&T Phone Unes Elevator(1);Wheelchair Lift(1) Monthly 1/18/2013 (1)Year 1/17/2014
Department of Homeland Security Certification Elevator(1),Wheelchair.UR(1) Annually
Unsure who to Pay District Cooling Monthly
Duke Electric Monthly
City of Carmel WIRRs Water Monthly
CityafCarmel Utilities Sewer 'Monthly -
Parcel VC
881 Third Avenue-Garage and Support Space
Date Co Mace 2= gam(
lCsadl� Sendm Fd moo[ il>med Ism ' Eimkt I metas
R4 Real Estate Maintenance Services Monthly 12/1/2010 31 mos 6/30/2013
SlmpleKGrinnell Monitoring Fire Panel - Annually 11/3/2030 (1)Year In Auto Renewal
Muhiguard Inspection FireRisers-Garage Annually 6/3/2011
Koorsen Inspection Fife Alarmsystem-Support Space only Annually 6/25/2D12 Auto renews each year
MacAllister Inspaction Generator Annually 2/4/2011 (3)Year 2/4/2014
MacAllister MonitoringGenerator Annually 0/512011 In Auto Renewal
ARAB Pest Control _ Monthly 1/S/2011 In Auto Renewal
DEEM Inspection HVAC-Support Space Only Sem4Annuaily 6/12/2012 (1)Year Auto renews each year '
Eagle Trident On-slte/Patrol Security Support spate Only Monthly 1/1/2012 In Auto Renewal
Marquis Janitorial Support space only Monthly 4/1/2012 (2)Year 4/1/2014
Ray's Trash Service Trash/Recyding Trash OumpslerInGarage(torall users) Monthly 11/30/2012 (5)Year 11/30/2017
REI Real Estate Property Management Support Space Only Monthly 12/1/2010 31 mos 6/30/2013
BrightHcuse Phone Une EMS System-SupportSpate only Monthly
AT&T Phone Unes Fire Panel(2) Monthly (1)year 10/21/2013 Under(2)yrauto renewal atsamerate
Unsure who to Pay District Coaling Monthly
Duke Electric monthly
CRY of Carmel U01RIes Water Monthly
City of Carmel Utilities Sewer Monthly
VOUCHER NO. WARRANT NO.
ALLOWED 20
REI Real Estate Services, LLC
IN SUM OF$
11711 N. Pennsylvania St., Ste. 200
Carmel, IN 46032
$48,610.00
ON ACCOUNT OF APPROPRIATION FOR
Building Operations Account
PO#/Dept. INVOICE NO. ACCT#/TITLE AMOUNT Board Members
1208 I CARMEL0914 I -509.00 I $48,610.00 1 hereby certify that the attached invoice(s), or
bill(s) is (are)true and correct and that the
materials or services itemized thereon for
which charge is made were ordered and
received except
Monday, September 08, 2014
�101
Director,Adminstration
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund
Prescribed by State Board of Accounts City Form No.201(Rev.1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service,where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
Payee
Purchase Order No.
Terms
I
Date Due
Invoice Invoice Description Amount
Date Number (or note attached invoice(s)or bill(s))
09/01/14 CARMEL0914 James Bldg $48,610.00
I hereby certify that the attached invoice(s),or bill(s), is(are)true and correct and I have audited same in accordance
with IC 5-11-10-1.6
20
Clerk-Treasurer