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Home My WebLink AboutBPW-09-03-14Office of the Clerk - Treasurer City of Carmel `V i I IN IC BOARD OF PUBLIC WORKS AND SAFETY WEDNESDAY, SEPTEMBER 3, 2014 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE 'NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, SEPTEMBER 3, 2014 AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE THE PURPOSE OF THE MEETING IS CITY BUSINESS ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571 -2414 Office of the Clerk- Treasurer City of Carmel Board of Public Works and Safety Meeting AGENDA Wednesday, September 3, 2014 — 10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED To ORDER 1. MINUTES a. Minutes from the August 20, 2014, Regular Meeting 2. PERFORMANCE RELEASES a. Resolution No. BPW- 09- 03- 14 -02; Legacy; Streets, Curbs & Gutters, Street Signs, Subsurface Drains; Timothy Walter, Platinum Properties b. Resolution No. BPW- 09- 03- 14 -03; Penn Circle; ROW Infrastructure; Doug Elmore, Gene B Click Company c. Resolution No. BPW- 09- 03- 14 -04; Legacy; Meadows at Legacy Sec 2; Common Sidewalks; Meadows at Legacy 1; Monuments and Markers; Timothy Walter, Platinum Properties 3. CONTRACTS a. Request for Purchase of Goods and Services; Gridlock Traffic Systems; ($86,795.00); Thermoplastic; Dave Huffman, Street Department b. Request for Purchase of Goods and Services; Milestone Contractors; ($3,802,779.16); Street Repaving; Dave Huffman, Street Commissioner c. Request for Purchase of Goods and Services; Service Reimbursement; ($50,000.00); Reimbursement of Maintenance Engineer at the Palladium for period of August, 2014 to December 2014; Steve Engelking, Director of the Department of Administration ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/371 -2414 4. CITY FACILITIES /STREETS USE a. Request to Use City Streets; Run; December 20, 2014; 8:40 a.m. to 9:15 a.m.; Cannel Road Racing Group b. Request to Use Caucus Room; Meeting; Various Dates; Carmel Clay Historical Society c. Request to Use City Streets; Oktoberfcst; October 10, 2014; Carmel City Center /City of Carmel d. Request to Use City Streets; Run; October 25, 2014; 7:00 a.m. to 1:00 p.m.; Carmel Education Foundation e. Request to Use Gazebo and Common Areas; Walk; October 12 or 19, 2014; 7:00 a.m. to 4:00 p.m.; Hamilton County Crop Hunger Walk f. Request to Close /Use City Streets and Parking lots; Porchfest; September 14, 2014; 2:00 p.m. to 6:00 p.m.; Porchfest Committee g. Request to Use Gazebo and Common Area; Wedding; September 21, 2014; 2:00 p.m. to 6:00 p.m.; Mitch Baker h. Request to Use City Streets; Block Party; September 5, 2014; 7:00 p.m. to 11:30 p.m.; Eden Estates i. Request to Use Council Chambers; Meeting; Various Dates; Hoosier Daylily Society 5. OTHER a. TABLED 2/6/11; Request for Dedication of Streets; Traditions on the Monon; Robert Potokar, I -[OA Traditions on the Monon b. Resolution BPW- 09- 03- 14 -01; Requesting ownership of Canine Officer Saka be transferred to Master Patrol Officer Scott Moore; Chief Tim Green, Carmel Police Department c. Presentation of Letter from Carmel Lion's Club Specifying Dates Using Parking Lot; Steve Engelking, Director of the Department of Administration d. Request for Variance; Clark Street Entrance; Lakeside Apartments; Josh Hogan, American Structurepoint e. Request for Stormwater Technical Standards Variance; McAteer Residence; 951 W. 11601 Street; Kara Strickland, A &F Engineering f. Request for Stormwater Technical Standards Variance; The Season of Carmel; Brad Schrage, American Structurepoint g. Request for Performance Guarantee Reduction; Meadows at Legacy Section 1; Tim Walter, Platinum Properties h. Request for Consent to Encroach; 509 Wetherby Lake Drive; Joseph /Angela Rogers i. Request for Consent to Encroach; 12036 Leighton Court; William /Stacia Gudgel j. Request for Variance; 509 Wetherby Lake Drive; Joseph /Angela Rogers k. Request for Variance; 12036 Leighton Court; William /Stacia Cudgel I. Request for Lane Restriction /Open Pavement Cuts; 240 501 Street NE; Vectren Energy m. Request for Additional Curb Cut; 1227 Donnybrook Drive; Lori Henderson n. Request for Lane Restrictions /Multi Use Pathway Closure; Highpoint on Meridian; Illinois Street; Rex King, JC Hart o. Request for Lane Restrictions /Pathway Closure; Multiple Locations; Douglas Reasoner; Barth Electric Company p. Request for Road Closure of Randall Drive; Lane Restriction at 96th Street; Andrew Taylor; American Structurepoint q. Request for Sidewalk Closure /Stormwater Technical Variance; 331 W. Main Street; Beth Meyers 6. APPEAL HEARING a. Continued: Appeal }tearing for Notice of Correction Order: 212 Red Oak Ridge; Thomas and Heidi Heldt 7. ADJOURNMENT BOARD OF PUBLIC WORKS & SAFETY MEETING MINUTES WEDNESDAY, SEPTEMBER 3, 2014 —10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER Mayor Brainard called the meeting to order at 10:04 a.m. MEMBERS PRESENT Mayor Brainard, Board Members; Mary Ann Burke and Lori Watson, Deputy Clerk; Sandy Johnson MINUTES Minutes for the August 20, 2014 Regular meeting were approved 3 -0. PERFORMANCE RELEASES Resolution No. BPW- 09- 03- 14 -02; Legacy; Streets. Curbs & Gutters, Street Signs, Subsurface Drains; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Resolution No. BPW- 09- 03- 14 -03; Penn Circle: ROW Infrastructure : Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Resolution No. BPW- 09- 03- 14 -04: Legacy: Meadows at Legacy Sec 2: Common Sidewalks; Meadows at Legacy 1; Monuments and Markers; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. CONTRACTS Request for Purchase ofGoods and Services; Gridlock Traffic Systems; (586.795.00); Thermoplastic; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services; Milestone Contractors: (53,802,779.16): Street Repaving; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Purchase of Goods and Services: Service Reimbursement: (550.000.00); Reimbursement of Maintenance Engineer at the Palladium for period of August, 2014 to December 2014; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. CITY FACILITIES /STREETS /USE Request to Use City Streets: Run: December 20. 2014; 8:40 a.m. to 9:15 a.rn.; Carmel Road Racing Group; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3 -0. Request to Use Caucus Room: Meeting Various Dates: Carmel Clay Historical Society; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3 -0. Request to Use City Streets; Oktoberfest; October 10. 2014: Carmel City Cen ter /City of Carmel; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request to Use City Sheets; Run: October 25. 2014: 7:00 a.m. to 1:00 p.m.: Carmel Education Foundation: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request to Use Gazebo and Common Areas; Walk; October 12 or 19, 2014: 7:00 a.m. to 4:00 p.m.; Hamilton County Crop Hanger Walk; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request to Close /Use City Streets and Parking lots; Porchfest; September 14, 2014; 2:00 p.m. to 6:00 Porchfest Committee; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request to Use Gazebo and Common Area; Wedding; September 21, 2014: 2:00p.m. to 6:00p.m.; Mitch Baker; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request to Use City Streets; Block Party: September 5. 2014: 7:00 p.m. to 11:30 p.m.; Eden Estates: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request to Use Council Chambers; Meeting: Various Dates: Hoosier Daylily Society: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. OTHER TABLED 2/6/11: Request .for Dedication ofStreets; Traditions on the Monon; Robert Potokar, 11OA Traditions on the Monon Resolution 13PW- 09- 03- 14 -01: Requesting ownership of Canine Officer Saka be transferred to Master Patrol Officer Scott Moore; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Presentation ofLetter from Carmel Lion's Club Specifj;ing Dates Using Parking Lot: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Variance; Clark Street Entrance: Lakeside Apartments: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Stornrwaler Technical Standards Variance; McAteer Residence: 951 W. 116`x' Silver. Board Member Burke moved to approve. Board Member Watson seconded Request approved 3 -0. Request for Storrmvater Technical Standards Variance: The Season o /Carmel: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Performance Guarantee Reduction: Mecrdonvs at Legacy Section 1: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Consent to Encroach; 509 Wetherby Lake Drive: Board Member Burke moved to approve. Board Member Watson seconded Request approved 3 -0. Request for Consent to Encroach; 12036 Leighton Corot Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Variance: 509 Wetherby Lake Drive: ,1 Board Member Burke proved to approve. Board Member Watson seconded Request approved 3 -0. Request for Variance; 12036 Leighton Court: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Lane Restriction /Open Pavement Cuts: 240 5`r' Street NE: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Additional Curb Cut; 1227 Donnybrook Drive: Board Member Burke moved to approve. Board Member Watson seconded Request approved 3 -0. Request for Lane Restrictions /Multi Use Pathway Closure: Highpoint on Meridian: Illinois Street' Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Lane Restrictions /Pathway Closure: Multiple Locations: Board Member Burke moved to approve. Board Member Watson seconded Request approved 3 -0. Request for Road Closure of Randall Drive: Lane Restriction at 96" Street: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3 -0. Request for Sidewalk Closume /Storm water Technical Variance; 331 W. Main Street: Board Member Burke moved to approve. Board Member Watson .seconded. Request approved 3 -0. ADD ON: Dave Huffman, Street Commissioner added on two bid awards; Sall Trucks; Stoops; $796.175.00 with S15,785.00 alternative: lowest most responsive — Approved 3 -0 Pick -up Trucks: 5171.825.00: Pearson Ford: There was brief discussion. Item Tabled. APPEAL HEARING REMAINS TABLED: Appeal Notice of Corrections ADJOURNMENT Mayor Brainard adjourned the meeting at 10:18 a.m. Li !41%,. Diana L. Cordrap.. AMC — Clerk - Treasurer Clerk - Treasurer Approved ATTEST: *Tor James Brainard nisi L. Cordray, 1 4C - Clerk - Treasurer