HomeMy WebLinkAbout237442 09/23/14 �! '� CITY OF CARMEL, INDIANA VENDOR: 363109
® I ONE CIVIC SQUARE MICHAEL LEE CHECK AMOUNT: S"""4,290.00"
9� ,_�; CARMEL, INDIANA 46032 a0 CRC CHECK NUMBER: 237442
*,,,;oN�• CHECK DATE: 09/23/14
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
902 4340303 31558 201409 4,290.00 CONSULTING
Michael Lee
506 W Smokey Row Rd.
Date: 9/1/14 Carmel, IN 46032 Invoice 201409
Date Description of Work Hours
8/4/2014 Discussed outstanding CRC items with Corrie Meyer. 0.75
Reviewed invoices and prepared claims. Submitted claims to
Clerk-Treasurer's office. 1.25
Reviewed inventory sheet and sent copy to intern. 0.75
Determined how much cash is needed to meet remaining
obligations for 2014. 0.5
Searched for items requested by SBOA auditors. Updated
information sheet for auditors. 2.5
8/5/2014 Researched items for SBOA auditors. Upoloaded information
to dropbox. 3.5
Attended meeting RE: Pedcor financing. 1.75
Discussed 8/6/14 agenda and action items with Corrie Meyer.
Created action items. 1
8/6/2014 Prepped for and attended CRC special meeting. 0.75
Discussed construction contracts and budget with Corrie
Meyer. Reviewed contracts. 1.25
Researched items for SBOA auditors. Uploaded information
to dropbox. 1.5
Updated monthly summary. 0.75
Updated TIF Register. 2.5
Revised Developer Bonds page of packet. 0.25
8/7/2014 Researched items for SBOA auditors. Uploaded information
to dropbox. 6.25
Discussed items RE: Shapiro's, City Center and Energy
Center with Ryan Wilmering and Jim Higgins. 0.5
Discussed budget and contracts with Corrie Meyer. Updated
forecast. 0.5
8/8/2014
Researched items for SBOA auditors. Uploaded information
to dropbox. Created memos and spreadsheets as necessary. 4
Reviewed Nash garage pay applications and created
disbursement request 9. 0.5
Reviewed Revenue Deposit Agreement and amendments.
Revised amounts in forecast. 0.5
8/11/2014 Input July exependitures and revenues into forecast. Updated
forecast sheets. 2.5
Michael Lee
506 W Smokey Row Rd.
Date: 9/1/14 Carmel, IN 46032 Invoice 201409
Updated summary. 0.5
Updated revenue and expenditure analyses. 0.75
Researched items for SBOA auditors and responded to
emails. 1
8/12/2014 Researched items for SBOA auditors and responded to their
emails. 3.5
Made updates to forecast sheets, expenditure and revenue
analyses and balance sheet. 1.25
8/13/2014 Discussed agenda and CRC items with Corrie Meyer. 0.5
Reviewed spreadsheet provided by SBOA auditors and
inserted comments as requested. 0.5
Researched items for SBOA auditors and responded to their
emails. Worked on spreadsheet for auditors. 3
Updated Redevelopment Department balances spreadsheet. 0.25
Updated forecast and summary. 0.5
Reviewed invoices. Input invoice details into approval sheets
for August meeting. 0.75
Updated agenda for August meeting. Created action items
for meeting. 0.75
8/14/2014 Worked on updating agenda and creating action items for
meeting. Reviewed documents for meeting. 1.25
Researched payments made to REI in 2013. 0.25
Discussed agenda with Corrie Meyer. Cross checked exhibits
with action items. 0.75
Reviewed invoices and input into approval sheets. 1.25
Updated spreadsheet requested by SBOA auditors.
Discussed spreadsheet with Jim Higgins. 0.5
Responded to emails from SBOA auditors. 0.5
Searched for OTS Association II documents and forwarded to
Steve Engelking. 0.75
8/15/2014 Updated forecast pages and analyses for packet. 1.25
Updated remainder of packet for August meeting. 2.5
Reviewed encroachment agreement. Created another action
item for meeting and updated agenda. 0.5
Reviewed invoices and filled out claims. 1
8/18/2014 Searched for instrument number for document recorded with
County. 0.75
Prepped and delivered claims to Clerk-Treasurer's office. 0.5
Researched items for SBOA auditors. 0.75
Reviewed budget and talked to vendors RE: billings. 1
Michael Lee
506 W Smokey Row Rd.
Date: 9/1/14 Carmel, IN 46032 Invoice 201409
8/19/2014 Researched items for SBOA auditors. Reviewed documents
and forwarded on. 2.5
Discussed items with Corrie Meyer. Reviewed discussions on
Pedcor financing. 0.5
Worked on spreadsheet with purchase order balances for
2014 and vendor budgets. 2
Aided intern in preparing packets for monthly CRC meeting. 0.75
8/20/2014 Discussed items with Corrie Meyer. Reviewed preliminary
2015 forecast and Umbaugh report and compared to
presentation. 0.75
Looked for status of payment for vendor and contacted
vendor. 0.25
Reviewed 2014 forecast and made updates. Looked for
original Midwest Constructors agreement. 0.5
Prepared action items for signature. 0.25
Delivered check to Clerk-Treasurer's office. 0.25
Prepared for monthly meeting. 2
Reviewed Third Amendment to Easement Agreements. 0.25
Attended monthly CRC meeting. 3.5
8/21/2014 Reviewed meeting notes. Filed away August approval sheets
and claims. 0.5
Reviewed invoices and filled-out claims. Updated purchase
order spreadsheet. Contacted vendor RE: payment status. 2.25
Discussed CRC items with Corrie Meyer. 0.5
8/22/2014 Organized 2014 files. Researched several documents and
added them to files. 2
Notarized documents. 0.25
Talked to Jennifer Shoup about the instrument numbers for
action item 7. 0.25
Discussed CRC items and vendor budgets with Corrie Meyer.
Discussed invoices. 0.5
Uploaded all email correspondences with auditors to dropbox. 0.25
8/25/2014 Reviewed Carmel Lofts garage taxes, property cards and
county specific information to determine 2014 taxes. 1
Prepared claims for submittal and discussed CRC items with
Corrie Meyer. 0.75
Delivered claims and invoices to Clerk-Treasurer's office. 0.25
Reviewed 2013 and 2014 PAC dome related expenses.
Updated spreadsheets for overall cost to date. 2.75
Reviewed emails RE: Pedcor package timeline. Reviewed
and responded to emails RE: P7C garage. 0.5
Michael Lee
506 W Smokey Row Rd.
Date: 9/1/14 Carmel, IN 46032 Invoice 201409
8/26/2014 Talked to County RE: property value of Sophia Square
garage. 0.5
Updated Redevelopment Department expenditures to date. 0.25
Updated monthly summary and TIF register. 1
Reviewed 2015 TIF Neutralization forms. Compared
estimates to 2015 forecast. 1
Discussed CRC items with Corrie Meyer. 0.5
Searched for KG Main reimbursement agreement. 0.75
Responded to email from SBOA auditor. 0.25
Reviewed Pedcor documents and made list of exhibits
needed. 2
Created spreadsheet for calculation of amount to be
transferred to SRF. 0.25
8/27/2014 Reviewed emails from Corrie and Cindy RE: transfer to
Supplemental Reserve Fund. Updated forecast and
summary. 1
Discussed CRC items with Corrie Meyer. 0.5
Updated financial roles and responsibilites list and sent to
Corrie. Created draft of CRC fiscal policies. 2
Met with Dave Bowers to sign action items and discuss
meeting times. Notarized documents and filed copies away. 1
Reviewed and responded to emails RE: James Building RFP,
7th Street property and Parkwood defeasance. 0.5
Searched documents for auditors. 0.5
Searched for redevelopment commission project
administration case studies. 0.5
8/28/2014 Revised RFP and sent on to newspapers for advertisement.
Responded to emails RE: changes to advertisement. 0.5
Updated monthly summary. 0.25
Discussed CRC legal items with Jon. Sent email with
Reflecting Pool information. 0.5
Updated fiscal policies draft. 0.5
Discussed CRC items with Corrie Meyer. 0.5
Had Consent to Encroach and Access and Use Declaration
documents recorded with the county. Filed copies. 1.5
Discussed preparing for special meeting with Megan
McVicker. 0.25
Reviewed emails from SBOA auditor, researched questions
and responded to emails 0.75
Reviewed Clerk-Treasurer files of August expenditures and
revenues. Updated summary. 0.75
8/29/2014 Input expenditures and revenues to update forecast. 1.25
Reviewed Nash garage pay applications and created
disbursement request 10. 0.5
Michael Lee
506 W Smokey Row Rd.
Date: 9/1/14 Carmel, IN 46032 Invoice 201409
Reviewed invoices and filled-out claims. 0.75
Searched for redevelopment commission project
administration case studies. 1
Total Hours 107.25
Total Fee $4,290.00
Prescribed by State Board of Accounts City Form No.201(Rev.1995)
ACCOUNTS PAYABLE VOUCHER
CITY OF CARMEL
An invoice or bill to be properly itemized must show: kind of service, where performed, dates service rendered, by
whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc.
I Payee
I �� 1 �•—e a Purchase Order No.
Terms
Date Due
Invoice Invoice Description Amount
DateNumber (or note attached invoice(s) or bill(s)) IILL
9-1-14 2ol"��l1Iu 9 ( W wh_unhhq 3 eYViCes T290•00
Total Z9Q•00
I hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and I have audited same in accor=
dance with IC 6-11-10-1.6.
, 20
Clerk-Treasurer
VOUCHER NO. WARRANT NO.
ALLOWED 20
IN SUM OF $
ON ACCOUNT OF APPROPRIATION FOR
Cash 902-1'f3' 0303
Board Members
PO#or INVOICE NO. ACCT#/TITLE AMOUNT
DEPT.# I hereby certify that the attached invoice(s),
or bill(s) is (are)true and correct and that
the materials or services itemized thereon
for which charge is made were ordered and
received except
922.-20
i atur63
9
Title
Cost distribution ledger classification if
claim paid motor vehicle highway fund