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HomeMy WebLinkAboutBPW-09-17-14Office of the Clerk- Treasurer City of Carmel IC BOARD OF PUBLIC WORKS AND SAFETY WEDNESDAY, SEPTEMBER 17, 2014 AT 10:00 A.M. COUNCIL CHAMBERS CARMEL CITY HALL ONE CIVIC SQUARE NOTICE IS HEREBY GIVEN THAT THE CITY OF CARMEL BOARD OF PUBLIC WORKS WILL HOLD A MEETING ON WEDNESDAY, SEPTEMBER 17, 2014 AT 10:00 A.M. IN THE COUNCIL CHAMBERS, CITY HALL, ONE CIVIC SQUARE THE PURPOSE OF THE NIEETING IS Cri 1' BUSINESS ONE CIVIC SQUARE CARNIEL. INDIANA *032 317 /571 -0414 Office of the Clerk- Treasurer City of Carmel Board of Public Works and Safety Meeting AGENDA Wednesday, September 17, 2014 — 10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED To ORDER 1. MINUTES a. Minutes from the September 3, 2014, Regular Meeting 2. BID OPENINGS /AWARDS a. Bid Opening for Annally Drive Water Main Extension; John Duffy. Director of the Department of Utilities h. Bid Opening for Rolling Springs Sewer Liner; John Duffy. Director of the Department of Utilities 3. PERFORMANCE RELEASES a. Resolution BPW- 119- 17- 14 -01; Village of West Clay; Lot Sidewalks; Timothy_ Walters, Platinum Properties 4. CONTRACTS a. Request for Purchase of Goods and Services; Monroe LLC; Change Order No. l; (-52,379.55); Illinois Street Clearing; Jeremy Kashman, City Engineer b. Request for Purchase of Goods and Services; TPI Utility; ($9,880.110); Installation of Conduit for Generator; Chief Matt Hoffman, Carmel Fire Department c. Request for Purchase of Goods and Services; Kronos; Software License and Services; Chief Matt Hoffman, Carmel Fire Department d. Request for Purchase of Goods and Services; Utility Reimbursement; (597,485.41); Alain Street Improvements; Jeremy Kashman, City Engineer ONE CIVIC SQUARE CAKNIEL, INDIANA 40032 317/571 -2414 5. CITY FACILITIES /STREETS USE a. Request to Use City Streets; Oktoberfest; October 11, 2014; 3:00 p.m. to Midnight; Cindy Schleich b. Request to Use Council Chambers; November 5, 2014; 5 :30 p.m. to 9:00 p.m.; Carmel Pointe 11OA c. Request to Use Center Green; Wedding; ,tune 26, 2015; 2:00 p.m. to 5:30 p.m.; Rehearsal; June 25, 2015; 4 :30 p.m. to 5:30 p.m.; Steve Greenberg d. Request to Use Council Chambers; Meeting; Various Dates; Carmel Green Teen Micro Grant Program 6. OT I -1 F: a. TABLED 2/6/11; Request for Dedication of Streets; Traditions on the Monon; Robert Potokar, I -IOA Traditions on the Monon b. Resolution BPW -09- 17- 14 -02; A Resolution Setting 2015 City and Participant Contribution Rates for the City of Carmel Employee Health Benefit Plan; Barb Lamb, Human Resource c. Request for 14th Amendment to the City of Carmel Employee Health Benefit Plan; Barb Lamb, Human Resource d. Request for Stormwater Technical Standards Variances; Brett Huff, Steoppelwerth & Associates e. Request for Variances; The Bridges Retail Development; Austin Tracey, American Structurepoint £ Request for Performance Guarantee Reduction; Village of West Clay; Lot Sidewalks; George Sweet, Brenwick Development Company g. Request for Variance; Additional Curb Cut; 14295 Gray Oaks Court; Justin Moffett, Old Town Design Group h. Request for Lane Restriction; 3rd Avenue S.W.; Shirley Hunter, Duke Energy i. Request for Open Pavement Cut; The Sanctuary Subdivision; West 116th Street; Donna Shepler, Wilson Water & Sewer Service j. Request for Lane Restriction /Open Pavement Cut; 96th and Aronson Street; Cassandra Miller, Citizens Energy Group k. Request for Lane Restriction, Open Pavement Cut, Sidewalk Closure /Cut; 3(12 1' Avenue S.E. & 4th Street S.E.; Steve Krebs, AT&T 1. Request for Off Street Parking Lane Restriction /Sidewalk Closure; Pedcor Properties; Brad Honey, Triumph Construction m. Request for Water Line Easement; Clay Terrace Partners; John Duffy. Director of the Department of Utilities n. Request for Consent to Encroach; KRG Hamilton Crossing 7. APPEAL HEARING a. Continued: Appeal Hearing for Notice of Correction Order: 212 Red Oak Ridge; Thomas and Heidi Heldt 8. ADJOURNMENT e BOARD OF PUBLIC WORKS & SAFETY MEETING MINUTES WEDNESDAY, SEPTEMBER 17, 2014 —10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER Board Member Burke called the m'e'ting to order at 10.00 a.m. MEMBERS PRESENT Board Members, Maly Ann Burke and Lori Watson. Deputy Clerk; Sandy Johnson MINUTES Minutes for the September 3. 2014 Regular meeting were approved 2 -0 BID OPENINGS /QUOTES /AWARDS Bid Opening for .9nnally Drive Water Blain Extension: Board Member Burke opened cruel read the bids aloud; C'ouepmir Amount Midwest Moe 5499,1 83.15 The Bids were given to .John Duffii, Director of the Department of Utilities for review and rccon7n7endat70r7. Bid Opening for Rol /ing,Springs Sewer Liner: Board Member Burke opened and read the kids cloud: Campmly 11111011171 Lcnne /miner 5253,200.00 67silufrn'm 5234.055.50 Miller pipeline 5192,260.00 The Bids were given to John Du(fi'. Director of the Department af'Ulilities far review and recommendation. 1 1 1 e B PERFORMANCE RELEASES Re.aolu /iota BPI h- 09 -17 -1 F -01. 1'711age of West CSuv: Lot Sidewalks. Board Member Burke moved to (gaprove. Board Member Watson seconded Request approved 2 -0. CONTRACTS Request for Purchase of Goods and Services. Alonroe LLC: Change Order No. 1. (- S2,379.55); Illinois Sleet Clearing : Board Member Burke moved lo approve. Board Member Watson seconded. Request approved 2 -0 Request, for Purchase of Goods and Services: TPI Utility, (89.580.00): Inslalla//on of Conduit jar Generator: Board Alentber Burke moved 10 approve. Board Member Watson seconded. Request approved 2 -0. Request for Purchase of Goods and Services: /Cronus: Software License and Services; Board Member Burke atoned to approve. Board Member Watson .seconded. Request approved 2 -0. Request for Purchase of Goods and Services. Utili /v Reimbursement: (S97,485.41); Main Street Improvements.: Board Member Burke moved to (q)prove. Board Member Watson .seconded Request approved 2 -0. CITY FACILITIES /STREETS /USE Request to Use City Streets: Oktoherfest: October 11, 2014: 3.00 p.na. to Midnight: Board Member Burke proved to approve. Board Alentber Nalson seconded Request approved 2 -0. Request /0 Use Council Chambers; November 5, 2014. 5.30 p.m. to 9.00 p.m. ; Board Alentber Burke moved to approve. Board Alentber Watson .seconded. Request approved 2 -0. Request to Use Center Green: Wedding. June 26, 2015. 2.00 p.m. to 5 :30 p nr.; Rehearsal; .hre 25. 2015: 4'30 p.m. 10 5 :30 p m : Board _Member Burke moved to approve. Board Member Watson seconded. Request approved 2 -0. Request to Use Council Chambers, Meeting: Firrion.s Dates, Board Member Burke proved 10 approve. Board Member Watson seconded. Request approved 2 -0. OTHER TABLED 2/6/11; Request for Dedication of Streets; Traditions on the Monon: Robert Polokar, HOA Traditions on the Monon 1 1 1 e B a Resolution BPW- 09- 17- 14 -02: A Resolution ,Selling 2015 Ciir and Participant Contribution Rates_ for the City of Carmel Employee Health Benefit Plan; Board Member Burke moored /o approve. Boma Member Watson seconded Request approved 2 -0. Request fn . 14` Amembnen/ to the City of Carmel Employee Health Benefit Plan; Board Member Burke stored to approve. Board A-lember Watson seconded. Request approved 2 -0. Regucst for Stornnra /er Technical Standards' Variances: Board Member Burke moved to approve. Board Aicnrbc'r Watson seconded. Request approved 2 -0. Request, for Variances: The Bridges Reall Development: Board Member Burke moved 10 approve. Board Member Watson .seconded. Request approved 2 -0 Request for Performance Guarantee Reduction. Village of Nest Clay; Lot Sidewalks; Board Member Burke moved to approve. Board A'lemher Watson seconded. Request approved 2 -0. Request. for Variance; Additional Curb Cut: 14295 Gray Oaks Court; Board Member Burke moved to approve. Bound Member Watson seconded. Request approved 2 -0. Rcque,s/ for Lane Restriction: 3 "r: Avenue S IV.: Board Member Burke proved to approve Board l femher Watson seconded. Request approved 2 -0. Request for Open Pavement Cut; The Sancluar v Subdivision. fifes/ 116111 Street; Board Member Burke moved In approve. Board Member [liaison .seconded Request approved 2 -0 Request fin Lane Restriction /Open Pavement Cut: 96th and Aronson Street; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2 -0. Request, for Lane Restriction, Open Pavement Cut, Sidewalk Closure /Cut; 302 1" Aremre S.E. & 4i1' Street S.F.. Board ;limber Burke movecl to approve. Boom' A'femher Watson seconded. Request approved 2 -0 Request for Off Street Parking Lane Rest icnonSideu'alk Closure; Pedcor Properties: Board Member Burke moved to approve. Board Member IVat.con seconded. Request approved 2 -0 Requesl.for Water Line Easement; Clay Terrace Partners: Board A-lember Burke moved to approve Board Member Watson seconded. Request approved 2 -0 Request for Consent to Encroach; tiRG Hamilton Crossing: Board Member Burke moved to approve. Board Me;nber Watson seconded. Request approved 2 -0. ADD ON: ChicfMan Hoffman, Carmel Fire Department notified the Board, the bids that were opened for the rtetii' Fire Engine had been rejected. The only kidder has heen,found to he not responsive. The Board acknowledges the rejection 1 1 1 e B Jeremy Kaxhman, City Engineer requested to add 017 a Right' of U'nv Dedication-KG Real Estate; to the agenda Board Member Burke more to approve. Board Member Watson seconded. Add o17 approved 2 -0. Board Member Burke moved to approve. Board Alemher IV adson seconded. Request approved 2 -0. APPEAL HEARING REAVA INS T.4BLED: Appeal Nolice of Corrections ADJOURNMENT Mayor Brainard adjourned the meeting al 1 0:1 5 a.nt Approved ATTEST: (-11.9L r.V\-- Diana L Cordray, 1 411— lerk- Treasurer Clerk -T' " 'surer A-lafr Junes Bruinurd �Diunu L Cnrcb•a , L4AIC - Clerk - T•easurer 1 1 1