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Home My WebLink About237814 10/08/2014 u Ong CITY OF CARMEL, INDIANA VENDOR: 366912 �b ¢•_ ONE CIVIC SQUARE ROB DEROCKER CHECK AMOUNT: $***"*9,749.64* r4 CARMEL, INDIANA 46032 3 WARNER LANE CHECK NUMBER: 237814 TARRYTOWN NY 10591 CHECK DATE: 10/08/14 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1203 4340401 31745 9,749.64 PUBLIC RELATIONS ROB DEROCKER & ASSOCIATES 3 WARNER LANE TARRYTOWN, NY 10591 917-658-4653 INVOICE Date: Oct. 1, 2014 Client: City of Carmel For: Public Relations Services, Sept. 1-30, 2014 Professional Fees: $99150.00 Out of Pocket Expenses: 599.64 TOTAL: $99749.64 ROB DEROCKER EXPENSE REPORT STAFF NAME: Rob DeRocker DATE : 10/03/14 Expenses for trip to Washington for Mayor's appointments SUMMARY OF EXPENSES FINANCE USE ONLY VOUCHER# TOTAL CREDIT CARD TOTAL CASH IUIAL $599.64 EXPENSE CREDIT CASH ACTIVITY DATE EXPENSE DESCRIPTION ACCOUNT# EXPENSE EXPENSE 9/23/14 Amtrak to DC 152.00 9/24/14 Amtrak to New York 259.00 9/23/14 dinner with reporter in Washington 88.00 9/23/14 Cappuccino with reporter 18.00 9/23/14 Amtrak food 3.00 9/24/14 Amtrak food 8.75 9/24/14 breakfast in DC 9.77 9/23/14 lunch in Penn Station 6.48 9/23/14 roundtrip on Metro North(Tarrytown/NYC 22.75 9/23/14 roundtrip subway to/from Penn Station 5.00 9/24/14 Incidentals at hotel 26.89 $599.64 $0.00 Kibbe, Sharon From: etickets@amtrak.com Sent: Monday, September 22, 2014 2:06 PM To: Rob DeRocker Subject: Amtrak:eTicket and Receipt for Your 09/23/2014 Trip - ROBERT DEROCKER Attachments: Derocker Robert 201409221406290086.pdf SALES RECEIPT ati Purchased: 09/22/2014 11:06 AM PTThank you for your purchase. 1. . Retain this receipt for your records. 2. Print the attached eTicket and carry during your trip. Merchant ID 0074660 Massachusetts AvenueWashington, DC 20002800-USA- RAILAmtrak.com Reservation Number - A93SAFNEW YORK PENN, NY - WASHINGTON, DC (One-Way)SEPTEMBER 22, 2014 Billing Information ROBERT DEROCKER3 WARNER LANETARRYTOWN, NY 10591 Am�r��--�----^� �"lV (Purchase)Authorization Code 565342 Total J$15 Purchase Summary - Ticket Number 2650746061563 Train 2117: NEW YORK (PENN STATION), NY - WASHINGTON, DCDepart 12:00 PM, Tuesday, September 23, 2014 1 ACELA EXPRESS BUSINESS CL SEAT $152.00 Ticket Terms & ConditionsACELA EXPRESS SERVICE, NO PARTIAL REFUND IF USED ON OTHER SERVICE Subtotal $152.00 Total Charged by Amtrak 1 $152.00; Passengers Robert Derocker Important Information • Tickets are non-transferrable. • Changes to your itinerary may affect your fare. • Refund and exchange restrictions and penalties for failure to cancel unwanted travel may apply. If your travel plans change, call us before departure to change your reservation. If you do not board your train, your entire reservation from that point will be canceled. If you board a different train without notifying us, you will have to pay for it separately; the conductor cannot apply the money paid for your prior reservation. For all travel on or after March 1, 2014, for most Acela Express Business class reservations and Reserved Coach class reservations, you must cancel your reservation at least 24 hours prior to the train's departure in order to be eligible for a full refund. If the reservation is canceled within 24 hours of departure, a refund fee will apply. If the reservation is not canceled prior to scheduled departure ("no show"), the entire amount paid for the reservation will be forfeited. See the refund/exchange policy at Amtrak.com/refund. • Summary of Conditions of Contract: Ticket valid for carriage or refund (subject to the refund rules of the fare purchased) for twelve months after date of issue unless otherwise specified. Amtrak tickets may only be sold or issued by Amtrak or an authorized travel agent/tour operator. Tickets sold or issued by an unauthorized third party will be voided by Amtrak. This ticket is a contract of carriage between Amtrak and the ticket holder, which is subject to specific terms and conditions, which are available for inspection at Amtrak ticket counters, on the Amtrak website at Amtrak.com/conditionsofcontract, or by calling 1-800-USA-RAIL. Tickets sold for non-Amtrak service are subject to the tariffs of the providing carrier. • Questions? Contact us online at Amtrak.com/contact or call 1-800-USA-RAIL (1-800-872- 7245) or TDD/TTY (1-800-523-6590). 2 Kibbe, Sharon From: etickets@amtrak.com Sent: Tuesday, September 23, 2014 6:28 PM To: Rob DeRocker Subject: Amtrak: eTicket and Receipt for Your 09/24/2014 Trip - ROBERT DEROCKER Attachments: Derocker Robert 201409231828090510.pdf SALES RECEIPT 0 Purchased: 09/23/2014 3:28 PM PTThank you for your purchase. 1. Retain this receipt for your records. 2. Print the attached eTicket and carry during your trip. Merchant ID 0070260 Massachusetts AvenueWashington, DC 20002800-USA- RAILAmtrak.com Reservation Number - AAF7ICWASHiNGTON, DC - NEW YORK PENN, NY (One-Way)SEPTEMBER 23, 2014 Billing Information ROBERT DEROCKER3 WARNER LANETARRYTOWN, NY 10591 ;Purchase)Authorization Code 418414 Total J$25 Purchase Summary - Ticket Number 2660702098814 Train 2170: WASHINGTON, DC - NEW YORK (PENN STATION), NYDepart 2:55 PM, Wednesday, September 24, 2014 1 ACELA EXPRESS BUSINESS CL SEAT $259.00 Ticket Terms & ConditionsACELA EXPRESS SERVICE, NO PARTIAL REFUND IF USED ON OTHER SERVICE Subtotal $259.00 Total Charged by Amtrak i $259.00 t Passengers Robert Derocker Important Information • Tickets are non-transferrable. • Changes to your itinerary may affect your fare. • Refund and exchange restrictions and penalties for failure to cancel unwanted travel may apply. If your travel plans change, call us before departure to change your reservation. If you do not board your train, your entire reservation from that point will be canceled. If you board a different train without notifying us, you will have to pay for it separately; the conductor cannot apply the money paid for your prior reservation. For all travel on or after March 1, 2014, for most Acela Express Business class reservations and Reserved Coach class reservations, you must cancel your reservation at least 24 hours prior to the train's departure in order to be eligible for a full refund. If the reservation is canceled within 24 hours of departure, a refund fee will apply. If the reservation is not canceled prior to scheduled departure ("no show"), the entire amount paid for the reservation will be forfeited. See the refund/exchange policy at Amtrak.com/refund. • Summary of Conditions of Contract: Ticket valid for carriage or refund (subject to the refund rules of the fare purchased) for twelve months after date of issue unless otherwise specified. Amtrak tickets may only be sold or issued by Amtrak or an authorized travel agent/tour operator. Tickets sold or issued by an unauthorized third party will be voided by Amtrak. This ticket is a contract of carriage between Amtrak and the ticket holder, which is subject to specific terms and conditions, which are available for inspection at Amtrak ticket counters, on the Amtrak website at Amtrak.com/conditionsofcontract, or by calling 1-800-USA-RAIL. Tickets sold for non-Amtrak service are subject to the tariffs of the providing carrier. • Questions? Contact us online at Amtrak.com/contact or call 1-800-USA-RAIL (1-800-872- 7245) or TDD/TTY (1-800-523-6590). 2 /f Rob DeRocker From: tickets@amtrak.com Sent: Tuesday, September 23, 2014 6:28 PM To: Rob DeRocker Subject: Amtrak: Reservation Confirmation - THIS IS NOT A TICKET e THIS IS NOT A TICKET Your receipt, with an eTicket attached as a PDF, has been emailed to: rob@robderocker,com t 1. When you arrive at the station with your eTicket in hand, go directly to the boarding location. You don't need to pick up tickets at the station; instead, print the attached eTicket anytime or display it in the Amtrak App. Once onboard, the conductor will check your eTicket. In some stations you will need to show your eTicket at the gate before boarding your train. 1 2. If you change your reservation, reprint your eTicket or obtain a new eTicket at Quik-Trak or from a station f ticket agent, if either is available in your station. eTickets in the Amtrak App are automatically updated. i 3. If your travel plans change and you do not modify or cancel your reservation before departure and then do s not board your train (no show), your entire reservation will be canceled and any-remaining funds maybe" forfeited. If permitted by the rules of the fare purchased, the'money paid for the trip may be stored in an eVoucher valid for future travel IN Your eTicket is valid on all segments of your trip. Enjoy the journey. Reservation Number - AAF71C 'a :::: : =: 2.5 9 Washington, DC - Union Station to New York, NY- Penn Station (One-Way) FLEXIBLE Wednesday, September 24, 2014 Passenger(s): Robert Derocker Delay Alert will be sent to rob@robderocker.com � e To change your travel plans online you will need your reservation number. Not all reservations are eligible for online modifications. Cancellation and/or refund fees may apply. • Whenh 1 s ou d you arrive at the station. Check the recorrimended arrival times for' our departure station at Amtrak.com/stations. Allow additional time if you are boarding at a Canadian station,-or require ticketing/baggage services or boarding assistance. • If you are traveling on the Auto Train, motorcycles and vehicles with trailers must check in by 2:00 pm and all other vehicles are recommended to check in by 2:00 pm. Vehicles will not be accepted after 3:00 pm. i McCormick & Schmick's 1652 K Street NW Washington, DC 20006 (202) 861-2233 McCormick & Schmick's Server: Deee .DOB: 09/23/2014- 1152 K Street NW 09:18 PM 09/23/2014 Washington, DC 20006 Table 103/2 4/40034 (202) 861-2233 I -_ i SALE Server: Marion 09/23/2014 Table 103/2 9:15 PM j 4194338 Guests: 2 40034 Card #XXXXXXXXX) Area: Bar Magnetic card present: Card Entry Method: S Iceberg Wedge 8.99 Approval: 583061 j Idaho Rainbow Trout 19.99 Cup Clam Chowder 5.99 Amount: $ 75.86 Ultimate Mixed Grill 33.99 � Subtotal 1 68.96 + Tip: I Tax 6.90 = Balance Due: ' Total 75.86:' I agree to ove *Balance Due* $ 75.86 total amount r . g o the Suggested Gratuity card i u r .a eem 20% Gratuity=$13.79 X I I 1B% Gratui.ty=$12.41 f 15% Gratuity=$10.34 For banquet events, balance due includes uggested Gratuity suggested gratuity if accepted. 20% Gratuity=$13.79 18% Gratuity=$12.41 r 15% Gratuity=$10.34 i For banquet events, balance due includes suggested gratuity if accepted. Thank you, come again! \ ! � | Amtrak Fond Service Lr \ ' �av\«c ' l'8U8'USA RklL ' .m .' l 880 ��'K;lL ' . o�wam�rak.�� | / ` ro ,�, � w Amtrak � 2ll7 �~ �_ Train Or{y'n Date 09/23/14 ' ' �10/J , 219 ' Train ^P2414 / Og/23� 12�lb 4 � | — ''-' - . |� -_—_ 0g/�4/tf ~ \ -Sale � \ Entry Method: Swipo / ' -Sale �a\pe Method: !D' --��--� '' -�-- ~ 'i \ 'E»tr» � �� 65 � .` |rana. 11): ' - 082 i � ID: 072 Batch ID: 574 | ` Trans. 0: q62 Terminal lD: OAq9GD8ot«h ID: 8^N01 � Account �� XXXXXXXxvxx � '~ Terminal lD: ' Curd Type: XXXKYXx»�x» ` Approval Cuda: 90913D | | Cara / —""m ' V.25 4�pmpn�v�va'l Code: � Tip: � \ Ti -------- Total: ______Totul: ! T ' � { AGREE TOTAL ! ' / ' 0 PAY A80«� <U|9l . AMOUNT kCCU�J|wc TO CARD | / mx m°\ AC[OKOLw� 0 CAK' — p Customer C: ; -- -- -- � � HUDSON DELI 1301 PENNSYLVANIA AVEN WASHINGTON,DCI00O / �2�2 U � ��U2O | | '`--- � MID:000000,003097791 TID:04615428 -1388796996 CRODITCARD | ' { ^ CARD# . INVOICE ' 0050 ^� 8&h#: ' 000468Approval � � Code: 75038D | EntyMYft : Mode: ! / SALE mnuum/ ' | — ( THANK YOU FOR YOUR BUSINESS! | \ ` / - CUSTOMERCOPY U U Chickpea 34th St,Penn St,;[ion Amtrak New York, NY 10001 (212) 244-0101 Server: Sonia Station: 2 -- -- -- --- ------------ - --------------------- ; a Order #: 218575 Take Out ---------------- --- McCormick & Schmick s 1652 K Street NW DCII C Washington, DC 20006 1 Falafel Pocket 5.95 (202) 861-2233' I Bar `ubtotal: 0.00 __—Server: Marion 09/Z3/.2014 -�_ food Subtotal: 5.95 L-Table 103/1 9:15 PM N'Y,-; Sale: Guests: 0 60025 I r r^ Reprint #: 1 Area: Bar Tendered: 6.48 - Gl MOSC Pasorina 9.00 /XX Cappuccino (2 @4.50) 1OC Tran ID: 838524758 Perfect Patron Margarita (2 @12.00 24.00 i ------0.00 Subtotal 42.00 Tax 4.20 Created:,9%23/2014 11:23:53'AM SETTLED: 9/23/2014 11:24:27 AM Total 46.20 THANK YOU! *Balance Due* $ 46.20 Ii f Suggested Gratuity 20%Gratuity=$ 8.40 - 18%.Gratuity=$ 7.56 15% Gratuity=$ 6.30 ( For banquet events, balance due includes - suggested gratuity- if accepted. GUEST FOLIO JW MARRIOTT WASHINGTON DC JW Marriott®Washington,DC•1332 Pennsylvania Avenue NW,Washington,District of Columbia,20004•202.393.2000 BE ROCK E -7496, 1 162 Room Name Rate r: Depart Time ''A C C.1 G R V U P GD 09/23/14 15:.27 -; Type , " Q; •-` -Arrive Time `a - 41100 BLUE RAV,INE4 ROAD : PASSPO_RT..W ,P,'FO . 956304"509 MRW#: XXXXX712�5 n Room r Payment clerk Address DATE� E DUEU I 09/23 MINI BAR 63467 4.00 09/23 MB TAX 63467 .40 09/23 TELECOMM WFB DAY 12.95 09/23 TELEC TX WFB DAY .74 _ 09/23 MINI BAR 63552 8.00 09/23 MB TAX 63552 .80 09/24 CCARD— 26.89 .00 ------------------- EXP. REPORT SUMMARY ------------------- 09/23 MINI BAR 12.00 MB TAX 1 .20 TELECOMM 12.95 TELEC TX .74 — — — GET ALL YOUR HOTEL BILLS BY EMAIL BY UPDATING YOUR REWARDS PREFERENCES. OR, ASK THE FRONT DESK TO EMAIL YOUR BILL FOR THIS STAY. SEE "INTERNET PRIVACY STATEMENT" ON I TOTT MARRI .00M j r i -- - Y-our Reward-s poi nt-s/mi 1 es -earned on your el-i gi bl a earnings - ------ will be credited to your account. Check your Rewards Account Statement for updated activity. Marriott & A Woman's Nation appreciate housekeepers I For questions regarding this folio,please call Marriott Business services toll free 866.435.7627. To secure your next stay,go tojwmarriott.com elll I i I Metro-hlortri Railroad Station # 30 TRRYTWN i Amount I Sold Tickets $19.50 RT Adult% OP/Op Total Amount $19.50 --__--- Payment: Credit $19.50 ######### Thank You for Riding Metro North ! 531 TSM IG # 573003 Transaction # Data r Time 09/23/14 10:13 6 I as Metro-forth Railroad I Station # 30 TRRYTWN :;old Tickets Amount RT Adult: PK % PK $26.00 Total Amount $26.00 I Payment: Credit - I! #########* $26.00 Thank You f for- Riding Metro North ! TSM IG # 531 Transaction # 573004 Gate r Time 09.23/14 10:14 i ., CITY OF CARMEL MONTHLY REPORT — September, 2014 ROB DEROCKER & ASSOCIATES 3 WARNER LANE TARRYTOWN, NY 10591 917-658-4653 Public Relations Program for the City of Carmel, IN Monthly Report, September, 2014 Media Results Cumulative Program to Date Ad Equivalency: $785,803 Cumulative Program to Date Editorial Impact: $3,929,015 Activities • Set up and participated in lunch interview in Washington DC with Alan Neuhauser of US News and World Report Followed up with reporter noted above, who expressed particular interest in Carmel's money-saving use of EMS personnel for hospital follow up Maintained contact and continued to send updated information on Carmel to Money Magazine for their upcoming "best cities" issue • Participated in Governing Conference on sustainability after helping to place the Mayor as a panelist there • Provided New York Times reporter John Schwartz with information on Carmel in advance of his interview with Mayor Brainard ROB DEROCKER October Work Plan e Follow up with New York Times and US News and World report story possibilities noted above e Continue outreach to site consultants with Carmel and an invitation for them to consider Carmel for the corporate expansions and relocations they are managing. e Continue sharing relevant new Carmel publicity and Carmel developments with regional and national media throughout the U.S. and European and Asian media e Share (with the Mayor and Nancy Heck) appropriate media leads that come my way; follow up appropriately. e Continue outreach for potential speaking engagements for the Mayor in business and economic development forums. e Determine if the Mayor will have availability during upcoming out-of- town business trips for meetings with site selection consultants and/or media, and then work to arrange those meetings. VOUCHER NO. WARRANT NO. Rob DeRocker &Associates ALLOWED 20 IN SUM OF$ 3 Warner Lane Tarrytown, NY 10591 $9,749.64 ON ACCOUNT OF APPROPRIATION FOR Community Relations PC#/Dept. INVOICE NO. ACCT#/TITLE AMOUNT Board Members 31745 Invoice 43-404.01 $9,749.64 I hereby certify that the attached invoice(s), or bill(s) is (are)true and correct and that the - materials or services itemized thereon for which charge is made were ordered and received except Monday,October 06,2014 Director,Commu Relations/Economic Development Title Cost distribution ledger classification if claim paid motor vehicle highway fund Prescribed by State Board of Accounts City Form No.201(Rev.1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service,where performed, dates service rendered,by whom, rates per day, number of hours,rate per hour, number of units, price per unit,etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s)or bill(s)) 10/01/14 Invoice $9,749.64 I hereby certify that the attached invoice(s),or bill(s), is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 , 20 Clerk-Treasurer