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Home My WebLink About237952 10/08/14 CITY OF CARMEL, INDIANA VENDOR: 364049 ONE CIVIC SQUARE R E I REAL ESTATE SERVICES LLC CHECK AMOUNT: $****48,906.80* CARMEL, INDIANA 46032 11711 N.PENNSYLVANIA,SUITE 200 CHECK NUMBER: 237962 'MiruN- CARMEL IN 46032 CHECK DATE: 10/08/14 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1208 4350900 CARMEL1014 48,610.00 OTHER CONT SERVICES 2201 4350900 CSDO1014 296.80 OTHER CONT SERVICES 5 1 INVOICE Invoice: CARMEL1014 Date: `;, October 1,2014 Department of Administration Attn:Director One Civic Square Carmel,IN 46032 Due October 1,2014 for the period 10/1/14-10/31/14 for the property known as the James Building: 2nd Floor Support Space Estimated 2014 Monthly Operating Expense $ 2,155.00 Black Box Theater(aka Studio Theater) Estimated 2014 Monthly Operating Expense $ 6,201.00 Main Theater Estimated 2014 Monthly Operating Expense $ 32,151.00 N CU Theater Support Space ao Estimated 2014 Monthly Operating Expense $ 5,572.00 C:) L- Civic Theater Support Space 64� Estimated 2014 Monthly Operating Expense $ 1,955.00 I I Civic Office Space Estimated 2014 Monthly Operating Expense $ 576.00 Total Estimated Monthly Operating Expenses Effective 10/1/14 $ 48,610.00 Please contact Abigail Underwood at(317)573-6058 or aunderwood@reireatestate.com with any questions or concerns. PLEASE REFER TO INVOICE ABOVE WHEN REMITTING PLEASE REMIT TO: REI Real Estate Services,LLC 11711 N.Pennsylvania,St.,Ste.200 Carmel,IN 46032 Property VC g Operating Expense Detail For the Period January 1 through December 21,2014 Black cox Main Theater Theater support space Chdc Theater Sunnort SpaCivtc Qftioe Soaae City of city of qty of City of Qty ofCity of Total Cartmel Total Carmel Total Cartmel Total Carmel Total Carmel Total Cartmel Telephone/Internet Lines - - _ _ _ _ _ General Maintenance Services 2,000 166.63 5,217 435 32,225 2,685 4,449 371 756 63 - General Maintenance Supplies 1,700 142 2,700 225 4,515 376 2,211 184 575 48 - - Contract Maintenance 2,885 240 4,822 402 11,156 930 4,029 336 968 81 - - Contract HVAC Maintenance 1,019 85 3,431 286 5,286 441 2,027 169 351 29 - - District Cooling 1,676 140 6,097 508 77,505 6,459 51105 425 885 74 - - Elevator Maintenance - - - - 4,394 366 - - Snow Removal - - _ _ Landscaping - - - - - - - - - Security 3,391 283 6,783 565 67,829 5,652 8,510 709 1,624 135 - Insurance - - - - _ _ _ Garage and Complex Common Area 427 36 1,496 125 6,694 558 - - - - 429 36 Bldg Common Area 2,486 207 9,046 754 39,448 3,287 10,494 875 10,494 875 2,528 211 Electric 3,510 293 12,770 1,064 48,508 4,042 10,692 891 1,854 154 - - Direct BIII Electricity - - - - - _ _ _ _ _ _ Water 317 26 - - 1,387 116 318 26 55 5 - - Direct Bill Water - - - - - _ _ Sewer 353 29 - 11015 85 397 33 68 6 - Direct Bill Sewer - - - - - - _ _ _ Janitorial Services 4,372 364 9,141 762 41,227 3,436 8,700 725 976 81 - - Janitorial Supplies - - 180 15 1,380 115 1,411 118 431 36 - - Trash Removal 59 5 213 18 1,511 126 178 is 31 3 - Management Fee 1,669 139 12,519 1,043 41,730 3,478 8,346 696 4,395 366 3,951 329 Real Estate Taxes - - - - - - _ _ _ _ _ 25,863 2,155 74,4161 6,201 385,810 . 32,151 66,867 5.572 23,463 1,955 69081 576 100% 1/12 100% 1/12 100% 1/12 1/12 1/12 1/12 Parcel VC Operating Budget Operating Expense Summary Line Item Description Telephone/Intemet Lines Phone/Internet Lines included in Elevator,HVAC and Contract Maintenance Services General Maintenance Services Fees for maintenance services;service requests(changing light bulbs,HVAC,plumbing,etc.),preventative maintenance services General Maintenance Supplies Building supplies such as light bulbs,plumbing supplies,electrical supplies,etc. Contract Maintenance Contract services such as Fire Life Safety Inspections,Fire monitoring,Window Washing,Generator maintenance, Contract HVAC Maintenance Contract services for preventative maintenance and repairs to the HVAC equipment District Cooling Fees paid to the Energy Center for chilled water Elevator Maintenance Service contract for maintenance of the elevators Snow Removal N/A Landscaping N/A Security Fees for on-site security services and after-hour patrolling of the building Insurance N/A Garage and Complex Common Area Users share of expenses for the Garage and Complex Common Area Bldg Common Area Users share of expenses for the Entry Atrium Electric General Electric usage for the building Direct Bill Electricity N/A Water General Water usage for the building Direct Bill Water N/A Sewer General Sewer usage for the building Direct Bill Sewer N/A Janitorial Services Cleaning services Janitorial Supplies Supplies for common area trash cans,restrooms and break rooms such as trash liners,paper towels,toilet paper and soap Trash Removal Trash/Recycling services Management Fee Fee for the property management services to the building Real Estate Taxes N/A Parcel VC Four Center Green•The James BuRding Data Contract Men 2na Shc>mnt StK swilti0 Equipment Diming Emmency a� ,� J� Egglm REI Real Estate Maintenance Service N/A Monthly 12/1/2010 31 mos 6/30/2013 Stmpiet Grinnell Monitoring Fire Panel Annually 11/5/2010 .(1)Year 12/5/2011 In Auto Renewl of(1)yr pds Slmplea Grinndl Inspection Fire Alarm/Sprinkler/Rack Flows Annually 1/1/2011 (3)Year 12/31/2013 Every other Week(Nov-Mar) MacAllister Inspection Generator Annually 3/3/2011 (3)Year x/28/2D14 Does not include tax an parts MacAllister Monitoring Generator Annually a/s/2011 In Auto renewal ARAB Pest Control N/A Monthly 1/5/2011 In Auto Renewal Plymate's MatMan Cfeadng/Rental Entry Mats Monthly(Apr-Oct) 1/10/2013 (3)Year 1/19/2016 AHS,Inc. Window Washing EntryWitdows/Doors Monthly 3/21/2012 (1)Year 3/21/2013 ANS,Inc. WMdow Washing All Ektedor Windows(outside) Semi-Annual 3/21/2012 (1)Year 3/21/2013 ANS,Inc. Window Washing An ExWor Windows(Inside) Annually 3/21/2012 (1)Year 3/21/2013 DEEM Inspection HVA[ Semi-Annual 4/1/2012 (1)Year 4/1/2D13 Thyssen Krupp llopectlon Elevators(3) Monthly 4/30/2012 (2)Ywr 4/30/2014 Engled TAdentp On-Ske/Patroleding Monthly(Apr-Sept) 2/29/2012 (1)Yin 2/29/2013 EaglSecurity Monthly 1/1/W12 In Auto Renewal Marquis Jadtada( Monthly 4/1/2012 (2)Year 4/1/2014 Ray's Trash SeMce Trash/Recycling Trash Dumpster In Garage(for all users) Monthly 11/30/2012 (5)yewmos 11/30/2017 REI Real Estate Property Management Monthly 12/1/2010 31 mos 6/30/2033013 AT&T Phone Unes Elevators(2);EMS System(1);Fire Panel(2) Monthly 1112010 (1)year 10/21/2013 Under(2)yr auto renewal at same rate AT&T Pian Una Elevator(1) Monthly (1) 10 Department of Homeland Security Certification Elmtors(3) Annually Year /21/2033 Under(2)yr auto renewal at same rate Unsure who to Pay District Coding Monthly Duke Energy Electric Monthly City of Carmel Utilities Water Monthly C(ty of Carmel Utilities Sewer Monthly l Parcel WC Three Center Green-The Tarkington Y�d4I ; � Eau)omeM Date Contract !m Currettt stmal Etmueacsc FARnd Terms fxulms HIM REI Real Estate Maintenance Services Monthly 12/1/2010 31 mos 6/30/2013 Multguard Monitoring Fre Panel Quarterly 4/28/2011 (3)Years 4/27/2014 Multlguard Inspection Fre Alarm/SprinNer/Back Flow/Extingulsher< Annually 6/1/20121 Year 1) Auto renews each yr MacAllister Inspection Generator Annually 2/4/2011 (3)Year 2/4/2014 MacAllister Monitoring Generator Annually .S/5/2011 In Auto Renewal ARAB Pest Control Monthly 1/5/2011 In Auto Renewal ANS,Inc. Window Washing Ali Exterior Windows(outside) Semi-Annual 3/21/2012 (1)Year 3/21/2013 ANS,Inc. Window Washing All Exterior Windows linside) Annually 3/21/2012 (1)Year 3/21/2013 DEEM Inspection HVAC Seml•Annually 6/25/2012 (1)Year Auto renews each yr Thyssen Kropp Inspection Elevator(1) Monthly 11/1/2012 (2)Years 10/31/2014 Thyssen Krupp Inspection Wheelchair Lift(1) Annually 7/19/2D12 Will attach to Elevator Contract EngledowGroup Mawing/Weeding Monthly(Apr-Sept) 2/28/2012 Eagle Trident On•Site/Patrol Security Monthly 1/I/2012 Il)Year 2/28/2013 In Auto Renewal Marquis Janitorial Monthly 4/1/2012 14 Ray's Trash Service Trash/Recyding Trash Dumpster in Garage(for all users) Monthly 11/30/2012 S))Year 11//3n 0 0 c017 REI Real Estate Property Management Monthly 12/1/2010 31 mos 6/30/2013 Bright House Phone Line EMS System Monthly AT&T Phone Lines Elevator(1);Wheelchair Uft(1) Monthly 1/18/2013 (1)Year 1/17/2014 Oepartment of Homeland security Certification Elevator(1);Wheelchair Uft(1) Annually Unsure who to Pay District Cooling Monthly Duke Electric Monthly City of Carmel Utilities Water Monthly City of Carmel Utilities Sewer Monthly Parcel#7C 881 Third Avenue-Garage and Support Space Date contract RM Current RaW/ Vendor spm gobaIDCDt Winattammey Signed 12M Si*M Alm Re Real Estate Malydenance5ervices Monthly 12/1/2010 31 mos 6130/2013 Simples Grinnell Monitoring Fire Panel Annually 11/3/2010 (1)Year In Auto Renewal Muitlguard Inspection FireRisers-Garage Annually 6/3/2011 Koorsen Inspection Fire Alarm System-Support Space only Annually 6/25/2012 Auto renews each year MacAllister Inspection Generator Annually 2/4/2011 (3)Year 2/4/2014 MacAllister Monitoring Generator Annually 8/512011 In Auto Renewal ARAB Pest control Monthly 1/5/2011 In Auto Renewal DEEM Inspection HVAC-Support Space Only Semi-Annually 6/12/2012 (1)Year Auto renews each year EagleTrkient On-site/PatrolSecurity Supports Space Only Monthly 1/1/2012 In Auto Renewal Marquis Janitorial Support Space Only Monthly 4/1/2012 {2)Year 4/1/2014 Ray's Trash service Tras"ecyding Trash Dumpster In Garage(tar all users) Monthly 11130/2012 (5)Year 11/30/2017 REI Real Estate Property Management Support Space Only Monthly 12/1/2010 31 mas 6/30/2013 Bright House Phone Line EMS System-Support Space only Monthly AT&T Phone tines Fire Panel(2) Monthly (1)year 10/21/2013 Under(2)yr auto renewal at same rate Unsure who to Pay DlstrktCooling Duke Electric Monthly City of Carmel Utilities Water Monthly Monthly City of Carmel Utilities Sewer Monthly VOUCHER NO. WARRANT NO. ALLOWED 20 REI Real Estate Services, LLC IN SUM OF$ 11711 N. Pennsylvania St., Ste. 200 Carmel, IN 46032 $48,610.00 ON ACCOUNT OF APPROPRIATION FOR Building Operations Account PO#/Dept. INVOICE NO. ACCT#/TITLE AMOUNT Board Members 1208 I CARMEL1014 I -509.00 I $48,610.00 1 hereby certify that the attached invoice(s), or bill(s) is(are)true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except Monday, October 06, 2014 Director,Adminstration Title Cost distribution ledger classification if claim paid motor vehicle highway fund Prescribed by State Board of Accounts City Form No.201(Rev.1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service,where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit,etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s)or bill(s)) 10/01/14 CARMEL1014 James Bldg $48,610.00 I hereby certify that the attached invoice(s), or bill(s), is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 , 20 Clerk-Treasurer INVOICE Invoice: CSDO1014 Date: October 1,2014 Carrel Streets Department 3400 W.131St Street Carmel, IN 46074 Due October 1,2014 for the period 10/1 A 4-10/31/14 Garage Estimated 2014 Monthly Operating Expense $ 296.60 Total Estimated Monthly Operating Expenses Effective 10/1/14 $ 296.80 Please contactAbigall Underwood at(317)573-6058 oraunderwood@reirealestate.com with any questions or concerns. PLEASE REFER TO INVOICE ABOVE WHEN REMITTING PLEASE REMIT TO: REI Real Estate Services,LLC 11711 N.Pennsylvania,St.,Ste.200 Carmel,IN 46032 I VOUCHER NO. WARRANT NO. REI Real Estate Services, LLC ALLOWED 20 IN SUM OF$ 11711 N. Pennsylvania St., Suite 200 Carmel, IN 46032 $296.80 ON ACCOUNT OF APPROPRIATION FOR Carmel Street Department PO#/Dept. INVOICE NO. ACCT#!TITLE I AMOUNT Board Members 2201 CSDO1014 43-509.00 $296.80 1 hereby certify that the attached invoice(s), or bill(s) is (are)true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except 2014 Street Commissioner Title Cost distribution ledger classification if claim paid motor vehicle highway fund I Prescribed by State Board of Accounts City Form No.201(Rev.1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service,where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s) or bill(s)) 10/01/14 CSDO1014 $296.80 1 hereby certify that the attached invoice(s), or bill(s), is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 , 20 Clerk-Treasurer