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Home My WebLink About237980 10/08/14 Q CITY OF CARMEL, INDIANA VENDOR: 363272 ONE CIVIC SQUARE JAMES SPELBRING CHECKAMOUNT: $*******219.30* CARMEL, INDIANA 46032 16233 HOWDEN DRIVE CHECK NUMBER: 237980 WESTFIELD IN 46074 CHECK DATE: 10/08/14 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1201 4343002 10.06.14 219.30 EXTERNAL TRAINING TRA 4 {tTSf Ily nt ' R. CITY OF CARMEL Expense Report (required for all travel expenses) ROIAHp EMPLOYEE NAME: James P Spelbring DEPARTURE DATE: 9/30/2014 TIME: 1:55 AM AQ DEPARTMENT: HR RETURN DATE: 10/3/14 TIME: 11:00 AM/PM REASON FOR TRAVEL: Conference DESTINATION CITY: Las Vegas, NV TRAVEL EXPENSES ARE FOR (check all that apply): ADVANCE REIMBURSEMENT x PER DIEM x Date Transportation Ga's/Tolls/ Lod in Meals Air-fare Car Rental Other Parking B}eakfast Lunch Dinner Snacks Per Diem Misc. Total 9/30/14 $14.50 44.80 $30.00 $89.30 10/2/14 $65.00 $65.00 10/3/14 $65.00 $65.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 BET 0 H14 $0.00 $0.00 $0.00 _ $0.00 $0.00 $0.00 0.00 Total $0.00 $0.00 $14.50 $0.00 $44.80 $0.00 $0.00 $0.00 _ $0.001 $160.001 $0.001 $219.30 DIRECTOR'S STATEMENT- I hereby affirm that all expenses listed conform to the City's travel policy and are within my department's appropriated budget. Director Signature: Date: City of Carmel Form#ER06 Revision Date 10/6/2014 Page 1 For advance payments, claim form must be submitted ten (10) business days in advance of travel. Claim will not be processed without the following documentation: 1) Conference or course registration form, if applicable 2) Travel itinerary or car rental agreement, if applicable 3) Original itemized receipts for all expenses (or affidavits if appropriate), except for meal per diems (which require hotel receipt) Prorated meal allowance: For travel that commences before 1:00 p.m. (flight departure time, if traveling by air), $50 for in-state travel and $65 for out-of-state travel For travel that commences after 1:00 p.m. (flight departure time, if traveling by air), $25 for in-state travel and $30 for out-of-state travel For travel that ends before 1:00 p.m. (flight arrival time, if traveling by air), $25 for in-state travel and $30 for out-of-state travel For travel that ends after 1:00 p.m. (flight arrival time, if traveling by air), $50 for in-state travel and $65 for out-of-state travel EMPLOYEE ACKNOWLEDGEMENT OF MEAL ADVANCE AND OBLIGATION TO DOCUMENT EXPENDITURES: I hereby acknowledge receipt of$ , such funds being advanced to me by the City of Carmel solely for the purpose of purchasing meals while traveling to participate in official business for the City. I accept responsibility for these funds and agree to repay them if lost or stolen. I understand that within ten (10) business days of my return (as stated on opposite side), I am,responsible to: 1) Submit original itemized receipts to the office of the Clerk-Treasurer documenting all meal expenditures; and 2) Return all unused funds to the office of the Clerk-Treasurer I further understand that failure to�ovide t req documentation shall result in the total amount of the advance being deducted from the first paycheck issued more than 30 dWA afte "ate of my return. Failure to return unused funds will result in the amount of the unused funds (total advance minus documented e Enditu eing deducted from the first paycheck issued more than 30 days after the date of my return. r Employee Signature: i Date: City of Carmel Form#ER06 Revision Date 10/6/2014 Page 2 CUSTOMER RECEIPT SKOWTIME CPCN 2044-1 *Ours airport shuttle DATE: NO.IN PARTY GUEST: TOTAL CHARGES: a REPRESENTATIVE: FOR AIRPORT RESERVATION CHANGES CONTACT US AT FO -895=9976 or www.showtimetoursiv.com LAS VEGAS RESORT AND CASINO UNPRETENTIOUSLY LUXURIOUS- Room No. 18304 James Spelbring Conf No. 731215641 16233 Howden Drive Arrival 09/30/14 Westfield, IN 46074 Departure 10/03/14 DATE DESCRIPTION CHARGES CREDITS 09/30/14 Deposit Applied 73.92 09/30/14 Deposit Applied 147.84 09/30/14 67.20 XXXXXXXXX .. XX/XX Total 0.00 288.96 Balance -288.96 3770 Las Vegas Boulevard South, Las Vegas, Nevada 89109 888.529.4828 montecarlo.com 7 Cc..�,w James Spelbring 16233 Howden Drive Conf No. 731215641 Arrival 2014-09-30 Departure 2014-10-03 DATE DESCRIPTION CHARGES CREDITS 2014-09-30 Deposit Applied 73.92 2014-09-30 Deposit Applied 147.84-1 2014-09-30 J 67.20- 2014-09-30 7.20-2014-09-30 MC Room 66.00 2014-09-30 MC Room Tax-12% 7.92 2014-09-30 MC Resort Fee 20.00 2014-09-30 MC Resort Fee Tax-12% 2.40 2014-10-01 MC Room 66.00 2014-10-01 MC Room Tax-12% 7.92 2014-10-01 MC Resort Fee 20.00 2014-10-01 MC Resort Fee Tax-12% 2.40 2014-10-02 -10 U KOOm 66.00 2014-10-02 MC Room Tax-12% 7.92 2014-10-02 MC Resort Fee 20.00 2014-10-02 MC Resort Fee Tax-12% 2.40 Total $288.96 $288.96 Balance $0.00 v uvu�vuaaua aJ +•uvvv • +.v+ . �.v+.+u+.+++•v+. a..k-1rvrr.s•Yw•s.sa vJ.vvau yr vaav aaa-✓vr ivrvrraivir�/�1/1l Jualuivaail t.I1111L.•• NEOGOV 2014 CONFERENCE Sep 28,2014-Oct 6,2014 Reservation Details ACKNOWLEDGEMENT NUMBER:328JSSX9 MONTE CARLO RESORT&CASINO 3770 Las Vegas Blvd.South.Las Vegas,NV 89109,UNITED STATES .e«... — www.montecario.com DELUXE ROOM DATES:Sep 30,2014-Oct 3,2014 3 nights,l adult,0 children RATES USD 198.00 TAXES USD 23.76 TOTAL ROOM PRICE USD 221.76 ADD-ONS SUBTOTAL USD 221.76 GUEST SUMMARY JAMES P SPELBRING 16233 Howden Drive, Westfield,IN,46074 US jpspelbring@yahoo.com 317-987-7146 Sep 30,201412:00 AM-Oct 3,201412:00 AM TRAVEL INFORMATION JAMES P SPELBRING Arrival Date: Departure Date: Oct 3,2014 PAYMENT INFORMATION BILLING ADDRESS RATES Crorllt r—rt _ James P Spelbring Sep 30,2014-USD 66.00 16233 Howden Drive, Oct 1,2014-USD 66.00 Oct 2,2014-USD 66.00 ••/•• Westfield,IN,46074 Us 317-987-7146 OTHER INFORMATION SMOKING PREFERENCE:Non-Smoking ACCESSIBLE:No SPECIAL REQUESTS FOR THIS ROOM:++8/20:Arrival date status Is::Arrival date changed.— POLICIES ROOM POLICIES -Tax is not Included TAX POLICY Room Rates shown do not Include 12.00%Room Tax Per Night and any applicable resort fees(subject to change).Total charges presented on the website will Include all room taxes,but not any applicable resort fees.A dally resort fee of$20(subject to applicable tax)will be added to all room reservations at check-in. DEPOSIT POLICY Total Deposit(USD): CANCEL POLICY Cancellations made within 48 hours of arrival will forfeit one night's room and tax. Copyright®1997-2014 Passkey International,Inc.All Rights Reserved. Privacy Policy,Terms and Conditions.9.15-225-080414-production app38r I of 1 8/20/2014 10:53 AM NEOGOV Encounter 2014- 13th Annual User Conference-RegOnline https://www.regonline.com/register/confinnation.aspx?cmpreg=l&E... NEO :M Encounter 201 13th Annual User Conference NEOGOV Encounter 2014-13th Annual User Conference Wednesday October 01,2014 8:30 AM-Friday October 03 2014 4:00 PM(Pacific Time) Monte Carlo Resort&Casino 3770 Las Vegas Boulevard South Las Vegas,Nevada 89109 . United States (888)529-4828 Event Details NEOGOV Conference Support Help Desk E{p�m'�aiill::rnnference�aenv. eonocom Email Us V I LOGOT Expect more-. Thank you for registering for NEOGOV Encounter 2014-NEOGOV's 13th Annual Training Conferencel A confirmation email will be sent to you within a few minutes.If you do not receive a confirmation email,please contact our Conference team by email at confemn"aa neoaov.com to confirn your registration. The final conference agenda will be emailed to all attendees at least one week prior to the conference. Personal Information Registration ID: 70497512 Registrant: Mr.James Spelbring Employment and Training Coordinator City of Cannel One Civic Square Carmel,IN 46032 Registration Date: 6/23/2014 8:23 AM Status: Confirmed Work Phone: 317-571-2465 Email: jpspelbdng@carmel.in.gov Secondary Email Address(cc Email): jpspelbdng@yahoo.com Name as it would appear on a badge: Jim Spelbring Emergency Contact Name: Kari Spelbring Emergency Contact Phone: 317-987-7148 Agency Type: City Total Employees: 600 Length of time as a customer: Live for 5 years or more First Time Attendee: No Comments: Attended for the past 5 or 6 years Optional Activities Thursday Evening Dinner Selection:Yes,I plan to attend the Thursday Dinner Thursday,October 02,2014 5:45 PM-9:00 PM(Pacific Time) Location:Location TBA $0.00 Fees Quantity Unit Price Amount Fee Fee Conference Registration Fee 2 $349.00 $698.00 Thursday Evening Dinner —Yes,I plan to attend the Thursday Dinner 2 $0.00 $0.00 $698.00 Subtotal: $698.00 Total: Your total includes a group discount savings of$100.00. 1 of 2 8/22/2014 1:19 PM NEOGOV Encounter 2014- 13th Annual User Conference-RegOnline https://www.regonline.com/register/confirmation.aspx?cmpreg=l&E... Transactions Transaction Type Date Amount Balance Transaction Amount 8/23/2014 $1,047.00 $1,047.00 8/19/2014 ($349.00) $898.00 Transaction Amount $698.00 Current Balance: Payment Method ._._... _._ . . ._ .. .. ....._. .. Payment Method: P.O. PO Number: Payment Instructions If paying by check,please send your payment to: GovemmentJobs.com Attn:Angela Hsing 222 N Sepulveda Blvd#2000 EI Segundo CA 90245 Refund Information Cancellations made after September 5,2014 will be subject to a$150 cancellation fee. Additional Group Members-2 Jean Junker Gary Bowman-This registration was cancelled on 8119:2014 12:48 PM. 2 of 2 8/22/2014 1:19 PM SOU 1 H1fYIWMOM, Your Flight for Tuesday, September 30, 2014 This is your confirmation and itinerary. SEP 30 TUE 109/30/14 - Las Vegas --------- --- _ - ------- AIR --_AIR Indianapolis,IN-IND to Las Vegas, NV- LAS Confirmation# 09/30/2014 - 10/03/2014 M 0 4V 9 2 Passenger(s) Rapid Rewards# JAMES SPELBRING 00000335911612 DEPART 01:55 PM Depart Indianapolis,IN Flight SEP 30 (IND)on Southwest #4453 °- Tuesday, September 30, 2014 TUE I' Airlines Travel Time 4 h 10 m 03:05 PM Arrive in Las Vegas, NV (Nonstop) (LAS) I Wanna Get Away i RETURN 04:25 PM Depart Las Vegas, NV Flight OCT 3 (LAS) on Southwest 91797 SMnW,= Friday,October 3, 2014 Airlines FRI J Travel Time 3 h 35 m 11:00 PM Arrive in Indianapolis,IN (Nonstop) (IND) Wanna Get Away What you need to know to travel: Don't forget to check in for your flight(s) 24 hours before your trip on southwest.com@ or your mobile device. Southwest Airlines does not have assigned seats, so you can choose your seat when you board the plane. You will be assigned a boarding position based on your checkin time.The earlier you check in, within 24 hours of your flight,the earlier you get to board. WiFi,TV,and related services may vary and are subject to change based on assigned aircraft. Learn More I of 1 8/20/2014 2:35 PM VOUCHER NO. WARRANT NO. ALLOWED 20 James P. Spelbring IN SUM OF$ 16233 Howden Dr Westfield, IN 46074 $219.30 ON ACCOUNT OF APPROPRIATION FOR Carmel HR Department PO#/Dept. INVOICE NO. ACCT#/TITLE AMOUNT Board Members 1201 I 10.06.14 I 43-430.02 I $219.30 1 hereby certify that the attached invoice(s), or bill(s) is (are)true and correct and that the materials or services itemized thereon for which charge is made were ordered and i received except Monday, October 06, 2014 Director, HR Title Cost distribution ledger classification if claim paid motor vehicle highway fund Prescribed by State Board of Accounts City Form No.201(Rev.1995) ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice or bill to be properly itemized must show: kind of service,where performed,dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. Payee Purchase Order No. Terms Date Due Invoice Invoice Description Amount Date Number (or note attached invoice(s)or bill(s)) 10/06/14 10.06.14 Neo Gov Conf Expenses $219.30 I hereby certify that the attached invoice(s), or bill(s), is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 I 20 Clerk-Treasurer