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HomeMy WebLinkAboutBid Information and Packets •x EXHIBIT 6 li jti( 1, PRICE QUOTE 2,01 j CITY OF CARPEL, DATA FORM One Civic Square Cannel, IN 46032 Transaction Number 317-57]-2400 Date Quote Not Later Than Requisition No. Date of Requisition Chargeable Acciaunr Number(s) P.O. 1 tj4 VENDOR ITEM PRICE QUOTATION BY ITEM AND QUANTITY (Name,Address.Telephone 0 RA,s. le. d 0 ss-ocia A+ ' S' ' rr wrc0-1 /-31" i cs.5 ` per you iliCcA, 4'at4 `7 00 a.,es,' 5,c1'e,-,a t k Ihl,Mecoe'dsUrJilti /lI9G�3 )i7`1,5'5 -�. g1 3�f $'S,4 3f�' lrr:er Aeu /- ti AL, La.ei s"`io-e 5,,,0:,,,. a e 4...c e, f 1Psfs Cu-, (,r.�l4.et "t..f S,cto ...ra(Ic I4 O cbt..c 4--e F+shpr , -1w yrrcqr -a7.-'i'Y(, -soYg- 1°4 f.l /7 Co i s* t tiP f r 3 , 4 35O a° P'gr A r / �{�G w (Zr Nr cvo 1 1 /5??(F 3o1.v- - R s,do Orr‹ C �,� Wesfe,...ld - �t"" 44+07y * f tt .1 p A ,' ai-7- tr47- y0y9 3* P Delivery Requirements Delivery Promised — - ry Terms ' F.O.H. I i E.M QUANTITY _ DESCRIPTION J' UNIT PRICE AMOUNT ?''s-c,p,-) i J O (,c)vl ccacJ vI C i c�e 1.....)4 1 I� li 3 5 C- •- iti 6 c ae: h r. 5 1/1.0L--) t/-o CA-4 0 Li CA 1 4 5 se a iS C+Q Po 3!! ski '—' p e .^ t G LA. r Buyer 1` I • i REASON ORDER PLACED WITH SUCCESSFUL VENDOR Lowest Price QLiIity Best Only Service Only Service Best Design OTHER REASONS' • City of Carmel Street Department 3400 W. 131' Street Westfield, IN 46074 The Carmel Street Department is accepting quotes for snow removal of the downtown sidewalks. Please provide an hourly rate for less than 3"of snow and more than 3"of snow, as we know more equipment will be needed to haul snow away. The specifications are as follows: 1-3"of snow will be shoveled out to the street, More than 3"of snow will be hauled away to a place determined by the Carmel Street Commissioner. The sidewalks to be cleaned are: Beginning at the Monon on Main Street and go one block east of Rangeline Road to 1st Ave. N.E. and 1st Ave. S.E. One block north of Main on l' Ave N.W. and one block south of Main on 15` Ave. S.W. block north and 1/4 block south on Rangeline from Main Street Your two quotes should reflect the necessary people and equipment to carry out the above snow removal. The winning quoter will be required to sign a goods and services contract (sample enclosed). The winning quoter shall only come out when called by the Carmel Street Commissioner and there is no guarantee that they will be used at all. Please respond to the address at the top of this letter, attention Carmel Street Commissioner, no later than January 18th, 2008. Mattingly Concrete Inc. City of Carmel 15936 Joliet Rd. Street Department Westfield Ind. 46074 3400 W. 13151. street ( 317-867-4049) Westfield Ind. Attn: Dave Huffman Dave, Please accept the following quote for snow removal as requested: 1-3"of snow shoveled out to the street, Mattingly Concrete Inc. shall provide a minimum of 6 men and one foreman at 350.00 per hour. In the event of more than 3"to be hauled away(within 2 miles)Mattingly Concrete, Inc_ shall include one dump truck and one skidloader with operators for an additional 200.00 per hour. In the event that you would require us to bring in more manpower and more equipment, each man hour would be rated at $40.00 per hour, and each additional truck and skidloader would be $100.00 per each hour. Thank you for entertaining our bid, Mr. Huffman. Should there be any questions or concerns regarding our bid, feel free to call me anytime. Daniel J. Mattingly Mattingly Concrete, Inc. Office: 317-867-4049 Cell: 317-716-7635 u 14c20 FROM: Page 1 of a T4;13177335 490 ASSOCIATES, INC. ORT 700 WEST, PHONE: 31 - 36 LF, IN 4605 . 2581 FAX: 317-335-2493 r0;---: 4.-� DATE J—/,s= t- FROM: JEFFREY S. TURNER TOTAL PAGES(irltluding co‘ c►• ;a , 1 =f AV - .0- f „. � 41,--'• PLEASE CALL�7PrI NHS;��7U. (3l 7),�,�,�2S8! IF�.O � , '1' 7flAIV!( Pout► RA f✓ /�Ir;f,iC L1'Y�iL' RECEIVING�'HI,s 1I3l. �� N!l il•!TY 1Vp'p1��h: The information en above. are t!ansmitted is intended th These d only f R.A. documents contain c y ar the individual ing ASSOCIATES, onfidential information d (s) or company named le tc any disclosure, copying,You nre not the deli property of i1J$ I nts p this in telCCQ designated this telec:4 lied information i 5t�jletribu,fan recipient, this in tole �Dr Inking action u fell necei �S in and destroy 'please notify the sender 1t the on the rule: y the transmissions, l y©u have received Thank above telephone number n tirr You tuber immediately iteen .nitials R.A.S.K. & ASSOCIATES, INC. 4902 NORTH 700 WEST, MCCORDSVILLE, IN 46055 PHONE: 317-335-2581 FAX: 317-335-2493 DATE /-14-- —1 t TO t'D 11.._ FROM: JEFFREY S. TURNER TOTAL PACES {including cover page): cj) - PLEASE CALL (317) 335-2581 IF YOU HAVE DIFFICULTY RECEIVING THIS TRANSMISSION, THANK YOU!! (,1,6/1 0-7 .0-77lert CONFIUL-.N.l'IALr l'Y NOTICE, The information transmitted is intended only for the individual (s) or company named above. These documents contain confidential information which is the property of R.A.S.K. & ASSOCIATES, Inc. if you are not the designated recipient, this notice informs you that any disclosure, copying, distribution or taking action in reliance on the contents of this telecopied information is strictly PROH1BIl EI). Ifyou have received this telecopy in error, please notify the sender at the above telephone number immediately and destroy the transmissions. Thank you. Page l of 3 R.A.S.K. & ASSOCIATES, INCORPORATED SNOW REMOVAL SERVICE COMPANY 4902 North 700 West,McCordsville, In 46055 OPERATIONS DEPARTMENT: ACCOUNTING DEPARTMENT: JEFF TURNER SCOTT MEISTER Office:(317) 335-2581 Office:(317)891-2655 Fax: (317) 335-2493 Fax: (317)894-5458 SNOW REMOVAL SERVICE AGREEMENT This agreement, dated this 15th day of JANUARY 2008, is between: CITY OF CARMEL by its duly authorized agent, CITY OF CARMEL STREET DEPARTMENT hereafter referred to as the "Customer" and R.A.S.K. &ASSOCIATES, INC. hereafter referred to as the"Service Company." In consideration of the mutual covenants herein contained,and other good and valuable consideration,this contract shall always prevail and the parties hereto agree as follows: 1. This agreement shall become effective JANUARY 15,2008, and shall continue until JUNE 1,2008. Either party may terminate this contract, with or without cause, by giving a 72 hour written notice to the other party. During the term of this agreement, Customer shall not hire anyone to perform the snow removal service covered herein, unless Service Company fails to perform or all parties agree and consent to the same. CITY OF CARMEL SIDEWALKS AS LISTED @ A.)MONON ON MAIN 1 BLOCK EAST OF RANGELINE ROAD TO 151'AVENUE & 1ST AVENUE S.E. B.)ONE BLOCK NORTH OF MAIN ON 1ST AVE.N.W. & 1 BLOCK SOUTH OF MAIN ON 1sTAVE. S.W. C.) 1/2 BLOCK NORTH & Vl2 BLOCK SOUTH ON RANGELINE FROM MAIN STREET CARMEL, INDIANA 46032 2. Customer shall compensate Service Company for all hand labor snow removal related services at a rate of: Accumulation Cost 1 Fee .. b a Ste° t^ ~ 0.1 —3.0 $ 5,000.00 oy 3.1 —5.9 $ 13,750.00 6.0—7.9 $ 19,750.00 8.0+ HOURLY—See Attached Rate Schedule and any applicable rate or associated fee as listed on the attached fee schedule or stated within this agreement,for each occasion where said services are provided in connection with the removal of snow or ice. Changes in the type of equipment or service frequency may affect the pricing during the term of this agreement. Notice in writing, to the Customer, shall be sufficient to modify the price. Payment of said compensation shall be due and made to the Service Company within 10 days after receipt of proper invoices from the Service Company. Customer agrees that billing rates may be adjusted during the term of this agreement based upon increases in insurance requirements costs,fuel costs, facility costs, labor costs, costs resulting from changes in laws,rules and regulations,and transportational costs. In addition,Customer agrees that the Service Company may from time to time adjust rates to reflect increases in the Consumer Price Index for this region. There shall be an Eighteen(18) percent late fee applied to all payments overdue. Initials r * Page 2 of 3 3. Service Company shall carry comprehensive general liability insurance for bodily injury and property damage for limits of$1,000,000.00 each occurrence which shall include products liability,completed operations,premises liability,blanket contractual liability, fraud form coverage,property damage liability,and personal injury liability. Customer shall not be liable for any damages arising out of the operation, use, loading or unloading of motor vehicle or equipment arising out of the conduct of this contract. Service Company shall provide certificates of insurance for each year of written contract agreement. 4. The snow removal service shall consist of plowing the snow to one or more areas of the location(s) where it shall remain until it dissolves. Service Company shall use its best judgment in selecting said depository areas,unless Customer shall specify otherwise. Service Company shall not be liable,and Customer waives all claims, for damages to property on Customer's aforementioned location,when said property is covered with snow and /or ice,and the said property could not have reasonably been observed by Service Company. The Customer shall have the duty to pin-point any of its property,on said location,which could not be reasonably discovered by Service Company in the event of a snowfall. Service Company shall repair any damage created by neglect. 5. The service company will not be held responsible or liable for any breach, loss, damage, detention, or delay caused by fire,explosion, theft, lightning,wind storm, earthquake, floods, storms,riots,malicious mischief, acts of GOD,or by any other cause beyond Contractor's reasonable control, whether or not the same is herein specified. 6. In the event that the Customer or Service Company shall breach this contract, Customer agrees to reimburse Service Company or Service Company agrees to reimburse Customer,as the case may be, for all legal costs related thereto,including pre judgment interest and reasonable attorney fees. 'l his is the total agreement between the parties and there are no other oral or written representations. SEE THE ATTACHED RATE SCHEDULE AS PAGE#3, In WITNESS WHEREOF, the parties have executed this contract on the date first stated. CUSTOMER/REPRESENTATIVE R.A.S.K. &ASSOCIATES. INC. By: 13y: Property Owner JEFFREY S. TURNER as President By: 8Y: As Authorized Representative R.A.S.K.&Associates,Inc.Sales Associate Date : Date Initials IIASK& ASSOCIATES,INC. 2007-2008 SEASON CUSTOMER RATES TRUCKS—PLOWING: *NOTE: Equipment and Service rates include operator/,driver. TYPE *RATE PER HOUR Supervisor/ Lead Pick-up (`/ Ton--2 Ton)—NO blade $80.00 4x4 Pick-up ('/2 Ton—2 Ton)—w/ Straight blade—(Standard) $95.00 Supervisor I Lead Pick-up ('ii Ton—2 Ton)—w I Straight blade $100.00 4x4 Pick-up (1/2 Ton—2 Ton)—w/ V- blade $100.00 Supervisor/Lead Fick-up (1/i Ton—2 Ton)—w/ V- blade $105.00 Single Axle Truck—w I minimum of 10' plow - $165.00 Tandem Axle Truck—w/minimum of 10' plow $180-00 Tri-Axle Truck—w/minimum of 10' plow $180.00 LOADERS: TYPE *RATE PER HOUR Skid Steer/Bobcat/Kubota/with bucket or broom $155.00 Back hoe $185.00 Pay loader - $220.00 EQUIPMENT WITH ATTACHMENTS: TYPE *RATE PER HOUR Skid Steer w/push box up to 12' wide $175.00 Back hoe or Tractor w/push box up to 16' wide $275.00 Pay loader w/push box up to 16' wide $290.00 Pay loader w/push box up to 24' wide $325.00 Grader 8 Wheel Tractor w! blade or push box $275.00 TRUCKS—HAULING: TYPE *RATE PER HOUR — Single Axle $155.00 Tandem Axle $175.00 Tri-Axle $190.00 SALT SPREAD: (RATE INCLUDES EQUIPMENT,SALT/MATERIAL,AND DRIVER) TYPE *FLAT RATE • Large Truck (State Highway-type Salt Truck) Site Specific • Small Truck (Single Axle Truck %,Ton—2 Ton) Site Specific SALT SPREAD: (RATE INCLUDES EQUIPMENT AND DRIVER ONLY) TYPE *RATE PER HOUR Large Truck (State Highway-type Salt Truck) $650.00 Small Truck (Single Axle Truck '/ Ton—2 Ton) ' $250.00 HAND LABOR SERVICES: TYPE *RATE Hand Labor (Sidewalks) $65.00/HR. Ice Melt (Pro-rated bag use price) - $35.00 /BAG AUTHORIZED REPRESENTATIVE DATE 3of 3 Mattingly Concrete, Inc. Street Department-2011 Appropriation#0043-509.00; P.O. #21469 Contract Not To Exceed$25,000.00 ADDITIONAL SERVICES AMENDMENT TO AGREEMENT FOR PURCHASE OF GOODS AND SERVICES *p nov::,AS TO FORM BY THIS AMENDMENT TO THE GOODS AND SERVICES AGREEMENT ("Agreement") entered into by and between the City of Carmel and Mattingly Concrete, Inc. (the "Vendor"), as City Contract#03.04.09.02 shall amend the terms of the Agreement by adding the additional services to be provided by Vendor consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A". The terms and conditions of the Agreement shall not otherwise be affected by his Additional Services Amendment and shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows: CITY OF CARMEL, INDIANA MATTINGLY CONCRETE INC. by and through its Board of Public Works and Safety By: B James Brainard, Presiding Officer Authorized Signature Date: 4,„. 44( _ _ Printed Nam Mary Ann Burke, Member Date: _ fr.e17... 6 V\ Title Lori S. Watson, Member FIDITIN: ';$ 816114 Date: SSN if Sole Proprietor: ATTEST: ff Date: - b 616 Diana Cordray, IAMC, Clerk-Treasurer Date: 12,11hQ�Prof Sv.t Goods$vSLS4pg1]01 IS M7TINGLY CONCRETE Admumd Sorns.o<Arnold Good&Scwca41,c I2/I5720]0 9.49 AM] III A • It g 1p Ws = - EL JAMES BRAINARD, MAYOR 11/24/10 Mr. Dan Mattingly 15936 Joliet Rd. Westfield In. 46074 RE: Additional Service Amendment#1, P.O#21469 Dear Dan, As we discussed, the City of Carmel has a need for additional professional services and pursuant to our current contract with Mattingly Concrete Inc., Contract 03.04.09.02 dated March 4th, 2009. I have requested and received from you the proposed scope of services and fee estimates for the following work task: Additional Service Amendment#1- Contracted Sidewalk Snow Removal See "Attachment A" Not to Exceed:$25,000 Per our contract procedural requirements, I hereby approve this Additional Professional Services estimate, and request the Board of Public Works ratify the above referenced Contract Amendment. PLEASE NOTE Please be advised that "additional Services" performed on City contracts must be billed separately from the original contract and other additional services. More importantly,the invoice must reference the appropriate additional service#and P.D.#shown above. Invoices received without the Additional Service# referenced will be returned for proper identification. Thank you for your continued assistance in providing the City of Carmel with your professional, quality services. If you should have any questions, please give me a call. i �./ 1« David W. Huffman Street Commissione Reviewed and approved by: S.C. Engelking -*jdju- CARMEL STREET DEPARTMENT 3400 W, 131ST STREET, WESTFIELD, IN 46074 OFFICE 317.733.2001 FAX 31/.3. 005 • David Huffman Mattingly Concrete Inc. It 9 a D Street Commissioner 15936 Joliet Rd. Carmel Street Dept. Westfield In. 46074 3400W.131" st. 317-867-4049 Westfield In. 46074 Dear Mr. Huffinan, Please find enclosed our quote for snow removal for the upcoming 2010/2011 snow season.As discussed we are honoring our same prices and services that we were able to provide last year. If the scope of our work area has changed,please let me know and we can walk through the properties and discuss how you would like to see these areas taken care of. Any other items for discussion feel free to call me anytime. .Thank you. Dan Mattingly Mattingly Concrete Inc. Office:317-867-4049 Cell: 317-716-7635 ,( X40 Mattingly Concrete Inc. City of Carmel 15936 Joliet Rd. Street Department Westfield Ind. 46074 3400 W. 131't. street (317-867-4049) Westfield Ind. Attn:Dave Huffman Dave, Please accept the following quote for snow removal as requested; 1-3"of snow shoveled out to the street,Mattingly Concrete Inc_shall provide a minimum of 6 men and one foreman at 350.00 per hour. In the event of more than 3"to be hauled away(within 2 miles)Mattingly Concrete,Inc. shall include one dump truck and one skidloader with operators for an additional 200.00 per hour. In the event that you would require us to bring in more manpower and more equipment, each man hour would be rated at $40.00 per hour,and each additional truck and skidloader would be 5100.00 per each hour. Thank you for entertaining our bid Mr. Huffman, should there be any questions or concerns regarding our bid,feel free to call me anytime. Daniel J. Mattingly Mattingly Concrete, Inc. Office: 317-8674049 Cell: 317.716-7635 [� i t[7 Or �L ° r�" ,''i e II I CERTIFICATE NO.003120155 002 0 I PURCHASE ORDER NUMBER �a�f 1L 1/1 7 1L [S�iJI JL111� JJ� FEDERAL EXCISE TAX EXEMPT 3540000972 ONE CIVIC SQUARE THIS NUM: • MI APPEAR ON INVOICES. CARMEL.INDIANA 46032-2584 VOUCHER. DELIVERY MEMO, PACKING SLI SHIPPING LABELS AND ANY CORRESPONDEN FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL- 1997 IRCHASE ORDER DATE DATE REQUIRED REQUISITION NO VENDOR NO. DESCRIPTION 12J6/2010 Mattingly Concrete, Inc. SHIP Street Department JENOOR TO 3400 W. 13i st Street 15936 Joliet Road Carmel,IN 46074 514FIRWIATI9N BLA PAYMENT TERMS FREIGHT Dan QUANTITY I UNIT OF MEASURE r DESCRIPTION UNIT PRICE EXTENSION Account 0043-509.00 1 Each labor $25,000.00 $25,000.00 Sub Total: $25,000.00 Send Invoice ijeet Department 3400 W.131 st Street Carmel, IN 46074- PLEASE INVOICE IN DUPLICATE V-14,!1 ACCOUNT PROJECT PROJECT ACCOUNT ■ V i � a I I PAYMENT • A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS TH 'ROPER SWORN AFFIDAVIT ATTACHED. SHIPPING INSTRUCTIONS • I HEREBY CERT1.. AT THERE IS AN UNOBLI TED BALANCE IN THIS APPROPR •. SUFFICIENT TO PAY F+ THE ABOVE ORDER. • SHIP REPAID. +C.O-0.SHIPMENTS CANNOT BE ACCEPTED. 1 j .. •PURCHASE ORDER NUMBER MUST APPEAR ON ALL ORDERED BY SHIPPING LABELS. •THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1845 TITLE AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. 4 CLERK-TREASURER DOCUMENT CONTROL N 0. VENDOR COPY