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Home My WebLink About238172 10/15/14 ,+ CAq�A �;/ .`, CITY OF CARMEL, INDIANA VENDOR: 237300 ONE CIVIC SQUARE PARTY TIME RENTAL INC CHECK AMOUNT: $********73.72* 9 ,�, CARMEL, INDIANA 46032 7250 N KEYSTONE AVE CHECK NUMBER: 238172 MiTON i�, INDIANAPOLIS IN 46240 CHECK DATE: 10/15/14 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 1081 4239039 185557 73.72 GENERAL PROGRAM SUPPL 9. J� 7250 �lof th K stony: PARff= TBE (317) 536-2022 Y t Indianapolis, IN 46240 FAX(317) 222-3853 RE�� www.PTRINC.com RENTED>,TO -'JOB 'LOCATION TICKET `# CARMEL CLAY PARKS & RECREATION INSTORE PICKUP Res# 138525 1235 CENTRAL PARK DRIVE EAST Con# 185557 CARMEL IN 46032 Loc 100 DL/ID-.# -V Co. - PHONE. DATE' , TIME AR-795.2010 W (317) 573-5243 OUT 10/03/14 AM KM F (317) 573-5254 PO/JP ,; #. RECEIVED ;BY LJ PRAIRIE TRACE ESE SAVANNAH VANWHY DUE 10/06/14 AM �NA CONTRACT Charge for 1.00 Day(s) Page: 1 QTY—I-TEM- ------- - DAY EXT AMT - NET AMT 1 6453-0000 CONCESSION COTTON CANDY MACHIN 47.00 47.00 47.00 REMOVE ALL DEBRIS PRIOR TO RETURN DO NOT DISASSEMBLE MACHINE - CALL 317.252.3832 **DO NOT USE ON AN EXTENSION CORD** 1 5005-0000 CONCESSION DOME FOR CC MACHINE 15.00 15.00 15.00 REMOVE ALL DEBRIS PRIOR TO RETURN 2 6002 COTTON CANDY CONES/100 4.00 8.00 8_.00 ----- Payments ------ No Payment Made OCT - 6 Z014 Z m w d If there are any problems WHATSOEVER with any of our equipment,please call 317-252-3832. There will NOT be any credits or adjustments to this order,unless this phone call is made. RENT 62.00 Initials X SALES 8.00 a FAILURE TO RETURN PROPERTY(LEASED)TO LESSOR WITHIN 72 HOURS AFTER AGREED TIME CONSTITUTES PRIMA FACIE OTHER 0.00 EVIDENCE OF UNAUTHORIZED CONTROL OVER SAID PROPERTY WHICH CAN CONSTITUTESTHEFT.THEFT IS PUNISHABLE BY 2 DMG WAIVER 3.72 YEARS IN PRISON PLUS UP TO A 510,000 FINE EQUIPMENT RENTED ON THIS CONTRACT IS NOT FOR SALE. m I HAVE BEEN INSTRUCTED&DEMONSTRATED ON THE SAFE&PROPER OPERATION OFTHE ABOVE ADDL TAX 0.00 IF EQUIPMENT AND I FULLY UNDERSTAND THOSE INSTRUCTIONS. SALES TAX 0.00 The undersigned having read and understood the above terms as well as the Additional Terms and Conditions on the E reverse side hereof,hereby agrees to rent the above equipment/articles on the terms and conditions set forth in this DEPOSIT 0.00 TOTAL PAID 0.00 0 Rental Agreement,and is an authorized agent for the:Lessee. EST AMT DUE 73.72 TOTAL DUE 73.72 02—OCT-14 08:07:27 m EQUIPMENT LEASED BY X 0 N Reorder from In-A-Bind•800-862-2463•Form#12522 Terms and Conditions 1. INSPECTION.Lessee acknowledges that he has had an opportunity to personally inspectEquipment and finds it suitable for his needs and in good condition.Lessee under 9 Pp Y P Y� P , stands its proper use.Lessee further acknowledges Lessee responsibility to inspect the Equipment prior to its use and to notify Lessor of any defects. 2. TIME OF RETURN.Lessee right of possession terminates on the expiration of the rental period and retention of possession after this time constitutes a material breach of Les- see's obligations under this contract.Time is of the essence in the agreement.Any extension must,at Lessor's election be mutually agreed upon.in writing. 3. RETURN OF:EQUIPMENT.At the termination of this agreement,Lessee shall return all Equipment to'Lessot's premises:during Lessor's regular Business hours,in the condition and repair as when delivered to Lessee,subject only to reasonable.wear and tear.Lessee shall be liable for all damages to or loss of the Equipment occurring because it was not returned within Lessor's regular business hours.If Lessor has agreed to deliver equipment to Lessee or pick up the Equipment from Lessee,Lessee shall be responsible for all losses or damage to Equipment from time of delivery to Lessee and until picked up by Lessor. 4. PARTIES.As:used in this Rental Agreement,the terms".Lessor'and."we"shall mean PTR;.Inc.d/b/a Party Time Rental.,The terms."Lessee:,and'you"shall,meaa:the party executing this Rental Agreement as such on the face hereof. 5. HOLD HARMLESS AGREEMENT.Lessee shall defend,indemnify and hold harmless Lessor,and its employees,agents;and subsidiaries,from and against all claims,liabilities, losses,damages to property or otherwise,and expenses,of every Character whatsoever,resulting.from the actions,negligent or otherwise,:of Lessee,Lessee's employees and agent; of Lessee or Lessee subcontractor.The indemnities included in this exhibit shall include reasonable attorney's fees paid by Lessor in defending suit and actions involving liability covered by the indemnification provision in this paragraph. 6.. TIME.All equipment recital charges are for time out.NOT TIME USED..Most prices quoted are for a.one day,(24 hours).charges.If equipment is needed for a longer time period, we also have weekly(7 days)and monthly(28 days)rates. 7. LIABILITY.All equipment is for rental purposes only,and it understood that the Lessor shall not be responsible for any accident or damage resulting directly or indirectly from the used of the'leased'equipment.The Lessor expressly'disclaims all warranties,either expressed or implied,including any implied warranties of merchantability-or fitness for a par.ftular purpose,and neither assumes nor authorizes any other person to assume for it any liability in connection with the use of this equipment.The Lessee agrees to indemnify and hold the Lessor harmless from and against any claims,actions,proceedings,costs,damages to property,consequential damages,loss of income or any other incidental damages,even those damages caused.by the negligence of the Lessor,including attorney's fees,arising out of,connected with or resulting from the-use of the:equipment,including but not limited. . to,the manufacture,selection,delivery,possession,use,operation„or return of the equipment,.. 8, COLLECTION COSTS.The Lessee agrees to pay all reasonable collection attorney's and court fees and other.expenses involved in.the collection"of charges orenforcement of the Lessor's rights under this contract. -9.- REPLACEMENT-OF MALFUNCTIONING-EQUIPMENT.-if th e-equipmle nt-becorn es-unsafe-or-in-disrepair-for any reason,Lessee-agrees-to discontinue-its-use-and to-notify-Les-- sor.Lessor will repair or replace the equipment with similar equipment in good working order if available,and if the defect is the result of normal use.Lessor is not responsible for any incidental damages or consequential damages caused by delays or otherwise,and Lessee hereby waives any right or entitlement thereto: 10. DAMAGE WAIVER::A six percent(6%)non-refundable damage waiver is applied to the cost of all rental equipment This:cost is only minor repairable damage,and 1s not to be construed as insurance.The damage waiver does not cover damage caused by misuse,abuse nor does it cover theft.Minor damage is defined as damage,that can be repaired for an amount less than six percent(6%)of the equipment's rental fee. 11. PROTECTION OF EQUIPMENT. It is the responsibility of the Lessee to protect all equipment from damage,exposure to weather,or damage that occurs from issue of equipment. The Lessee:must protect the equipment until it is returned or until the agreed pick-up time and date. 12. THEFT OF EQUIPMENT.The Lessee agree to pay for equipment(at is replacement cost when rented)for all types of theft or mysterious disappearance.Damage Waiver does not cover theft. 13. WEATHER RELATED RISKS.Lessee assumes all weather related risks involved in.holding an outdoor tented event.Lessor will endeavor to;:minimize said risk,however,should the tenting become unstable due to high wind,snow,rain,flooding,extreme cold or heat,or any other factor beyond Lessor's control,Lessee shall still be liable for payment in full of all charges. 14. DIRTY,OR DAMAGED EQUIPMENT.Lessee agrees to pay for any damage to rented equipment regardless of cause,;.except reasonable wear and tear„while;;equipment is out of possession of Lessor.Lessee also agrees to-pay a reasonable cleaning charge for all equipment returned dirty.Accrued rental charges cannot be applied against the purchase or cost of repair ordamaged goods.Rental Equipment damaged beyond repair will be paid for by Lessee at:Replacement Cost when rented.The cost of repairs will be borne by the Lessee,whether performed by the Lessor,or at the Lessor's option .y`others. 15. LOSS OR DAMAGE.To the extent that damage to the equipment is not covered by the foregoing Damage Waiver provision,the Lessee assumes all risk of loss or of damage to the leased equipment from any cause.No loss of or damage to the equipment shall impair any obligation of the Lessee under this Rental Agreement,including the repayment of rental fees:Lessor.shall have the option of repairing or replacing the:equipment,-and Lessee shall be.responsible:for such costs. ..16. PAYMENTTERMS.We require a valid Visa,MasterCard,American Express or Discover card number to make a reservation unless the parity renting the equipment has a pre- arranged account at Party Time Rental,The credit card number shall secure the reservation until.the date of the event.If a credit card is not presented atpick-up,then a cash security deposit equal to the replacement cost of the equipment is required in addition to the rental fee. 17. CANCELLATION.A party making a reservation will be subject to a 25%cancellation fee if the entire reservation is cancelled within thirty(30)days of the event.This policy applies to all.parties,including those who have pre-arranged accounts at Party Time Rental.Cancellation of inflatable and special seasonal equipment shall be.subject to a.100%fee., 18. DELIVER AND PICK UP.Delivery is made to closest pointtruckean:park.Extra charges will result in deliveries to upstairs;elevator use or any pointwhere,extratime is involved. Our service doesnotinclude set up and knock down of tables and chairs.if this service is required,arrangement should be made several days prior to delivery with a special charge quoted.If no arrangements are made and this service is desired on delivery,our driver must call for authorization.If time permits,we will try to accommodate you after quoting the price.On pick up where no prior arrangements have been made and equipment is not knocked down and assembled in one sheltered area,tables and chairs will be left until the next day when a special crew can be scheduled.There will be an additional one day rental.A knock down fee will result if equipment is still set up. 19: PREPARATION OF SITE.Lessee agrees;to have the site upon which tfie egwpment is to be:erected,free and clear of all obstacles,natural.and man-made,prior to.the arrival- of the Lessor's work crew.Lessee further agrees to have all tents cleared for removal prior to our arrival.All non-leased equipment and decorations shall be cleared and taken from . the site.If the Lessee fails to do so,then Lessee shall pay all costs involved for any delay;additional rental,and all costs including collection and.le'gal expense. 20. UNDERGROUND FACILITIES.Lessee agrees to have all Underground.Facilities,in the vicinity of the Equipment installation,clearly marked prior_to arrival of Lessor's work crew. . Lessee assumes full responsibility for damage to all Underground Facilities.To identify Underground Facilities,Lessee must call one week prior to installation.CALL BEFORE YOU DIG 800-382-5544. 21. SET UPITEAR DOWN.Setup and/or tear down of equipment is.also available.Party Time Rental will be happy to quote a charge to the.customer based on the rental item to.be set-up/torn.down.Anyequipment not previously scheduled to.be,set-up or torn down will be.assessed normal set-up/tear down charges plus a minimum$50 fee 22. IDENTIFICATION.When picking up rental equipment at our,location,we require a valid Indiana Sate Driver's License.For insurance purposes,we;are requiredlo photocopy:the Lessee's license. 23. EQUIPMENT USE.Upon picking up or accepting delivery of equipment,learn to use the item(s).We do our best to instruct each customer on how to safely use the equipment. Should an item not work properly,please contact Lessor as soon as you have discovered the problem.We will either provide further instruction or we will replace the item.Also,upon. picking up or accepting delivery of equipment,be sure that you have received all of the:items that you reserved..Provided that the items are not correct or acceptable we must be. advised immediately in order to remedy the situation.The Lessee shall use the equipment in a careful and proper manner. 24. LIQUIDATED DAMAGES.In the event that the Lessor fails to delivery any equipment,or is unable to remedy problems with delivered equipment,the Lessor's sole responsibility shall be to refund to the Lessee the rental fee for the particular equipment. - 25. SEVERABILITY.If any provision of this Rental Agreement is held invalid by a court of competent jurisdiction,it shall be considered deleted from this Rental Agreement,but such invalidity shall not affect other provisions that can be given effect in the absence of the.invalid provisions. 26. ATTORNEY'S FEES.If the event that either party files an action in relation to this:Rental Agreement,the Unsuccessful party in the action shall pay to the successful party,in addition to all other sums that either party may be called upon to pay,a reasonable sum for the successful party's attorney's fees. 27; LINENS.Table linens are inspected prior to pick up and upon return.DO NOT ROLL UP OR PLACE WET LINENS 1N ANY BAG-mildew will result:If there is obvious damage such as mildew,excessive stains,burns or tears,you will be charged the cost of the linen and keep same as though it were:a sale.Return all linens dry and free of waste. 28. COOKING UNDER TENTS.Lessee agrees not to do any type of cooking under or within a reasonable distance of the tent.Lessee assumes full responsibility and costs incurred for damage and or cleaning expense:to tent tops due to cooking processes under or near tents. 2014 by Business Forms by in-A-Bind,Inc.,An Rights Reserved.(13429) Unauthorizetl reprodufAian and!or redistribution strictly prohibited ACCOUNTS PAYABLE VOUCHER CITY OF CARMEL An invoice of bill to be properly itemized must show; kind of service,where performed, dates service rendered, by whom, rates per day, number of hours, rate per hour, number of units, price per unit, etc. . Payee Purchase Order No. 237300 Party Time Rental 7250 North Keystone Ave. Date Due Indianapolis, IN 46240 Invoice Invoice Description Date Number (or note attached invoice(s) or bill(s)) PO# Amount 10/6/14 185557 Cotton candy machine - Fall Festival xa1167 $ 73.72 Total $ 73.72 I hereby certify that the attached invoice(s),or bill(s)is(are)true and correct and I have audited same in accordance with IC 5-11-10-1.6 , 20— Clerk-Treasurer Voucher No. Warrant No. Allowed 20 237300 Party Time Rental 7250 North Keystone Ave. Indianapolis, IN 46240 In Sum of$ $ 73.72 ON ACCOUNT OF APPROPRIATION FOR 108 -ESE PO#or INVOICE NO. ACCT#/TITLE AMOUNT Board Members Dept# 1081-7 185557 4239039 $ 73.72 1 hereby certify that the attached invoice(s), or bill(s)is(are)true and correct and that the materials or services itemized thereon for Which charge is made were ordered and received except 9-Oct 2014 Signature $ 73.72 Accounts Payable Coordinator Cost distribution ledger classification if Title claim paid motor vehicle highway fund