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Home My WebLink About238151 10/15/2014 CITY OF CARMEL, INDIANA VENDOR: 358695 `1 ONE CIVIC SQUARE SUZANNE MAKI CHECK AMOUNT: $*****1,689.15* .�; ,• CARMEL, INDIANA 46032 317 2ND AVE NE CHECK NUMBER: 238151 +M,TON CARMEL IN 46032 CHECK DATE: 10/15/14 DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION 651 5023990 REIMB 1,689.15 OTHER EXPENSES U CITY OF CARMEL Expense Report (required for all travel expenses) �NouNa= EMPLOYEE NAME: Suzanne Maki DEPARTURE DATO 02 7 ' TIME: IS am DEPARTMENT Utlities RETURN DATE: 10 TIME: �p � �� A PM REASON FOR TRAVEL: WEF Conference DESTINATION CITY: New Orleans EXPENSES ARE FOR(check all that apply):TRAVEL ADVANCE TRAVEL REIMBURSEMENT TRAVEL PER DIEM Transportation Gas/Tolls/ Meals Date Lodging Misc. Total Air-fare Car Rental Other Parking Breakfast Lunch Dinner Snacks Per Diem 9/27/14 $20.00 $7.00 $240.83 $65.00 $332.83 9/28/14 $7.00 $240.83 $65.00 $312.83 9/29/14 $7.00 $240.83 $65.00 $312.83 9/30/14 $7.00 $240.83 $65.00 $312.83 10/1/14 $7.00 $240.83 $65.00 $312.83 10/5/14 $33.00 $7.00 $65.00 $105.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.00 Total $0.00 $0.00 $53.00 $42.00 $1,204.15 $0.00 $0.00 $0.00 $0.00 $390.00 $0.00 •:' DIRECTOR'S STATEMENT: I hereby affirm that all expenses listed conform to the City's travel policy and are within my department's appropriated budget. Director Signature: Date: City of Carmel Form#ER06 Revision Date 10/6/2014 Page 1 For advance payments, claim form must be submitted ten (10) business days in advance of travel. Claim will not be processed without the following documentation: 1) Conference or course registration form, if applicable 2) Travel itinerary or car rental agreement, if applicable 3) Original itemized receipts for all expenses (or affidavits if appropriate), except for meal per diems (which require hotel receipt) Prorated meal allowance: For travel that commences before 1:00 p.m. (flight departure time, if traveling by air), $50 for in-state travel and $60 for out-of-state travel For travel that commences after 1:00 p.m. (flight departure time, if traveling by air), $25 for in-state travel and $30 for out-of-state travel For travel that ends before 1:00 p.m. (flight arrival time, if traveling by air), $25 for in-state travel and $30 for out-of-state travel For travel that ends after 1:00 p.m. (flight arrival time, if traveling by air), $50 for in-state travel and $60 for out-of-state travel EMPLOYEE ACKNOWLEDGEMENT OF MEAL ADVANCE AND OBLIGATION TO DOCUMENT EXPENDITURES: I hereby acknowledge receipt of$ , such funds being advanced to me by the City of Carmel solely for the purpose of purchasing meals while traveling to participate in official business for the City. I accept responsibility for these funds and agree to repay them if lost or stolen. I understand that within ten (10) business days of my return (as stated on opposite side), I am responsible to: 1) Submit original itemized receipts to the office of the Clerk-Treasurer documenting all meal expenditures; and 2) Return all unused funds to the office of the Clerk-Treasurer I further understand that failure to provide the required documentation shall result in the total amount of the advance being deducted from the first paycheck issued more than 30 days after the date of my return. Failure to return unused funds will result in the amount of the unused funds (total advance minus documented xpendit s) bei g deducted from the first paycheck issued more than 30 days after the date of my return. Employee Signature: Date. City of Carmel Form#ER06 Revision Date 10/6/2014 Page 2 N A r, � o � y � a Z y p u 5 Suzanne Maki Room No. : 0501 Carmel IN 46032 Arrival : 09/27/14 United States Departure : 10/02/14 Folio No. Conf. No. : 812552 Company Name: Cashier No. : 296 Group Name: Water Environment Federation Custom Ref. \ Date Description Charges Credits 09/27/14 Room Charge 209.00 09/27/14 Tax City 9% 18.81 09/27/14 Tax State 4% 8.36 09/27/14 Occupancy Tax 1.00 09/27/14 Assessment Fee 1.75% 3.66 09/28/14 Room Charge 209.00 09/28/14 Tax City 9% 18.81 09/28/14 Tax State 4% 8.36 09/28/14 Occupancy Tax 1.00 09/28/14 Assessment Fee 1.75% 3.66 09/29/14 Room Charge 209.00 09/29/14 Tax City 9% 18.81 09/29/14 Tax State 4% 8.36 09/29/14 Occupancy Tax 1.00 09/29/14 Assessment Fee 1.75% 3.66 09/30/14 Room Charge 209.00 09/30/14 Tax City 9% 18.81 09/30/14 Tax State 4% 8.36 09/30/14 Occupancy Tax 1.00 09/30/14 Assessment Fee 1.75% 3.66 10/01/14 Room Charge 209.00 10/01/14 Tax City 9% 18,81 10/01/14 Tax State 4% 8.36 - 10/01/14 Occupancy Tax 1.00 10/01/14 Assessment Fee 1.75% 3.66 Total Charges 1,204.15 Total Credits 0.00 Balance 1,204.15 Page No. 1 of 1 221 Camp Street,New Orleans,LA 70130 504-553-9550 ihhotel.com '� Taxicab Insurance Store RECEIPT C0.00100 3300 BlenwlW_SBeet New Orleans,LA7011P � I ._., Telephone# ' "ly,�,%kit�@m'a j CASCOMPANY CPNC# AIRPORT SHUTTLE PAER., ECEIPT,TAXICAB FARE FOR RESERVATIONS CALL 4 1075M_20 �y 24 HOURS IN ADVANCE: I Dates� 504-522-3500 Amount of Fare $ �7 !CD Other Charges �� 33 it Total............. $ CIO Driver's name NON-REFUNDABLE NOT RESPONSIBLE FOR LOST OR STOLEN TICKETS I Reservation #: 3510929 09/27/14 02:35 PM joannef TO/FROM:International House Boutique IIIIIIIIINIIIIIIIIII � 221 Camp St. II IIIIIIIIIIIIIIIIIIIIIIIIIII Easy Airport Parking PAX: 1/0 FARE: $20.00(C$) 5773 West Washington St Indianapolis, IN 46241 317-777-7366 I MAKI Ticket # 74539 Open Date 09/27/14 10:19 3510929 Close Date 10/05/14 18:02 Cashier ID 2369 ROUTE: 3 Date 10/05/14 18:02 Name MAKI, SUE Vehicle BLACK HONDA/ACCORD * Airport Shuttle New Orleans will not be ' PARKING CHARGES responsible or liable for: Weeks 1 @ $ 49.00 $ 49.00 * Lost- Stolen or damaged items and Dharyed Hours 0 @ $ 7.00 $ 14.00 baggage or vehicles parked at any of our i Fuel Surchar e @ $ 1.00 $ 0.00 locations. Acts of God or nature, delays in 9 1 $ 1'75 traffic or Flight plans. Parking Total $ 64.75 * Notice: Baggage Liability Grand Total $ 64.75 *This motor carrier is not liable for loss or PAYMENTS damage to properly identified baggage in an VI _3299 Auth:79088Camount exceeding $1,000.00. $ 64.75 Identify Your Baggage Under FMCSA regulations, all baggage must X be properly identified. Luggage tags should ----------.-- indicate clearly the name and address to We Do It Right and k Make It Easy; which lost baggage should be forwarded. Collect FIVE Claim Check stubs and Free luggage tags are available at all ticket earn a FREE DAY of parking!!! windows and baggage counters. DON'T FORGET TO VISIT US ONLINE AT www.airportshuttleneworleans.com Page 1 of 3 ctibank 2014-10-06 14:55:20 Account Details Citi®Hilton HHonorsTM Visa Signature®Card J1101116 Current Balancer Itst Statement Balance Total Revolving Credit Line: Available Revolving Credit Line: r Minimum Payment Due Standard Purchases APR: 0001" ! On 10-02-2014: Next Statement Closing Dater s As Of 10-06-2014: » Hilton Honors®Award Program Transaction Details 'Pending The amount of pending transactions is deducted from your available Date Description Category Vi Amount 'Pending ACE RENT A 10-05-2014 CAR#2 INDIANAPOLIS AUTO PARKING LOTS/GARAGES $64.75 US 1 � ago" S 09-27-2014 'Pending HOTELS,MOTELS,RESORTS LODGING $1,264.15 INTERNATIONAL https://online.citibank.com/US/CBOL/ain/adaprint/flow.action?jfp.layout=PrintRecord 10/6/2014 Maki, Sue From: WEFTEC 2014 <weftc14@compusystems.com> Sent: Wednesday,July 02, 201412:23 PM To: Maki, Sue Subject: WEFTEC 2014 Registration Confirmation 1 - ll Vie. theanter quality event"., ATTENDEE REGISTRATION CONFIRMATION Scan at Express Check-In Registration Information (Please review your contact information below) Sue Maki Mgr of Environ Initiative & Ed 179369 30 W. Main St. Ste 220 Carmel, IN 46032 E-mail: smaki@carmel.in.gov Registration Confirmation Number:179369 Registration Code: Member If you are having trouble viewing the above barcode image, right click the image to print your barcode. Dear Sue Maki, The Water Environment Federation is pleased to confirm your registration for WEFTEC 2014 to be held September 27-October 1, 2014 at the New Orleans Morial Convention Center, in New Orleans, Louisiana. For expedited processing on-site, please bring this confirmation with you to the conference. EXPRESS CHECK IN Bring this email to one of our express registration locations listed below, and scan the above barcode right from your smartphone. If you don't have a smartphone, simply print this email and bring it with you.We'll have your badge printed in seconds, and you'll be on your way! Photo ID (driver's license, passport or government issued photo ID) may be required. Express Check in Locations and Hours: WEFTEC 2014 New Orleans Morial Hilton New Orleans New Orleans Marriott Convention Center Riverside Sheraton New Orleans Lobbies E and Lobby I Astor Crowne Plaza Friday, September 26 3:00 pm —5:00 pm Saturday, September 27 7:00 am—5:00 pm 7:00 am —11:30 am Sunday, September 28 7:00 am—6:00 pm 7:00 am—7:00 pm 7:00 am —7:00 pm Monday, September 29 7:00 am —5:00 pm 7:00 am —5:00 pm 7:00 am—5:00 pm 1 Tuesday, September 30 8:00 am —5:00 pm Wednesday, October 1 8:00 am —3:00 pm REGISTRATION SUMMARY INFORMATION QTY Code Description Price Total 1 BAG Bag Exchange Ticket $0.00 $0.00 1 RA Full Conference & Exhibition $725.00 $725.00 1 W29 Media Training: The Vital Part of $149.00 $149.00 Crisis Planning for Today's Modern Utility Executive 1 T8 Sustainable Design Tour: Make It $50.00 $50.00 Right's Lower 9th Ward Neighborhood Total Due: $924.00 Total Payments: $924.00 Balance Due: $0.00 REGISTRATION ONLINE ACCESS AND CHANGE/CORRECTION POLICY To access your registration and to make any changes CLICK HERE or you can copy and paste the following link in your web browser: https://www.compusystems.com/servlet/ar?evt uid=861&login=SM5712673&pwd=179369. You can also fax changes to (708) 344-4444 or call (708)486-0724, toll free(877)303-0724. Please do not submit any changes after August 29. After August 29 name badge corrections will be made onsite at the Customer Service counter located in the Hall G at the New Orleans Morial Convention Center. HOTEL &TRAVEL If you would like to make hotel reservations at one of the official WEFTEC 2014 hotels and see rates click here. Please visit the Air Travel &Ground Transportation page of www.weftec.org for detailed information. CONFERENCE POLICIES WEF SHUTTLE BUS SYSTEM Complimentary shuttle service between most WEFTEC partner hotels and the New Orleans Morial Convention Center will be available Sunday-Wednesday, September 28-October 1. Walking distance hotels not serviced by the shuttles include: Hampton Inn &Suites Convention Center(#6); Hilton Garden Inn Convention Center (#8); Hyatt Place Convention Center(#14); and Marriott Convention Center(#20). Some hotels cannot be directly serviced by the buses;for example the streets in the French Quarter are too narrow to accommodate full-size motorcoaches. Therefore in some cases guests will be asked to walk a short distance(2-3 blocks)to catch the shuttle. The shuttle route information and service hours will be shared via the WEFTEC Mobile app and published in the Conference Program and Exhibitor Guide distributed on site. 2 NAME BADGES In support of"sustainability" and promoting environmentally friendly alternatives, name badges and tickets will not be mailed in advance. Official WEFTEC 2014 badges are nontransferable and must be worn to gain entry into the exhibit area and education programs. Lanyard and conference materials will be issued onsite. ATTENTION STUDENT REGISTRANTS: Student registrants who are non WEF members must report to the customer service counter located in Hall G at the New Orleans Morial Convention Center, with proper identification and verification of school status on school letterhead as proof of enrollment. Students with a WEF membership will receive the conference proceedings. LOST BADGES: To defray costs associated with the rising volume of badge replacements, WEF has instituted a badge replacement cost of$25. Replacement tickets (facility tours and ticketed events), once issued, will not be replaced if lost or stolen. A new ticket would need to be purchased. CANCELLATION, REFUNDS &SUBSTITUTION POLICIES CANCELLATIONS & REFUNDS Cancellations will only be honored when received in writing. You may receive a full refund for your conference registration (less a 25% processing fee)for written cancellations received by WEF on or before August 29, 2014. After August 29, all registrations and ticketed events will be non-refundable. SUBSTITUTIONS If you are unable to attend for any reason, you can transfer your registration to another person without penalty. Simply fax or mail a copy of your confirmation letter with a cover letter stating your request along with a completed registration form from the person replacing you to: WEFTEC 2014 c/o CS I P.O. Box 6271 Broadview, IL 60155 Fax(708)344-4444. The deadline to submit a substitution is August 29, 2014. Substitutions are not permitted if the registration has been cancelled. Download the WEFTEC Mobile App! WEFTEC Mobile is your preshow planning and onsite navigation tool! If you have a tablet or smartphone, or any other handheld web-enabled device, you can build your schedule and plan your time at WEFTEC on the go— anywhere, anytime! To download the app, please visit the Apple App Store or Android market and search for "WEFTEC 2014." For all other phone types (including BlackBerry, Windows phones, and all other web browser- enabled phones and tablets, point your device's web browser to http://app.core-apps.com/weftec20l4. You will be directed to download the proper version of the app for your particular device. Thank you for registering. We look forward to seeing you in New Orleans! Invite a Friend WEFTEC 2014 Join and Engage with Us! POWERED BY c9 Ca�aaSyste�s 3 Presc Form be301State v.19 of Accounts ACCOUNTS PAYABLE VOUCHER Form No.301-S(Rev.1997) TO ADDRESS Invoice Date Invoice Number Item Amount 1 hereby certify that the attached invoice(s), or bill(s), is (are) true and correct and that the materials or services itemized thereon for which charge is made were ordered and received except Mo. Day Yr. I Signature Title I hereby certify that the attached invoice(s), or bill(s), is (are)true and correct and I have audited same in accordance with IC 5-11-10-1.6. /Z Mo. Day Yr. fficer Title Voucher No. Warrant No. ACCOUNTS PAYABLE DETAILED ACCOUNTS MUNICIPAL WASTEWATER UTILITY ACCT. CARMEL, INDIANA Favor Of �v a 4h e �� , �, f, P s Total Amount of Voucher $ c /Deductions L D / 70 x .0 8 /6 aa/ 5 Amount of Warrant $ Month of Yr VOUCHER RECORD Acct.No. Collection S stem Pumping Treatment&Disposal Customer Accounts Administrative&General Reclaimed Water Treatment Reclaimed Water Distribution Total Allowed Board Members Filed BOYCE FORMS•SYSTEMS 1.800-382-5702 325