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Home My WebLink AboutBid Information and PacketsJAPvl S BRAINARD, MAYOR Dear Board of Public Works Members, On April 11th 2012, this Board opened bids for a new street sweeper. No award was made at that time and the bid packets were taken for review. After review of the bid packets by the City's Legal Dept, it is their recommendation and mine that the bids be rejected due to lack of lease procurement and the lowest bid did not meet the needs of the City. This will be revisited in 2013. Please let me know if you have any questions. Thank you, David Huffman Street Commissioner City of Carmel 733 -2001 CARMEL. STREET IW I'ARTMEA9 3400 W. 131sT STREET. AV%Es -DH,D, IN 46074 Orrice 317.733.2001 FAX 317.733.2003 Company Amount Alternative Alternative b ) fr- - to/3 a 075D ,• gm /.„---07, 6,5_, Company Amount Alternative Alternative NOTICE TO BIDDERS CITY OF CARMEL Notice is hereby given that the Board of Public Works and Safety for the City of Carmel, Hamilton County, Indiana, will receive sealed bids. until 10:00 a.m., local time, on Wednesday, April 181h, 2012 at the office of the Clerk - Treasurer, One Civic Square. 3`s Floor. Cannel. Indiana, 46032. for the following item: 1 (One) New, Latest Model Three -Wheel Mechanical Street Sweeper General Form No. 96 must be completed and filed as a part of the bid package. All bids are to be sealed with the word "BID — STREET SWEEPER" on the lower left hand corner of the envelope. Bids will be opened and read aloud at 10:00 A.M. on April l8°', 2012 al the Board of Public Works and Safety meeting on the 2 "d floor of Carmel City Hall. One Civic Square. Carmel, IN. All persons interested in bidding shall register a contact name and address with the Street Department to ensure that all changes or questions and answers are available for review by all interested parties. The specifications are set forth in detailed documents on file at the Carmel Street Department, 3400 W. 13 Street, Carmel, IN 46074. Questions regarding this solicitation must he written and delivered to the Carmel Street Department. All responses will be written and made available with the specifications at the Street Department. Please call the Street Department to confirm whether or not any such written questions and /or responses exist. The submitted proposal must be in compliance with IC 36 -1 -9 et seq. The Board of Public Works and Safety reserves the right to reject any and all kids. Diana L. Cordray, Clerk - Treasurer Please publish March 29" and April 5°, 2012. Carmel Street Department. 3400 W. 131" Street. Carmel. IN 46074 Inc Prescribed by S Board or Accounts 80202 - 5932959 CITY OF CARMEL -STAR LEGALS To COUNTY, INDIANA PUBLISHER'S CLAIM General For No. 99P (Rev. 2009A) Federal ID# 35- 20613K5 INDIANAPOLIS NEWSPAPERS 307 N PENNSYLVANIA ST - PO BOX 145 INDIANAPOLIS, IN 46206 -0145 LINE COUNT NOTICE CITY OFOARMENS exceed two actual lines. neither of which shall CITY OF CARMEE lid lines of the type in which the body ofthe Notice is hereby given that the Board of Pub- lic Works and Sa ety for the City of Carmel, number County, Indiana, will receive sealed bids, until 10:00 am., local time, on Wednes- day. April 18th, 2012 at the office of the Clerk - Treasurer One Civic Square, 3rd Floor. Car- mel, Indiana, 46032, for the following item: 1 (One) New. Latest Model Three -Wheel Mechanical Street Sweeper General Form No. 96 must be completed and 111 notice filed as a part of the bid package. All bids are to be sealed with the word "BID - STREET SWEEPER" on the lower left hand corner of the envelope. Bids will be opened and read aloud at 10:00 A.M. on April 18th, 2012 at the Board of Public Works and Safety meeting on the 2nd floor of Carmel City Hall, One Civic ,S Square, Carmel, IN. All persons interested in bidding shall register a contact name and /ide equa address with the Street Department to en- sure that all changes or questions and an- swers are available for review by all inter- ested parties. The s on specifications are set forth in detailed 's containing rule and figure work (50 per cent documents on file at the Carmel Street De- 46'gent, 3400 W. 1315[ Street, Carmel, IN Questions regarding this solicitation must be publication (S 1.00 for each proof in excess of two) ' written and delivered to the Carmel Street of equivalent lines Is 94.0 equivalent lines at .704 I Department. All responses will be written F CLAIM and made available with the specifications at the Street Department. Please call the Street Department to confirm whether or not any 2. • such written questions and /or responses ex- ist. I The submitted proposal must be' in compli- eI11S ante with IC 36 -1 -9 et seq. i The Board of Public Works and Safety re- serves the right to reject any and all bids. Diana L. Cordray, Clerk- Treasurer (5 - 3/29/12, 4/05/12 - 5932959) Size of type 7 66.16 00 S 66.16 Pursuant to the provisions and penalties of IC 5-11-10-1, I hereby certify that the foregoing account is just and correct, that the amount claimed is legally due, after allowing all just credits, and that no part of the sane has been paid. I also certify that the printed matter attached hereto is a true copy, of the same column width and type size, which was duly published in said paper 2 tines. The dates of publication being between the dates of: 03/29/2012 and 04/05/2012 Additionally. the statement checked below is true and correct: Newspaper does not have a Web site. `� Newspaper has a Web site and this public notice was posted on the same day as it was published in the newspaper Newspaper has a Web site, but due to a technical problem or error, public notice was posted on Newspaper has a Web site but refuses to post the public notice. DATE: 04/05/2012 Title: Clerk 2012 STREET SWEEPER TOTAL THIS IS TO BE THE FIRST PAGE OF ENTIRE BID. TOTAL BID AMOUNT $169,88900 TRADE IN AMOUNT (2001 ELGIN PELICAN SWEEPER) $ 7,500.00 TOTAL BID AMOUNT $162,389.00 THIS IS TO BE THE FIRST PAGE OF ENTIRE BID. PROPOSAL PACKAGE FOR CITY OF CARMEL, INDIANA BY AND THROUGH ITS BOARD OF PUBLIC WORKS AND SAFETY PROJECT: Mechanical Street Sweeper BIDDER SHALL RETURN THIS ORIGINAL PROPOSAL AND ONE (1) COPY OF THE ENTIRE PROPOSAL PACKAGE WITH BID IF THERE ARE ANY QUESTIONS CONCERNING THE CONTRACT DOCUMENTS, PLEASE CONTACT DAVE HUFFMAN AT 733 -2001 BIDDER'S ITEMIZED PROPOSAL AND DECLARATIONS City of Carmel Instructions To Bidders: This fora: shall be utilized by all Bidders. Except as otherwise specifically provided, all Parts shall be fully and accurately filled in and completed and notarized. Project: Street Department Mechanical Street Sweeper Proposal For: Street Department Trucks Date: To: City of Carmel, Indiana, Board of Public Works and Safety PART 1 BIDDER INFORMATION (Please Type or Print) 1.1 Bidder Name: Jack Doheny Supplies, Inc. 1.2 Bidder Address: Street Address: P.O. Box 809 City: Northville State: MI zip: 48167 Phone #: (890 336 -4369 1.3 Bidder is a/an [mark one]: Fax #: (218 374 -1051 Individual Partnership Indiana Corporation; X Foreign (Out of State) Corporation; State: Michigan Joint Venture Other: 1.4 [The following must be answered if the Bidder or any of its partners or joint venture parties is a foreign corporation. Note: To do business in or with the City of Carmel, Indiana, foreign corporations must register with the Secretary of the State of Indiana as required by the Indiana General Corporation Act as stated therein and expressed in the Attorney General's Opinion #2, dated January 23, 1958.] .1 Corporation Name: Jack Doheny Supplies, Inc. .2 Address: P.O. Box 809, Northville, MI 48167 .3 Date registered with State of Indiana: 09/06/06 .4 Indiana Registered Agent: Jack Doheny Supplies, Inc. Name: Gary Mapes Address: P.O. Box 609, Northville, MI 48167 PART 2 BID PROPOSAL 2.1 Project Bid. The undersigned Bidder proposes to furnish all necessary labor, machinery, tools, apparatus, materials, equipment, service and other necessary supplies, and to perform and fulfill all obligations incident thereto in strict accordance with and within the time(s) provided by the terms and conditions of the Contract Documents for the above described project, including any and all addenda thereto, for the total sum of One Hundred Six -Two Thousand Three Hundred El. ht -Nine and 00/100 Dollars ($ 162,389.00 ). The Bidder acknowledges that evaluation of the lowest Bid shall be based on such price. The Bidder further understands that all work which may result on the Contract shall be compensated for on a lump sum basis and that the OWNER cannot and does not guarantee the amount or quantity of any item of work to be performed or furnished under the Agreement. PART 3 CONTRACT DOCUMENTS AND ADDENDA 3.1 The Bidder agrees to be bound by the terms and provisions of all Contract Documents as defined in the Agreement attached hereto and incorporates such Contract Documents herein by reference. 3.2 The Bidder acknowledges receipt of the following addenda: ADDENDUM DATE NUMBER PART 4 EXCEPTIONS Instructions To Bidders: 4.1 The Bidder shall fully state each exception taken to the specifications or other Contract Documents in Section 4.3 of this Part. 4.2 Bidder is cautioned that any exception taken by Bidder and deemed by OWNER to be a material qualification or variance from the terms of the Contract Documents may result in this Bid being rejected as non- responsive. 4.3 Exceptions: NONE