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HomeMy WebLinkAbout Bid Information and PacketsrP „b9, (VV/C ono�tclNn Q ?74'2/? o 2-ti L L SS ' / o%'CN on/Y j %.,u fl ;17 L 5 # sed y %a�g_n VC Ql L 1 b Jdbi✓savy ,(ad 5ic'9 4 /70,5 ,PQ-fit, ani;euJa;iy ani ;euaa ;Iy ;unowy Auedwoo rP „b9, (VV/C ono�tclNn NOTICE TO BIDDERS City of Carmel, Indiana Notice is hereby given that the Board of Public Works and Safety for the City of Carmel, Hamilton County, Indiana, will receive sealed bids for "2012 Roundabout and Median Irrigation Project ", at the office of the Clerk Treasurer, One Civic Square, Carmel, Indiana (City Hall) until 10:00 a.m. Local Time on or before Wednesday, February 1, 2012, and commencing as soon as practicable thereafter during the Board of Public Works Meeting on the same date. Such bids will be publicly opened and read aloud in the Council Chambers of City Hall. No late bids will be accepted. All bids and proposals shall be properly and completely executed on the proposal forms provided with the plans and specifications, and shall include the non - collusion affidavit required by the State of Indiana. The bid envelope must be sealed and have the following words only written in ink on the outside of the envelope: Bid: 2012 Roundabout and Median Irrigation Project manuals may be obtained from the Carmel Street Department, 3400 W. 131st Street, Carmel, IN 46074. A pre -bid conference to discuss the Project, the bidding requirements and other important and related matters will be held on Tuesday, January 24`", 2012 at 10:30 a.m. at Carmel Street Department, 3400 W. 131st Street, Carmel, IN 46074. All prospective bidders are required to attend the pre -bid conference. The pre -bid conference is mandatory. General Form No. 96 must be completed and filed as a part of the bid package. All bids are to be sealed with the word "BID — 2012 ROUNDABOUT AND MEDIAN IRRIGATION" on the lower left hand corner of the envelope. Bids will be opened and read aloud at 10 a.m. on February 1st, 2012 at the Board of Public Works and Safety meeting on the 2nd floor of Carmel City Hall, One Civic Square, Carmel, IN. All persons interested in bidding shall register a contact name and address with the Street Department to ensure that all changes or questions and answers are available for review by all interested parties. No bidder may withdraw any bid or proposal within a period of thirty (30) days following the date set for receiving bids or proposals. The Carmel Board of Public Works and Safety reserves the right to hold any or all bids and proposals for a period of not more than thirty (30) days, such bids and proposals to remain in full force and effect during said time period. The City of Carmel reserves the right to reject and /or cancel any and all bids, solicitations and /or offers in whole or in part as specified in the solicitation for bids when, in the City's sole discretion, it believes that it is in the best interests of the City to do so, as determined by the purchasing agency in accordance with IC 5- 22 -18 -2. Diana L. Cordray Clerk- Treasurer Please publish January 12th, 2012 and January 19th, 2012 Prescribed by State Board or Accounts 80202 - 5903479 CITY OF CARMEL -STAR LEGALS COUNTY, INDIANA General Ron No. 99P (Rev. 2009A) Federal ID# 35- 2061385 To: INDIANAPOLIS NEWSPAPERS 307 N PENNSYLVANIA ST - PO BOX 145 INDIANAPOLIS, IN 46206 -0145 PUBLISHER'S CLAIM LINE COUNT NOTICE TO BIDDERS • 1st not exceed two actual lines, neither of which shall City of Carmel. Indiana Notice is hereby given that the Board of Pub- four solid lines of the type in which the body of the tic Works and Safety for the City of Carmel I Hamilton County. Indiana, will receive sealed i set). - number of equivalent lines bids for "2012 Roundabout and Median Irrl- I gallon Project ", at the office of the Clerk les Treasurer. One Civic Square. Carmel, Indiana I (City Hell) until 10:00 am. local Time on or les before Wednesday. February 1. 2012, and commencing as soon as practicable thereat- s ter during the Board of Public Works publicly on and read aloud in the he will ouncil Cham- bers i lines in notice of City Hat. No late bids will be ac- cepted. All bids and proposals shall be properly and completely executed on the proposal forms provided with the plans and specifications, and shall include the non - collusion affidavit ARGES required by the State of Indiana. The bid en -Imo$ wide equals 146.0 equivalent lines at .704 the must be sealed and have the follow- ing words only written in ink on the outside of the envelope: Md: 2012 Roundabout and Median Irrigation . Project antral may be obtained from fr3ti the notices containing rule and figure work (50 per cent Street. Carmel. IN 46074. t) A pre -bid conference to discuss the Project. I the bidding requirements and other imoor -oft of publication ($1.00 for each proof in excess of two) tant and related matters will be hel oni Tuesday. January 24th. 2012 at 10:30 am. atIN'I OF CLAIM Carmel Street Department. 3400 W. 131st Street. Carmel. IN 46074. All prospective bid- ders are required to attend the pre -bid con- Terence. The pre -bid conference Is mande -G COST tory. General Form No. 96 must be completed and7n S_8 ems filed as a part of the bid package. All bids are to be sealed with the word "BID - 2012` 9 ROUNDABOUT AND MEDIAN IRRIGATION" on 0 the lower left hand corner of the envelope. I Bids will be opened and read aloud at 10 a.m. on February 1st, 2012 at the Board of Public, Works and Safety meeting on the 2nd floor of Carmel City Hall, i One interested in Square, Carmel 'ions and penalties of IC 5-11-10-1, I hereby certify that the foregoing account is Ca All persons OnreshE S usre. c shell register a contact name and address with I the Street Department to ensure that all )cunt claimed is le tg all i ' due, after allowin g credits, and just creditd that no part of the same changes or questions and answers are avail- able .l p able for review by all interested parties. No bidder may withdraw any bid or proposal within a period of thirty y(30) days following the The Carmel Board of Public Works and Safety m ht to hold any or au bids and noted matter attached hereto is a true copy, of the same column width and type size, The dates of publication being between the dates of: reserv Size of type 7 $ 102.76 .00 $ 102.76 es a rig proposals for a period of not more than thirty 1 (30) days. such bids and proposals to remain n said paper 2 times. in full force and effect during said time pe- riod. The City of Carmel reserves the right to reject and/or cancel any and all bids, solici- tations and /or offers in whole or in part as specified in the solicitation for bids when in the City's sole discretion, It believes that it is in the best interests of the City to do so. as determined by the purchasing agency in ac- hacked below is true and correct: Diana L. Cordray Clerk- Treasurer 5- 1/12/12.1/19/12 - 5903479) ed t,.a -r .,t- ttnyeaWeb site. ..,...,ru...- ., ✓Newspaper has a Web site and this public notice was posted on the same day as it was published in the newspaper Newspaper has a Web site, but due to a technical problem or error, public notice was posted on Newspaper has a Web site but refuses to post the public notice. cordance with IC 5.22 -18 -2. DATE: 01/19/2012 Title: Clerk 2012 IRRIGATION TOTAL C►JGi.- c-Dbtk lac .. TOTAL 131D AMOUNT .5, %5 00 THIS IS TO BE THE FIRST PAGE OF ENTIRE BID. Department: NOTICE TO BIDDERS City of Carmel, Indiana Carmel Street Department 3400 W. 131n Street Carmel, IN 46074 Project: 2012 ROUNDABOUT AND MEDIAN IRRIGATION Notice is hereby given that the Board of Public Works and Safety for the City of Cannel, Hamilton County, Indiana, will receive sealed bids, during regular business hours, up to, but not later than 10:00 A.M., Wednesday, February 1st, 2012. All bids and proposals shall be properly and completely executed on the proposal forms provided with the plans and specifications, and shall include the non - collusion affidavit required by the State of Indiana. The bid envelope must be sealed and have the following words only written in ink on the outside of the envelope: Bid: 2012 Roundabout and Median Irrigation Project manuals may be obtained from the Carmel Street Department, 3400 W. 131st Street, Carmel, IN 46074 A pre -bid conference to discuss the Project, the bidding requirements and other important and related matters will be held on Tuesday, January 24th, 2012 at 10:30 a.m. at Carmel Street Department, 3400 W. 131st Street, Carmel, IN 46074. All prospective bidders are required to attend the pre -bid conference. The pre -bid conference is mandatory. General Form No. 96 must be completed and filed as a part of the bid package. All bids are to be sealed with the word "BID — 2012 ROUNDABOUT AND MEDIAN IRRIGATION" on the lower left hand corner of the envelope. Bids will be opened and read aloud at 10 a.m. on February 1 ", 2012 at the Board of Public Works and Safety meeting on the 2 "d floor of Carmel City Hall, One Civic Square, Carmel, IN. All persons interested in bidding shall register a contact name and address with the Street Department to ensure that all changes or questions and answers are available for review by all interested parties. No bidder may withdraw any bid or proposal within a period of thirty (30) days following the date set for receiving bids or proposals. The Carmel Board of Public Works and Safety reserves the right to hold any or all bids and proposals for a period of not more than thirty (30) days, such bids and proposals to remain in full force and effect during said time period. The City of Carmel reserves the right to reject and/or cancel any and all bids, solicitations and/or offers in whole or in part as specified in the solicitation for bids when, in the City's sole discretion, it believes that it is in the best interests of the City to do so, as determined by the purchasing agency in accordance with IC 5- 22-18-2. Diana L. Cordray Clerk- Treasurer Please publish January 12th, 2012 and January 19th, 2012 PROPOSAL PACKAGE FOR CITY OF CARMEL, INDIANA BY AND THROUGH ITS BOARD OF PUBLIC WORKS AND SAFETY PROJECT: Street Department 2012 ROUNDABOUT AND MEDIAN IRRIGATION BIDDER SHALL RETURN THIS ORIGINAL PROPOSAL AND ONE (1) COPY OF THE ENTIRE PROPOSAL PACKAGE WITH BID IF THERE ARE ANY QUESTIONS CONCERNING THE CONTRACT DOCUMENTS, PLEASE CONTACT DAVE HUFFMAN AT 733 -2001 BIDDER'S ITEMIZED PROPOSAL AND DECLARATIONS City of Cannel Instructions To Bidders: This form shall be utilized by all Bidders. Except as otherwise specifically provided, all Parts shall he filly and accurately Jilted in and completed and notarized. Project: Street Department 2012 ROUNDABOUT AND MEDIAN IRRIGATION Proposal For: 2012 ROUNDABOUT AND MEDIAN IRRIGATION City of Carmel Date: t /ait To: City of Carmel, Indiana, Board of Public Works and Safety 1.1 Bidder Name: PART 1 BIDDER INFORMATION (Please Type or Print) 1.2 Bidder Address: Street Address: rr )/G ? Si—rrr— City: t* State: la./ Zip: t/6., 0-5 Z Phone (sn) sys -uoo Fax 4: (3,7) 573 —'?s31 13 Bidder is a/an [mark one7: Individual Partnership K Indiana Corporation; Foreign (Out of State) Corporation: State: Joint Venture Other: 1.4 [The following must be answered if the Bidder or any of its partners or joint venture parties is a foreign corporation. Note: To do business in or with the City of Carmel, Indiana, foreign corporations must register with the Secretary of the State of Indiana as required by the Indiana General Corporation Act as stated therein and expressed in the Attorney General's Opinion #2, dated January 23, 1958.7 l Corporation Name: 2 Address: 3 Date registered with State of Indiana: .4 Indiana Registered Agent: Name: Address: PAICI' 2 1311) PROPOSAL 2.1 Project Bid. The undersigned Bidder proposes to furnish all necessary labor, machinery, tools, apparatus, materials, equipment, service and other necessary supplies, and to perform and fulfill all obligations incident thereto in strict accordance with and within the time(s) provided by the terms and conditions of the Contract Documents for the above described projec�t,'' in,ppcluding any and all addenda thereto, for the total sum of Dollars (S. r,', w,� , p0 ). The Bidder acknowledges that evaluation of the lowest Bid shall be based on such price. The Bidder further understands that all work which may result on the Contract shall be compensated for on a lump sum basis and that the OWNER cannot and does not guarantee the amount or quantity of any item of work to be performed or furnished under the Agreement. 3.1 PART 3 CONTRACT DOCUMENTS AND ADDENDA The Bidder agrees to be bound by the terms and provisions of all Contract Documents as defined in the Agreement attached hereto and incorporates such Contract Documents herein by reference. 3.2 The Bidder acknowledges receipt of the following addenda: ADDENDUM DATE NUMBER PAR•►' 4 rxcEpT►ONS Instructions To Bidders: 4.1 The Bidder shall fully state each exception taken to the specifications or other Contract Documents in Section 4.3 of this Part. 42 Bidder is cautioned that any exception taken by Bidder and deemed by OWNER to be a material qualification or variance from the terms of the Contract Documents may result in this Bid being rejected as non - responsive. 4.3 Exceptions 21112 IRRIGATION TOTAL THIS IS TO BE THE FIRST PAGE OF ENTIRE 131D. TOTAL 1311) AMOUNT5, 5q17-43 THIS IS TO BE THE FIRST PAGE OF ENTIRE 131D. CITY OF CARMEL ROUNDABOUT AND MEDIAN IRRIGATION MAINTENANCE SPECIFICATIONS PG. 1 OF 3 Qualifications: Irrigation contractor must show proof of acceptable training and experience by authorized factory personnel in both overhead and underground drip irrigation systems. A Certified Irrigation Contractor serves as the primary source of verification; however contractor's verifiable experience with all aspects of irrigation will be taken into account. Scope of Work: Spring: All roundabouts and medians specified are to have water lines charged; backflow devices inspected and tagged by a state - approved licensed inspector. The controller should have the battery replaced and all zones should be run from the controller to verify proper working conditions. Additionally, any system that has a weather monitor shall also have the battery replaced and tested to make certain of an intact communication link. Any defects in the system are to be corrected in order to obtain an irrigation system that works properly. Any deviations in spray patterns, coverage, or pressure should be corrected, noted in writing and reported to an authorized City representative. This work is to be completed by May 15`h, 2012. Summer: All roundabouts and medians specified are to have water lines checked for leaks. All systems and parts are to be tested, including solenoids, and repaired or replaced as needed. Any defects in the system are to be corrected in order to obtain an irrigation system that works properly. Any deviations in spray patterns, coverage, or pressure should be corrected, noted in writing and reported to an authorized City representative. This work is to be scheduled for July 9th, 2012 and to be completed by August 13`x 2012, (or as soon as is possible thereafter). Fall: Winterization of the system includes blowing -out and draining of all lines: including backflow devices as well as any other maintenance necessary to winterize each system. Care should be taken to not allow pressure in any Drip System to exceed 40 PSI. Random on -site visits will occur. Any violations of these guidelines will results in the contractor to be responsible for any and all repairs at the contractor's expense. PROPOSAL PACKAGE FOR CITY OF CARMEL, INDIANA BY AND THROUGH ITS BOARD OF PUBLIC WORKS AND SAFETY PROJECT: Street Department 2012 ROUNDABOUT AND MEDIAN IRRIGATION BIDDER SHALL REM IUN THIS ORIGINAL PROPOSAL AND ONE (1) COPY OF THE ENTIRE PROPOSAL PACKAGE WITH 1311) IF THERE ARE ANY QUESTIONS CONCERNING THE CONTRACT DOCUMENTS, PLEASE CONTACT DAVE HUFFMAN AT 733 -2001 BIDDER'S ITEMIZED PROPOSAL AND DECLARATIONS City of Carmel Instructions To Bidders: i /us Dorm shall be utilized by all Bidders. Except as otherwise specifically provided, all Parts shall be fitIly and accurately filled in and completed and notarized. Project: Street Department 2012 ROUNDABOUT AND MEDIAN IRRIGATION Proposal For: 2012 ROUNDABOUT AND MEDIAN IRRIGATION City of Carmel Date: 1- 31- i;L To: City of Carmel, Indiana, Board of Public Works and Safety 1.1 Bidder Name: 1.2 Bidder Address: PART I BIDDER INFORMATION (Please Type or Print) Street Address: 1ACML CitytFltl State: Zip: Phone (3-1 ?J (0-9_0q 1 Fax 4: ill tei(C 1.3 Bidder is a/an Nark one]: Individual Partnership Indiana Corporation; Foreign (Out of State) Corporation; State: Joint Venture Other: 1.4 [The following must be answered if the Bidder or any oiits partners or joint venture parties is a foreign corporation. Note: To do business in or with the City of Carmel, Indiana, foreign corporations anust register with the Secretary of the State of Indiana as required by the Indiana General Corporation Act as stated therein and expressed in the Attorney General's Opinion #12, dated January 23, 1958.) 1 Corporation Name: 2 Address: 3 Date registered with State of Indiana: 4 Indiana Registered Agent: Name: Address: PART 2 131D PROPOSAL 2.1 Project Bid. The undersigned Bidder proposes to furnish all necessary labor. machinery, tools. apparatus, materials, equipment; service and other necessary supplies, and to perform and fulfill all obligations incident thereto in strict accordance with and within the time(s) provided by the terms and conditions of the Contract Documents for the above described projc •t, includi toany and all addenda theret -. for the total sum of tpn Dollars ($ S15 ¶1 . ). 'Ihe Bidder acknc - ledges that evaluation of the lowest Bid shall be based on such price. The Bidder further understands that all work which may result on the Contract shall be compensated for on a lump sum basis and that the OWNER cannot and does not guarantee the amount or quantity of any item of work to be performed or furnished under the Agreement. PART 3 CONTRACT DOCUMENTS AND ADDENDA 3.1 The Bidder agrees to be bound by the terms and provisions of all Contract Documents as defined in the Agreement attached hereto and incorporates such Contract Documents herein by reference. 3? The Bidder acknowledges receipt of the following. addenda: ADDENDUM DATE NUMBER PART 4 EXCEPTIONS Instructions 7'o Bidders: 4.1 The Bidder shall fully state each exception taken to the specifications or other Contract Documents in Section 4.3 of this Part. 4.2 Bidder is cautioned that any exception taken by I3idder and deemed by OWNER to be a material qualification or variance from the terms of the Contract Documents may result in this 13R1 being rejected as non - responsive. 4.3 Exceptions: 2012 IRRIGATION TOTAL TOTAL BII) AMOUNT '-)445aoo THIS IS TO BE THE FIRST PAGE OF ENTIRE BID. [UDDER'S I'FEMI" /_EU PROPOSAL AND DECLARATIONS City of Carmel Instructions To Bidders: This farm shall be utilized by all Bidders. Except as otherwise speci /icallp provided, all Parts shall he fully and accurately filled in and completed and notarized Project: Street Department 2012 ROUNDABOUT AND MEDIAN IRRIGATION Proposal For: 2012 ROUNDABOUT AND MEDIAN IRRIGATION City of Carmel Date: a101d.ola. City of Carmel, Indiana, Board of Public Works and Safety 1.1 Bidder Name: PART 1 BIDDER INFORMA"I'ION (Please Type or Print) 1.2 Bidder Address: • Street Address: A-43ii 5 - 1N(012` City: ,..el State: ty Zip t phone ft: (�IiLy.414-oio° Fax #:Zit? %�3-ny ),c1eA, 1.3 Bidder is a/an (nark one!: Individual Partnership / Indiana Corporation; Foreign (Out of State) Corporation, State: Joint Venture Other: 1.4 The following must be answered if the Bidder or any of itr partners or joint venture parties is a foreign corporation. Note: To do business in or with the City of Carmel. Indiana, foreign corporations must register with the Secretary of the State of Indiana as required by the Indiana General Corporation Act as stated therein and expressed in the Attorney General's Opinion 112, dated January 23, 1958.] .1 Corporation Name: 2 Address: 3 Date registered with State of Indiana: �E Indiana Registered Agent: Name: Address: PART 2 13ID PROPOSAL 2.1 Project Hid. The undersigned Bidder proposes to furnish all necessary labor; machinery, tools; apparatus; materials, equipment, service and other necessary supplies, and to perform and fulfill all obligations incident thereto in strict accordance with and within the time(s) provided by the terms and conditions of the Contract Documents for the above described project, including any and all addenda thereto, for the total sum of �a� ��L�. eLC� - prykl.✓� h�i. i I`Lcl t T�UL AM.. ply Dollars (S 5 h,l S .roc ). The Bidd r acknowledges that evaluation of the lowest Bid shall be based on such price. The Bidder further understands that all work which may result on the Contract shall be compensated for on a lump sum basis and that the OWNER cannot and does not guarantee the amount or quantity of any item of work to be performed or furnished under the Agreement. PART 3 CONTRACT DOCUMENTS AND ADDENDA 3.1 The Bidder agrees to he bound by the terms and provisions of all Contract Documents as defined in the Agreement attached hereto and incorporates such Contract Documents herein by reference. 3.2 The Bidder acknowledges receipt of die following addenda: ADDENDUM DATE NUMBER PART 4 EXCEPTIONS instructions To Bidders: 4.1 The Bidder shall fully state each exception taken to the specifications or other Contract Documents in Section 4.3 of this Part. 4.2 Bidder is cautioned that any exception taken by Bidder and deemed by OWNER to be a material qualification or variance from the terms of the Contract Documents may result in this Bid being rejected as non - responsive. 4.3 Exceptions: 2012 IRRIGATION TOTAL THIS IS TO BE THE FIRST PAGE OF ENTIRE BID. 1 TOTAL BID AMOUNT 00 A T310.00 THIS IS TO BE THE FIRST PAGE OF ENTIRE BID. 1 PROPOSAL PACKAGE FOR CITY OF CARMEL, INDIANA BY AND THROUGH ITS BOARD OF PUBLIC WORKS AND SAFETY PROJECT: Street Department 2012 ROUNDABOUT AND MEDIAN IRRIGATION BIDDER SHALL RETURN THIS ORIGINAL PROPOSAL AND ONE (1) COPY OF THE ENTIRE PROPOSAL PACKAGE WITH BID IF THERE ARE ANY QUESTIONS CONCERNING THE CONTRACT DOCUMENTS, PLEASE CONTACT DAVE FIUFFMAN AT 733 -2001 BIDDER'S ITEMIZED PROPOSAL AND DECLARATIONS City of Carmel Instructions To Bidders: This form shall be utilized by all Bidders. Except as otherwise specifically provided, all Parts shall be filly and accurately filled in and completed and notarized. Project: Street Department 2012 ROUNDABOUT AND MEDIAN IRRIGATION Proposal For: 2012 ROUNDABOUT AND MEDIAN IRRIGATION City of Carmel Date: I. 2 7• /2 To: City of Carmel, Indiana, Board of Public Works and Safety CITY OF CARMEL ROUNDABOUT AND MEDIAN IRRIGATION MAINTENANCE SPECIFICATIONS PG. 2 OF 3 Prices for labor and parts for routine repairs shall be listed in the bid: (DO NOT INCLUDE THESE PRICES IN THE TOTAL BID AMOUNT.) S 3(03.0o Controller replacement with Rainbird ESP Modular LX s 48.oa Labor per hour per person for non - scheduled service and /or repair calls S 95.DD Drip Valve $ /5.00 4" Spray Head S c/.23, 00 1" RP Back flow Preventer 5 24-l. 00 12" Spray Head DO MP Rotator Nozzle 5 o S. bb I" Valve S 3$.00 Solenoid Replacement S / /8.01) Pressure Regulator S /49.60 Drip Line per Foot $ SD.0D Irrigation Line per Foot Most roundabouts contain 2 -3 zones: 1 MP Router zone, 1 turf zone, 1 urn zone. 116th St. median has a total of 14 zones, with both turf and pop -up spray -head zones. 136th St. & Oak Ridge Rd. / Illinois St. Roundabout has 9 zones. Main St. Roundabouts at Illinois St. and Spring Mill Rd. and adjoining median contain 27 zones. Civic properties listed below are estimated with the following zones: City Center (5 zones); Palladium (3 zones); Pedcore Property (4 zones); The Green at City Center (9 zones); Children's Art Gallery (1 zone); James Building (3 zones). 1.1 Bidder Name: PART I BIDDER INFORMATION (Please Type or Print) Coy LAInscRPIn%G Itic 1.2 Bidder Address: Street Address: (01)39 PALMA I RE PLACE City: FISHERS State: IN Zip: '-i(DD38 Phone (3r) c6 1. 5' 12 Fax #: (3r) '7 `7 3. 6819 1.3 Bidder is a/an /)nark onej: Individual Partnership Indiana Corporation; Foreign (Out of State) Corporation; State: Joint Venture Other: 1.4 [The following must be answered if the 13idder or any of its partners or joint venture parties is a foreign corporation. Note: To do business in or with the City of Carmel, Indiana, foreign corporations must register with the Secretary of the State of Indiana as required by the Indiana General Corporation Act as stated therein and expressed in the Attorney General's Opinion 42, dated January 23, 1958.] l Corporation Name: 2 Address: 3 Date registered with State of Indiana: .4 Indiana Registered Agent: Name: Address: PART 2 1311) PROPOSAL 2.1 Project 13id. The undersigned Bidder proposes to furnish all necessary labor, machinery, tools, apparatus, materials, equipment, service and other necessary supplies, and to perform and fulfill all obligations incident thereto in strict accordance with and within the time(s) provided by the terms and conditions of the Contract Documents for the above described project, including any and all addenda thereto, for the total sum of SeuenThousatnd Three. Nurtd.r‘ed Ten and no one Nundred1lns Dollars (S 310 CC) ). The Bidder acknowledges that evaluation of the lowest Bid shall be based on such price. The Bidder further understands that all work which may result on the Contract shall be compensated for on a lump sum basis and that the OWNER cannot and does not guarantee the amount or quantity of any item of work to be performed or furnished under the Agreement. PART 3 CONTRACT DOCUMENTS AND ADDENDA 3.1 The Bidder agrees to be bound by the terms and provisions of all Contract Documents as defined in the Agreement attached hereto and incorporates such Contract Documents herein by reference. 32 The Bidder acknowledges receipt of the following addenda: ADDENDUM DATE NUMBER Flom PART4 EXCEPTIONS /nsiruciions To Bidders: 4.1 The Bidder shall fully state each exception taken to the specifications or other Contract Documents in Section 4.3 of this Part. 4.2 Bidder is cautioned that any exception taken by Bidder and deemed by OWNER to be a material qualification or variance from the terms of the Contract Documents may result in this Bid being rejected as non- responsive. 4.3 Exceptions: 0.0,11E- 2012 IRRIGATION TOTAL THIS IS TO BE THE FIRST PAGE OF ENTIRE BID. TOTAL BID AMOUNT 4 i2, tibia OO THIS IS TO BE THE FIRST PAGE OF ENTIRE BID. NOTICE TO BIDDERS City of Carmel, Indiana Department: Carmel Street Department 3400 W. 131st Street Carmel, IN 46074 Project: 2012 ROUNDABOUT AND MEDIAN IRRIGATION Notice is hereby given that the Board of Public Works and Safety for the City of Carmel, Hamilton County, Indiana, will receive sealed bids, during regular business hours, up to, but not later than 10:00 A.M., Wednesday, February 1 ", 2012. All bids and proposals shall be properly and completely executed on the proposal forms provided with the plans and specifications, and shall include the non - collusion affidavit required by the State of Indiana. The bid envelope must be sealed and have the following words only written in ink on the outside of the envelope: Bid: 2012 Roundabout and Median Irrigation Project manuals may be obtained from the Cannel Street Department, 3400 W. 131st Street, Carmel, IN 46074. A pre -bid conference to discuss the Project, the bidding requirements and other important and related matters will be held on Tuesday, January 24'", 2012 at 10:30 a.m. at Carmel Street Department, 3400 W. 131st Street, Carmel, IN 46074. All prospective bidders are required to attend the pre -bid conference. The pre -bid conference is mandatory. General Form No. 96 must be completed and filed as a part of the bid package. All bids are to be sealed with the word "BID — 2012 ROUNDABOUT AND MEDIAN IRRIGATION" on the lower left hand corner of the envelope. Bids will be opened and read aloud at 10 a.m. on February In, 2012 at the Board of Public Works and Safety meeting on the 2" floor of Carmel City Hall, One Civic Square, Carmel, IN. All persons interested in bidding shall register a contact name and address with the Street Department to ensure that all changes or questions and answers are available for review by all interested parties. No bidder may withdraw any bid or proposal within a period of thirty (30) days following the date set for receiving bids or proposals. The Cannel Board of Public Works and Safety reserves the right to hold any or all bids and proposals for a period of not more than thirty (30) days, such bids and proposals to remain in full force and effect during said time period. The City of Carmel reserves the right to reject and/or cancel any and all bids, solicitations and/or offers in whole or in part as specified in the solicitation for bids when, in the City's sole discretion, it believes that it is in the best interests of the City to do so, as determined by the purchasing agency in accordance with IC 5- 22-18-2. Diana L. Cordray Clerk- Treasurer Please publish January 12'h, 2012 and January 196, 2012 CITY OF CARMEL ROUNDABOUT AND MEDIAN IRRIGATION MAINTENANCE SPECIFICATIONS PG. 1 OF 3 Qualifications: Irrigation contractor must show proof of acceptable training and experience by authorized factory personnel in both overhead and underground drip irrigation systems. A Certified Irrigation Contractor serves as the primary source of verification; however contractor's verifiable experience with all aspects of irrigation will be taken into account. Scope of Work: Spring: All roundabouts and medians specified are to have water lines charged; backflow devices inspected and tagged by a state - approved licensed inspector. The controller should have the battery replaced and all zones should be run from the controller to verify proper working conditions. Additionally, any system that has a weather monitor shall also have the battery replaced and tested to make certain of an intact communication link. Any defects in the system are to be corrected in order to obtain an irrigation system that works properly. Any deviations in spray patterns, coverage, or pressure should be corrected, noted in writing and reported to an authorized City representative. This work is to be completed by May 15`h, 2012. Summer: All roundabouts and medians specified are to have water lines checked for leaks. All systems and parts are to be tested, including solenoids, and repaired or replaced as needed. Any defects in the system are to be corrected in order to obtain an irrigation system that works properly. Any deviations in spray patterns, coverage, or pressure should be corrected, noted in writing and reported to an authorized City representative. This work is to be scheduled for July 9th, 2012 and to be completed by August 13` ' 2012, (or as soon as is possible thereafter). Fall: Winterization of the system includes blowing -out and draining of all lines: including backflow devices as well as any other maintenance necessary to winterize each system. Care should be taken to not allow pressure in any Drip System to exceed 40 PSI. Random on -site visits will occur. Any violations of these guidelines will results in the contractor to be responsible for any and all repairs at the contractor's expense. PROPOSAL PACKAGE FOR CITY OF CARMEL, INDIANA BY AND THROUGH ITS BOARD OF PUBLIC WORKS AND SAFETY PROJECT: Street Department 2012 ROUNDABOUT AND MEDIAN IRRIGATION BIDDER SHALL RETURN THIS ORIGINAL PROPOSAL AND ONE (1) COPY OF THE ENTIRE PROPOSAL PACKAGE WITH BID IF THERE ARE ANY QUESTIONS CONCERNING THE CONTRACT DOCUMENTS, PLEASE CONTACT DAVE HUFFMAN AT 733 -2001 BIDDER'S ITEMIZED PROPOSAL AND DECLARATIONS City of Carmel Instructions To Bidders: This form shall be utilized by all Bidders. Except as otherwise specifically provided, all Parts shall be fully and accurately filled in and completed and notarized. Project: Street Department 2012 ROUNDABOUT AND MEDIAN IRRIGATION Proposal For: 2012 ROUNDABOUT AND MEDIAN IRRIGATION City of Carmel Date: To: City of Carmel, Indiana, Board of Public Works and Safety PART I BIDDER INFORMATION (Please Type or Print) 1.1 Bidder Name: Wissco Irrigation Inc. 1.2 Bidder Address: Street Address: 1 820 South Bend Ave. City: South Bend State: IN Zip: 46637 Phone #: (574 ) 277 -9851 Fax #: ( 574 ) 277 -9860 1.3 Bidder is a/an [mark one]: Individual Partnership X Indiana Corporation; Foreign (Out of State) Corporation; State: Joint Venture Other: 1.4 [The following must be answered if the Bidder or any of its partners or joint venture parties is a foreign corporation. Note: To do business in or with the City of Carmel. Indiana. foreign corporations must register with the Secretary of the Stale of Indiana as required by the Indiana General Corporation Act as stated therein and expressed in the Attorney General's Opinion #2, dated January 23, 1958.] .1 Corporation Name: 2 Address: .3 Date registered with State of Indiana: .4 Indiana Registered Agent: Name: Address: PART 2 BID PROPOSAL 2.1 Project Bid. The undersigned Bidder proposes to furnish all necessary labor, machinery, tools, apparatus, materials, equipment, service and other necessary supplies, and to perform and fulfill all obligations incident thereto in strict accordance with and within the time(s) provided by the terms and conditions of the Contract Documents for the above described project, including any and all addenda thereto, for the total sum of Twelve Thousand Four Hundred Eighty Dollars ($12,480.00 ). The Bidder acknowledges that evaluation of the lowest Bid shall be based on such price. The Bidder further understands that all work which may result on the Contract shall be compensated for on a lump sum basis and that the OWNER cannot and does not guarantee the amount or quantity of any item of work to be performed or furnished under the Agreement. PART 3 CONTRACT DOCUMENTS AND ADDENDA 3.1 The Bidder agrees to be bound by the terms and provisions of all Contract Documents as defined in the Agreement attached hereto and incorporates such Contract Documents herein by reference. 3.2 The Bidder acknowledges receipt of the following addenda: ADDENDUM DATE NUMBER PART 4 EXCEPTIONS Instructions To Bidders: 4.1 The Bidder shall fully state each exception taken to the specifications or other Contract Documents in Section 4.3 of this Part. 4.2 Bidder is cautioned that any exception taken by Bidder and deemed by OWNER to be a material qualification or variance from the terms of the Contract Documents may result in this Bid being rejected as non - responsive. 4.3 Exceptions: