HomeMy WebLinkAboutBid Information and Packets I
NOTICE TO BIDDERS
City of Carmel,Indiana
Department: Department of Community Services
One Civic Square, Third Floor
Carmel, IN 46032
Project: Hazel Dell Parkway & Other Named Roadways Lawn Maintenance
' Notice is hereby given that the Board of Public Works and Safety for the City of Carmel,
Hamilton County, Indiana will receive sealed bids for the above described "Project" at the office
of the Clerk Treasurer, City Hall, One Civic Square, Carmel, Indiana on or before 9:50 a.m.
EST,Wednesday,March 1,2006, and commencing as soon as practicable thereafter on the
same date such bids will be publicly opened and read aloud in the Council Chambers on the
Second Floor of City Hall. No late bids will be accepted.
All bids and proposals shall be properly and completely executed on the proposal forms provided
with the plans and specifications, and shall include the non-collusion affidavit required by the
State of Indiana. The bid envelope must be sealed and have the following words only written in
ink on the outside of the envelope:
"BID-HAZEL DELL PARKWAY & OTHER NAMED ROADWAYS
LAWN MAINTENANCE"
The Project consists of,but is not necessarily limited to, the following:
Provide ground care and maintenance for the Rights-of-Way,landscape easements and
medians of Hazel Dell Parkway from 96th Street to 146th Street(5 miles) and Pennsylvania
Parkway from 106th Street to 116th Street(1 mile) in the City of Carmel in Hamilton
County,Indiana.Also areas to begin sometime in 2006 and be maintained throughout 2006
are: Gray Road from 96th Street to 106th Street(1 mile),Westfield Boulevard from 96th
Street to 99th Street (0.6 mile), Oakridge Road from 136th Street to 146th Street (1 mile),
Towne Road at the Village of West Clay (Brenwick Project—0.5 mile), 131st Street from
Springmill Road to Meridian Corners Boulevard (0.5 miles), City Center Drive Phase II
(1.3 miles), Springmill Road from 131st Street to 146th Street(1.5 mile), and Ditch Road
from 136st Street to 146th Street(1 mile). Such Project work includes mowing and
trimming of turf,laying approximately 300 cubic yards of hardwood mulch,the pickup
and removal of litter,fertilization,herbicide application,chemical control of bagworm
insects on trees and shrubs,and the control of weeds within turf and mulched areas along
Hazel Dell Parkway and the other named roadway areas. Labor,material and equipment
will be supplied by CONTRACTOR. CONTRACTOR shall be responsible for the timely
and acceptable performance of all work necessary to accomplish the Project described
herein. The same rate of pay shall be used for all the named roadways. The Project work
shall be performed in two to three consecutive days, barring inclement weather.
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I. NTB-1
1 Project manuals may be obtained only from the City of Carmel's Department of Community
Services at the address stated below, upon the payment of$30.00 for each set requested:
City of Carmel, Indiana
Department of Community Services
I One Civic Square, City Hall, Third Floor
Carmel, IN 46032
(317) 571-2417
Payment for project manuals must be b check made payable to "The City of Carmel." NO
Y P J by PY Y
CASH ACCEPTED. All payments for project manuals and other Contract Documents are non-
r1efundable. This Project will be funded by the City of Carmel, Indiana.
A pre-bid conference to discuss the Project, the bidding requirements and other important and
1 related matters will be held on Tuesday,February 14, 2006 at 10:00 a.m. at Carmel City Hall,
Second Floor Caucus Room, One Civic Square, Carmel, Indiana. All prospective bidders are
invited to attend the pre-bid conference. The pre-bid conference is not mandatory.
For special accommodations needed by handica pp ed individuals planning to attend the pre-bid
d
I conference or public bid opening, please call or notify the City of Carmel Department of
Community Services at (317) 571-2417 at least forty-eight (48)hours prior thereto.
No bidder may withdraw any bid or proposal within a period of thirty (30) days following the
date set for receiving bids or proposals. The Carmel Board of Public Works and Safety reserves
the right to hold any or all bids and proposals for a period of not more than thirty (30) days, such
bids and proposals to remain in full force and effect during said time period. The City of Carmel
reserves the right to reject and/or cancel any and all bids, solicitations and/or offers in whole or
in part as specified in the solicitation for bids when, in the City's sole discretion, it believes that it
is in the best interests of the City to do so, as determined by the purchasing agency in accordance
1` with IC 5-22-18-2.
I The terms defined on pages G-1 through and including G-5 of the City of Carmel Standard
General Conditions for Construction Contracts 2003, as contained herein, shall govern and apply
to all documents contained in this Bid Proposal Package.
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I Diana L. Cordray
Clerk-Treasurer
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NT$-2
BIDDER'S ITEMIZED PROPOSAL AND DECLARATIONS
City of Carmel, Indiana
Instructions to Bidders:
This form shall be utilized by all Bidders; except as otherwise specifically provided, all Parts
shall be fully and accurately completed and notarized.
Project: Hazel Dell Parkway & Other Named Roadways Landscape
in Maintenance
(Mowing& Trimming& Other Maintenance)
I
Proposal: Provide ground care and maintenance for the Rights-of-Way, 96th
�1 landscape easements and medians of Hazel Dell Parkway from 96
For Goods and Service of Street to 146th Street (5 miles) and Pennsylvania Parkway from 106th
Street to 116th Street (1 mile) in the City of Carmel in Hamilton
County, Indiana. Also areas to begin sometime in 2006 and be
maintained throughout 2006 are: Gray Road from 96th Street to 106th
Street(1 mile), Westfield Boulevard from 96th Street to 99th Street
(0.6 mile), Oakridge Road from 136th Street to 146th Street (1 mile),
Towne Road at the Village of West Clay(Brenwick Project—0.5
mile), 131st Street from Springmill Road to Meridian Corners
Boulevard (0.5 miles), City Center Drive Phase II(1.3 miles),
Springmill Road from 131St Street to 146th Street (1.5 mile), and
Ditch Road from 136th Street to 146th Street (1 mile). Such Project
work includes mowing and trimming of turf, laying approximately
300 cubic yards of hardwood mulch, the pickup and removal of
litter, fertilization,herbicide application, chemical control of
bagworm insects on trees and shrubs, and the control of weeds
within turf and mulched areas along Hazel Dell Parkway and the
other named roadway areas. Labor, material and equipment will be
supplied by CONTRACTOR. CONTRACTOR shall be responsible
for the timely and acceptable performance of all work necessary to
accomplish the Project described herein. The same rate of pay shall
be used for all the named roadways. The Project work shall be
performed in two to three consecutive days, barring inclement
weather.
Date: a, - % O �o
To: City of Carmel, Indiana,Board of Public Works and Safety
BID-1
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PART 1
BIDDER INFORMATION
I (Print)
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1 1.1 Bidder Name: ? Lk) CCi\EEt. 1. PolD SLetPE Lt.c.
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1.2 Bidder Address: Street Address: 1 oltayg O 00 b1 E E p, 14. 1.3 E
ICity:C0. E l State: 1 q Zip Code:
Moon
IPhone: 311 • a,01. 6yPa Fax: 317 51q" 0001
Email: 2 LV1"►\.150,1 tsCM E. a t I. G0M
1.3 Bidder is a/an [mark one]
I' Individual Partnership Corporation
Co oration
1 _ Foreign (Out of State) State Indiana L.L.C.
Corporation
Joint Venture Other
1.4 [The following must be answered if the Bidder or any of its partners or joint venture
I parties is a foreign corporation. Note: To do business in or with the City of Carmel,
Indiana,foreign corporations must register with the Secretary of the State of Indiana as
required by the Indiana's General Corporation Act. See Indiana Attorney General's
Opinion#2, dated January 23, 1958.]
.1 Corporation Name:
I .2 Address:
.3 Date registered with State of Indiana: 1
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.4 Indiana Registered Agent:
I Name:
Address:
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PART 2
BID PROPOSAL
2.1 Base Bid
The bid price shall be calculated-on 28 mowings, .plus all chemicals and fertilizer
treatment required by the Project, plus 300 yards of shredded hardwood mulch to put
around trees and roundabouts in the Project area, plus 3' spraying treatments to control
bagworm insects on affected trees and shrubs, as well as all materials, laborers and all
other personnel and items needed to complete the Project in a timely and acceptable
manner.
The undersigned Bidder proposes to furnish all necessary •labor, machinery, tools,
apparatus, materials, equipment, service•and all other necessary supplies, and to perform
and fulfill all obligations incident the Project in strict accordance with and within the
time(s) provided by the terms conditions Contract for above
I described Project and Project workand , including any of the and all addeDocuments nda thereto, for the the Unit
Prices applicable to the Contract Items as stated in Part 3 hereof, which Unit Prices, when
multiplied by estimated unit quantities for such Contract Items, total &► t■ii
` 1,00s St' t 't vi . Dollars ($ '0� dc,5 ).
The Bidder acknowledges that evaluation of the lowest bid shall be based on such bid
price and further acknowledges that the unit quantities listed in Part 3 of this Proposal are
estimates solely for the purpose of Bid evaluation and Contract award, and are not to be
construed as exact or binding. The Bidder further understands and agrees that all Project
work under the Contract shall be compensated for on a Unit Price basis and that the
OWNER and ENGINEER cannot and does not guarantee the amount or quantity of any
item of Project work to be performed or furnished under the Contract.
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PART 3
EXCEPTIONS
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Instructions to Bidders:
1 3.1 The Bidder shall fully state each exception taken to the Specifications and/or other.
Contract Documents.
3.2 Bidder is cautioned that any exception taken by Bidder and deemed by OWNER to be a
material qualification or variance from the terms of the Contract Documents may result
in this Bid being rejected as non-responsive.
3.3 Exceptions:
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BID-4
Form Prescribed by State Board of Accounts 80202-4199178 General Form No.99 P(Rev. 1987)
CITY}OF CA& MEL-STAR LEGALS To: INDIANAPOLIS NEWSPAPERS
307 N PENNSYLVANIA ST-PO BOX 145
COUNTY, INDIANA INDIANAPOLIS, IN 46206-0145
PUBLISHER'S CLAIM
LINE COUNT
Display Matter-(Must not exceed two actual lines,neither of which $
shall total more than four solid lines of the type in which the body
of the advertisement is set). Number of equivalent lines
Head-Number of lines $ •
Body-Number of lines $ $ •
Tail-Number of lines $
Total number of lines in notice
COMPUTATION OF CHARGES
174.0 lines 1.0 columns wide equals 174.0 equivalent $ 97.61
lines at.561 cents per line
Additional charge for notices containing rule and figure work(50 per cent of $
above amount)
Charges for extra proofs of publication($1.00 for each proof in excess of two) $ .00 $- .00
TOTAL AMOUNT OF CLAIM $
DATA FOR COMPUTING COST $ •
Width of single column 7.83 ems Size of type 5_7 point $ $
Number of insertions 2.0 $ 97.61
Pursuant to the provisions and penalties of Chapter 155,Acts of 1953,
I hereby certify that the foregoing account is just and correct,that the amount claimed is legally due,after
allowing all just credits,and that no part of the same has been paid.
DATE: 02/14/2006 A_ L_ _dA_, � Clerk
Title
80202-4199178 PUBLISHER'S AFFIDAVIT
State of Indiana SS:
MARION County
Personally appeared before me,a notary public in and for said county and state,
PUBLIC:,NOTICES
NOTICETO BIDDERS
the undersigned Karen Mullins who,being duly sworn,says that SHE is clerk
Project:Hazel Dell Parkway&
Other Maintenance Departysntof of the INDIANAPOLIS NEWSPAPERS a DAILY STAR newspaper of general circulation
Maintenance Department of
Community Services
Notice is hereby given that the
Board of Public Works and
Safety for the City of Carmel, printed and published in the English language in the city of INDIANAPOLIS in state
Hamilton County,Indiana will
receive sealed bids for the
above described"Project"at
the office of,the Clerk Trees- and county aforesaid,and that the printed matter attached hereto is a true copy,
urer, City Hall, One Civic
Square,Carmel,Indiana on or
before 10:00 a.m.Local Time,
Wednesday, March 1, 2006, which was duly published in said paper for 2 time(s),between the dates of:
and commencing as soon as
practicable thereafter on the
same date such bids will be
publicly opened and read 02/07/2006 and 02/14/2006
aloud in the Council Chambers
on the Second Floor of City _ _ _ - __ - _,_.. -
Hall. No late bids will he - - �- ---- -
accepted.
All bids and proposals shall be ^
properly and completely exe- Al��L �.,`, ��/� ✓ Clerk
cuted on the proposal forms •-
provided with the plans and Title
specifications, and shall
include the non-collusion affi-
davit required-by the State of
Indiana.The bid envelope must, Subscribed and sworn to before me on 02/14/2006
be sealed and have the follow-,
the words only of the written in ink e:on
the outside of the envelope:
"BID-HAZEL DELL PARKWAY&
OTHER NAMED ROADWAYS
LAWN MAINTENANCE;'
The Project consists of,but is
not necessarily limited to,the _ Notary Public
following:Provide ground care �`�"°`'
and maintenance for the - "OFFICIAL SEAL"
Rights-of-Way, landscape
easements and medians of Ha- ',
zel Dell Parkway from 96th Susan ICetchem
For Street to 146th Street(5 miles) My commission expires: ,
and Pennsylvania Parkway = ',• 'r - e i a
Iron) 106th Street to 116th . My Commission Exp.05/06/2011
Street(1 mile)in the City of
Carmel in Hamilton County,In-
diana. Also areas to begin - "sometime in 2006 and be E PRESCRIBED FORMULA RATE PER LINE
maintained throughout 2006
are: Gray Road from 96th
Street to 106th Street(1 mile),
Westfield Boulevard from 96th
Street to 99th Street (0.6 MA COLUMN-94 POINT PUBLISHED 1 TIME=.339
mile), Oakridge Road from
136th Street to 146th Street(1 INTS/5.7 PT.TYPE- 16.49 PUBLISHED 2 TIMES=.509
mile),of West Road at the i Vil-
lage EMS/250-.06596 SQUARES
ct West Clay.mile), Zwick PUBLISHED 3 TIMES=.679
Project — 0.5 mile), 131st -
StrStreet fr CornersmBoR Road to-SQUARES x$5.14-.339 CENTS PER LINE PUBLISHED 4 TIIVIES=.848
,(0.5 miles),City Center Drive
Phase 11(1.3 miles),Springmill
Road from 136th Street to
146th Street (1 mile), and
Form Prescribed by State Board of Accounts 900549-4203241 General Form No.99 P(Rev. 1987)
CTT Y OF C>b.RMEL-TOPICS LEGALS To: INDIANA NEWSPAPERS
307 N PENNSYLVANIA ST -PO BOX 145
COUNTY, INDIANA INDIANAPOLIS,IN 46206-0145
PUBLISHER'S CLAIM
LINE COUNT
Display Matter-(Must not exceed two actual lines,neither of which $ •
shall total more than four solid lines of the type in which the body
of the advertisement is set). Number of equivalent lines
Head-Number of lines $ •
Body-Number of lines $ • $ •
Tail-Number of lines $ •
Total number of lines in notice
COMPUTATION OF CHARGES
172.0 lines 1.0 columns wide equals 172.0 equivalent $ 89.62
lines at.521 cents per line
Charges for extra proofs of publication($1.00 for each proof in excess of two) $ .00 $ .00
TOTAL AMOUNT OF CLAIM $ •
DATA FOR COMPUTING COST $ •
Width of single column 7.83 ems Size of type 5_7 point $ $ •
Number of insertions 1.0 $ 89.62
Pursuant to the provisions and penalties of Chapter 155,Acts of 1953,
I hereby certify that the foregoing account is just and correct,that the amount claimed is legally due,after
allowing all just credits,and that no part of the same has been paid.
DATE: 02/14/2006 ��. i Clerk
Title
900549-4203241 PUBLISHER'S AFFIDAVIT
State of Indiana SS:
Hamilton County
j Personally appeared before me,a notary public in and for said county and state,
Le als
the undersigned Karen Mullins who,being duly sworn,says that SHE is clerk
NOTICETO BIDDERS
Project:Hazel Dell Parkway& of the Noblesville Ledger a newspaper of general circulation
Other Named Roadways Lawn
Maintenance Department of
Community Services
Notice is hereby given that the printed and published in the English language in the city of NOBLESVILLE in state
!Board of Public Works and p an p g ty
Safety for the City of Carmel,
Hamilton-County, Indiana will
receive sealed bids for the and county aforesaid,and that the printed matter attached hereto is a true copy,
above described "Project" at
the office of,the ClerkTreasure,
City Hall,One Civic Square,Car-
mel,Indiana on or before 10:00 which was duly published in said paper for 9 time(s),between the dates of:
a.m. Local,Time, Wednesday,
March 1,2006,and commenc-.
ing as soon as practicable
thereafter on the same date 02/07/2006 and 02/14/2006
such bids will be publicly
opened and read aloud in the
Council Chambers on the Sec-
ond Floor of City Hall.No late ,
bids will be accepted. _ _ _ v�. _ _ _ _ - _ __
All bids and-proposals shall be -" - � -- '�— - �- - - -"— -- �- - _r — _.
properly and completely eve- Clerk
.cuted on the proposal forms Title
provided with the plans and
specifications,and shall include
the non-collusion affidavit re-'
quired by the State of Indiana. Subscribed and sworn to before me on 02/14/2006
The bid envelope must be
sealed and have the following
words only written in ink on the
outside of the envelope:•
'."BID-HAZEL DELL PARKWAY'S,
OTHER NAMED ROADWAYS
LAWN MAINTENANCE"
The Project-consists of,but is Notary Public
not necessarily limited to;the
following:
Provide ground care and main- ) "Opel,i,I` EA •tt
tenance for the Rights-of-Way,! r '
For landscape easements and me- -
deans of Hazel Dell Parkway My commission expires: US .t :� -...r is
from 96th Street to 146th Street
(5 miles) and Pennsylvania : Notary Public,State of Indiana
Parkway from 106th Street to My Commission Exp.05/06/2011
1166th h Street(1 mileile)) : y
in the City
of Carmel in Hamilton County,
Indiana. Also areas to begin
sometime in 2006 and be main-
tained throughout 2006 are:
Gray Road from 96th Street to
106th Street(1 mile),Westfield
Boulevard from 96th Street to
99th Street(0.6 mile),Oakridge
Road from 136th Street to 146th
Street(1 mile),Towne Road at
the Village of West Clay(Bryn-
wick Project-0.5 mile),]31st,
Street from Springmill i
gmill Road to
Meridian Corners Boulevard
(0.5 miles), City Center Drive
Phase II(1.3 miles),Sprmgmill
Road from 136th Street to 146th
Street(1 mile),and Ditch Road
from 141st Street to 146th
Street(0.5).Such Project work
includes mowing and trimming