HomeMy WebLinkAboutBPW 09-05-12 Paperless
Board of Public Works and Safety Meeting
AGENDA
Wednesday, September 5, 2012 – 10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED TO ORDER
1. MINUTES
a. Minutes from the August 2, 2012 Special Meeting
b. Minutes from the August 15, 2012 Regular Meeting
2. BID/QUOTES OPENINGS AND AWARDS
a. Bid Opening for the 2012 Paving Program; David Huffman, Street Commissioner
3. PERFORMANCE RELEASES
a. Resolution No. BPW-09-05-12-01; Inglenook, Section 1A; Right of Way and Onsite
Paving; Jan Walden, Global Asphalt Paving
b. Resolution No. BPW-09-05-12-02; National Bank of Indianapolis; Right of Way;
Terry Brown, Wurster Construction
c. Resolution No. BPW-09-05-12-03; Legacy Master Infrastructure Phase I; Tim
Walter, Platinum Properties
d. Resolution No. BPW-09-05-12-04; Opus Landmark at Meridian; IND2 & IND3
ROW, Driveway Work; Ragan Fallang, Opus North Corporation
4. CONTRACTS
a. Request for Purchase of Goods and Services; Brenntag Mid-South; ($38,040.00);
Chemicals for Reflecting Pond; David Huffman, Street Commissioner
b. Request for Acceptance of Contract Final Inspection and Recommendation; Mike
McBride, City Enginner
5. USE OF CITY FACILITIES/STREET
a. Request to City Streets; Neighborhood Gathering; Sunday, September 30, 2012;
Noon to 9:00 p.m.; Village of West Clay
b. Request to Use Gazebo and Common Area; Tuesday, August 6, 2013; National
Night Out 2013; Ann Gallagher, Carmel Police Department
c. Request to Use Caucus Room; September 20, 2012; 7:00 p.m. to 8:30 p.m.; Bud
Creech, Westpark at Springmill
d. Request to Use City Streets; Neighborhood Picnic; September 15, 2012; 1:00 p.m.
to 8:30 p.m.; Susan Salter, Mohawk Crossing
e. Request to Use Caucus Room; October 16, 2012; 5:30 p.m. to 7:00 p.m.; Charles
Leonard, Creekside Homeowners Asso.
f. Request to Use Gazebo and Japanese Garden; Wedding; October 5, 2012; 6:00
p.m. to 8:00 p.m. (rehearsal); October 6, 2012 11:00 a.m. to 2:00 p.m.; Scott
Trammell
g. Request to Use City Streets; 5K Race; October 20, 2012; 7:00 a.m. to 10:30 a.m.;
Trinity Free Clinic
h. Request to Use Gazebo; Wedding; June 14, 2013 6:30 p.m. to 7:30
p.m.(Rehearsal); June 15, 2013; 3:30 p.m. to 7:30 p.m.; Cathy Jave
i. Request to Use Gazebo and Common Area; Concert; June 22, 2013; 8:00 a.m. to
11:00 a.m.; Indiana Wind Symphony
6. OTHER
a. TABLED: Request for Dedication of Streets; Traditions on the Monon; Robert
Potokar, HOA Traditions on the Monon
b. Continued: Appeal hearing Dr. Thomas and Mrs. JoAnn Trancik – 14300
Oakbrook Court
c. Request for Lane Closure; Curb Cut; Temporary Construction Entrance; The
Centre Retail – 116th and Range Line; Colin Patterson, A&F Engineering
d. Request for Lane Closure; AT&T Repairs on South Range Line and Carmel
Drive; Steve Krebs, AT&T
e. Request Road Closure, Sidewalk Closure and Open Pavement Cut; 205 2nd Avenue
NW; John Edwards, Elevation Excavation
f. Request for Variance; Improvements in Easement; Lakes of Carmel; David
Gilman, Lakes of Carmel
g. Request for Right of Entry; Valley Development Company; Mike McBride, City
Engineer
h. Request for Water Line Easement; Porter Shank II; John Duffy, Director of the
Department of Utilities
i. Request for Water Line Easement; Lowe’s Home Improvements; John Duffy,
Director of the Department of Utilities
7. ADJOURNMENT
BOARD OF PUBLIC WORKS & SAFETY SPECIAL MEETING
MINUTES
THURSDAY, AUGUST 2, 2012 –10:30 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEETING CALLED TO ORDER
Mayor Brainard called the meeting to order at 10:36 a.m.
MEMBERS PRESENT
Mayor James Brainard, Board Member;Mary Ann Burke, Deputy Clerk; Sandy Johnson
MINUTES
Minutes for the July 18, 2012 Regular Meeting were tabled.
BID/QUOTES OPENINGS AND AWARDS
Quote Award for 96th and Towne Water Main; TPI Construction; ($96,250.00); This was the lowest
and most responsive quote received; Board Member Burke moved to approve. Mayor Brainard
seconded. Request approved 2-0.
PERFORMANCE RELEASES
Resolution No. BPW-08-01-12-01; One One Six Apartments; Water Line Installation; Board Member
Burke moved to approve. Mayor Brainard seconded. Request approved 2-0.
Resolution No. BPW-08-01-12-02; College Park Church Parking Expansion; Erosion/Sediment
Control; Board Member Burke moved to approve. Mayor Brainard seconded. Request approved 2-0.
CONTRACTS
Request for Purchase of Goods and Services; Change Order #6; Central Engineering; (decrease
$17,853.27); 106th Drainage Project; Board Member Burke moved to approve. Mayor Brainard
seconded. Request approved 2-0.
Report of Contract Final Inspection and Recommendation for Acceptance; 106th Street Drainage
Project; Board Member Burke moved to approve. Mayor Brainard seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Change Order #1; Morphey Construction; (decrease
$7,472.50); Intersection Street Lighting; Board Member Burke moved to approve. Mayor Brainard
seconded. Request approved 2-0.
Report of Contract Final Inspection and Recommendation for Acceptance; Intersection Street Lighting
and Signage Improvements; Board Member Burke moved to approve. Mayor Brainard seconded.
Request approved 2-0.
Request for Purchase of Goods and Services; Change Order #7; Schutt-Lookabill; (increase
$3,231.21); Monon Bridge over Carmel Drive; Board Member Burke moved to approve. Mayor
Brainard seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Letter of Engagement; Roberts Legal Group; Board
Member Burke moved to approve. Mayor Brainard seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Additional Services #1; Clark Dietz; ($67,800.00);
Retail Parkway Extension; Board Member Burke moved to approve. Mayor Brainard seconded.
Request approved 2-0.
Request for Memorandum of Understanding; City of Carmel and F.B.I.; Use of Weapons Range;
Board Member Burke moved to approve. Mayor Brainard seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Additional Services #10; American Structurepoint;
($77,820.00); Traffic Analysis Phase I & II/ 106th and 116th at US 31; Board Member Burke moved to
approve. Mayor Brainard seconded. Request approved 2-0.
USE OF CITY FACILITIES/STREETS
Request to Use City Streets; Grand Opening; Saturday, August 4, 2012; 10:00 a.m. to 3:00 p.m.;
Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 2-0.
Request to Use Gazebo; Concert; Thursday, August 9, 2012; 5:00 p.m. to 9:00 p.m.; Mayor Brainard
moved to approve. Board Member Burke seconded. Request approved 2-0.
Request to Use City Streets; Block Party – Art and Design; Various Dates; 9:00 a.m. to Midnight;
Mayor Brainard moved to approve. Board Member Burke seconded. There was discussion. Request
approved 2-0.
Request to Use City Streets; Homecoming Parade; Friday, September 21, 2012; 1:50 p.m. to 2:30
p.m.; Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 2-0.
Request to Use City Streets; 5K Walk/Run; Saturday, October 13, 2012; 6:30 a.m. to 11:30 a.m.;
Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 2-0.
OTHER
REMAINS TABLED: Request for Dedication of Streets; Traditions on the Monon
Appeal hearing Dr. Thomas and Mrs. JoAnn Trancik – 14300 Oakbrook Court; The hearing started at
10:28 a.m.; Testimony began. A Court Reporter was present to record proceedings. Appeal Hearing
ended at 11:15 a.m. – No conclusion was reached. To be continued at a later date
Request for Mutual Reservation of Rights – Partial Payment Request; Eagle Valley; ($89,047.89);
Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 2-0.
List of Events Scheduled for the Carmel Lion’s Club; Per Lease Agreement; Mayor Brainard moved to
approve. Board Member Burke seconded. Request approved 2-0.
Request for Secondary Plat Approval; West Carmel Commons; Mayor Brainard moved to approve.
Board Member Burke seconded. Request approved 2-0.
Request for Lane Restriction; Open Pavement Cut; Edgewood Subdivision – Tara Court; Installation
of Sanitary Sewer; Mayor Brainard moved to approve. Board Member Burke seconded. Request
approved 2-0.
Request for Variance; 4” Private Drainage Tile in Easement; 12443 Pebblepointe Pass; Mayor
Brainard moved to approve. Board Member Burke seconded. Request approved 2-0.
ADD ON
Request to add item to agenda; Right of Entry Agreement; JEC Partners; Mike McBride, City
Engineer. Mayor Brainard moved to add item to agenda. Board Member Burke seconded. Item
added. Mayor Brainard moved to approve. Board Member Burke seconded. Request approved 2-0.
ADJOURNMENT
Mayor Brainard adjourned the meeting at 10:50 a.m.
_____________________________________
Diana L. Cordray, IAMC
Clerk-Treasurer
Approved
____________________________________
Mayor James Brainard
ATTEST:
___________________________________
Diana L. Cordray, IAMC
Clerk-Treasurer
BOARD OF PUBLIC WORKS & SAFETY MEETING
MINUTES
WEDNESDAY, AUGUST 15, 2012 –10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEETING CALLED TO ORDER
Board Member Burke called the meeting to order at 10:00 a.m.
MEMBERS PRESENT
Board Member; Mary Ann Burke and Lori Watson, Deputy Clerk; Sandy Johnson
MINUTES
Minutes for the July 18, 2012 Regular Meeting were approved 2-0.
BID/QUOTES OPENINGS AND AWARDS
Bid Opening for the Queen’s Manor Water Main Extension Project; Board Member Burke opened and
read the bids aloud;
Company Amount
Culy Construction $259,823.00
Harvey Construction $400,995.00
Yardberry Landscape $347,900.00
F&K Construction $256,858.00
Spectra Tech $276,000.00
Millennium Cont. $364,558.00
Earth Resources $349,935.00
Dotlich Construction $354,372.00
Reith-Riley $400,000.00
Atlas $258,975.00
The bids were given to John Duffy, Director of the Department of Utilities for review and
recommendation.
Bid Opening for the 96th and Towne Road Water Main Extension Project; Board Member Burke
opened and read the bids aloud;
Company Amount
Culy Construction $449,545.00
TPI $360,050.00
Atlas $344,595.00
The bids were given to John Duffy, Director of the Department of Utilities for review and
recommendation.
PERFORMANCE RELEASES
Resolution No. BPW-08-15-12-01; Legacy Residential Phase I, Section 1; Street Signs, Streets, Storm
Sewers, Monuments & Markers, Interior Sidewalks, Exterior Sidewalks, Curb & Gutter; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
CONTRACTS
Request for Purchase of Goods and Services; ARGO Consulting Engineers; ($5,410.00); Hunters
Creek Lighting Project; (Barrett Law); Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Carey Bertram Construction; ($39,750.00); Demolition
Services 9609 Hazel Dell Parkway; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
Request for Purchase of Goods and Services; AT&T/Centrex; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Additional Service #1; ($41,600.00); Structure
Replacement over Tributary of Williams Creek at Spring Mill Design; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Additional Service#1; Bartlett Tree Experts;
($13,000.00); Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
Request for Purchase of Goods and Services; Additional Service #37; Crossroad Engineers;
($5,300.00); Clay Terrace Path – Supplement to Design Fees; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Additional Service #1; Schneider Corporation;
($56,175.00); Illinois Corridor Landscape Design; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Additional Service #11; American Structurepoint;
($79,000.00); Bridlebourne Subdivision Drainage Improvements Plan – Design Fee; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Additional Service #38; Crossroad Engineers;
($35,000.00); On Call Plan Review; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Additional Service #5; United Consulting; ($29,300.00);
Illinois Street Extension; Spring Mill to 106th; Design Engineering Supplement – Pittman Drive; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Change Order #2; Salsbery Brothers; ($640.00); Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Change Order # 8; Schutt-Lookabill; Monon Bridge over
Carmel Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
Request for Purchase of Goods and Services; Change Order # 9; Schutt-Lookabill; Monon Bridge over
Carmel Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
USE OF CITY FACILITIES/STREETS
Request to Use Sidewalk; BMW Championship; August 25 to September 10, 2012; ; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request to Use City Streets; Run; Saturday, August 18, 2012; 8:30 a.m. to 10:00 a.m.; ; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request to Use City Streets; Block Party; Saturday, August 18, 2012; 3:00 p.m. to 10:00 p.m.; ; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request to Use Caucus Room; Luncheon; Friday, September 21, 2012; 10:00 a.m. to 2:00 p.m. ;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request to Use Center Green; Carmel Farmers Market; May through October, 2013; ; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request to Use City Streets; Gathering; Sunday September 2, 2012; Noon to Midnight; ; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request to Use City Streets; Block Party; Saturday, September 22, 2012; 9:00 a.m. to 10:00 p.m.; ;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request to Use Gazebo; Saturday, September 22, 2012; 4:30 p.m. to 11:00 p.m.; ; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request to Use Gazebo, Common Area, Japanese Garden; Wedding; Saturday, September 29, 2012;
8:00 a.m. to Midnight; ; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 2-0.
OTHER
REMAINS TABLED: Request for Dedication of Streets; Traditions on the Monon
CONTINUED: Appeal hearing Dr. Thomas and Mrs. JoAnn Trancik – 14300 Oakbrook Court; The
hearing started at 10:28 a.m.; Testimony began. A Court Reporter was present to record proceedings.
Appeal Hearing ended at 11:15 a.m. – No conclusion was reached. To be continued at a later date
Request for Qualified Domestic Relations Order; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
Request for Commercial Curb Cut, Temporary Construction Entrance; Monon and Main Neuman
Way; Board Member Burke moved to approve. Board Member Watson seconded. Request approved
2-0.
Request for Lane Closure; West 116th Street; AT&T Replacement Work; Board Member Burke moved
to approve. Board Member Watson seconded. Request approved 2-0.
Request for Variance; Improvements in Right of Way; Deerfield Mall; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Variance; Fence in Easement; 13200 Brookshre Parkway; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
ADJOURNMENT
Board Member Burke adjourned the meeting at 10:11 a.m.
_____________________________________
Diana L. Cordray, IAMC
Clerk-Treasurer
Approved
____________________________________
Mayor James Brainard
ATTEST:
___________________________________
Diana L. Cordray, IAMC
Clerk-Treasurer