HomeMy WebLinkAboutBPW-10-17-12 Paperless
Board of Public Works and Safety Meeting
AGENDA
Wednesday, October 17, 2012 – 10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED TO ORDER
1. MINUTES
a. Minutes from the October 3, 2012 Regular Meeting
2. BID OPENINGS/AWARDS
a. Bid Opening for the 2012-2013 Sidewalk Snow Removal – City Center, Art and
Design District, Performing Arts Center; Dave Huffman, Street Commissioner
b. Quote Opening for the Pennsylvania and 106th Water Main Extension; John Duffy,
Director of the Department of Utilities
c. Bid Award for 106th Street Pump Station Improvements; MK Betts
($1,077,000.00); This was the lowest most responsive bid; John Duffy, Director of
the Department of Utilities
3. CONTRACTS
a. Request for Purchase of Goods and Services; TPI; ($96,250.00); 96th and Towne
Road Water Main Extension Project; John Duffy, Director of the Department of
Utilities
b. Resolution No. BPW-10-17-12-01; A Resolution of the City of Carmel Board of
Public Works and Safety Ratifying the Mayoral Signature on Contract;
Agreement Between the City of Carmel and Indiana Department of
Transportation Coordination and Revisions to the US31 Project; Doug Haney, City
Attorney
c. Resolution No. BPW-10-17-12-02; A Resolution of the City of Carmel Board of
Public Works and Safety Ratifying the Mayoral Signature on Contract; Theater
Facilities Operations Agreement; Tarkington and Studio Theater Facilities; Doug
Haney, City Attorney
d. Request for Purchase of Goods and Services; Additional Service #42; Crossroad
Engineers; ($10,000.00); Miscellaneous Engineering Services; Mike McBride, City
Engineer
e. Request for Purchase of Goods and Services; Additional Service #12; American
Structurepoint; ($10,000.00); On Call Construction Inspection Services; Mike
McBride, City Engineer
f. Request for Purchase of Goods and Services; Gibson Teledata; ($329,762.00);
Equipment purchase and installation; Terry Crockett, Director of the Department of
Information Systems
g. Request for Purchase of Goods and Services; Gibson Teledata Addendum;
($25,487.70); Annual Contract Billing; Terry Crockett, Director of the Department of
Information Systems
h. Request for Purchase of Goods and Services; Paetec/Windstream Addendum;
($9,860.66/month); Terry Crockett, Director of the Department of Information Systems
i. Request for Purchase of Goods and Services; Change Order #5; Reith Riley;
(increase $1,539.87); Towne Road – 131st to 146th; Mike McBride, City Engineer
j. Request for Purchase of Goods and Services; Change Order #6; Reith Riley;
(increase $7,178.30); Towne Road – 131st to 146th; Mike McBride, City Engineer
k. Request for Purchase of Goods and Services; Change Order #7; Reith Riley;
(increase $8,970.00); Towne Road – 131st to 146th; Mike McBride, City Engineer
l. Request for Purchase of Goods and Services; Change Order #8; Reith Riley;
(increase $4,090.00); Towne Road – 131st to 146th; Mike McBride, City Engineer
m. Request for Purchase of Goods and Services; Change Order #9; Reith Riley;
(increase $5,036.19); Towne Road – 131st to 146th; Mike McBride, City Engineer
n. Request for Purchase of Goods and Services; Change Order #10; Reith Riley;
(increase $26,477.35); Towne Road – 131st to 146th; Mike McBride, City Engineer
o. Request for Purchase of Goods and Services; Change Order #11; Reith Riley;
(increase $6,465.50); Towne Road – 131st to 146th; Mike McBride, City Engineer
p. Request for Purchase of Goods and Services; Change Order #12; Reith Riley;
Contract Extension Date to December 3, 2012; Towne Road – 131st to 146th; Mike
McBride, City Engineer
q. Request for Purchase of Goods and Services; Change Order #7 FINAL; Gradex;
(Decrease $140,753.95); Shelborne Road 116th to 126th; Mike McBride, City
Engineer
r. Request for Purchase of Goods and Services; Change Order #1; E&B Paving;
(increase $7,547.22; Illinois Street Extension; Mike McBride, City Engineer
4. USE OF CITY FACILITIES/STREET
a. Request to Use Center Green; Historic Cars; Friday, October 26, 2012; 8:00 a.m.
to Midnight; Actors Theatre of Indiana
b. Request to Use Caucus Room; Board Meeting; Various Dates; Carmel Green Teen
5. OTHER
a. TABLED: Request for Dedication of Streets; Traditions on the Monon; Robert
Potokar, HOA Traditions on the Monon
b. CONTINUED: Appeal hearing Dr. Thomas and Mrs. JoAnn Trancik – 14300
Oakbrook Court
c. Request for Dedication of Right of Way; 205 E. Carmel Drive; Fifth Third Bank;
Aaron Lane, GPD Group
d. Request for Replat; King Subdivision Lot 2A; Donn Scotten, Axis Surveying
e. Request for Secondary Plat Approval; Cobblestone Commons, Greg Iiko, Crossroad
Engineers
6. ADJOURNMENT
BOARD OF PUBLIC WORKS & SAFETY MEETING
MINUTES
WEDNESDAY, OCTOBER 3, 2012 –10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEETING CALLED TO ORDER
Mayor Brainard called the meeting to order at 10:05 a.m.
MEMBERS PRESENT
Mayor Brainard, Board Member; Mary Ann Burke and Lori Watson, Deputy Clerk; Sandy Johnson
MINUTES
Minutes for the August 2, 2012 Special Meeting were approved 2-0.
Minutes for the September 19, 2012 Regular Meeting were approved 2-0.
PERFORMANCE RELEASES
Resolution No. BPW-10-03-12-01; Roberts Camera-Old Meridian; Stormwater Post Construction;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Resolution No. BPW-10-03-12-03; Village of West Clay, Block E-Regent Building- Erosion Control;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Resolution No. BPW-10-03-12-05; Village of West Clay; Copeland Building; CVS/Moultrie Street;
Erosion Control; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Resolution No. BPW-10-03-12-06; Legacy Master Infrastructure Phase 2; Erosion Control;
Stormwater Construction; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
Resolution No. BPW-10-03-12-07; Legacy Master Infrastructure Phase 2; Stormwater Post
Construction; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
CONTRACTS
Indiana Department of Transportation; Report of Contract Final Inspection and Recommendation for
Acceptance; Hazel Dell Parkway Resurfacing; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Additional Service #40; Crossroad Engineers;
($35,000.00); On Call Consulting; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Additional Service #41; Crossroad Engineers;
($12,500.00); 136th Street Culvert West of Ditch- Survey and Design; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Bartlett Tree Service; ($23,000.00); Tree Removal and
Maintenance; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request for Purchase of Goods and Services; Additional Service #1; EA Outdoor Services;
($10,450.00); Roundabout Maintenance; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; JEM Blasting; ($32,904.00); Four Clarifiers Sandblast;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; E&B Paving; ($770,720.00); Street Paving; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Municipal Emergency Services; ($590,534.48); Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
USE OF CITY FACILITIES/STREETS
Request to Gazebo and Common Areas; Gazebo Concerts; Wednesday; Various dates; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request to Use City Streets; Artomobilia; Saturday, August 24, 2013; 6:00 pm to 9:00 pm; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request to Use City Streets; Oktoberfest; Friday, October 26, 2012; 6:00 am to 11:30 pm; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request to Use City Streets; Run; October 27, 2012; 8:00 am to 10:00 am; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0.
Request to Use City Streets; Run; Saturday, October 13, 2012; 8:00 am to 10:00 am; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request to Use City Streets; Run/Walk; Sunday, October 14, 2012; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
OTHER
REMAINS TABLED: Request for Dedication of Streets; Traditions on the Monon
CONTINUED: Appeal hearing Dr. Thomas and Mrs. JoAnn Trancik – 14300 Oakbrook Court; The
hearing started at 10:28 a.m.; Testimony began. A Court Reporter was present to record proceedings.
Appeal Hearing ended at 11:15 a.m. – No conclusion was reached. To be continued at a later date
Request for Stormwater Technical Standards Variance; 10240 Ditch Road; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Variance; Improvements of Right of way; Trails at Avian Glen; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Dedication of Right of Way; 116th and Rangeline; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Request for Secondary Plat Approval; Bennett Technology Park Block “A”; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0.
Resolution BPW-10-03-12-02; A Resolution of the City of Carmel Board of Public Works and Safety
Setting the 2013 City and Participant Contribution Rates for the Employee Health Benefit Plan; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Resolution BPW-10-03-12-04; A Resolution of the City of Carmel Board of Public Works and Safety
Authorizing Wellness Expense to be Paid from Medical Escrow Fund; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request for Approval of the 12th Amendment of the Employee Health Benefit Plan; Barbara Lamb,
Human Resource Director
ADJOURNMENT
Mayor Brainard adjourned the meeting at 10:12 a.m.
_____________________________________
Diana L. Cordray, IAMC
Clerk-Treasurer
Approved
____________________________________
Mayor James Brainard
ATTEST:
___________________________________
Diana L. Cordray, IAMC
Clerk-Treasurer