HomeMy WebLinkAboutBPW-11-07-12 Paperless
Board of Public Works and Safety Meeting
AGENDA
Wednesday, November 7, 2012 – 10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED TO ORDER
1. MINUTES
a. Minutes from the October 17, 2012 Regular Meeting
2. BID OPENINGS/AWARDS
a. Bid Opening for the 2012-2013 Salt Bid - Utilities; John Duffy, Director of the
Department of Utilities
b. Quote Opening for the College Avenue 102nd to 103rd Water Main Extension; John
Duffy, Director of the Department of Utilities
c. Quote Opening for the Monitoring Wells; John Duffy, Director of the Department of
Utilities
d. Quote Opening for the Fiber Optic Conduit; John Duffy, Director of the Department
of Utilities
e. Bid Award for the Pennsylvania Street – 111th to 106th Street; Culy Excavating;
($107,291.00); This was the lowest most responsive bid; John Duffy, Director of the
Department of Utilities
3. PERFORMANCE RELEASES
a. BPW-11-07-12-01; VOWC; National Bank of Indianapolis; Erosion Control; Terry
Brown, Wurster Construction
b. BPW-11-07-12-02; Legacy Residential Phase 1 Section 1; Erosion Control;
Timothy Walter, Platinum Properties
4. CONTRACTS
a. Request for Purchase of Goods and Services; Change Order #2; Yardberry
Landscape; (increase $653.60); 116th /Eden Glen Drainage; Mike McBride, City
Engineer
b. Request for Purchase of Goods and Services; Additional Service #8; ($17,500.00);
116th & Gray Roundabout Design; Mike McBride, City Engineer
c. Request for Purchase of Goods and Services; Additional Service #1; Hittle
Landscaping; ($17,840.20); Mowing; Dave Huffman, Street Commissioner
d. Request for Purchase of Goods and Services; Additional Service #1; Cargill
Deicing Technology; ($509,390.00); Dave Huffman, Street Commissioner
5. USE OF CITY FACILITIES/STREET
a. Request to Use Gazebo, Japanese Garden and Common Area; Koi Show; June 6,
2013 thru June 9, 2013; 8:00 a.m. to 8:00 p.m.; Mike Akin – ZNA Koi Association
b. Request to Use Caucus Room; Board Meeting; November 14, 2012; 7:00 p.m. to
8:30 p.m.; Westpark at Springmill
c. Request to Use Caucus Room; Board Meeting; October 23, 2013; 5:30 p.m. to 9:00
p.m.; The Enclave of Carmel
d. Request to Close City Streets; Friday September 27, 2013 thru September 29,
2013; Carmel International Art Festival
6. OTHER
a. TABLED: Request for Dedication of Streets; Traditions on the Monon; Robert
Potokar, HOA Traditions on the Monon
b. Appeal hearing Dr. Thomas and Mrs. JoAnn Trancik – 14300 Oakbrook Court
c. Emergency Declaration; Clara Knotts Legal Drain; 96th Street; Mike McBride, City
Engineer
d. Request for Right of Entry; Indiana Farmers Mutual Insurance; 106th and
Meridian; Mike McBride, City Engineer
e. Request for Dedication of Right-of-Way; 111th Street/Illinois Street; Jon
Dobosiewicz, Nelson and Frankenberger
f. Request for Dedication of Right-of-Way; 3561` W. 116th Street; Dr. and Mrs.
Zachary Hodes
g. Request for Dedication of Right-of-Way; 116th and Springmill; Ryan Lindley,
Banning Engineering
h. Request for Water Line Easement; Kenneth/Jean Carrier
i. Request for Replat of Kensington Place; Norman John Kerr
j. Request for Replat; VOWC Section 6001; Block V; Kenneth Vindler, Ryland Homes
k. Request for Carmel City Code Waiver; 12351 West Road; Driveway modification;
Duan Carnaby, Under Construction Contractors
l. Request for Lane/Pathway Closure; Tree Removal; Old Meridian at 126th Street;
James Pratt, TruGreen
m. Request for Lane, Sidewalk, Parking Spot Closures; W. Main Street; Sophia
Square; Andrew Kirch, American National Skyline
n. Request for Open Cut and Lane Restriction; 96th and Mayflower Park Drive;
Sandra Jones, Schneider Corporation
o. Request for Open Pavement Cut and Lane Restriction; 116th; Ryan Lindley,
Banning Engineering
7. ADJOURNMENT
BOARD OF PUBLIC WORKS & SAFETY MEETING
MINUTES
WEDNESDAY, OCTOBER 17, 2012 –10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEETING CALLED TO ORDER
Board Member Burke called the meeting to order at 10:03 a.m.
MEMBERS PRESENT
Board Member; Mary Ann Burke and Lori Watson, Deputy Clerk; Sandy Johnson
MINUTES
Minutes for the October 3, 2012 Regular Meeting were approved 2-0.
BID OPENING/AWARDS
Bid Opening for the 2012-2013 Sidewalk Snow Removal-City Center, Art and Design District,
Performing Arts Center; Board Member Burke opened and read the bids aloud;
Company Amount
Signature Construction $ 68,750.00
Vive Exterior $126,900.00
Hittle Landscape $125,709.00
The bids were given to the Street Department for review and recommendation.
Quote Opening for the Water main Extension Project Pennsylvania Street North of 106th; Board
Member Burke opened and read the bids aloud;
Company Alternate 1 Alternate 2 Alternate 3
Spectra Tech $129,417.52 $128,872.50 $137,285.79
Culy Construction $112,073.00 $107,291.00 $119,387.00
TSW $167,350.94
TPI No Bid $138,700.00 $165,030.00
Bid Award for 106th Street Pump Station Improvements; MK Betts ($1,077,000.00); This was the
lowest most responsive bid; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
CONTRACTS
Request for Purchase of Goods and Services; TPI; ($96,250.00); 96th and Towne Road Water Main
Extension Project; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 2-0.
Resolution No. BPW-10-17-12-01; A Resolution of the City of Carmel Board of Public Works and
Safety Ratifying the Mayoral Signature on Contract; Agreement Between the City of Carmel and
Indiana Department of Transportation Coordination and Revisions to the US31 Project; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Resolution No. BPW-10-17-12-02; A Resolution of the City of Carmel Board of Public Works and
Safety Ratifying the Mayoral Signature on Contract; Theater Facilities Operations Agreement;
Tarkington and Studio Theater Facilities; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Additional Service #42; Crossroad Engineers;
($10,000.00); Miscellaneous Engineering Services; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Additional Service #12; American Structurepoint;
($10,000.00); On Call Construction Inspection Services; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Gibson Teledata; ($329,762.00); Equipment purchase
and installation; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
Request for Purchase of Goods and Services; Gibson Teledata Addendum; ($25,487.70); Annual
Contract Billing; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
Request for Purchase of Goods and Services; Paetec/Windstream Addendum; ($9,860.66/month);
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Change Order #5; Reith Riley; (increase $1,539.87);
Towne Road – 131st to 146th; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Change Order #6; Reith Riley; (increase $7,178.30);
Towne Road – 131st to 146th; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Change Order #7; Reith Riley; (increase $8,970.00);
Towne Road – 131st to 146th; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Change Order #8; Reith Riley; (increase $4,090.00);
Towne Road – 131st to 146th; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Change Order #9; Reith Riley; (increase $5,036.19);
Towne Road – 131st to 146th; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Change Order #10; Reith Riley; (increase $26,477.35);
Towne Road – 131st to 146th; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Change Order #11; Reith Riley; (increase $6,465.50);
Towne Road – 131st to 146th; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Change Order #12; Reith Riley; Contract Extension
Date to December 3, 2012; Towne Road – 131st to 146th; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Change Order #7 FINAL; Gradex; (Decrease
$140,753.95); Shelborne Road 116th to 126th; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Change Order #1; E&B Paving; (increase $7,547.22;
Illinois Street Extension; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 2-0.
USE OF CITY FACILITIES/STREETS
Request to Use Center Green; Historic Cars; Friday, October 26, 2012; 8:00 a.m. to Midnight; Actors
Theatre of Indiana; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 2-0.
Request to Use Caucus Room; Board Meeting; Various Dates; Carmel Green Teen; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
OTHER
REMAINS TABLED: Request for Dedication of Streets; Traditions on the Monon
CONTINUED: Appeal hearing Dr. Thomas and Mrs. JoAnn Trancik – 14300 Oakbrook Court; The
hearing started at 10:28 a.m.; Testimony began. A Court Reporter was present to record proceedings.
Appeal Hearing ended at 11:15 a.m. – No conclusion was reached. To be continued at a later date
Request for Dedication of Right of Way; 205 E. Carmel Drive; Fifth Third Bank; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Replat; King Subdivision Lot 2A; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 2-0.
Request for Secondary Plat Approval; Cobblestone Commons, Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
ADD ON
Request to add item to the agenda; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
Request for Use of City Streets; Brookshire HOA; Block Party; Sunday, October 28, 2012;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved
2-0.
Request to add item to the agenda; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Greenstreet LTD; ($2,350.00); Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
ADJOURNMENT
Board Member Burke adjourned the meeting at 10:13 a.m.
_____________________________________
Diana L. Cordray, IAMC
Clerk-Treasurer
Approved
____________________________________
Mayor James Brainard
ATTEST:
___________________________________
Diana L. Cordray, IAMC
Clerk-Treasurer
NOTICE TO BIDDERS
CITY OF CARMEL
Notice is hereby given that the Board of Public Works and Safety, City of Carmel, Indiana, will receive sealed bids or
proposals during regular business hours at the office of the Clerk - Treasurer, One Civic Square, Carmel, Indiana 46032
until 10:00 a.m. E.S.T. on Wednesday, November 7, 2012 for the following materials:
To be purchased during the calendar year 2013:
NOTE: Price quoted must be "Firm" for the entire calendar year of 2013
Rock Salt for use in water softening – 10,000 tons more or less.
The Rock Salt must meet American Water Works Association
(AWWA) specification B200-93. Please quote price per ton.
A bid bond or certified check in the amount of 10% of the
contract price is required for the Rock Salt bid.
All bids must be received sealed with the words "ROCK SALT BID" on the left hand corner of the envelope. All persons
with an interest in bidding shall register a contact name and address with the Utility Department to ensure that all changes
or questions and answers are available for review by all interested parties.
The specifications are set forth in detailed documents on file in the Utilities Department, 760 Third Avenue SW, Suite 110,
Carmel, Indiana 46032.
Questions regarding this solicitation must be written and delivered to the Utilities Department. All responses will be written
and made available with the specifications at the Department. Please call the Utilities Department at 317/571-2443 to
confirm whether or not any such written questions have been received and/or answered.
The submitted proposal must be in compliance with IC 36-1-9-8.5.
The Board of Public Works and Safety reserves the right to reject and/or cancel any and all bids, solicitations and/or offers
in whole or in part as specified in the solicitation when it is not in the best interests of the governmental body as
determined by the purchasing agency in accordance with IC 5-22-18-2.
Diana L. Cordray
Clerk Treasurer
REQUEST FOR QUOTES
Sealed Quotes for the COLLEGE AVENUE: 102ND TO 103RD WATER MAIN EXTENSION. Carmel
Utilities, City of Carmel, Indiana 46032 (herein called the "OWNER") will be received by the Owner
at the office of the Clerk-Treasurer in City Hall, One Civic Square, Carmel, Indiana until
NOVEMBER 7, 2012 at 10:00 a.m. (local time). Any Quotes received later than the above time will
be returned unopened. All Quotes will be publicly opened and read aloud at 10:00 a.m. on
NOVEMBER 7, 2012 at the Board of Public Works and Safety Meeting located in Council Chamber
at City Hall, One Civic Square, Carmel, Indiana 46032.
The work shall include the installation of approximately 800 lineal feet of 8-inch
HDPE water main installed by means of horizontal directional drilling along the east
side of N. College Avenue with related valves, fittings, hydrants, service lines,
related appurtenances and restoration for a complete installation.
Work shall be constructed under a Unit Price Contract.
Each Quote shall be completed using the Contractor's Quote Form (included with the Contract
Specifications).
Per Indiana Code 22-5-1.7-11, the Contractor entering into a contract with the Owner is required to
enroll in and verify the work eligibility status of all its newly hired employees through the E-Verify
program.
The Owner reserves the right to waive any informalities or minor defects in quotes or quoting
procedure, or reject any and all quotes, or to accept any quote as may be lowest or most
responsible as exclusively determined by the Owner. Any quote may be withdrawn prior to the
above scheduled time for the opening of quotes or authorized postponement thereof. No Contractor
may withdraw a quote within 60 days after the actual date of the opening thereof. Should there be
reasons why the contract cannot be awarded within the specified period, the time may be extended
by mutual agreement between the Owner and the Contractor.
Submission of a signed Quote Form by the Contractor constitutes acknowledgment of and
acceptance of all the documents and terms and conditions of the Contractual-Legal Requirements
and Technical Sections of the specifications in the Quote Package.
The Contractor to whom the work is awarded will be required to furnish an acceptable Performance
and Payment Bond each in the amount of 100% of the contract price and must be in full force and
effect throughout the term of the Construction Contract plus a period of twelve (12) months from the
date of final completion.
The Contractor to whom the work is awarded will be required to purchase and maintain insurance
coverage as described in the Contract Documents on an "occurrence basis".
10/26/12 1
10/26/12 2
Copies of the Drawings and Specifications for the work are on file in the office of Carmel Utilities,
One Civic Square, Carmel, Indiana 46032; and the Engineer, CrossRoad Engineers, PC, 3417
Sherman Drive, Beech Grove, Indiana 46107, Telephone (317) 502-5620.
CARMEL UTILITIES
CITY OF CARMEL, INDIANA
/S/ John Duffy, Utilities Director
Attest: /S/Diana Cordray, Clerk-Treasurer
Sandy,
For the November 7th BPW meeting, I wish to award the Pennsylvania Street – 111th to 106th street
quote to Culy Excavating in the amount of $107,291. This was the lowest most responsive quote.
Also for November 7th we have a few other items that I wanted to make sure you have;
2013 Salt Bid opening
RFQ for the College Avenue 102 to 103rd Street water main
RFQ for conduit/fiber installation
RFQ for test wells
Please let me know if you have what you need to put these on the agenda. Thanks Sandy.
J Duffy