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HomeMy WebLinkAboutBPW-12-05-12 Paperless Board of Public Works and Safety Meeting AGENDA Wednesday, December 5, 2012 – 10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED TO ORDER 1. MINUTES a. Minutes from the November 21, 2012 Regular Meeting 2. BID/QUOTE OPENINGS AND AWARDS a. Quote Opening for Landscape Project at 141st and Towne Road; Parks Pifer, Carmel Street Department b. Quote Award for Fiber Optic Project; JDH Contracting; ($77,826.36); This was the lowest most responsive quote; John Duffy Director of the Department of Utilities c. Quote Award for Monitoring Well; Peerless Midwest; ($31,855.00); This was the lowest most responsive quote; John Duffy Director of the Department of Utilities 3. PERFORMANCE RELEASES a. BPW-12-05-12-01; Traditions on the Monon; Irrigation System, Future Parking, Landscape Completion; Matthew Lohmeyer, Duke Realty 4. CONTRACTS a. Request for Art Grant; The Museum of Miniature Houses and Other Collections; ($10,000.00); Mayor James Brainard b. Request for Art Grant; Carmel Art Council; ($21,254.00); Mayor James Brainard c. Request for Art Grant; Carmel Clay Historical Society; ($10,000.00); Mayor James Brainard d. Request for Art Grant; Carmel International Arts Festival; ($25,000.00); Mayor James Brainard e. Request for Art Grant; Carmel Fountain Square Committee; ($2,500.00); Mayor James Brainard f. Request for Art Grant; Friends helping Friends; ($1,284.00); Mayor James Brainard g. Request for Purchase of Goods and Services; Master Interpretation/Translation Services; Judge Poindexter, Carmel City Courts h. Request for Purchase of Goods and Services; Indigent Defense Services; ($20,000.00); Judge Poindexter, Carmel City Courts 5. USE OF CITY FACILITIES/STREET a. Request to Use Caucus Room; Monday, December 10, 2012; 7:00 p.m. – 8:30 p.m.; Westpark At Springmill, HOA 6. OTHER a. TABLED: Request for Dedication of Streets; Traditions on the Monon; Robert Potokar, HOA Traditions on the Monon b. CONTINUED: Appeal hearing Dr. Thomas and Mrs. JoAnn Trancik – 14300 Oakbrook Court c. TABLED: Request for Vacation of Right of Way; 116th/Illinois; Jon Dobosiewicz, Nelson and Frankenberger d. TABLED: Request for Dedication of Right-of-Way; 111th /Illinois; Jon Dobosiewicz, Nelson and Frankenberger e. Resolution BPW-12-05-12-02; A Resolution Establishing Presentation of Badges to Officers; Chief Tim Green, Carmel Police Department f. Request for Open Pavement Cut; 10550 Hussey Lane; John Edwards, Elevation Excavation g. Request for Curb Cut; Pilkinton Estates; 13256 Six Points Road; Sharon Henady, Evolution Development Group h. Request for Stormwater Technical Standards Variance; Pilkinton Estates; Sharon Henady, Evolution Development Group i. Request for Secondary Plat Approval; Pilkinton Estates Lots 1&2; Sharon Henady, Evolution Development Group 7. ADJOURNMENT BOARD OF PUBLIC WORKS & SAFETY MEETING MINUTES WEDNESDAY, NOVEMBER 21, 2012 –10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER Mayor Brainard called the meeting to order at 10:00 a.m. MEMBERS PRESENT Mayor James Brainard, Board Member; Mary Ann Burke and Lori Watson, Deputy Clerk; Sandy Johnson MINUTES Minutes for the November 7, 2012 Regular Meeting were approved 2-0. PERFORMANCE RELEASES BPW-11-21-12-01; Parkwood Crossing Parking Reconfiguration; Stormwater Construction/Post Construction BMP; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. BPW-11-21-12-04; Lake City Bank; Stormwater Construction BMP’s; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. CONTRACTS Request for Purchase of Goods and Services; Additional Service #13; American Structurepoint; ($4,500.00); 98th and Keystone Signal Decommission; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution No. BPW-11-21-12-05; A Resolution of the City of Carmel Board of Public Works and Safety Ratifying the Mayor’s Signature on Contract; AUL Retirement Services; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution No. BPW-11-21-12-06; A Resolution of the City of Carmel Board of Public Works and Safety Ratifying the Mayor’s Signature on Contract; AUL Retirement Services-New Business Agreement; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution No. BPW-11-21-12-07; A Resolution of the City of Carmel Board of Public Works and Safety Ratifying the Mayor’s Signature on Contract; OneAmerica Financial Partners; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution No. BPW-11-21-12-08; A Resolution of the City of Carmel Board of Public Works and Safety Ratifying the Mayor’s Signature on Contract; Mesirow Financial Investment Management; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; JefBar Software Services; ($11,000.00); Master Customer Agreement; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Joint Funding Agreement; Williams Creek; U/S/ Department of Interior and City of Carmel; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Additional Service #7; United Consulting Engineers; ($46,500.00); 96th and College Emergency Culvert Repair; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Change Order #4; Reith Riley Construction; ($42,300.00); Towne Road 131st to 146th Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. USE OF CITY FACILITIES/STREETS Request to Use City Street; Race/Triathlon; Sunday, April 14, 2013; 8:45 a.m. to 11:15 a.m.; Carmel Swim Club; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Gazebo and Common Area; Wedding; Friday, April 19, 2013; 6:30 p.m. to 8:00 p.m. – Rehearsal; Saturday, April 20, 2013; 1:00 p.m. to 9:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. OTHER REMAINS TABLED: Request for Dedication of Streets; Traditions on the Monon CONTINUED: Appeal hearing Dr. Thomas and Mrs. JoAnn Trancik – 14300 Oakbrook Court; The hearing started at 10:28 a.m.; Testimony began. A Court Reporter was present to record proceedings. Appeal Hearing ended at 11:15 a.m. – No conclusion was reached. To be continued at a later date Request for Dedication of Right of Way; 205 E. Carmel Drive; Fifth Third Bank; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Vacation of Right of Way; 116th/Illinois; Petitioner request item to be tabled. Board Member Burke moved to table. Board Member Watson seconded. Item tabled. Request for Dedication of Right-of-Way; 111th /Illinois; Petitioner request item to be tabled. Board Member Burke moved to table. Board Member Watson seconded. Item tabled. Request for Dedication of Right-of Way; Fifth Third Bank; East Carmel Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution BPW-11-21-12-02; A Resolution Establishing Presentation of Pistol and Badge; William R. Stites, Pistol and Badge; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Qualified Domestic Relations Orders; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Variance; 11585 Freeport Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Variance; 14493 Livingston Lane; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Lane Restriction/Pathway Closures; Various Location; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Lane Closures/Open Pavement Cut; Westfield Blvd/106th; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Reduction of Performance Guarantee; Long Ridge Estates 2; Builder Sidewalks; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. ADD ON Barb Lamb, Human Resources requested an item be added to the agenda. Board Member Burke moved to add the items. Board Member Watson seconded. Approve to add items 3-0. 1. Request to for Twelfth Amendment to the Employee Health Benefit Plan with corrections; Board Member Burke moved to approve. Board Member Watson seconded. There was brief discussion. Request approved 3-0. ADJOURNMENT Mayor Brainard adjourned the meeting at 10:26 a.m. _____________________________________ Diana L. Cordray, IAMC Clerk-Treasurer Approved ____________________________________ Mayor James Brainard ATTEST: ___________________________________ Diana L. Cordray, IAMC Clerk-Treasurer Enclosed are the specifications for a project with the City of Carmel. If you are interested in sending a quote, please enclose it in a SEALED ENVELOPE addressed to: BOARD OF PUBLIC WORKS 141ST AND TOWNE RD. RAB LANDSCAPE PROJECT 12-09 CLERK TREASURER’S OFFICE 1 CIVIC SQUARE CARMEL, INDIANA 46032 Please return the quote by 9 a.m. December 5th, 2012. If you have any questions, please contact Parks Pifer at 317-891-8985 or at ppifer@carmel.in.gov. Please include “First Page” total in the sealed envelope. The envelope will be opened at 10 a.m. at the Board of Public Works meeting on December 5th, 2012. Description: Cut the path and dig a hole approximately 6’ x 6’ x 8’ in the current asphalt, remove and dispose of the spoils. Extend a water line West past the asphalt pathway to the water main for a water tap, and fill the hole back in with flowable fill to bottom of current asphalt depth. Carmel Street Department will be responsible for repairing the asphalt after construction. Carmel Street Department will also provide barricades to close off the sidewalk. Install plant material by hand, install soil as to not crush drip line irrigation piping, install mulch the upper beds where needed, and install sod in the lower area of the circle. Sod will carry no warranty. ITEMIZED QUOTE CARMEL PROJECT NO. 12-09 DESCRIPTION: 141st and Towne Rd. RAB Landscape 12/01/2012 CONTRACTOR must coordinate with irrigation contractor for timing and placement of soil. Labor, material and equipment will be supplied by CONTRACTOR. CONTRACTOR shall be responsible for the timely and acceptable performance of all work necessary to accomplish the Project described herein. Questions should be addressed to: Parks Pifer ppifer@carmel.in.gov 317-891-8985 ITEM NO. DESCRIPTION UNIT QUANTITY UNIT PRICE TOTAL 1 Cut a path in current asphalt 6’ x 6’ x 8’ 1 2 Excavate path to water main to allow for water tap; haul away spoils. 6’ x 6’ x 8’ 1 3 Refill path with flowable fill 6’ x 6’ x 8’ 1 4 Fill in turf area and hole by back-flow preventer with pulverized topsoil so as NOT to crush drip irrigation piping Yards 78 5 Install sod on turf areas with tall-type turf fescue Yards 580 6 Plant Acer x Freemanii ‘Jeffersred’ 3” 2 7 Plant Rosy Glow Red Barberry 3 gal. 2 8 Plant Miss Kim Lilac 3 gal. 2 9 Mulch with black dyed hardwood Yards 3 141ST AND TOWNE RD. RAB LANDSCAPE TOTAL CARMEL PROJECT NO. 12-09 TOTAL QUOTE AMOUNT THIS IS TO BE THE FIRST PAGE OF ENTIRE QUOTE.   11/28/12    Sandy,    For the December 5th BPW meeting we wish to award the Fiber Optic project to JDH Contracting in the  amount of $77,826.36 .  Also, for December 5th, we wish to award the monitoring well quote to Peerless Midwest in the amount  of $31,855.    In both cases they were the lowest most responsive bids. Thanks Sandy.    J Duffy    PETITION TO VACATE UNPLATTED PROPERTY LOCATED ENTIRELY WITHIN THE CORPORATE BOUNDARIES OF CARMEL, INDIANA 1. The Petitioner, JEC Partnership, L.P., an Indian limited partnership, does hereby respectfully petition the Common Council for the City of Carmel, Indiana for vacation of a part of the right of way along 116th Street and Illinois Street (the “Public Way”), which is located entirely within the corporate boundaries of the City of Carmel, Indiana. 2. The Public Way is contained within a parcel of land that is generally bordered to the north by 116th Street, to the east by Illinois Street, to the south by 111th Street, and to the west by Springmill Road (the “Parcel”). 3. Within the parcel, the Public Way sought to be vacated is a strip of ground approximately 19 feet wide and approximately 1,140 feet long running in an east west and north south direction within the bounds of the Parcel as depicted in Exhibit “A”. 4. The Petitioners need the Public Way vacated to enable to development of commercial uses within the boundaries of the Parcel. When Improvements were made to 116th Street and Illinois Street for the construction of a round-a-bout, additional right-of-way was obtained that is not necessary to accommodate the constructed improvements. The property to be vacated is well situated to accommodate commercial development of the property to its south and west. The petitioner would like to incorporate the area to be developed into the site plan for the development of the real estate to the south and west, which will yield a greater return for the City of Carmel in terms of property taxes and improved aesthetics along 116th Street and Illinois Street in the vicinity of the area to be vacated. 5. The Parcel is more particularly described as follows: See Exhibit “B”. 6. The Public Way sought to be vacated is more particularly described as follows: Attached hereto is the legal description of the Public Way as Exhibit “C” and corresponding exhibit illustrating the Public Way as Exhibit “A”. 7. The Petitioner is the fee simple title owner of a lot that is not in a plat but that is contiguous to the Public Way sought to be vacated. 8. Certain other individuals also abut the Public Way, and such individuals will receive notice hereof pursuant to I.C. 36-7-3-12. The names and addresses of these individuals are as follows: Suburban Land Reserve Inc Fidelity Office Bldg II LP PO BOX 511196 11711 Pennsylvania St N Salt Lake City, UT 84151 1196 Carmel, IN 46032 Clarian Health Partners Inc Fidelity Office Building The 340 10th St W Ste 2100 11711 Pennsylvania St N Ste 200 Indianapolis, IN 46202 Carmel, IN 46032 Heartland Real Estate Holdings LLC JEC Partnership II LLC 11540 Meridian St N 201 106th St W Carmel, IN 46032 Indianapolis, IN 46290 Billy Creek Assoc P O Box 280 Zionsville, IN 46077 9. The Petitioner represents as follows: A. The Public Way sought to be vacated will not hinder the growth of orderly development of Carmel, nor of the neighborhoods contiguous to or in which the Public Way is located. B. The vacation of the Public Way will not leave any adjoining or interested property owners without access to their real estate by means of a public way or street or make such access inconvenient or difficult. C. The vacation of the Public Way will not hinder the public’s access to any church, school or other public place. D. The vacation of the Public Way will not hinder any use of the Public Way by any neighborhood in which it is located or to which it is contiguous. WHERFORE, the Petitioner prays for the vacation of the above-described Public Way. (Signature page follows) BOARD OF PUBLIC WORKS AND SAFETY CITY OF CARMEL ___________________________________________ _____________ Mayor James Brainard – Presiding Officer Date ___________________________________________ _____________ Mary Ann Burke, Member Date ___________________________________________ _____________ Lori Watson, Member Date ATTEST: ___________________________________________ _____________ Diana L. Cordray, Clerk Treasurer Date Exhibit “A” Exhibit “B” (Parcel Legal Description) A part of the Northwest Quarter of Section 2, Township 17 North, Range 3 East located in Clay Township, Hamilton County, Indiana being bounded as follows: Commencing at the Northwest Corner of the Northwest Quarter of Section 2, Township 17 North, Range 3 East; thence North 89 degrees 17 minutes 34 seconds East (assumed bearing) 117.22 feet along the North Line of said Northwest Quarter to the Southwest Corner of the Southwest Quarter of Section 35, Township 18 North, Range 3 East, to the point of beginning of the 70.174 acre tract of land described in the Quitclaim Deeds recorded as the following Instrument Numbers: 9127260 to 9127264, 9217780 to 9217784, 9413236 to 9413240 and 9555180 to 9555184 by the Recorder of Hamilton County, Indiana and to the point of beginning of the 1.690 acre tract of land (called Parcel 2) described in the Quit Claim Deed recorded as Instrument #200500026462 by said Recorder; thence South 13 degrees 00 minutes 48 seconds West 261.71 feet (measured 261.67 feet by deed) along the tenth course of the land description of said 1.690 acre tract of land (the North 13 degrees 01 minute 47 seconds East 261.67 foot long course) to its origin and to the Point Of Beginning of this description; thence South 13 degrees 00 minutes 48 seconds West 261.11 feet along the first course of the land description of said 70.174 acre tract of land (the South 12 degrees 59 minutes 10 seconds West 522.967 foot long course) to the West Line of said Northwest Quarter; thence South 00 degrees 03 minutes 30 seconds West 2,128.98 feet along the West Line of said Northwest Quarter to its Southwest Corner; thence North 88 degrees 57 minutes 32 seconds East 1,335.02 feet along the South Line of said Northwest Quarter to the Southeast Corner of the East Half of said Northwest Quarter; thence North 00 degrees 11 minutes 50 seconds East 995.35 feet along the East Line of the West Half of said Northwest Quarter to the origin of the fifth course of the land description of said 70.174 acre tract of land (the South 88 degrees 30 minutes 17 seconds West 89.31 foot long course), the following two (2) courses are along the boundary of said 70.174 acre tract of land; 1) thence South 88 degrees 32 minutes 44 seconds West 89.31 feet; 2) thence North 00 degrees 11 minutes 31 seconds West 749.72 feet to a point called "324" in the land description of the 0.881 acre tract of land (called Parcel 2B) in the Quit Claim Deed recorded as Instrument #200500026462 by said Recorder, the following five (5) courses are along the boundary of said 0.881 acre tract of land; 1) thence South 89 degrees 48 minutes 29 seconds West 120.01 feet; 2) thence South 00 degrees 11 minutes 31 seconds East 10.00 feet; 3) thence South 89 degrees 48 minutes 29 seconds West 145.00 feet; 4) thence South 00 degrees 11 minutes 31 seconds East 10.00 feet; 5) thence South 89 degrees 48 minutes 29 seconds West 174.99 feet to the Eastern boundary of the 2.319 acre tract of land (called point "319" in the Parcel 2A land description) described in the Quit Claim Deed recorded as Instrument #200500026462 by said Recorder, the following three (3) courses are along the boundary of said 2.319 acre tract of land; 1) thence South 00 degrees 11 minutes 31 seconds East 22.28 feet; 2) thence South 89 degrees 48 minutes 26 seconds West 130.00 feet; 3) thence North 00 degrees 11 minutes 34 seconds West 777.00 feet to the terminus of the third course (the South 89 degrees 48 minutes 36 seconds West 130.01 foot long course) (called point "310" in the Parcel 2 and Parcel 2A land descriptions) of said 1.690 acre tract of land, the following seven (7) courses are along the boundary of said 1.690 acre tract of land; 1) thence North 40 degrees 49 minutes 35 seconds West 119.71 feet; 2) thence South 88 degrees 32 minutes 44 seconds West 200.00 feet; 3) thence South 01 degree 27 minutes 16 seconds East 10.00 feet; 4) thence South 83 degrees 34 minutes 39 seconds West 115.43 feet; 5) thence South 68 degrees 30 minutes 03 seconds West 163.77 feet; 6) thence South 14 degrees 17 minutes 21 seconds West 131.35 feet; 7) thence North 76 degrees 57 minutes 39 seconds West 36.50 feet (measured, 36.78 feet deeded) to the Point Of Beginning, containing 63.661 acres, more or less. Exhibit “C” (Public Way Legal Description) AREA No. 1 A part of the Northwest Quarter of Section 2, Township 17 North, Range 3 East, Hamilton County, Indiana, and being more particularly described as follows: COMMENCING at the northwest corner of said Northwest of said Quarter Section; thence North 89 degrees 17 minutes 34 seconds East (assumed basis of bearings) along the north line of said Northwest Quarter 117.22 feet to the southwest corner of the Southwest Quarter of Section 35, Township 18 North, Range 3 East, being the northwest corner of “Parcel 2” as described in Instrument Number 200200026462 on file in the Office of the Hamilton County Recorder, the following two (2) courses being along the boundary of Parcel 2; 1) thence North East 88 degrees 32 minutes 44 seconds West 683.78 feet; 2) thence South 00 degrees 11 minutes 31 seconds East 155.44 feet to the southeast corner of “Parcel 2”, being the northeast corner of “Parcel 2A” as described in Instrument Number 200200026462 on file in the Office of said Recorder, the following four (4) courses being along the boundary of Parcel 2A; 1) thence continuing South 00 degrees 11 minutes 31 seconds East 777.00 feet; 2) thence South 89 degrees 48 minutes 26 seconds West 110.81 feet 3) thence continuing South 89 degrees 48 minutes 26 seconds West 19.19 feet; 4) thence North 00 degrees 11 minutes 34 seconds West 777.00 feet to the northwest corner of Parcel 2A, being a south corner of Parcel 2, the following five (5) courses being along the southern boundary of Parcel 2; 1) thence North 40 degrees 49 minutes 35 seconds West 119.71 feet; 2) thence South 88 degrees 32 minutes 44 seconds West 200.00 feet to the POINT OF BEGINNING: 3) thence South 01 degree 27 minutes 16 seconds East 10.00 feet; 4) thence South 83 degrees 34 minutes 39 seconds West 115.43 feet; 5) thence South 68 degrees 30 minutes 03 seconds West 142.34 feet; thence North 43 degrees 07 minutes 24 seconds East 51.64 feet; thence along a curve to the right having a radius of 30.63 feet, the chord of which bears North 52 degrees 46 minutes 18 seconds East 10.39 feet; thence North 68 degrees 19 minutes 47 seconds East 77.36 feet; thence North 88 degrees 53 minutes 43 seconds East 131.45 feet to the POINT OF BEGINNING, containing 0.109 acres more or less. AREA No. 2 A part of the Northwest Quarter of Section 2, Township 17 North, Range 3 East, Hamilton County, Indiana, and being more particularly described as follows: COMMENCING at the northwest corner of said Northwest of said Quarter Section; thence North 89 degrees 17 minutes 34 seconds East (assumed basis of bearings) along the north line of said Northwest Quarter 117.22 feet to the southwest corner of the Southwest Quarter of Section 35, Township 18 North, Range 3 East, being the northwest corner of “Parcel 2” as described in Instrument Number 200200026462 on file in the Office of the Hamilton County Recorder, the following two (2) courses being along the boundary of Parcel 2; 1) thence North East 88 degrees 32 minutes 44 seconds West 683.78 feet; 2) thence South 00 degrees 11 minutes 31 seconds East 155.44 feet to the southeast corner of “Parcel 2”, being the northeast corner of “Parcel 2A” as described in Instrument Number 200200026462 on file in the Office of said Recorder, the following four (4) courses being along the boundary of Parcel 2A; 1) thence continuing South 00 degrees 11 minutes 31 seconds East 777.00 feet; 2) thence South 89 degrees 48 minutes 26 seconds West 110.81 feet to the POINT OF BEGINNING; 3) thence continuing South 89 degrees 48 minutes 26 seconds West 19.19 feet; 4) thence North 00 degrees 11 minutes 34 seconds West 777.00 feet to the northwest corner of Parcel 2A, being a south corner of Parcel 2; thence North 40 degrees 49 minutes 35 seconds West 119.71 feet along the southern boundary of said Parcel 2; thence North 88 degrees 32 minutes 44 seconds East 10.48 feet; thence South 71 degrees 47 minutes 29 seconds East 35.43 feet; thence South 40 degrees 12 minutes 12 seconds East 39.89 feet; thence South 13 degrees 41 minutes 35 seconds East 117.24 feet; thence South 0 degrees 11 minutes 30 seconds East 88.10 feet; thence South 00 degrees 11 minutes 47 seconds East 624.24 feet to the POINT OF BEGINNING, containing 0.381 acres more or less.