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Home My WebLink AboutBPW 03-06-13 Paperless Board of Public Works and Safety Meeting AGENDA Wednesday, March 6, 2013 – 10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED TO ORDER 1. MINUTES a Minutes from the February 20, 2013 Regular Meeting 2. BID/QUOTES OPENING/AWARDS a Bid Opening for 106th and Illinois Water Main Extension; John Duffy, Director of the Department of Utilities b Bid Opening for Illinois Street Extension – Tree Clearing; Mike McBride, City Engineer c Bid Award for the 96th and Town Water Main Extension; TSW Utility Solutions; ($306,358.00); this was the lowest most responsive bid; John Duffy, Director of the Department of Utilities d Bid Award for the Wastewater Treatment Plant Expansion; MK Betts; ($3,423,000; this was the lowest most responsive bid; John Duffy, Director of the Department of Utilities 3. PERFORMANCE BONDS a Resolution No. BPW-02-20-13-01; Village Green Section Two; Erosion Control; Dawn Barnett, Drees Home b Resolution No. BPW-02-20-13-02; Lakeside Park Section Three; Interior Sidewalks; Dawn Barnett, Drees Home c Resolution No. BPW-02-20-13-05; Stanford Park Sections, 1, 2, 2B; Builder Walks; Tim Berry Platinum Properties d Resolution No. BPW 03-06-13-02; Meadows Section 1 and Overlook Section 1; Sanitary Sewer Main; Tim Walter, Platinum Properties e Resolution No. BPW-03-06-13-01; Heather Knoll Section 3; Builder Concrete Walks; Tim Berry, Platinum Properties f Resolution No. BPW-03-06-13-04; One One Six at College Apartments; Right of Way; Todd May, JC Hart 4. CONTRACTS a Request for Purchase of Goods and Services; Additional Service #2; First Group Engineering; ($22,000.00); Structure Replacement for William’s Creek Crossing; Design Services; Mike McBride, City Engineer b Request for Purchase of Goods and Services; Additional Service Simon & Company; ($11,000.00); Consulting Fees; Mayor’s Office c Request for Purchase of Goods and Services; Environmental Labs License Agreement; John Duffy, Director of the Department of Utilities d Request for Purchase of Goods and Services; Change Order #1; Final; E&B Paving; (increase $137,142.81); Mike McBride, City Engineer e Request for Purchase of Goods and Services; Final Inspection and Recommendation for Acceptance; Cool Creek North Trail; Mike McBride, City Engineer f Request for Purchase of Goods and Services; Additional Service #2; Schneider Corporation; ($18,955.00); 106th Street Path Illinois to Ditch; Mike McBride, City Engineer g Request for Purchase of Goods and Services; First Mile Technologies; ($16,200.00); Fiber Optic; John Duffy, Director of the Department of Utilities h Request for Settlement Agreement; Mr./Mrs. Dean Mazdai; ($6,000.00); Doug Haney, City Attorney i Resolution No. BPW-03-06-13-03; A Resolution Acknowledging Receipt of Contract; Master Service Agreement; City of Carmel and Indiana University Health; ($458,550.00); City Employee Health Clinic 5. CITY FACILITIES/STREETS/USE a Request for Use of City Streets; Race; Addendum for March 16, 2013; Shamrock Shuffle; Tatum’s Bags of Fun b Request for Use of City Streets; Race; Saturday, April 27, 2013; 7:00 am to Noon; Indiana Spine Group c Request for Use of Japanese Garden; Ceremony; Thursday, March 21, 2013; 3:30 pm to 6:30 pm; Carmel Green Teen 6. OTHER a TABLED: Request for Dedication of Streets; Traditions on the Monon; Robert Potokar, HOA Traditions on the Monon b TABLED: Request for Dedication of Street; Mayflower Park; Charles Phipps, Mayflower Business Park c Request for Variance; Deck in Easement; 9719 Innisbrook; Shelborne Green; Mr./Mrs. James Kaufman d Request for Variance; Garage in Easement; 9921 Birchwood Court; Timber Heights; Mr./Mrs. Williams Kennedy e Request for Commercial Curb Cuts – The Bridges Commercial Project; (4) Four Total; Andrew Taylor, American Structurepoint f Request for Lane Restrictions & Pathway Closures; Various Locations; Brian McNew, Duke Energy g Request for Lane Closure and Pathway Closures; Pennsylvania Street; Joanie Clark, Vectren Energy h Request for Lane Restrictions and Open Pavement Cut; 111th Street – Springmill to Pennsylvania; Josh Loewen, Vectren Energy i Temporary Construction Entrance; 1388 Queen Way; Hale Stuart, Dillon Construction Group j Temporary Construction Entrance; 12704 Norlfolk Lane; Lot 45; Claybridge Springmill Subdivision; Adam Garvey, Gardens of Growth k Request for Variance; Bickford of Carmel; Floodplain Management Variance; Gregory Ilko, Crossroad Engineers l Request for Variance of Carmel City Code; The Bridges Commercial Amenity Phase 1; Andrew Taylor, American Structurepoint m Request for Dedication of Right-of-Way; Carmel Hope Church; Carey Road; Eric Carter n Request for Dedication of Right of Way; College Avenue; One One Six College Apartments; Todd May, JC Hart o Request for Dedication of Right of Way; The Bridges; Steve Pittman, Pittman Partners p Request for Replat Approval; Cobblestone Commons; Gregory Ilko, Crossroad Engineers q Request for Performance Bond Reduction; One One Six Apartments; Todd May, JC Hart r Request for Stormwater Technical Variance; St. Vincent Carmel Women’s Health Center; Jon Sheidler, Woolpert s Request for Stormwater Technical Manual Variance; The Bridges; Andrew Taylor, American Structurepoint t Acknowledge Uniform Conflict of Interest Statement; Nancy Heck 7. ADJOURNMENT BOARD OF PUBLIC WORKS & SAFETY MEETING MINUTES WEDNESDAY, FEBRUARY 20, 2013 –10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER Mayor Brainard called the meeting to order at 10:00 a.m. MEMBERS PRESENT Mayor James Brainard; Board Member; Mary Ann Burke and Lori Watson, Clerk Treasurer; Diana L. Cordray, Deputy Clerk; Sandy Johnson MINUTES Minutes for the February 6, 2013 Regular Meeting were approved 3-0. BID/QUOTE OPENINGS AND AWARDS Bid Opening for 96th and Towne Water Main Extension; Mayor Brainard opened and read the bids aloud; Company Amount Spectra $307,215.50 TSW Utility $306,358.00 Culy Contracting $362,581.00 Atlas Excavating $356,550.00 Midwest Mole $570,725.00 The bids were given to John Duffy, Director of the Department of Utilities for review and recommendation. CONTRACTS Resolution Number; BPW-02-20-13-03; A Resolution of the City of Carmel Board of Public Works and Safety Acknowledging Receipt of Contract; Veridical; ($30,000.00); Feasibility Study for Convention Center; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution Number; BPW-02-20-13-04; A Resolution of the City of Carmel Board of Public Works and Safety Acknowledging Receipt of Contract; Gibson Teldata; ($8,146.67/Month); Amendment; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution Number; BPW-02-20-13-06; A Resolution of the City of Carmel Board of Public Works and Safety Acknowledging Receipt of Contract Request for Purchase of Goods and Services; Malinowski Consulting; ($3,975.00); Consultant Determining Whether City Should Charge Utilities Department an Administrative Fee; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution Number; BPW-02-20-13-07; A Resolution of the City of Carmel Board of Public Works and Safety Acknowledging Receipt of Contract; L.S. Olds Consulting; ($61,440.00); Management of Carmel Redevelopment Commission; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution Number; BPW-02-20-13-08; A Resolution of the City of Carmel Board of Public Works and Safety Acknowledging Receipt of Contract Request for Purchase of Goods and Services; Great America Financial Services; Amendment; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Irwin Computer Services; Additional Service Agreement; ($60,000.00); Web site Maintenance; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Xerox; Additional Service Agreement; Copier Maintenance; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Cripe Architects and Engineers; ($10,890.00); River Road Culvert Replacement Design; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; CL Coonrod and Company; Additional Service Agreement; ($125,000.00); Professional Service; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Meg & Associates; Additional Service Agreement; ($13,000.00); Event Planning – Holocaust, Memorial Day, Veterans Day, Holiday on Square; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; A&F Engineering; ($24,196.00); Traffic Signal Records and Maintenance; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. CITY FACILITIES/STREETS/USE Request for Use of Council Chambers and Caucus Rooms; Holocaust Remembrance; April 12, 2013; 9:00 a.m. to 2:00 p.m.; Meg Osborne; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Use of Caucus Room; Veteran Day Judging; November 1, 2013; Noon – 2:00 pm; Meg Osborne; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Use of Gazebo and Common Grounds; Holiday on the Square; November 23, 2013; 8:00 am to 9:00 pm; Meg Osborne; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Use of City Streets; Marathon; Weekend of April 19, 2014; Todd Oliver, Carmel Road Racing Group; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Use of Reflecting Pond; R/C Submarine Convention; August 2, 3, 4, 2013; Chris Campbell; Indianapolis Admirals; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use of City Streets; Race; April 13, 2013; 8:30 am to 10:30 am; Michael Ducy, Northview Church; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Veteran’s Memorial Plaza; Ceremony; May 24, 2013; 9:00 am to 2:00 pm; Meg Osborne; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use City Streets; Race; March 23, 2013; 9:00 am to Noon; Terry Townsend, Indy Runners; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. OTHER REMAINS TABLED: Request for Dedication of Streets; Traditions on the Monon TABLED: Request for Dedication of Street; Mayflower Park; Charles Phipps, Mayflower Business Park Uniform Conflict of Interest; Scott Osborne Resolution BPW-02-20-13-09; A Resolution of the City of Carmel Board of Public Works and Safety; Approving the Sale of Certain Obsolete and Unused City Fire Department Turnout Gear to the Rotary Club of Carmel, Indiana; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. ADJOURNMENT Mayor Brainard adjourned the meeting at 10:07 a.m. _____________________________________ Diana L. Cordray, IAMC Clerk-Treasurer Approved ____________________________________ Mayor James Brainard ATTEST: ___________________________________ Diana L. Cordray, IAMC Clerk-Treasurer