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Home My WebLink AboutBPW-04-03-13 PaperlessBoard of Public Works and Safety Meeting AGENDA Wednesday, April 3, 2013 – 10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED TO ORDER 1. MINUTES a Minutes from the March 20, 2013 Regular Meeting 2. BID OPENINGS/AWARDS a Bid Opening for the Sewer Vacuum Truck; John Duffy, Director of the Department of Utilities 3. CON TRACTS a Request for Purchase of Goods and Services; Wilkenson Brothers; ($22,500.00); Update and Maintain Art and Design District Website; Nancy Heck, Director of Department of Community Relations b Request for Purchase of Goods and Services; Gordon Flesch Company; ($4,550.00); Copier; Mike McBride, City Engineer c Request for Purchase of Goods and Services; Change Order #2; E&B Paving; (increase $41,396.83); Illinois Street Extension; Mike McBride, City Engineer d Request for Purchase of Goods and Services; Change Order #3; E&B Paving; (increase $13,595.14); Illinois Street Extension; Mike McBride, City Engineer e Request for First Amendment to Lease (Water Tower); T-Mobile; John Duffy, Director of the Department of Utilities f Request for Purchase of Goods and Services; App-Order, LLC; ($2,880.00); Mobile Apps; Mike Hollibaugh, Director of the Department of Community Services g Request for Purchase of Goods and Services; Blue Grass Farms of Indiana; ($40,000.00); Trees; Mike Hollibaugh, Director of the Department of Community Services h Request for Purchase of Goods and Services; Angel’s Touch Lawn Care; ($75,000.00); Tree Removal and Maintenance; Mike Hollibaugh, Director of the Department of Community Services i Request for Reimburse Agreement; Vectren; ($3,099.00); Elizabeth Warren Drain & River Road; Mike McBride, City Engineer j Request for Purchase of Goods and Services; TSW Utility Solutions; ($306,358.00); Bid Award of 96th and Towne Water Main Extension; John Duffy, Director of the Department of Utilities 4. CITY FACILITIES/STREETS/USE a Request to Use City Streets; Race; Thursday, July 4, 2013; 8:00 a.m. to 9:30 a.m.; Don Carr, Tuxedo Brothers b Request for Use Caucus Room; Meeting; April 22, 2013; 7:00 p.m. to 8:30 p.m.; Westpark at Springmill c Request for Use Caucus Room; Meeting; Tuesday, September, 10, 2013; DPS, Inc. d Request to Use City Streets; Race; October 5, 2013; 7:30 a.m. to 10:00 a.m.; University High School 5. OTHER a TABLED: Request for Dedication of Streets; Traditions on the Monon; Robert Potokar, HOA Traditions on the Monon b Conflict of Interest; Douglas Haney c Request for Curb Cut; The Seasons of Carmel; Bradley Schrage, American Structurepoint, Inc. d Request for Lane Closure/Sidewalk Closure; Barrington Project; Shirley Hunter, Duke Energy e Request for Lane Sidewalk Closure; Panera Bread Location; Hal Paul, Phoenix Signworks, Inc. f Request for Temporary Construction Entrance; Walkway Closure; Butler Hyundai Development; 96th Street; Andrew Taylor, American Structurepoint g Request for Storm Water Technical Standards Variance; The Seasons of Carmel; Bradley Schrage, American Structurepoint, Inc h Request for Stormwater Technical Variance Section 701-1; The Bridges; Andrew Taylor, American Structurepoint i Request for Stormwater Technical Variance Section 303.5; The Bridges; Andrew Taylor, American Structurepoint j Request for Variance 2534 Murphy Circle North; Tim/Janet Shirak k Request for Replat; Block G and Block Q; The Cottages at Carmel; Troy Terew, True North Surveying 6. ADJOURNMENT BOARD OF PUBLIC WORKS & SAFETY MEETING MINUTES WEDNESDAY, MARCH 20, 2013 –10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER Mayor Brainard called the meeting to order at 10:00 a.m. MEMBERS PRESENT Mayor James Brainard, Board Member; Mary Ann Burke and Lori Watson, Deputy Clerk; Sandy Johnson MINUTES Minutes for the March 6, 2013 Regular Meeting were approved 2-0. BID/QUOTE OPENINGS AND AWARDS Bid Opening for Nash Building Utility Relocation; Board Member Burke opened and read the bids aloud; Company Amount Denney Excavating $264,000.00 Gerig Ottenweller $298,219.00 Renascent, Inc. $157,770.00 Beaty Construction $208,770.00 Earth Resources $249,000.00 Rieth-Riley $260,000.00 Gibraltar Construction $219,000.00 Atlas $235,000.00 The bids were given to Mike McBride, City Engineer for review and recommendation. Bid Opening for 136th Street Culvert Replacement; Mayor Brainard opened and read the bids aloud; Company Amount E&B Paving $ 52,965.00 Renascent, Inc. $ 52,935.00 Trisler Construction $ 52,084.00 Hunt Paving $ 41,920.00 The bids were given to John Duffy, Director of the Department of Utilities for review and recommendation. Quote opening for the Fiber Optic Conduit; Mayor Brainard opened and read the quotes aloud; Company Amount Culy Contracting $99,780.00 TPI $71,250.00 JDH Contracting $67,456.00 The Quotes were given to John Duffy for review and recommendation. Quote opening for the 106th- Orchard to Westfield Water Main Extension; Mayor Brainard opened and read the quotes aloud; Company Amount Culy Contracting $239,486.00 TPI $258,375.00 TSW Utility $240,933.25 The Quotes were given to John Duffy for review and recommendation. PERFORMANCE RELEASES Resolution No. BPW-03-20-13-02; Autozone #4533; Right of Way; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. CONTRACTS Request for Purchase of Goods and Services; CrossPointe Studios; ($5,000.00); Faces and Places Video Profile Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; HWC Engineering; ($75,000.00); Small Structure Inventory – Drainage Structure; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; RW Armstrong; ($35,000.00); Design Supplemental – Midtown Redevelopment; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Rob DeRocker; ($125,000.00); Public Relations Services; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Omni Centre for Public Media; Additional Service; ($2,400.00); Videos of City Events at $300.00 each, Farmer’s Market at $600.00; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Omni Centre For Public Media; Additional Service; ($13,125.00); Event Videos; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Omni Centre For Public Media; Additional Service; ($18,500.00); Equipment Maintenance Contract; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Omni Centre for Public Media; Additional Service; ($75,000.00); Cable Channel Production; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; VS Engineering; ($78,600.00); Construction Inspection – River Road Culvert Replacement; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; American Structurepoint; ($16,130.00); Storm and Water Structure Relocation Parcel 5 (CRC Project) – Design; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; VSP; Contract Renewal; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Agreement between City of Carmel and Clay Township; Fire Protection; Board Member Burke moved to approve. Board Member Watson seconded. There was brief discussion. Request approved 3-0, conditional upon the receipt of all exhibits. Resolution BPW-03-20-13-03; A Resolution of the City of Carmel, Indiana Board of Public Works and Safety Acknowledging Receipt of Parking Management Agreement Regarding Carmel Lofts; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. CITY FACILITIES/STREETS/USE Request for Use of Gazebo; Celebrate Earth Hour; Saturday, March 23, 2013; 8:00 pm to 9:30 pm; Carmel Green Initiative; ; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Use of Fountain Area; May 29, 2013; 6:00 am to 10:00 am; Hoosier Burn Camp Ride; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. OTHER REMAINS TABLED: Request for Dedication of Streets; Traditions on the Monon TABLED: Request for Dedication of Street; Mayflower Park; Charles Phipps, Mayflower Business Park; Board Member Burke moved to approve. Board Member Watson seconded. There was brief discussion. Request Approved 3-0. Resolution No. BPW-03-20-13-01; A Resolution of the City of Carmel, Indiana Board of Public Works and Safety Establishing Presentation of Pistol and Badge; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Request for Inter-local Agreement – City of Carmel and Town of Fishers; Fiber Optic Conduit; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Sidewalk Closure; CE Corner N. Rangeline Road at 131st Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.Roofing Request for Commercial Curb Cut; McDonald’s; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Storm Water Technical Standards Variance; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Vacation of Existing Curb Cut; Kunkle Subdivision; 14126 N. Gray Road; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. ADJOURNMENT Board Member Burke adjourned the meeting at 10:37 a.m. _____________________________________ Diana L. Cordray, IAMC Clerk-Treasurer Approved ____________________________________ Mayor James Brainard ATTEST: ___________________________________ Diana L. Cordray, IAMC - Clerk-Treasurer NOTICE TO BIDDERS CITY OF CARMEL Notice is hereby given that the Board of Public Works and Safety for the City of Carmel, Hamilton County, Indiana, will receive sealed bids, until 10:00 a.m., local time, on Wednesday, April 3rd, 2013 at the office of the Clerk-Treasurer, One Civic Square, 3rd Floor, Carmel, Indiana, 46032, for the following item: 1 (One) New, Combination Dual Engine Sewer Cleaner with Auxiliary Engine Driven Vacuum System General Form No. 96 must be completed and filed as a part of the bid package. All bids are to be sealed with the word “BID – COMBINATION SEWER CLEANER” on the lower left hand corner of the envelope. Bids will be opened and read aloud at 10:00 A.M. on April 3rd, 2013 at the Board of Public Works and Safety meeting on the 2nd floor of Carmel City Hall, One Civic Square, Carmel, Indiana. All persons interested in bidding shall register a contact name and address with the Carmel Utility Department to ensure that all changes or questions and answers are available for review by all interested parties. The specifications are set forth in detailed documents on file at Carmel Utilities Administrative Offices, 706 3rd Ave SW, Carmel, IN 46032. Requests for specification documents can be made by calling (317) 571-2443. Questions regarding this solicitation must be written and delivered to Carmel Utilities. The submitted proposal must be in compliance with IC 36-1-9 et seq. The Board of Public Works and Safety reserves the right to reject any and all bids. __________________________________________ Diana L. Cordray, Clerk-Treasurer