HomeMy WebLinkAboutBPW-04-17-13 PaperlessBoard of Public Works and Safety Meeting
AGENDA
Wednesday, April 17, 2013 – 10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED TO ORDER
1. MINUTES
a Minutes from the April 3, 2013 Regular Meeting
2. BID OPENING/AWARDS
a Bid Opening for the Retail Parkway Extension Phase 1; Mike McBride, City
Engineer
b Quote Opening for Trailer Mounted Soda Blaster; Dave Huffman, Street
Commissioner
c Bid Award; Sewer Vac Truck; Jack Doheny Supplies; ($394,744.00); John Duffy,
Director of the Department of Utilities
d Bid Award for Nash Building Utility Relocation; Renascent; ($157,777.00); this
was the lowest most responsive bid; Mike McBride, City Engineer
e Bid Award for 136th Street Culvert Replacement; Hunt Paving; ($41,920.00); Mike
McBride, City Engineer
3. CONTRACTS
a Request for Purchase of Goods and Services; Victory Sun; ($50,000.00); Art and
Design District Event Planning; Nancy Heck, Director of Department of Community
Relations
b Request for Purchase of Goods and Services; Gordon Flesch Company; Copier;
Mike Hollibaugh, Director of the Department of Community Services
c Request for Purchase of Goods and Services; Additional Services 1; TMT
($65,000.00); Tree Planting; Mike Hollibaugh, Director of the Department of
Community Services
d Request for Purchase of Goods and Services; Renascent; ($157,777.00); Nash
Building Utility Relocation; Mike McBride, City Engineer
e Request for Purchase of Goods and Services; Simon & Company; ($24,996.00);
Federal Affair Assistance; John Duffy, Director of the Department of Utilities
f Request for Purchase of Goods and Services; American United Life; Application
for Group Annuity Contract (457(b) – Deferred Compensation; Barb Lamb, Human
Resources
g Request for Purchase of Goods and Services; American United Life; Application
for Group Annuity Contract (401(a) – Deferred Compensation; Barb Lamb, Human
Resources
h Request for Purchase of Goods and Services; Amendment to Guarantee Benefit
Group Retirement (457(b) Plan; Language Substitution; Barb Lamb, Human
Resources
i Request for Purchase of Goods and Services; Amendment to Guarantee Benefit
Group Retirement (457(b) Plan; Default Investments; Barb Lamb, Human
Resources
j Request for Purchase of Goods and Services; Amendment to Guarantee Benefit
Group Retirement (401(a) Plan; Default Investments; Barb Lamb, Human
Resources
k Request for Purchase of Goods and Services; Amendment Number 1-457 (b) Plan;
Installment Payments; Barb Lamb, Human Resources
l Request for Purchase of Goods and Services; Amendment Number 1-401 (a) Plan;
Installment Payments; Barb Lamb, Human Resources
m Request for Purchase of Goods and Services; American United Life ; Automatic
Rollover IRA Agreement; Barb Lamb, Human Resources
n Request for Purchase of Goods and Services; American United Life ; Perpetual
Continuing Proxy; Barb Lamb, Human Resources
4. CITY FACILITIES/STREETS/USE
a Request to Council Chambers; National Day of Prayer; Thursday, May 2, 2013;
11:30 a.m. to 1:00 p.m.; Jane Reiman
b Request for Use Japanese Garden; Saturday September 7, 2013; 5:00 p.m. to 10:00
p.m.; Sean Cardwell
5. OTHER
a TABLED: Request for Dedication of Streets; Traditions on the Monon; Robert
Potokar, HOA Traditions on the Monon
b Resolution No. BPW-04-17-13-01; A Resolution of the City of Carmel, Indiana
Board Public Works and Safety Granting Approval to Include Real Property In
An Application for the Industrial Recovery Tax Credit; Mayor James Brainard
c Request for Utility Reimbursement Agreement; Duke Energy; ($28,861.30); Mike
McBride, City Engineer
d Request for Variance; Driveway Modification; Gregory McKee, 14158 Breeders
Court
e Request for Sidewalk Closure; 820 East 116th; Upland Brewery; Kristen Kohl, Sign
Craft
f Request for Lane Closure; 865 West Carmel Drive; Jason Keenan, Duke Energy
g Request for Sidewalk Closure; 2274 East 116th Street; Tuchman Cleaners; Marty
Hicks, Midway Services
h Request for Curb Cut/Curb Cut Vacation; 1660 West 131st Street; Jim Shields,
Weihe Engineers
i Request for Stormwater Technical Variance Section 302.06; St. Vincent Women’s
Hospital; Jon Sheidler, Woolpert
j Request for Secondary Plat; Park Grenshire; Mr. and Mrs. Jeffrey Gren
k Request for Replat; Woodgate; Sections 4-5, Lots 82-83, 101-103, 125-130;
Easement Addition; Peter Berring
l Request for Replat; Lots 7 & 11; Grandin Hall; Troy Terew, True North
6. ADJOURNMENT
BOARD OF PUBLIC WORKS & SAFETY MEETING
MINUTES
WEDNESDAY, APRIL 3, 2013 –10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEETING CALLED TO ORDER
Mayor Brainard called the meeting to order at 10:00 a.m.
MEMBERS PRESENT
Mayor James Brainard, Board Member; Mary Ann Burke and Lori Watson, Deputy Clerk; Sandy
Johnson
MINUTES
Minutes for the March 20, 2013 Regular Meeting were approved 2-0.
BID/QUOTE OPENINGS AND AWARDS
Bid Opening for the Sewer Vacuum Truck; Board Member Burke opened and read the bids aloud;
Company Amount
Jack Doheny $394,744.00
The bids were given to John Duffy, Director of the Department of Utilities for review and
recommendation.
CONTRACTS
Request for Purchase of Goods and Services; Wilkinson Brothers; ($22,500.00); Update and Maintain
Art and Design District Website; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Gordon Flesch Company; ($4,550.00); Copier; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Change Order #2; E&B Paving; (increase $41,396.83);
Illinois Street Extension; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
Request for Purchase of Goods and Services; Change Order #3; E&B Paving; (increase $13,595.14);
Illinois Street Extension; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
Request for First Amendment to Lease (Water Tower); T-Mobile; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; App-Order, LLC; ($2,880.00); Mobile Apps; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Blue Grass Farms of Indiana; ($40,000.00); Trees;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Angel’s Touch Lawn Care; ($75,000.00); Tree Removal
and Maintenance; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
Request for Reimburse Agreement; Vectren; ($13,099.00); Elizabeth Warren Drain & River Road;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; TSW Utility Solutions; ($306,358.00); Bid Award of 96th
and Towne Water Main Extension; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3-0.
CITY FACILITIES/STREETS/USE
Request to Use City Streets; Race; Thursday, July 4, 2013; 8:00 a.m. to 9:30 a.m.; Don Carr, Tuxedo
Brothers; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request for Use Caucus Room; Meeting; April 22, 2013; 7:00 p.m. to 8:30 p.m.; Westpark at
Springmill; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request for Use Caucus Room; Meeting; Tuesday, September, 10, 2013; DPS, Inc.; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request to Use City Streets; Race; October 5, 2013; 7:30 a.m. to 10:00 a.m.; University High School;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
OTHER
REMAINS TABLED: Request for Dedication of Streets; Traditions on the Monon
Conflict of Interest; Douglas Haney
Request for Curb Cut; The Seasons of Carmel; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
Request for Lane Closure/Sidewalk Closure; Barrington Project; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request for Lane Sidewalk Closure; Panera Bread Location; Hal Paul, Phoenix Signworks, Inc.
Request for Temporary Construction Entrance; Walkway Closure; Butler Hyundai Development; 96th
Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved
3-0.
Request for Storm Water Technical Standards Variance; The Seasons of Carmel; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Stormwater Technical Variance Section 701-1; The Bridges; Board Member Burke moved
to approve. Board Member Watson seconded. Request approved 3-0.
Request for Stormwater Technical Variance Section 303.5; The Bridges; Board Member Burke moved
to approve. Board Member Watson seconded. Request approved 3-0.
Request for Variance 2534 Murphy Circle North; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
Request for Replat; Block G and Block Q; The Cottages at Carmel; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
ADD – ON
Request for Additional Item to be Added to the Agenda; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0. Request for Construction Plan Set Cover
Sheet to be signed; 111th and Pennsylvania; Gary Duncan, Assistant City Engineer; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
ADJOURNMENT
Board Member Burke adjourned the meeting at 10:22 a.m.
_____________________________________
Diana L. Cordray, IAMC
Clerk-Treasurer
Approved
____________________________________
Mayor James Brainard
ATTEST:
___________________________________
Diana L. Cordray, IAMC - Clerk-Treasurer