HomeMy WebLinkAboutBPW 05-01-13 Paperless
Board of Public Works and Safety Meeting
AGENDA
Wednesday, May 1, 2013 – 10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED TO ORDER
1. MINUTES
a Minutes from the April 17, 2013 Regular Meeting
2. BID OPENING/AWARDS
a Quote Opening or the Wilson Sewer Cleaning; John Duffy, Director of the
Department of Utilities
b Bid Award; Fiber Optic Conduit; JDH; ($67,456.86); John Duffy, Director of the
Department of Utilities
3. PERFORMANCE RELEASES
a Resolution No. BPW-05-01-13-01; Ridge at Hayden Run Section 3; Interior
Sidewalks; Tim Berry, Platinum Properties
4. CONTRACTS
a Request for Purchase of Goods and Services; Crossroad Engineer; ($15,000.00);
On Call Engineering and Inspection Service; Mike McBride City Engineer
b Request for Purchase of Goods and Services; Crossroad Engineer; ($45,000.00);
Plan Review; Mike McBride City Engineer
c Request for Purchase of Goods and Services; Crossroad Engineer; ($200,000.00);
On Call Consulting; John Duffy, Director of the Department of Utilities
d Request for Purchase of Goods and Services; Hunt Paving Company; ($41,920.00);
136th Culvert Replacement; Mike McBride City Engineer
e Request for Purchase of Goods and Services; First Mile Technology; Additional
Services; ($21,584.00); Chief Hoffman, Carmel Fire Department
5. CITY FACILITIES/STREETS/USE
a Request to Use City Streets; Carmel Marathon; April 25 to 26, 2014; Todd Oliver
b Request to Use City Streets; Concert; May 4, 2013; Detour An American Grille
c Request to Use City Streets; Concert; May 18, 2013; Detour An American Grille
d Request to Use City Streets; 5K; Saturday, August 3, 2013; Jeff Hess
6. OTHER
a TABLED: Request for Dedication of Streets; Traditions on the Monon; Robert
Potokar, HOA Traditions on the Monon
b TABLED: Request for Variance; Driveway Modification; Gregory McKee, 14158
Breeders Court
c Request for Lane Closure; 14341 Gray Road; Driveway Repair; Joel Puckett
d Request for Lane/Sidewalk Closure; 14596 Oakridge Road; Tornado Siren
Installation; Pam Richards, Barth Electric Company
e Request for Lane Restriction/Sidewalk Closure; 116th/Rangeline; AT&T Services;
Steven Krebs, AT&T
f Request for Variance; Fence in Easement; 12898 Pontell Place; Perkins,
Brandon/Lynn
g Request for Variance; Fence in Easement; 11007 Lakeshore Drive East; Switzer,
Shannon/Erin
7. ADJOURNMENT
BOARD OF PUBLIC WORKS & SAFETY MEETING
MINUTES
WEDNESDAY, APRIL 3, 2013 –10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEETING CALLED TO ORDER
Mayor Brainard called the meeting to order at 10:00 a.m.
MEMBERS PRESENT
Board Member; Mary Ann Burke and Lori Watson, Clerk Treasurer; Diana Cordray, Deputy Clerk;
Sandy Johnson
MINUTES
Minutes for the April 3, 2013 Regular Meeting were approved 2-0.
BID/QUOTE OPENINGS AND AWARDS
Bid Opening for the Retail Parkway Extension Phase I; Board Member Burke opened and read the
bids aloud;
Company Amount
Rieth – Riley $557,658.00
Milestone Construction $522,000.00
E&B Paving $514,174.33
Hunt Paving $533,900.00
Calumet $474,240.00
The bids were given to Mike McBride, City Engineer for review and recommendation.
Quote Opening for the Trailer Mounted Complete Soda Blaster System; Board Member Burke opened
and read the bids aloud;
Company Amount
IDS $33,699.00
Mid-State Truck Equipment $41,730.00
The bids were given to Dave Huffman, Street Commissioner and the bid was awarded to IDS which
was the lowest quote received.
Bid Award; Sewer Vac Truck; Jack Doheny Supplies; ($394,744.00); Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Bid Award for Nash Building Utility Relocation; Renascent; ($157,777.00); this was the lowest most
responsive bid; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
Bid Award for 136th Street Culvert Replacement; Hunt Paving; ($41,920.00); Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
CONTRACTS
Request for Purchase of Goods and Services; Victory Sun; ($50,000.00); Art and Design District Event
Planning; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
Request for Purchase of Goods and Services; Gordon Flesch Company; Copier; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Additional Services 1; TMT; ($65,000.00); Tree
Planting; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
Request for Purchase of Goods and Services; Renascent; ($157,777.00); Nash Building Utility
Relocation; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
Request for Purchase of Goods and Services; Simon & Company; ($24,996.00); Federal Affair
Assistance; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
Request for Purchase of Goods and Services; American United Life; Application for Group Annuity
Contract (457(b) – Deffered Compensation; Board Member Burke moved to approve. Board Member
Watson seconded. There was brief discussion on items f through n; Request approved 2-0.
Request for Purchase of Goods and Services; American United Life; Application for Group Annuity
Contract (401(a) – Deffered Compensation; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Amendment to Guarantee Benefit Group Retirement
(457(b) Plan; Language Substitution; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Amendment to Guarantee Benefit Group Retirement
(457(b) Plan; Default Investments; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Amendment to Guarantee Benefit Group Retirement
(401(a) Plan; Default Investments; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Amendment Number 1-457 (b) Plan; Installment
Payments; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
Request for Purchase of Goods and Services; Amendment Number 1-401 (a) Plan; Installment
Payments; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
Request for Purchase of Goods and Services; American United Life; Automatic Rollover IRA
Agreement; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
Request for Purchase of Goods and Services; American United Life; Perpetual Continuing Proxy;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
CITY FACILITIES/STREETS/USE
Request to Council Chambers; National Day of Prayer; Thursday, May 2, 2013; 11:30 a.m. to 1:00
p.m.; Jane Reiman; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 2-0.
Request for Use Japanese Garden; Saturday September 7, 2013; 5:00 p.m. to 10:00 p.m.; Sean
Cardwell; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
OTHER
REMAINS TABLED: Request for Dedication of Streets; Traditions on the Monon
Resolution No. BPW-04-17-13-01; A Resolution of the City of Carmel, Indiana Board Public Works
and Safety Granting Approval to Include Real Property In An Application for the Industrial Recovery
Tax Credit; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
Request for Utility Reimbursement Agreement; Duke Energy; ($28,861.30); Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Variance; Driveway Modification; Gregory McKee, 14158 Breeders Court; Board
Member Burke moved to approve. Board Member Watson seconded. There was discussion. Item
Tabled.
Request for Sidewalk Closure; 820 East 116th; Upland Brewery; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Lane Closure; 865 West Carmel Drive; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
Request for Sidewalk Closure; 2274 East 116th Street; Tuchman Cleaners; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Curb Cut/Curb Cut Vacation; 1660 West 131st Street; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Stormwater Technical Variance Section 302.06; St. Vincent Women’s Hospital; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Secondary Plat; Park Grenshire; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 2-0.
Request for Replat; Woodgate; Sections 4-5, Lots 82-83, 101-103, 125-130; Easement Addition; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Replat; Lots 7 & 11; Grandin Hall; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
ADJOURNMENT
Board Member Burke adjourned the meeting at 10:16 a.m.
_____________________________________
Diana L. Cordray, IAMC
Clerk-Treasurer
Approved
____________________________________
Mayor James Brainard
ATTEST:
___________________________________
Diana L. Cordray, IAMC - Clerk-Treasurer