HomeMy WebLinkAboutBPW 05-15-13 Paperless
Board of Public Works and Safety Meeting
AGENDA
Wednesday, May 15, 2013 – 10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED TO ORDER
1. MINUTES
a Minutes from the May 1, 2013 Regular Meeting
2. BID OPENING/AWARDS
a Quote Award for the Wilson Sewer Cleaning; Miller Pipeline; ($18,747.00); This
was the lowest and most responsive bid; John Duffy, Director of the Department of
Utilities
3. CONTRACTS
a Request for Purchase of Goods and Services; Christopher Burke Engineering;
($20,000.00); On Call NPDES Phase II Support; Mike McBride, City Engineer
b Request for Purchase of Goods and Services; IDS Blast; $33,699.00); Trailer
Mounted Soda Blaster System; Dave Huffman, Street Commissioner
c Resolution BPW No. 05-15-13-01; A Resolution of the City of Carmel Board of
Public Works and Safety Acknowledging Receipt of Contract; Highway Utility
Agreement INDOT; John Duffy, Director of the Department of Utilities
d Request for Purchase of Goods and Services; Joni Sedberry, Attorney; Contract
for Indigent Defense Services; Judge Brian Poindexter, Carmel City Courts
e Request for Purchase of Goods and Services; Invoice Cloud; ($50,000.00); On-line
Payment and Electronic Billing; John Duffy, Director of the Department of Utilities
4. CITY FACILITIES/STREETS/USE
a Request to Use City Streets; Cycling Race; June 1, 2013; 7:00 a.m. to 6:00 p.m.;
Darren Reno, Truesport.com
b Request for Use of City Streets; Motorcycle Ride; August 17, 2013; 10:00 a.m. to
Noon; Donna Dellen
c Request to Use City Streets, City Hall Common Grounds; Center Green;
Carmelfest and Carmelfest Parade; Tuesday, July 2, 2013 5:00 p.m. through
Thursday, July 4th, 2013 Midnight; Jeff Worrell
d Request for Use of Gazebo and Common Area; Carmel Police Memorial; May 7,
2014; Ann Gallagher, Carmel Police Department
e Request to Use City Streets; Race; October 26, 2013; 7:30 a.m. to 10:00 a.m.;
Brian Petersson, Vision Event Management
f Request to Use City Streets; Race; June 8, 2013; 6:30 a.m. to 10:30 a.m.; Don Carr,
Tuxedo Brothers
g Request to Use City Street; Race; May 31, 2013; 10:30 a.m. to 12:00 p.m.;
Stephanie Stewart, Special Olympics
5. OTHER
a TABLED: Request for Dedication of Streets; Traditions on the Monon; Robert
Potokar, HOA Traditions on the Monon
b Request for Water Line Easement; A&A Development Corporation; John Duffy,
Director of the Department of Utilities
c Request for Stormwater Manual Variance; Village of West Clay Section 8002;
David Kuehnen, Schneider Corporation
d Request for Stormwater Manual Variance; Gray Oaks Subdivision; Gregory IIko,
Crossroad Engineers
e Request for Stormwater Manual Variance; Butler Hyundai; 96th and Randall
Bypass; Andrew Taylor, American Structurepoint
f Request for Stormwater Manual Variance; The Seasons of Carmel; Bradley
Schrage, American Structurepoint
g Request for Variance; 11222 Oldfield Drive; Fence in Easement; Mr. & Mrs. Wells
h Request for Variance; 5422 North Grandin Hall Circle; Landscaping and
Retaining Wall in Easement; Mr. & Mrs. Barth
i Request for Lane Restrictions; Woodland Drive and 116th and Rolling Springs
Drive; Resa Glover, Vectren Energy
j Request for Lane Restrictions/Sidewalk Closure; East Carmel Drive; Steven Krebs,
AT&T
k Request for Lane Restriction; 12166 North Meridian Street; Steven Krebs, AT&T
l Request for Open Pavement Cut and Lane Restrictions; Gray Road; Greg IIko,
Crossroad Engineers
m Request for two Commercial Curb Cuts, One Modification of Curb Cut; Removal
of a Portion of Existing Improvements; Randall Drive; Andrew Taylor, American
Structurepoint
n Request for Temporary Construction Entrance; 2555 West Main Street; Shannon
Allen, Original Dirt Company
o Request for Replat of Lots 13 and 14 of Sedgwick; Troy Terew, True North
Surveying
6. ADJOURNMENT
BOARD OF PUBLIC WORKS & SAFETY MEETING
MINUTES
WEDNESDAY, MAY 1, 2013 –10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEETING CALLED TO ORDER
Mayor Brainard called the meeting to order at 10:26 a.m.
MEMBERS PRESENT
Mayor James Brainard, Board Member; Mary Ann Burke and Lori Watson, Deputy Clerk; Sandy
Johnson
MINUTES
Minutes for the April 17, 2013 Regular Meeting were approved 2-0.
BID/QUOTE OPENINGS AND AWARDS
Quote Opening or the Wilson Sewer Cleaning; Mayor Brainard opened and read the quotes aloud;
Company Amount
Pro Form $41,775.00
Miller Pipeline $18,747.00
Fluid Waste Services $40,720.00
The quotes were given to John Duffy, Director of the Department of Utilities for review and
recommendation.
Bid Award; Fiber Optic Conduit; JDH; ($67,456.86); Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
PERFORMANCE RELEASES
Resolution No. BPW-05-01-13-01; Ridge at Hayden Run Section 3; Interior Sidewalks; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
CONTRACTS
Request for Purchase of Goods and Services; Crossroad Engineer; ($15,000.00); On Call Engineering
and Inspection Service; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
Request for Purchase of Goods and Services; Crossroad Engineer; ($45,000.00); Plan Review; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Crossroad Engineer; ($200,000.00); On Call
Consulting; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request for Purchase of Goods and Services; Hunt Paving Company; ($41,920.00); 136th Culvert
Replacement; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request for Purchase of Goods and Services; First Mile Technology; Additional Services;
($21,584.00); Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
CITY FACILITIES/STREETS/USE
Request to Use City Streets; Carmel Marathon; April 25 to 26, 2014; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request to Use City Streets; Concert; May 4, 2013; Detour An American Grille; Board Member Burke
moved to approve. Board Member Watson seconded. Steve Engelking addressed the Board. There
was discussion. Request DENIED 3-0.
Request to Use City Streets; Concert; May 18, 2013; Detour An American Grille; Board Member
Burke moved to approve. Board Member Watson seconded. Steve Engelking addressed the Board.
There was discussion. Request DENIED 3-0.
Request to Use City Streets; 5K; Saturday, August 3, 2013; Board Member Burke moved to approve.
Board Member Watson seconded. There was brief discussion. Request approved 3-0.
OTHER
REMAINS TABLED: Request for Dedication of Streets; Traditions on the Monon
TABLED: Request for Variance; Driveway Modification; Gregory McKee, 14158 Breeders Court;
Board Member Burke moved to approve. Board Member Watson seconded. There was discussion.
Board Member Burke moved to amend. Board Member Watson seconded. Amended 3-0. Request
approved 3-0.
Request for Lane Closure; 14341 Gray Road; Driveway Repair; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request for Lane/Sidewalk Closure; 14596 Oakridge Road; Tornado Siren Installation; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Lane Restriction/Sidewalk Closure; 116th/Rangeline; AT&T Services; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Variance; Fence in Easement; 12898 Pontell Place; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request for Variance; Fence in Easement; 11007 Lakeshore Drive East; Board Member Burke moved
to approve. Board Member Watson seconded. Request approved 3-0.
ADJOURNMENT
Mayor Brainard adjourned the meeting at 10:46 a.m.
_____________________________________
Diana L. Cordray, IAMC
Clerk-Treasurer
Approved
____________________________________
Mayor James Brainard
ATTEST:
___________________________________
Diana L. Cordray, IAMC - Clerk-Treasurer