HomeMy WebLinkAboutBPW 06-05-13 Paperless
Board of Public Works and Safety Meeting
AGENDA
Wednesday, June 5, 2013 – 10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED TO ORDER
1. MINUTES
a Minutes from the May 15, 2013 Regular Meeting
2. BID/QUOTE OPENING AND AWARDS
a. Quote opening for Well 30 improvements; John Duffy, Director of the Department
of Utilities
3. PERFORMANCE BONDS
a. Resolution No. BPW-06-05-13-01; Prudentia Building; Right of Way; Nick
Guerrini, Emerald Group
4. CONTRACTS
a Request for Purchase of Goods and Services; Ely Enterprises; ($600.00); Art and
Design District - Jazz on the Monon Performance Fee; Nancy Heck, Director of the
Department of Community Relations
b Request for Purchase of Goods and Services; Change Order #1; Milestone
Construction; (Increase $254,897.82); Paving; Dave Huffman, Street Commissioner
c Request for Purchase of Goods and Services; Blonde Entertainment; ($600.00);
Art and Design District - Jazz on the Monon Performance Fee; Nancy Heck,
Director of the Department of Community Relations
d Request for Purchase of Goods and Services; Heather Ramsey Clark; ($600.00);
Art and Design District - Jazz on the Monon Performance Fee; Nancy Heck,
Director of the Department of Community Relations
e Request for Purchase of Goods and Services; Beth Maier Photography;
($2,500.00); Photography for Art and Design District’s events; Nancy Heck,
Director of the Department of Community Relations
f Request for Purchase of Goods and Services; Melrose Pyrotechnics; ($25,000.00);
Carmel Fest Fireworks; Nancy Heck, Director of the Department of Community
Relations
g Request for Purchase of Goods and Services; Pedcor; ($202,293.47); Seventh
Amendment to Lease (expires 8/26/13) Utilities; John Duffy, Director of the
Department of Utilities
h Request for Purchase of Goods and Services; Additional Service #1; Chris Burke
Engineering; ($35,000.00); Stormwater Program and Capital Improvement
Budget Study; Mike McBride, City Engineer
i Request for Purchase of Goods and Services; The Omni Centre For Public Media;
$15,000.00); CRC Monthly Meetings, Live Broadcast, Upload Meeting to
Granicus; Les Olds, Director of the Redevelopment Commission
j Request for Purchase of Goods and Services; Paddack’s; ($800.00); Moving Stage
Trailer; Les Olds, Director of the Redevelopment Commission
k Request for Purchase of Goods and Services; Leach & Russell; ($43,200.00);
Energy Center Maintenance; John Duffy, Director of the Department of Utilities
5. CITY FACILITIES/STREETS/USE
a Request to Use Gazebo; Concert; Saturday, June 22, 2013; 7:00 a.m. to 11:00 p.m.;
Indiana Wind Symphony
b Request to Use City Streets; Neighborhood Picnic; Saturday, June 29, 2013; 4:00
p.m. to Mid-night; Avian Glen Neighborhood Association
c Request to Use Center Green; Picnic; Monday, June 17, 2013; 10:000 a.m. to 2:00
p.m.; Booth Tarkington Civic Theatre
d Request to Use Center Green; Picnic; Tuesday, June 18, 2013; 10:000 a.m. to 2:00
p.m.; Booth Tarkington Civic Theatre
e Request to Use Center Green; Picnic; Friday, June 14, 2013; 5:00p.m. to 10:00
p.m.; Booth Tarkington Civic Theatre
f Request to Use City Streets; Tour De Carmel; Saturday, September 14, 2013; 6:00
a.m. to 1:00 p.m.; Carmel Clay Parks and Recreation
g Request to Use Caucus Room; Several Dates; Carmel Clay Historical Society
h Request to Use City Streets; Fall Event; Saturday, October 26, 2013; 9:00 a.m. to
8:00 p.m.; Clay Terrace
i Request to Use City Streets; Event; July 4, 2013; 2:00 p.m. to 10:00 p.m.; Detour
An American Grille
6. OTHER
a TABLED: Request for Dedication of Streets; Traditions on the Monon; Robert
Potokar, HOA Traditions on the Monon
b Request for Agreement with Upper White River Watershed; John Thomas,
Department of Engineering
c Request for Easement; Water Line; Target Corporation; John Duffy, , Director of
the Department of Utilities
d Request for Vacation of Right of Way; Liverpool Drive and Humber Court;
Meridian Suburban; Timothy, Ochs, Ice Miller
e Request for Storm Water Technical Standards Variance; Todd Wallace, WSI
Engineering
f Request for Storm Water Technical Standards Variance; Jim Shields, Weihe
Engineers
g Request for Storm Water Technical Standards Variance; Brett Huff, Steoppelwerth
& Associates
h Request for Variance; Fence in Easement; 12528 Horesham Street; Nancy
Edmonds
i Request for Variance; Fence in Easement; 12530 Pebblepoint Pass; Mr. And Mrs.
Joseph Peterson
j Request for Variance; Landscape in Easement; 11416 Lakeshore Drive West;
Shirley Johnson
k Request for Variance; Right of Way Improvements; Sanctuary at 116th Street
Amenity Area; Jeff Chen, CESO Civil Engineers
l Request for Curb Cut; Sanctuary at 116th Street Amenity Area; Jeff Chen, CESO
Civil Engineers
m Request for Temporary Construction Entrance; Gray Road @ Brookshire Golf
Course; Michael Pell, Vine and Branch
n Request for Approval of Donation; Lazy Boy Chairs; The Room Place; Chief Matt
Hoffman, Carmel Fire Department
7. ADJOURNMENT
BOARD OF PUBLIC WORKS & SAFETY MEETING
MINUTES
WEDNESDAY, MAY 15, 2013 –10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEETING CALLED TO ORDER
Board member Burke called the meeting to order at 10:00 a.m.
MEMBERS PRESENT
Board Member; Mary Ann Burke and Lori Watson, Deputy Clerk; Sandy Johnson
MINUTES
Minutes for the May 1, 2013 Regular Meeting were approved 2-0.
BID/QUOTE OPENINGS AND AWARDS
Quote Award for the Wilson Sewer Cleaning; Miller Pipeline; ($18,747.00); This was the lowest and
most responsive bid; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 2-0.
CONTRACTS
Request for Purchase of Goods and Services; Christopher Burke Engineering; ($20,000.00); On Call
NPDES Phase II Support; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 2-0.
Request for Purchase of Goods and Services; IDS Blast; $33,699.00); Trailer Mounted Soda Blaster
System; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
Resolution BPW No. 05-15-13-01; A Resolution of the City of Carmel Board of Public Works and
Safety Acknowledging Receipt of Contract; Highway Utility Agreement INDOT; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Joni Sedberry, Attorney; Contract for Indigent Defense
Services; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
Request for Purchase of Goods and Services; Invoice Cloud; ($50,000.00); On-line Payment and
Electronic Billing; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 2-0.
CITY FACILITIES/STREETS/USE
Request to Use City Streets; Cycling Race; June 1, 2013; 7:00 a.m. to 6:00 p.m.; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Use of City Streets; Motorcycle Ride; August 17, 2013; 10:00 a.m. to Noon; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request to Use City Streets, City Hall Common Grounds; Center Green; Carmelfest and Carmelfest
Parade; Tuesday, July 2, 2013 5:00 p.m. through Thursday, July 4th, 2013 Midnight; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Use of Gazebo and Common Area; Carmel Police Memorial; May 7, 2014; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request to Use City Streets; Race; October 26, 2013; 7:30 a.m. to 10:00 a.m.; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
Request to Use City Streets; Race; June 8, 2013; 6:30 a.m. to 10:30 a.m.; Board Member Burke moved
to approve. Board Member Watson seconded. Request approved 2-0.
Request to Use City Street; Race; May 31, 2013; 10:30 a.m. to 12:00 p.m.; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
OTHER
REMAINS TABLED: Request for Dedication of Streets; Traditions on the Monon
Request for Water Line Easement; A&A Development Corporation; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Stormwater Manual Variance; Village of West Clay Section 8002; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Stormwater Manual Variance; Gray Oaks Subdivision; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Stormwater Manual Variance; Butler Hyundai; 96th and Randall Bypass; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Stormwater Manual Variance; The Seasons of Carmel; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Variance; 11222 Oldfield Drive; Fence in Easement; Mr. & Mrs. Wells; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Variance; 5422 North Grandin Hall Circle; Landscaping and Retaining Wall in Easement;
Mr. & Mrs. Barth; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 2-0.
Request for Lane Restrictions; Woodland Drive and 116th and Rolling Springs Drive; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Lane Restrictions/Sidewalk Closure; East Carmel Drive; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Lane Restriction; 12166 North Meridian Street; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2-0.
Request for Open Pavement Cut and Lane Restrictions; Gray Road; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for two Commercial Curb Cuts, One Modification of Curb Cut; Removal of a Portion of
Existing Improvements; Randall Drive; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 2-0.
Request for Temporary Construction Entrance; 2555 West Main Street; Board Member Burke moved
to approve. Board Member Watson seconded. Request approved 2-0.
Request for Replat of Lots 13 and 14 of Sedgwick; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
ADJOURNMENT
Board Member Burke adjourned the meeting at 10:16 a.m.
_____________________________________
Diana L. Cordray, IAMC
Clerk-Treasurer
Approved
____________________________________
Mayor James Brainard
ATTEST:
__________________________________
Diana L. Cordray, IAMC - Clerk-Treasurer