HomeMy WebLinkAboutBPW 07-03-13 Paperless
Board of Public Works and Safety Meeting
AGENDA
Wednesday, July 3, 2013 – 10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED TO ORDER
1. MINUTES
a Minutes from the June 19, 2013 Regular Meeting
2. BID/QUOTE OPENING AND AWARDS
a. Bid Opening for 2013 Paving Project; Dave Huffman, Street Commissioner
b. Bid Award for the Sewer Rehab Project; Layne In-Liner; ($446,550.00); this was
the lowest most responsive bid received; John Duffy, Director of the Department of
Utilities
3. CONTRACTS
a Request for Purchase of Goods and Services; XC@ Software; ($7,000.00); John
Duffy, Director of the Department of Utilities
b Request for Purchase of Goods and Services; License Agreement; 12156 Meridian
Associates; Jazz on the Monon property; Nancy Heck, Director of the Department of
Community Relations
c Request for Purchase of Goods and Services; Enfront, Inc.; ($2,250.00); Economic
Development Campaign Planning; Nancy Heck, Director of the Department of
Community Relations
d Request for Purchase of Goods and Services; Kopecky Family Band; ($5,000.00);
Art of Wine – Carmel Art and Design District; Nancy Heck, Director of the
Department of Community Relations
e Request for Purchase of Goods and Services; CORE Planning Strategies;
($7,500.00); Condition Assessment Service for Sophia Square Parking Garage;
Mike Hollibaugh, Director of the Department of Community Services
4. CITY FACILITIES/STREETS/USE
a Request to Use City Streets; Race; Saturday, September 21, 2013; 7:30 a.m. to
11:30 a.m.; John Corcoran
b Request to Use City Streets; Race; Saturday, September 28, 2013; 8:30 a.m. to
10:30 a.m.; Northview Church
c Request to Use Council Chambers; Meeting; August 5, 2013 1:00 p.m. to 3:00 p.m.
and August 6, 2013; 9:00 a.m. to 1:00 p.m.; Committee on Homeland Security, US
House of Representatives
d Request to Use Gazebo and Common Area; Revival; August 23rd and 24th, 2013;
Turning Point Ministries
e Request to Use Gazebo and Common Ground; Presentation; Sunday, July 21,
2013; 6:30 p.m. to 8:30 p.m.; Carmel Clay Historical Society
f Request to Use City Streets; Homecoming Parade; Friday, September 20, 2013;
1:50 p.m. to 2:30 p.m.; Carmel High School – Amy Skeens-Benton
5. OTHER
a TABLED: Request for Dedication of Streets; Traditions on the Monon; Robert
Potokar, HOA Traditions on the Monon
b Request for Consent to Encroach; Installation of decorative street signs & posts;
decorative stop sings; etc.; Alexandria Apartments; Gary Duncan, Assistant City
Engineer
c Request for Replat of Block L – The Cottages at Carmel; Troy Terew, True North
Surveying
d Request for Replat of Lot 11; Woodland Golf Club Subdivision, Section 4;
Mr./Mrs. James Eibel
e Request for Variance; Driveway in Easement; 3250 Whispering Pines Lane; Mr.
Kai Yu, Kai Yu Home Builders
f Request for Stormwater Technical Variances; Ed Martin Buick GMC Parking Lot
Expansion; Brian Cross, CivilSite Group
g Request for Stormwater Technical Variances; Tom Wood Subaru; Roger Ward,
Roger Ward Engineering
6. ADJOURNMENT
BOARD OF PUBLIC WORKS & SAFETY MEETING
MINUTES
WEDNESDAY, JUNE 19, 2013 –10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEETING CALLED TO ORDER
Board member Burke called the meeting to order at 10:00 a.m.
MEMBERS PRESENT
Board Member; Mary Ann Burke and Lori Watson, Clerk Treasurer; Diana L. Cordray, Deputy Clerk;
Sandy Johnson
MINUTES
Minutes for the June 5, 2013 Regular Meeting were approved 2-0.
BID/QUOTE OPENINGS AND AWARDS
Bid Opening for Sewer Rehab Project; Board Member Burke opened and read the quotes aloud;
Company Amount
Insituform Tech $532,138.60
Layne In-Liner $446,500.00
The quotes were given to John Duffy, Director of the Department of Utilities, for review and
recommendation.
Bid Opening for Parcel 7C-6 Piping and Utility Relocation; Board Member Burke opened and read
the quotes aloud;
Company Amount
Beatty Construction $443,125.00
Atlas $407,000.00
Yardberry Landscape $394,770.00
Rieth Riley $446,900.00
Davidson Excavating $502,500.00
HIS Contractor $534,330.00
Eagle Valley $589,979.00
Morphey $345,000.00
The bids were given to Mike McBride, City Engineer, for review and recommendation.
CONTRACTS
Request for Purchase of Goods and Services; Interlocal Agreement between INDOT and City of
Carmel; Regarding Intersection at 111th and Pennsylvania; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Hittle Landscaping; ($246,454.36); Mowing; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Studio 13; ($7,195.00); Photography of Department
Directors and various locations around the City; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Regal Printing; ($12,350.00); Signage and Printing
Service; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
Request for Purchase of Goods and Services; Blue Dorian Jazz; ($600.00); Jazz on the Monon; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; EA Outdoor Services; ($122,088.00); Roundabout
Maintenance; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
Request for Purchase of Goods and Services; Fluid Waste Services; ($10,200.00); Pipe Repair; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Acknowledgement of Receipt of Contract; CARMEL
HIGH SCHOOL BAND BOOSTER; ($10,000.00); Professional Service for performers on Public
Streets in the Art and Design District; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 2-0.
CITY FACILITIES/STREETS/USE
Request to Use Gazebo; Wedding; Sunday, August 11, 2013; Noon to 7:00 p.m.; Gregory
Spencer/Svetlana Walby; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 2-0.
Request to Use City Streets; Saturday, June 22, 2013; Noon to Midnight; Kingswood HOA; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request to Use Gazebo and Common Grounds; Concert; Various Dates; The Gathering Place,
Amanda Foust; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
OTHER
REMAINS TABLED: Request for Dedication of Streets; Traditions on the Monon
Request for Conditional Approval and Acceptance of Dedication and Deed of Public ROW; Olive
Garden Restaurant; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 2-0.
Request for Stormwater Manual Variance Request; Carmel Racquet Club; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Variance; Landscape in Easement; 1373 Worchester Drive; Board Member Burke moved
to approve. Board Member Watson seconded. Request approved 2-0.
Request for Variance; Fence in Easement; 13226 Dumbarton Street; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Variance; ROW Improvements; Sophia Square Apartments; Board Member Burke moved
to approve. Board Member Watson seconded. Request approved 2-0.
Request for Variance; Fence in Easement; 140 Ewing Court; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2-0.
Request for Variance; Driveway in Easement; 14360 Smallstig; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Lane Restriction; Hancock Street; Indiana Fiber Network; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Commercial Curb Cut; Village Center Townhomes; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Lane Restriction; 116th/Pennsylvania Street; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2-0.
ADD-ON
Request to add item to the agenda; Board Member Burke moved to approve. Board Member Watson
seconded. Add-On Approved 2-0.
Request for Purchase of Goods and Services; Calumet Civil; ($474,240.00);Retail Parkway Extension;
Board Member Burke moved to approve. There was brief discussion. Board Member Watson
seconded. Request approved 2-0.
ADJOURNMENT
Board Member Burke adjourned the meeting at 10:24 a.m.
_____________________________________
Diana L. Cordray, IAMC
Clerk-Treasurer
Approved
____________________________________
Mayor James Brainard
ATTEST:
__________________________________
Diana L. Cordray, IAMC - Clerk-Treasurer