The URL can be used to link to this page

Home My WebLink AboutBPW 08-07-13 Paperless Board of Public Works and Safety Meeting AGENDA Wednesday, August 7, 2013 – 10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED TO ORDER 1. MINUTES a Minutes from the July 17, 2013 Regular Meeting 2. BID/QUOTE OPENING AND AWARDS a Bid Award for Renovations to the Second Floor Unit, 30 West Main (Lurie Building); JBM Contractors; ($164,918.00); John Duffy, Director of the Department of Utilities 3. PERFORMANCE RELEASES a Resolution BPW 08-07-13-01; Village of West Clay Section 10010C; Water; John Duffy, Director of the Department of Utilities b Resolution BPW 08-07-13-02; Legacy Master Infrastructure Phase 2, Meadows Section 1, Overlook Section 1; Legacy Residential Section 1, Phase 1; Water; John Duffy, Director of the Department of Utilities c Resolution BPW 08-07-13-03; Stafford Place Section 3; Sanitary Water and Sewers; John Duffy, Director of the Department of Utilities d Resolution BPW 08-07-13-04; Falcon Nest II; Curb and Gutter; Mike McBride, City Engineer 4. CONTRACTS a Request for Purchase of Goods and Services; E&B Paving; ($1,691,069.53); Street Resurfacing; Dave Huffman, Street Commissioner b Request for Purchase of Goods and Services; Additional Service #1; Central Indiana Hardware; ($21,826.42); Replacement Doors; Chief Matt Hoffman, Carmel Fire Department c Request for Purchase of Goods and Services; SEH Technology; ($4,000.00); Permitrack Software; Mike McBride, City Engineer d Request for Purchase of Goods and Services; RA Smith National; ($3,750.00; Stormwater Program Inspection Set up and Training; Mike McBride, City Engineer e Request for Purchase of Goods and Services; Additional Services #2; Christopher Burke Engineering; ($25,750.00); Stormwater Program; Mike McBride, City Engineer f Request for Purchase of Goods and Services; Party Time; ($12,400.00); Nancy Heck, Director of the Department of Community Relations g Request for Purchase of Goods and Services; Change Order #13; Reith Riley; (Decrease $200,962.81); Mike McBride, City Engineer 5. CITY FACILITIES/STREETS/USE a Request to Use Gazebo and Common Areas and City Streets; Run/Walk; Sunday, October 6, 2013; 7:00 am to 6:00 pm; Mike Ainley, Hamilton County Crop Hunger Walk b Request to Use City Streets; Bike Tour; September 7 and 8, 2013; National Multiple Sclerosis Society c Request to Use Council Chambers; Storytelling; Tuesday, August 13, 2013; 7:00 am to 9:30 am; Jim Doyle, Hamilton County Leadership Academy d Request to Use City Streets; Neighborhood Party; Sunday, September 1, 2013; Noon to Midnight; Kevin Kleva, Shelborne Park e Request to Use City Streets; 5k Run/Walk; Saturday, September 28, 2013; 6:30 am to 11:30 am; Creekside Middle School f Request to Use City Streets; Neighborhood Party; Saturday, August 10, 2013; 3:00 pm to 11:00 pm; Chris Larkin, Village of West Clay g Request to Use Gazebo and Common Area; Gathering; Sunday, September 1, 2013; 10:00 am to 1:00 pm; Jim Martenson, North Park Community Church 6. OTHER a TABLED: Request for Dedication of Streets; Traditions on the Monon; Robert Potokar, HOA Traditions on the Monon b Request for Easement Agreement; Water Line; Chief Financial Services; John Duffy, Director of the Department of Utilities c Request for Easement Agreement; Water Line; Meridian Hotel Partners; John Duffy, Director of the Department of Utilities d Request for Secondary Plat Approval; Village of West Clay Section 8002; David Kuehnen, Schneider Corporation e Request for Secondary Plat Approval; Inglenook Section 1B; Casey Land, Land Development and Building f Request for Replat of Lots 280 & 281; Woodland Springs; Troy Terew, True North Surveying g Request for Dedication of Right of Way; Bethlehem Lutheran Church; Scott Schutz, Equiteam h Request for Dedication of Right of Way; St. Julian Street; Village of West Clay Section 6001/6002; Brett Huff, Stoeppelwerth & Associates i Request for Stormwater Variance Approval; Village Center Townhomes; Section 303.07; Dave Sexton, Terra Site Development j Request for Curb Cut; McDavitt Property; Birdsong Lane; Mr. and Mrs Duane McDavitt k Request for Curb Cut; Wagner Reese Law Firm; Pennsylvania Street; William Butz, American Structurepoint l Request for Curb Cut; Bethlehem Lutheran Church; Main Street; Michael Terry, Roger Ward Engineering m Request for Variance; Driveway in Easement; 14112 Sourwood Lane; Sean Conley 7. ADJOURNMENT BOARD OF PUBLIC WORKS & SAFETY MEETING MINUTES WEDNESDAY, JULY 17, 2013 –10:00 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER Mayor Brainard called the meeting to order at 10:06 a.m. MEMBERS PRESENT Mayor James Brainard, Board Member; Mary Ann Burke and Lori Watson, Deputy Clerk; Sandy Johnson MINUTES Minutes for the July 3, 2013 Regular Meeting were approved 3-0. BID/QUOTE OPENINGS AND AWARDS Bid Opening for Lurie Building Office Space - Build-out; Mayor Brainard opened and read the quotes aloud; Company Amount Lefever Electric $189,325.00 JBM Contractors $164,918.00 CPM Construction $174,000.00 Quantum $169,900.00 MacDougall Pierce $201,000.00 Dallman $190,188.00 Mattcom General $175,900.00 The quotes were given to Sue Maki for review and recommendation CONTRACTS Request for Purchase of Goods and Services; Wetlands Mitigation Credit Purchase Agreement; Central Indiana Mitigation Providers, LLC and City of Carmel; Buck Greek Bank; ($75,000.00); Board Member Burke moved to approve. Board Member Watson seconded. There was brief discussion. Request approved 3-0. Resolution No BPW-07-17-13-01; A Resolution of the City of Carmel Board of Public Works and Safety Regarding an Office Lease for Carmel Utilities; Board Member Burke moved to approve. Board Member Watson seconded. There was brief discussion. Request approved 3-0. Request for Purchase of Goods and Services; Lease Agreement Carmel Utilities Department and E. Lurie, LLC; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Legacy Photography & Design; ($9,000.00); Professional Service for Graphic Design; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Kelleen Strutz; ($600.00); Jazz on the Monon – Carmel Art and Design District; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Master Equipment Lease for Vactor Manufacturing Model 2115 Combination Sewer Cleaner; PNC Equipment Finance; ($384,000.00); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; Amended and Reserved Conservation Easement - Brookshire; Indiana Department of Natural Resources; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. CITY FACILITIES/STREETS/USE Request to Use City Streets; Neighborhood Picnic; Sunday, July 28, 2013; 4:30 p.m. to 8:00 p.m.; Daniele Berker, West Village; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Caucus Room; Meeting; Tuesday, July 23, 2013; 7:00 p.m.to 8:30 p.m.; Mark Rupp, Westpark at Springmill; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Gazebo and Common Area; Wedding; Rehearsal; June 27, 2014; 4:00 p.m. to 6:00 p.m.; Wedding; Saturday, June 28, 2014; 1:00 p.m. to 7:00 p.m.; Sandy Johnson: Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use Gazebo and Common Area; Koi Show; June 5 – June 8, 2014; Richard Thomas; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use City Streets; Race (5K); Saturday, June 21, 2014; 5:00 p.m. to 11:30 p.m.; Stacia Matthews, Indiana Spine Group; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. OTHER REMAINS TABLED: Request for Dedication of Streets; Traditions on the Monon Letter Regarding the Carmel Lions Club Parking Lot usage June 2013 – June 2014; Carmel Lions Club; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Dedication of Public Rights of Way; GMRI, Inc; Michigan Road; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Sidewalk Closure; Walgreens; The Centre Commercial Shopping; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Lane Restriction 106th/Jumper Lane; Test Hole Locations; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Lane Restrictions; 106th Street/Pennsylvania Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Variance; Right of Way Improvements; KRG Centre; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. ADJOURNMENT Mayor Brainard adjourned the meeting at 10:23 a.m. _____________________________________ Diana L. Cordray, IAMC Clerk-Treasurer Approved ____________________________________ Mayor James Brainard ATTEST: __________________________________ Diana L. Cordray, IAMC - Clerk-Treasurer