HomeMy WebLinkAboutBPW-09-04-13 PaperlessBoard of Public Works and Safety Meeting
AGENDA
Wednesday, September 4, 2013 – 10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED TO ORDER
1. MINUTES
a. Minutes from the August 21, 2013 Regular Meeting
2. PERFORMANCE RELEASES
a. Resolution BPW 09-04-13-01; Stafford Place; Section2; Street and Monuments &
Markers; Ty Rinehart, Drees Homes
b. Resolution BPW 09-04-13-02; One One Six at College Apartments; Erosion
Control; Todd May, JC Hart
c. Resolution BPW 09-04-13-03; Hazel Dell Christian Church; Erosion Control and
Water Quality; Dave Allen, Pepper Construction
d. Resolution BPW 09-04-13-05; Heather Knoll; Sections 1 & 2; Builder Sidewalks;
Sidewalks by Builders; Tim Berry, Platinum Properties
e. Resolution BPW 09-04-13-06; Legacy Residential 1, Meadows at Legacy 1,
Overlook at Legacy 1, Legacy Master Infrastructure 2; Builder Sidewalks, Storm
Sewers, Streets, Construction/BMP’s, Common area sidewalk, Asphalt Path;
Monument & Markers; Tim Walter, Platinum Properties
3. CONTRACTS
a. Request for Purchase of Goods and Services; Mutual Aid Box Alarm System;
Chief Matt Hoffman, Carmel Fire Department
b. Resolution No. BPW-09-04-13-04; Acknowledging Receipt of Contract with Booth
Tarkington Civic Theatre; ($200,000.00); Mayor James Brainard
c. Request for Purchase of Goods and Services; Hamilton County Solid Waste
Board; ($37,352.00); John Duffy, Director of the Department of Utilities
d. Request for Purchase of Goods and Services; C.E. Solutions; (($5,900.00);
Structural Investigation; Chief Matt Hoffman, Carmel Fire Department
e. Request for Purchase of Goods and Services; TelVue Corporation; ($1,447.50);
One Year Maintenance; Nancy Heck, Director of the Department of Community
Relations
f. Request for Purchase of Goods and Services; Additional Services #1; Wilkinson
Brothers; ($13,225.00); Maintenance of Art and Design District Website; Nancy
Heck, Director of the Department of Community Relations
4. CITY FACILITIES/STREETS/USE
a. Request to Use City Streets; Neighborhood Gathering; Sunday, September 29,
2013; Noon to 9:00 p.m.; Village of West Clay
b. Request to Use Caucus Room; Meeting; Thursday, October 24, 2013; 5:30 p.m. to
7:00 p.m.; Creekside Homeowners Association
c. Request to Use Council Chambers; Meeting; October 1, 2013; 5:30 p.m. to 8:00
p.m.; Carmel Station Homeowners Association
5. OTHER
a. TABLED 2/6/11; Request for Dedication of Streets; Traditions on the Monon;
Robert Potokar, HOA Traditions on the Monon
b. TABLED 8/7/13; Request for Replat of Lots 280 & 281; Woodland Springs; Troy
Terew, True North Surveying
c. TABLED 8/21/13; Request for Variance Approval; Butler Hyundai; 96th and
Randall Bypass; Andrew Taylor, American Structurepoint
d. Hearing on Property Maintenance Violation; 231 126th Street, Carmel Indiana;
Ashley Ulbricht, Assistant City Attorney
e. Request for Street Dedication; 96th Street; Tom Wood Subaru; Roger Ward, Roger
Ward Engineering
f. Request for Final Plat Approval; Village of West Clay Section 10010-D; Brett Huff,
Stoeppelwerth & Associates
g. Request for Open Pavement Cut/Lane Closure/Sidewalk Closure; 625 Carmel
Drive; Popeye’s Chicken; E. Jason Gardner, Gardner Fire Protection
h. Request for Temporary Construction Entrance; Tottenham Road; Resa Glover,
Vectren Energy
i. Request for Lane Restrictions; 365/367 W. 116th Street; Steve Krebs, AT&T Service
j. Request for Temporary Construction Entrances; River Road; Nate Schiller,
Citizens Energy Group
k. Request for Two Curb Cuts; St. Mary and St. Mark Coptic Church; Construction
Entrance & Multi Use Path Closure; 121st and Shelborne; Greg Snelling, Snelling
Engineering
l. Request for Recreational Path Closure; Barrington Assisted Living Project; Steve
Krebs, AT&T Service
m. Request for Variance; 12902 Tuscany Blvd; Deck in Easement; Christopher and
Loretta Hirsch
n. Request for Variance; 14344 Saint Clair Lane; Request for Fence within
Easement; Rakesh Sharma
o. Request for Variance; 1312 Hazel Dell Parkway; Landscaping in Right of Way;
Tom Crowley, on behalf of F.S. Lodge, LLC
p. Request for Stormwater Technical Standards Waiver; The Congressional; Rusty
Spiars, Spiars Engineering
6. ADJOURNMENT
BOARD OF PUBLIC WORKS & SAFETY MEETING
MINUTES
WEDNESDAY, AUGUST 21, 2013 –10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEETING CALLED TO ORDER
Mayor Brainard called the meeting to order at 10:00 a.m.
MEMBERS PRESENT
Mayor James Brainard, Board Member; Mary Ann Burke and Lori Watson, Deputy Clerk; Sandy
Johnson
MINUTES
Minutes for the August 7, 2013 Regular Meeting were approved 3-0.
BID/QUOTE OPENINGS AND AWARDS
Bid Opening for the Snow Removal in Downtown; Mayor Brainard opened and read the bids aloud;
Company Amount
Vive Exterior $74,574.00
The bids were given to the Street Department for review and recommendation.
Bid Opening for the Brookshire Cell Tower; Mayor Brainard opened and read the bids aloud;
Company Amount
JB Towers Undefined
The bids were given to Mike Hollibaugh, Director of the Department of Community Services for review
and recommendation.
PERFORMANCE RELEASES
Resolution BPW 08-21-13-01; Stafford Place Sections 1&#; Streets, Monuments and Markers; Storm
Sewers, Street Signage, Sidewalks/Paths, Concrete Curbs; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Resolution BPW 08-21-13-02; Village Green; Section 2; Interior Walks; Board Member Burke moved
to approve. Board Member Watson seconded. Request approved 3-0.
Resolution BPW 08-21-13-03; Opus North; Water and Sewer Lines; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
CONTRACTS
Request for Purchase of Goods and Services; Gridlock Traffic System; ($76,811.86): Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Eighth Amendment to Lease; Pedcor; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
CITY FACILITIES/STREETS/USE
Request to Use Caucus Room; Meeting; Various Dates; 6:15 p.m. to 8:15 p.m.; Carmel Green Teen;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request to Use Caucus Room; Meeting; Tuesday September 10, 2013; 7:00 p.m. to 8:30 p.m.;
Westpark at Springmill; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
Request to Use Caucus Room; Meeting; Tuesday November 19, 2013; 7:00 p.m. to 8:30 p.m.;
Westpark at Springmill; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
Request to Use City Streets; Neighborhood Cook-out; Saturday, September 7, 2013; 9:00 a.m. to 5:00
p.m.; Lakewood Gardens; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
Request to Use City Streets; Race; Saturday, October 19, 2013; 8:00 a.m. to 11:00 a.m.; Trinity Free
Clinic; Board Member Burke moved to approve. Board Member Watson seconded. Request approved
3-0.
Request to Use Gazebo and Common Areas; National Night Out 2014; Tuesday, August 5, 2014; 5:00
p.m. to 8:30 p.m.; Ann Gallagher, Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3-0.
Request to Use City Streets; Block Party; Saturday, September 14, 2013; 3:45 p.m. to 10:00 p.m.;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
OTHER
REMAINS TABLED: Request for Dedication of Streets; Traditions on the Monon
TABLED; Request for Replat of Lots 280 & 281; Woodland Springs; Troy Terew, True North
Surveying; Petitioner request to table.
Request for Vacate Public Right of Way; Rangeline Road at City Center; Board Member Burke moved
to approve. Board Member Watson seconded. Request approved 3-0.
Request for Secondary Plat Approval; Replat of Part D, VOWC Section 3004; Village Center Part 1;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Variance Approval; Butler Hyundai; 96th and Randall Bypass; Board Member Burke
moved to. Board Member Watson seconded. There was brief discussion. Mayor Brainard moved to
table. Board Member Burke seconded. Request tabled 3-0.
Request for Stormwater Technical Standard Variance Approval; Hadley Grove West 131st and Towne
Road; Board Member Burke moved to approve. Board Member Watson seconded. Request approved
3-0.
Request for Lane Restriction, Sidewalk and Parking Space Closure; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request for Street Closures; Month of October; Village of West Clay Home-A-Rama; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Commercial Curb Cut; Village Center Townhomes Phase 2; Board Member Burke moved
to approve. Board Member Watson seconded. Request approved 3-0.
Request for Commercial Curb Cut; Danny Boy Beerworks; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Request for Variance; Landscape in Easement; 5422 North Grandin Hall Circle; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Variance; Installation of 4” Drainage Tile Within Easement; 12348 St. Armands Circle;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Variance; Installation of 4” Drainage Tile Within Easement; 12354 St. Armands Circle;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Variance; Driveway in Easement; 13160 Carmichael Lane; Board Member Burke moved
to approve. Board Member Watson seconded. Request approved 3-0.
Request for Acknowledging Receipt of Contracts; Art Grants; Mayor James Brainard
Resolution BPW 08-21-13-04; Actor Theatre of Indiana
Resolution BPW 08-21-13-05; Carmel Arts Council
Resolution BPW 08-21-13-06; Carmel Clay Historical Society
Resolution BPW 08-21-13-07; Carmel Community Players
Resolution BPW 08-21-13-08; Carmel Fountain Square Committee
Resolution BPW 08-21-13-09; Carmel Symphony Orchestra
Resolution BPW 08-21-13-10; Central Indiana Dance Ensemble
Resolution BPW 08-21-13-11; Friends Helping Friends
Resolution BPW 08-21-13-12; Gregory Hancock Dance
Resolution BPW 08-21-13-13; Indiana Ballet Conservatory
Resolution BPW 08-21-13-14; Indiana Wind Symphony
Resolution BPW 08-21-13-15; Indianapolis Symphony Choir
Resolution BPW 08-21-13-16; International Talent Academy
Resolution BPW 08-21-13-17; Museum of Miniature Houses
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
ADJOURNMENT
Mayor Brainard adjourned the meeting at 10:17 a.m.
_____________________________________
Diana L. Cordray, IAMC
Clerk-Treasurer
Approved
____________________________________
Mayor James Brainard
ATTEST:
__________________________________
Diana L. Cordray, IAMC - Clerk-Treasurer