HomeMy WebLinkAboutBPW 10-02-13 Paperless
Board of Public Works and Safety Meeting
AGENDA
Wednesday, October 2, 2013 – 10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED TO ORDER
1. MINUTES
a. Minutes from the September 18, 2013 Regular Meeting
2. PERFORMANCE RELEASES
a. Resolution BPW 10-02-13-01; Sanctuary @ 116th Street Section 1, 2 & 4A;
Sidewalks and Erosion Control; Lori McElroy, CESO, Platinum Properties, LLC
b. Resolution BPW 10-02-13-01; 5/3 Bank – 205E. Carmel Drive; Stormwater and
Erosion Control; Mark Adams, CPM Construction Inc.
3. CONTRACTS
a. Request for Purchase of Goods and Services; Change Order #1; Calumet Civil
Contractors, Inc.; (Increase $19,794.90); Mike McBride, City Engineer
b. Request for Purchase of Goods and Services; Change Order #2; Calumet Civil
Contractors, Inc.; (Increase $19,390.08); Mike McBride, City Engineer
c. Request for Purchase of Goods and Services; Ninth Amendment to Lease; Carmel
Utilities and Pedcor; John Duffy, Director of the Department of Utilities
d. Request for Purchase of Goods and Services; 2013 Fire Protection Contract City of
Carmel and Clay Township; Doug Haney, City Attorney
e. Request for Purchase of Goods and Services; Clark Dietz, Inc. ($37,000); Retail Parkway
Extension; Mike McBride, City Engineer
f. Request for Purchase of Goods and Services; Additional Services #1; CrossRoad
Engineers, PC ($45,000); Drainage Plan Review – On Call; Mike McBride, City Engineer
g. Request for Purchase of Goods and Services; Additional Services #1; Total Fire Group
($335,202.56); Dave Haboush, Assistant Fire Chief
4. CITY FACILITIES/STREETS/USE
a. Request to Use City Facility; 106th & Shelbourne Firehouse; Car Wash
Fundraiser; Saturday October 5th and or October 12th; 10:00 a.m. to 2:00 p.m.;
Pack 134 Cub Scouts
b. Request to Use Council Chambers; Various Dates; 7:00 p.m. to 9:00 p.m.; Hoosier
Daylily Society, Inc.
c. Request to Use Caucus Room (1/3); Tuesday, October 15, 2013; 7:00 p.m. to 8:30
p.m.; Westpark at Springmill HOA
5. OTHER
a. TABLED 2/6/11; Request for Dedication of Streets; Traditions on the Monon;
Robert Potokar, HOA Traditions on the Monon
b. TABLED 8/7/13; Request for Replat of Lots 280 & 281; Woodland Springs; Troy
Terew, True North Surveying
c. Request for Stormwater Technical Manual Waiver; Village of Westclay, Section
10010-E; Brett Huff, Stoepplewerth
d. Request for Stormwater Technical Manual Variance – Lakes at Towne Road 3 -
Section 501.01;; James Shields, Weihe Engineers
e. Request for Stormwater Technical Standards Variance; Highpointe on Meridian –
136th Street - Section 104.01; Collin Paterson, Weihe Engineers
f. Request for Curb Cut/Curb Cut Vacation/Sidewalk Closure; 321 & 327 1st Avenue
N.E; Justin Moffett, Old Town Design Group
g. Request for Commercial Curb Cut; West Carmel Commons – Retail Parkway;
Adam Fischer, Thompson Thrift
h. Request for Lane Restriction; N. Illinois Street @ Hamilton Crossing Boulevard;
Steven Krebs, A T & T
i. Request for Lane Restriction and Open Pavement Cuts; 96th & Shelborne; William
Curtis, Citizens Energy
j. Request for Open Pavement Cut & Lane Restriction; 1926 East 110th Street; James
Gravelie, Gravelie Excavating
k. Request for Temporary Construction Entrance; Highpointe on Meridian – 136th
Street; Bernida Egging, Spectrum Acquisitions
l. Request for Lane Restrictions/Open Pavement Cuts; Barrington At Carmel CCRC
– Guilford Avenue (116th Street Intersection); Craig Broeker, Valenti Held
m. Request for Commercial Curb Cuts (3 total); Highpointe on Meridian – 136th
Street; Colin Patterson, Weihe Engineers
n. Request for Curb Cut; 669 1st Avenue NE; Ryan Cole, Vive
6. ADJOURNMENT
BOARD OF PUBLIC WORKS & SAFETY MEETING
MINUTES
WEDNESDAY, SEPTEMBER 18, 2013 –10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEETING CALLED TO ORDER
Board member Burke called the meeting to order at 10:06 a.m.
MEMBERS PRESENT
Board Members; Mary Ann Burke and Lori Watson, Deputy Clerk; Sandy Johnson
MINUTES
Minutes for the September 4, 2013 Regular Meeting were approved 2-0.
BID OPENINGS/AWARDS
Bid Opening for the Keystone Parkway Concrete Bridge Maintenance; Board member Burke opened
and read the bids aloud;
Company Amount
Myers Contracting $85,969.00
Dallman Construction $74,357.00
The bids were given to Dave Huffman, Street Commissioner, for review and recommendation. At the
end of the meeting, Dave Huffman requested to add the award of this bid to Dallman Construction
onto the agenda. Board Member Burke moved to add item. Board Member Watson seconded. Item
added 2-0. Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
PERFORMANCE RELEASES
Resolution BPW09-18-13-02; Westmont Section 1; Interior Walks; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
CONTRACTS
Request for Purchase of Goods and Services; Blair Clark & Company; ($250.00); Hubbard and
Cravens Patio Entertainment; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Monroe, LLC; ($63,880.00); Illinois Street Tree
Clearing; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
Request for Purchase of Goods and Services; Gordon Flesch Company; Additional Service #1;
($15,241.00); Copier; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 2-0.
CITY FACILITIES/STREETS/USE
Request to Use City Streets; Sport Event; Saturday, September 28, 2013; 10:30 a.m. to 5:30 p.m.; NA
Publishing – Village of West Clay; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
Request to Amend; Lakewood Gardens Neighborhood Cook-out; From Saturday September 7 to
Saturday, September 14, Mr. Glen, Lakewood Gardens; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2-0.
Request to Use City Streets; Oktoberfest 2013; Friday, October 4, 2013; Noon to Midnight; Victory
Sun, on behalf of Pedcor and City of Carmel; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
Request to Use Gazebo and Common Area; Event; Wednesday, September 18 and 25, 2013; 6:00 p.m.
to 9:00 p.m.; Carmel Young Life; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
Request to Use Gazebo and Common Area; Fall Revival; October 18 & 19, 2013; 300 p.m. to 11:00
p.m.; Turning Point Ministries; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
Request to Use Center Green; Farmers Market; 2014 schedule; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request to Use Gazebo and Common Area; Movie Show; Saturday, October 12, 2013; 6:00 p.m. to
11:00 p.m.; Art with a Heart; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
OTHER
REMAINS TABLED: Request for Dedication of Streets; Traditions on the Monon
TABLED; Request for Replat of Lots 280 & 281; Woodland Springs; Troy Terew, True North
Surveying; Petitioner request to table.
Resolution BPW-09-18-13-03; A Resolution Setting 2014 City and Participant Contribution Rates for
the City of Carmel Employees; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
Request for Thirteenth Amendment to the City of Carmel Employee Health Benefit Plan; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Water Line Easement; West 96th Street Real Estate, LLC; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Final Plat Approval; HighPointe on Meridian; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2-0.
Request for Dedication of Public Right of Way; Penn Circle; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2-0.
Request for Drainage Easement; Penn Circle (1); Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
Request for Drainage Easement; Penn Circle (2); Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
Request for Perpetual Storm Water Quality Management Easement; Penn Circle, LLC; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Multi-Use Path and Recreational Trail Easement; Penn Circle; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
Resolution BPW-09-18-13-01; A Resolution of the Board of Public Works and Safety of the City of
Carmel, Indiana Regarding the Release of an Easement; Penn Circle, LLC; Gary Duncan, Assistant
City Engineer
Request for Release of Easement; Penn Circle, LLC; Joyce/Gregory/Travis, Spannan; Gary Duncan,
Assistant City Engineer
Request for Stormwater Technical Standards Waiver; The Meadows at Legacy Section 2; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Stormwater Technical Standards Waiver; HighPointe on Meridian; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Lane Restriction; 116th and Pennsylvania; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2-0.
Request for Curb Cut; Harvest Bible Chapel; River Road; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2-0.
Request for Lane Restrictions/Open Pavement Cut; US 31 Reconstruction; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Lane Restrictions/Open Pavement Cut; 5-Locations; 96th Street & Westfield Blvd; Clay
Township Regional Waste District; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
Request for Lane Restriction; 1020 West 116th; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
Request for Curb Cut and Driveway Variance; Westmont Subdivision, Section One; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Parking Spot/Sidewalk Closure; 89 1st Avenue S.W.; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Lane Closure/Open Pavement Cut; Pennsylvania Street and 103rd Street; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Hearing on Order to Vacate; 231 126th Street, Carmel, Indiana; Ashley Ulbricht, Assistant City
Attorney; Hearing was held; Order to Vacate upheld; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
ADD ON
Dave Huffman, Street Commissioner request to add on contract with Redlee/SCS, Inc.; ($18,500.00);
Cleaning and Maintaining Public Restrooms at Sophia Square; Board Member Burke moved to add
item to agenda. Board Member Watson seconded. Item added 2-0. Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
ADJOURNMENT
Board Member Burke adjourned the meeting at 10:36 a.m.
_____________________________________
Diana L. Cordray, IAMC – Clerk-Treasurer
Clerk-Treasurer
Approved
____________________________________
Mayor James Brainard
ATTEST:
__________________________________
Diana L. Cordray, IAMC - Clerk-Treasurer