HomeMy WebLinkAboutBPW 10-16-13 Paperless
Board of Public Works and Safety Meeting
AGENDA
Wednesday, October 16, 2013 – 10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED TO ORDER
1. MINUTES
a. Minutes from the October 2, 2013 Regular Meeting
2. CONTRACTS
a. Request for Purchase of Goods and Services; A&F Engineering; ($17,545.00);
111th/Penn Roundabout Design; Mike McBride, City Engineer
b. Request for Purchase of Goods and Services; Additional Service #2; Crossroad
Engineers; ($22,000.00); NE Quad Old Town Alley Project; Mike McBride, City
Engineer
c. Request for Purchase of Goods and Services; Crossroad Engineers; ($6,000.00);
Illinois Street Extension Tree Clearing Inspection; Mike McBride, City Engineer
d. Request for Purchase of Goods and Services; T-Mobile; First Amendment to
Lease; Terry Crockett, Director of Information Systems
e. Request for Purchase of Goods and Services; Additional Service #3; Christopher
Burke Engineering; ($25,000.00); Stormwater Program and Capital Improvement
Budget Study Phase #; Mike McBride, City Engineer
f. Request for Purchase of Goods and Services; Additional Service #2; American
Structurepoint; ($41,500.00); 3rd Avenue SW to Monon Ditch Piping and Utility
Relocations-CRC Parcel 7C-6; Mike McBride, City Engineer
g. Request for Purchase of Goods and Services; Additional Service #1; American
Structurepoint; ($28,000.00); 3rd Avenue SW resurface and lane reconfiguration –
City Center/PAC Area; Mike McBride, City Engineer
h. Request for Purchase of Goods and Services; Silly Safaris; ($5,000.00); Reindeers
for Holiday on the Square; Nancy Heck, Director of Community Relations
3. CITY FACILITIES/STREETS/USE
a. Request to Use Caucus Room (1/3); Meeting; Tuesday, October 22, 2013; 7:00 p.m.
to 8:30 p.m.; Westpark HOA Board Meeting
b. Request to Use Council Chambers; Meeting; Tuesday, December 3, 2013; 6:00
p.m. to 8:30 p.m.; Townhomes at City Center HOA
c. Request to Use Caucus Room; Meeting; Wednesdays; Various dates; 4:00 p.m. to
7:00 p.m.; Carmel Arts Council
d. Request to Use Gazebo and Common Area; Wedding; Saturday, June 14, 2014;
Noon to 11:00 p.m.; Rehearsal; June 13, 2014; 7:00 p.m. to 9:00 p.m.; Katie Travers
e. Request to Use City Streets; Race; Saturday, December 21, 2013; 8:45 a.m. to 9:15
a.m.; Carmel Road Racing Group
4. OTHER
a. TABLED 2/6/11; Request for Dedication of Streets; Traditions on the Monon;
Robert Potokar, HOA Traditions on the Monon
b. Resolution BPW-10-16-13-01; Establishing Recommended Storm Water User Fee;
Mike McBride, City Engineer
c. Request for Variance; 3485 Sugarloaf Court; Fence in Easement; Mr./Mrs. Joseph
Pruiett
d. Request for Variance; 5248 Apache Moon; Retaining Wall in Easement; Mr./Mrs.
Gideon Reich
e. Request for Variance; 3538 Brumley Mews; Retaining Wall in Easement; Mr./Mrs.
Charles Harris
f. Request for Variance; 31 East Main Street, LLC; Agave Bar & Grill. Decorative
Lighting; Mr./Mrs. Fernando Segovia
g. Request for Final Plat Approval; Kendall Wood; David Stoeppelworth,
Stoeppelworth & Associates
h. Request for Stormwater Technical Waiver Approval; Butler Hyundai; Andrew
Taylor, American Structurepoint
i. Request for Private Residence Curb Cut; B&B Park Subdivision – Lot 2; Christian
Browning, Developer
j. Request for Lane Restrictions; 106th/Illinois; Test Hole Locations; Citizens Energy
k. Request for Sidewalk, Lane, Parking lot Closure; Main Street – 1st Avenue NW to
2nd Avenue NW; Sophia Square Window Cleaning; Andrew Kirch, American
National Skyline, Inc.
l. Request for Curb Cut Vacations; West 98th Street; Primrose School of West
Carmel; Brandon Burke, HWC Engineering
m. Request for Lane Restriction, Road Closure, Pathway Closure; Butler Hyundai;
Bradley Schrage, American Structurepoint
n. Request for Open Pavement Cut/Lane Restrictions; 105 Woodland Drive; John
Cline, Vectren
o. Request for Sidewalk Closure/Removal; Carey Road and Cottonwood Court; Resa
Glover, Vectren
5. ADJOURNMENT
BOARD OF PUBLIC WORKS & SAFETY MEETING
MINUTES
WEDNESDAY, OCTOBER 2, 2013 –10:00 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEETING CALLED TO ORDER
Mayor Brainard called the meeting to order at 10:06 a.m.
MEMBERS PRESENT
Mayor Brainard, Board Members; Mary Ann Burke and Lori Watson, Deputy Clerk; Sandy Johnson
MINUTES
Minutes for the September 18, 2013 Regular Meeting were approved 3-0.
PERFORMANCE RELEASES
Resolution BPW 10-02-13-01; Sanctuary @ 116th Street Section 1, 2 & 4A; Sidewalks and Erosion
Control; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Resolution BPW 10-02-13-01; 5/3 Bank – 205E. Carmel Drive; Stormwater and Erosion Control;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
CONTRACTS
Request for Purchase of Goods and Services; Change Order #1; Calumet Civil Contractors, Inc.;
(Increase $19,794.90); Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0
Request for Purchase of Goods and Services; Change Order #2; Calumet Civil Contractors, Inc.;
(Increase $19,390.08); Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0
Request for Purchase of Goods and Services; Ninth Amendment to Lease; Carmel Utilities and
Pedcor; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0
Request for Purchase of Goods and Services; 2013 Fire Protection Contract City of Carmel and Clay
Township; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0
Request for Purchase of Goods and Services; Clark Dietz, Inc. ($37,000); Retail Parkway Extension; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0
Request for Purchase of Goods and Services; Additional Services #1; CrossRoad Engineers, PC ($45,000);
Drainage Plan Review – On Call; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3-0
Request for Purchase of Goods and Services; Additional Services #1; Total Fire Group ($335,202.56); Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0
CITY FACILITIES/STREETS/USE
Request to Use City Facility; 106th & Shelbourne Firehouse; Car Wash Fundraiser; Saturday October
5th and or October 12th; 10:00 a.m. to 2:00 p.m.; Pack 134 Cub Scouts; Board Member Burke moved
to approve. Board Member Watson seconded. Request approved 3-0
Request to Use Council Chambers; Various Dates; 7:00 p.m. to 9:00 p.m.; Hoosier Daylily Society,
Inc.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-
0
Request to Use Caucus Room (1/3); Tuesday, October 15, 2013; 7:00 p.m. to 8:30 p.m.; Westpark at
Springmill HOA; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0
OTHER
REMAINS TABLED: Request for Dedication of Streets; Traditions on the Monon
TABLED; Request for Replat of Lots 280 & 281; Woodland Springs; Troy Terew, True North
Surveying; Petitioner request to table. Board Member Burke moved to remove from table. Board
Member Watson seconded. Item removed from the table 3-0. Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0
Request for Stormwater Technical Manual Waiver; Village of Westclay, Section 10010-E; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0
Request for Stormwater Technical Manual Variance – Lakes at Towne Road 3 - Section 501.01;;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0
Request for Stormwater Technical Standards Variance; Highpointe on Meridian – 136th Street -
Section 104.01; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0
Request for Curb Cut/Curb Cut Vacation/Sidewalk Closure; 321 & 327 1st Avenue N.E; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0
Request for Commercial Curb Cut; West Carmel Commons – Retail Parkway; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0
Request for Lane Restriction; N. Illinois Street @ Hamilton Crossing Boulevard; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3-0
Request for Lane Restriction and Open Pavement Cuts; 96th & Shelborne; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0
Request for Open Pavement Cut & Lane Restriction; 1926 East 110th Street; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0
Request for Temporary Construction Entrance; Highpointe on Meridian – 136th Street; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3-0
Request for Lane Restrictions/Open Pavement Cuts; Barrington At Carmel CCRC – Guilford Avenue
(116th Street Intersection); Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0
Request for Commercial Curb Cuts (3 total); Highpointe on Meridian – 136th Street; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3-0
Request for Curb Cut; 669 1st Avenue NE; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 3-0
ADD ON
Steve Engelking, Director of the Department of Administration request to add on contract with Above
All Photography; ($5,750.00); Aerial Photography Monon Center; Board Member Burke moved to
add item to agenda. Board Member Watson seconded. Item added 3-0. Board Member Burke moved
to approve. Board Member Watson seconded. Request approved 3-0.
ADJOURNMENT
Mayor Brainard adjourned the meeting at 10:16 a.m.
_____________________________________
Diana L. Cordray, IAMC – Clerk-Treasurer
Clerk-Treasurer
Approved
____________________________________
Mayor James Brainard
ATTEST:
__________________________________
Diana L. Cordray, IAMC - Clerk-Treasurer